Darlene M.

Hensing
3178 Cropley Avenue
San Jose, California 95132
Phone: 408.770.2805
Email: doshens@comcast.net

Administrative professional eager to utilize experience and skills to secure an executive/administrative assistant
position. Highly organized, efficient and skilled in a variety of office support tasks, including:

 Over 10 years of C-level executive assistant/administrative experience

 Office organization and administration
 Scheduling and calendaring
 Extensive meeting and event planning
 General bookkeeping (A/P & A/R)
 Spreadsheets and reports

EXPERIENCE

November 2008 – May 2009 Silicon Valley Community Foundation, Mountain View, CA
Executive Assistant

 Provided administrative support to the Chief of Staff.

 Planned and coordinated annual Regional Meeting, acted as backup for assistant to the CEO, and other various
assignments as needed.

December 2006 – August 2008 BETA Healthcare Group, Alamo, CA

Executive Assistant – Meeting Planner

 Provided administrative support to the President; acted as liaison to Senior Staff Management.
 Planned, coordinated and attended quarterly, annual and special meetings for two boards of directors, including
coordinating logistics, generating meeting materials, tracking meeting expenses, minutes, and other associated
tasks.
 Assisted Human Resources Director with various tasks on an as-needed basis.

April 2005 – December 2006 Shook, Hardy & Bacon, L.L.P., San Francisco, CA
Legal Secretary

 Provided litigation support to various attorneys, including Managing and Administrative Partners, Of Counsel,
Associate and two Analysts.
 Prepared, proofread, and filed legal pleadings with the court and opposing counsel, as well as other administrative
tasks as required.

April 2003 – April 2005 Equity Risk Partners, Walnut Creek, CA

Executive Assistant

Managed day-to-day operations for President, Managing Director and Accounting Manager.
Coordinated large company meetings.
 Coordinated extensive travel arrangements for President and other staff members as needed.
 General office operations as needed.

August 2001 – April 2003 Diablo Optometry, Alamo, CA

Office Manager

Managed day-to-day operations of small optometric office with 3 doctors and 3 staff.
 Accounts Payable, Accounts Receivable and entire billing system for practice. Also acted as human resources,
processing payroll, assisting with interviews and reviews.
 Coordinated, implemented and trained staff on details of HIPPA rules and regulations enacted in April 2003.
Reduced outstanding accounts receivable by 50%.
March 2001 – April 2003 Self Employed as Certified Signing Agent/Mobile Notary Public

Darlene M. Hensing Page Two

November 1998 – March 2001 VERSATA, INC., Oakland, CA

Executive Assistant to President & CEO

Managed day-to-day operations of Office of the President & CEO.

 Coordinated detailed and extensive quarterly Board of Directors Meetings and weekly Executive Staff meetings.
 Coordinated extensive and complicated travel arrangements for CEO and Executive Staff members.
 Transitioned into an administrative position in Marketing where I assisted Executive Vice President-Marketing.
 Coordinated sales seminars nationwide, including extensive traveling and logistics preparation.

EDUCATION: San Francisco City College, San Francisco, CA

- Studied Business Administration
Attend occasional seminars and classes for updates on California notarial law.
Attend occasional classes on filing officer duties and requirements.

ASSOCIATIONS: International Association of Administrative Professionals (IAAP), Member-at-Large

National Notary Association (NNA) since 1993

References available upon request.