Professional Documents
Culture Documents
When a new employee is integrated in an existing team in a company, there is alwasy a change that needs to be
managed and a certain level of risk (it can affect business affairs you can succeed, but also fail).
Traditional recruitment and selection approach there is a wide range of candidates so there should be the
ability to catch them all and choose from this pool. This is time consuming and administrative, newspaper is
important source, what matters the most for applicants is short distance and good pay.
Modern approach aims to choose the right people from only few candidates (war for talent). It requires more
efficiency, internet is the most important source and companys reputation as a good employer matters.
Stages of recruitment and selection:
There are internal and external factors to be considered:
Internal: if the candidate fits to the culture, department, hierarchy, clients...
External: Economic climate, demographic structure
Workforce planning affects a lot of organizational things; it consists of analysing and reacting (to
internal/external factors).
Recruitment aims to attract people with an interest to work for the company and who fit to the culture,
through internet, newapaper, talks with friends etc...
Applicant pool company cant directly influence who sends his/her application
Selection aims to filter out those who fit into the specific role (only those are needed to bring the company
further and chosen out from the applicant pool. It is influenced by those who are involved in the selection
process.
Job performance measures the job-candidate fit
Job analysis is the process of gathering and analysing information about the content, human requirements and
context in which a job is performed.
RECRUITMENT is the process of attracting the interest of a pool of capable people who will apply for jobs within
the organization.
There are three issues:
(1) need to attract peoples interest
(2) People may be capable of fulfilling the job (not searching for everybody but for high potentials)
(3) Connection of attraction and talent management certain peoples interests should be met (work-life
balance...) and life long learning (training and development).
Power relations:
On the macro level, power relations in recruitment are connected to labour market. In different labour markets
there are different influencing factors industry, location, economy, legislation etc. In a labour market where
unemployment rate is low, power is on employees side. Employers have to compete to attract candidate (war
for talent), for top management positions even hire a headhunter. This is costly and time-consuming.
In a labour market where unemployment rate is high, the power is on employers side there are too many
candidates, employees have to compete to get the job, it is less time and money consuming.
On the micro level, when the unemployment rate is low, the power in selection process is again on the
candidates side, as they can better negotiate the conditions of the contract. When the unemployment rate is
high the power is on interviewers side, as there are many candidates, they can lower down the standards and
offer less favourable conditions of employment.
Generation Y refers to the specific generation born between the 1980s to the early 1990s and was the term
given to this Generation after proceeding Generation X. Generation Y were born into an emerging world of
technology and have grown up surrounded by smart phones, laptops, tablets and other gadgets. As they are
constantly plugged into technology, it becomes an essential aspect of the generations life.
Generation Y prefers to communicate more quickly and effectively via email, social networks or text messaging
as opposed to traditional means of communication. The generation are also attracted to organizations where
technology is the forefront of the companies ethos. Traditional companies are less of an attraction for them.
Generation Y want to work for companies who are embracing these new means of communication and
implementing them into business as opposed to organizations with a more traditional mind set. Technology
needs to be part of this generations day to day life.
Instead of working long shifts to work their way up an organization they prefer flexible working schedules and a
more rounded work/life balance, family life takes priority over the work place.
They are confident and ambitious to take on important roles within organizations as soon as they begin. With
young entrepreneurs like Mark Zuckerburg this generation believe theres no limit to what they can achieve.
Working as a team is high on the agenda and regular team meetings and collaboration with colleagues is
preferred, they want to be involved and included. They expect openness and transparency from management
and colleagues and seek for this team playing mentality within an organization.
2
Constant feedback, gratitude, relaying to someone they are doing a good job are common characteristics of
Generation Y. In generations before, this level of communication was unheard of with senior management
however Generation Y in the workplace seek this level of love.
What is a so-called High Potential? Do you consider yourself as a high potential?
1. They know the business. High-potential employees are the ones who have true expertise and keep learning.
Their knowledge may be technical or it may be institutional, but its invaluable for the organization. More
important, they understand how their activities, their sector, and their realm of knowledge is related to the
companys goals.
2. Others respect them. Your staff members, not just you, also have to appreciate how much your highpotentials know. Its not enough that your top people know their stuff. Everyone else has to know they know it.
3. They are ambitious. High-potential employees arent just career-minded; theyre ambitious in a focused way.
The best way to get a sense of this is to evaluate their commitment to career progression. Look for signs that
they long to accumulate new responsibilities, new successes, additional knowledge, and, for better or worse,
additional recognition.
4. They work well with others. Though your leaders need to be driven, they also must be able to form
partnerships with others besides you. This attitude goes beyond amiability; it's a pragmatic, tactical skill that
allows them to make better, more informed decisions. Lone rangers may be creative and ambitious, but they
make lousy leaders.
5. They have guts. Your next generation of leaders must understand that no matter how much research they do,
no matter how many cost-benefit analyses they conduct, no matter how many market surveys they complete,
they will always be deciding under conditions of uncertainty. The information at hand will always be less than
the information you wish you had. Leaders need to have the courage to take risks.
6. Strategic perspective, direction and clarity. The competency that often stood out by a large margin was the
leaders ability to keep a strategic perspective. This appears to be the competency that most differentiates
those executives who ultimately rise to the most senior positions. This was sometimes described as the ability to
develop winning strategies.
7. Inspires and motivates to high performance. The second competency is the ability to be inspiring and
motivating to those about you.
8. Focus on results. Highly promotable leaders show the ability to produce excellent results.
9. Collaboration and Teamwork. The world has moved from a culture of fierce competition and rivalry to
greater emphasis on collaboration and teamwork, especially within firms.
10. High ethical standards, upholding values, acting as role model. This quality of being perceived as a person
of extremely high moral character, one who upholds corporate values and displays high ethical standards
continues to be a key for those who are considered good candidates for higher levels in the organization.
11. Deep Expertise and Business Acumen. High potential leaders had a deep understanding of how the business
works and the technical issues that are fundamental to success. Others seek out their opinions and knowledge.
It would be very difficult to hire someone from outside the business with this level of knowledge and expertise.
3
12. Champion Change. Highly promotable leaders have the courage to make changes that improve the
organization. They embrace change instead of resist it.
13. Willingness to Innovate and Take Risks. Leaders are more willing to take calculated risks and to encourage
others to innovate.
14. Powerful Communication. A skill that seems essential to those in high level leadership positions is the ability
to powerfully communicate with others. When they speak, others listen and take action.
15. Develops Others. High potential leaders are effective at developing talent in the organization. These leaders
take the time and have the desire to develop others. They provide excellent feedback and coaching to others.
How does the Generation Y affect economic and social life? (e.g. the loss of great economic growth or the
beginning of sustainable economic growth).
Fitting the person to the environment, organization and job:
Competencies
- The behaviours that employees must have, or must acquire, to input a situation in order to achieve high level
performance.
- Competency framework is concerned with behaviour that is relevant to the job
- Tries to bring objectiveness to recruitment/selection (and assumes, that there is something like a
common understanding of effective behaviour)
- The analysis and definition of competencies should allow identification and isolation of dimensions of
behaviour.
Example: Competencies in a financial service organization
Personal focus
Self-control
Self-development
Personal organization
Positive approach
Customer focus
Business focus
Delivering results
Providing solutions
Systemic thinking
Attention to detail
People focus
Developing people
Working with others
Influencing
Leading
Images (e.g. Employer Brands, Slogans, etc.) try to provide a basis for a compatible person-organization
fit (P-O)
The model can be looked at static but also in a dynamic way: if one parameter changes the others will change as
well. Different forms of fit are possible in the framework and require a different set of HR actions.
Person-organization-fit (improvement and socialization on boarding and trainee programmes)
Person-job-fit (match between individual (skills, knowledge, etc.) and the requirements of the job (role)
Person-team-fit Match between people and organizational structures)
The question is: do the same people with the same interests really make a successful company? It is
definitely easier to lead a homogeneous team, it saves time, but creativity suffers and if change occurs it
might cause problems.
RIASEC method (test that finds out how distinct certain characteristic are for applicants this helps to set up
a team with people who complement each other).
Discuss the risks and chances of a homogenous workforce! Same people same interests same attraction =
successful company?
-
Main channels - Walk-ins, employee referrals, advertising, websites, recruitment agencies, professional
associations, educational associations
Organizational values, ethos and desired image try to get transported through these channels
Low-involvement
- not personal
- not trendy
e.g. Recruitment advertising in a newspaper
High-involvement
- personal
- hip, trendy
e.g. facebook account, employer brand campaigns
E-recruitment
- rapid growth over the last decade
- Website as a place for presenting the organization
- Website as a place to recruit people
- moster.com, stepstone.com etc.
- online applications can reduce costs
- can help making the recruitment process more efficient
Social networks - Facebook, linkedIn, twitter, etc. (Organizations getting access to the private life of
people)
6
Internship or placements
- used by students for work-based research
- opportunity to gain experience
- increase marketability
Job descriptions:
The job description is basis for the role we look for. There can be a description of many traits we could not put in
a job advertisement, e.g. we want a women at the age of 24.
BUT: our job is to make the advert appealing to the target we want to reach. In the above case we need to find a
channel that emotionally attaches 24-year old women and will make them apply to the ad.
Distortions between role-making and role-taking
The biggest mistake is when a role is created and mirrored to oneself, as people are always touched by their
own interest. This happens already when the management reflects him/herself when making the role and
further when HR searches for and selects what he/she finds good.
Try to make a difference from oneself to the job description causes more objectivity.
Selecting people for the role does also does not mean that they will fit this role in the future (see also attractionselection-attrition-framework).
JDs reflect traditional way of providing information, based on a job analysis and they contain two key elements
(a) Job description (what's the position about)
(b) Personnel specification (profile of ideal person)
Job description
Personnel specification
Job title
Department
Responsible to
Purpose of job/overall objectives
Specific duties and responsibilities
Physical and economic conditions
Physical characteristics
Attainment
General intelligence
Specific aptitudes
Interests
Dispositions
Circumstances
SELECTION
The question here is: who from the applicant pool fits?
Costs are involved in the various stages: testings, training, the process itself, onboarding and turnover. How to
select?
Various selection methods are used! E.g.:
- competency-based interviewing
- structured panel interviews
- telephone interview
- group exercises
- tests
- etc.
Selection methods depend on
the characteristics of the job method of selection changes with the role
the level of pay and training, the more the organization invests, the trickier you will build up the
selection process
again Power-issue is always present in the selection process (selection instruments are not neutral or
objective; criteria allows/gives organizational agents (HRM) power
Fairness! The interviewer and the interviewee
Two key principles for the selection process and the choice of the techniques:
1. Individual differences: All people are different (e.g. soft/hard skills, etc.)
2. Prediction: different aspects of the people must be extended to a prediction of performance in the
workplace
Example:
MacJob easy to find a person for that job, easy to replace, not much training required
- Phone interviews or CV-based selection: process as cheap as possible
- Negotiation power for the worker is low
Knowledge worker difficult to find a person who fits, high level of payment and investment into
training
- The more costly a failure would be, the more sophisticated will the selection process be: more interview
rounds, more people involved, reference checks, special tests or ACs expensive process
- Negotiation power for the knowledge worker is high and it grows substantially with the level of his/her
awareness of his/her worth for the company
What is the cause of the selection process?
To find the right person for the role
To make the selection objective and legitimate (follow-up is possible why we chose this person, use of
scientific methods to legitimize decisions)
BUT: always pseudo-objectivity: there is no real objective point of view
Excurs: gender-issue/discrimination in selection process case study
Strategic approaches to counter subtle gender discrimination at work:
Erase pictures/symbols that have a bad taste regarding sex
8
Selection methods
Statistical concepts try to find individual differences of high-level performers
The idea is to select people by giving them certain marks for certain desired characteristics
Reliability refers to the extent to which a selection technique achieves consistency in what it is
measuring over repeated use E.g. two person interview/different techniques same result
Validity refers to the extent to which a selection technique actually measures what it sets out to
measure
Difficulties
- Developing with validity studies takes a long time
- The data is likely to be old when you get it for the whole pool
CVs (curriculum vitae) set out the applicants (working) experience, skills and achievements. CVs provide an early
chance for the organization to screen the applicants on:
- persons past (working) experiences and behaviours
- applicants timeline as well as individual milestones
- level of education
Usage of CV and biodata is an interview always necessary???
NO for a MCJob CV-based selection is common, for a Top-end job (Headhunting) CV and biodata are not
available reputation based selection is common.
Middle case looking for knowledge worker interview more important than CV, but we still have it to screen
applicant pool.
- time
- etc.
Distortion by CV
(e.g. sex, academic standing)
First impression
Stereotypes
good worker is
(e.g. experience, age, sex,)
Contrast
Attraction
b) Skills of interviewing
Structure
Questions
Listening
Retention and
interpretation
Situational interviews
- Interview questions are derived from systematic job analysis
- What an applicant would do in a series of situations.
Behavioural interviews
- past behaviour (managed in the cv) in different situations
10
Critique
? Questions are based on past behaviour
? people tend to behave in selection interviews different
? effect of interview experience, etc.
Psychometric testing consist of two different kinds of test:
a) Ability tests
Focus on mental abilities (verbal reasoning, numerical power, physical skills, etc.)
b) Inventories
Self-report questionnaires about personality, intelligence, values, interests, etc.
In the last years, personal test (inventories) got more and more important.
Example: The five-factor model (Wiggins 1996)
1. Emotional stability
2. Extroversion
3. Openness to experience
4. Agreeableness
5. Conscientiousness
Different combinations of the five-factor model mark different ideal (!) types of job holder (e.g. manager)
???
Assessment centers:
Assumption - There is a need for a variety of selection methods, in order to get a fuller picture of an
applicants strengths and weaknesses.
11
Types
- Development Centres
- Assessment Centres
Four generalizations
1. Participants are observed by several assessors
2. Assessment includes job/task simulations
3. Information is brought together form all methods
4. Participants can be assessed in groups
Chose recruitment channels to communicate/attract with WHL high potentials. Argue your selection.
Create an attractive job description for an one year internship.
Create a selection interview, work with the different categories discussed in class and identify potential
risks (for poor results) for your ideal WHL selection interview.
Select tests/methods that can be used in order to assess potential WHL employees.
Pro
Cons
-
13
EMPLOYER BRANDING
The main HR problem is obtaining and increasing performance of work:
14
Being authentic! Style, tone and range of references used to communicate these benefits describe the
brand personality, which has a focus on social aspects. Personality of some brands is largely defined and
represented by their founder (e.g. Steve Jobs) or a (sport) professional (e.g. Michael Jordan).
(3) Brand positioning and differentiation
Where do I stand and how am I better? Who are main competitors? Positioning how am I different from
others.
Define/shape the brand in relation to a target group!
Target groups are essential in order to compete effectively on the labor market.
management focus
organizational objectives/aims
labor market
trends
etc.
Finding and defining the brand vision and reality is the starting point of the brand strategy.
Brand personality: personal and cultural characteristics, tone feel and style
16
TARGET AUDIENCE
BRAND INTEGRATION
This is an integrated approach where the core propositions need to talk to every target aducience, to all
stakeholders. A competition between two markets exist, the customer brand, meaning products and services
and the employer brand, meaning high potentials and commitment.
BRAND VISION
The brand vision means how the management of a company would like to be perceived externally and
internally. It also refers to the aspect which kind of people and potential the management would like to attract
and have and what feedback and reputation they will give to the outside world about the company itself. Its a
management process.
17
2. Employer brand proposition: What is the most compelling reason for people working at your company.
What kind of wording shall they use when talking about the company? Management sets certain
wordings and sentences, how they would like the employees to talk about the organization, and those
wordings are constantly communicated to the employees, both externally and internally.
BRAND REALITY
The brand reality means, how internal and external stakeholders perceive the company currently as an
employer. It is not a management process as there is always an employer brand (even if its has not been
managed)
BRAND REALITY MODEL
The first step when building an employer brand is to analyse the brand realty currently.
1st Step: What type of people are currently working in my company? What is their profile?
2nd Step: What is the common reason why they chose to work for the company? Why would external people
choose to work at the organization?
3rd Step: What is the company like? What kind of characteristic does it have?
4th Step: What do the employees say would be their benefit they draw from working at the company?
5th Step: What are the points of difference to competitors and what are the points of parity?
Feel: emotional engagement, brand ambassador, dramatizing key message, involving the employees
Do: engagement actions (short and longterm), it should not be only a marketing gag, should build trust
in the brand
18
Think: Credo for the launch: keep it simple!! , communicate clearly and stay focused! Mind language
barriers in case of international organization.
19