Consultative Document on

Suruhanjaya Syarikat Malaysia

Proposed XBRL Submission
Process
ssmt_20131231
This document requests for feedback and views on the
proposed XBRL submission process for Financial Statements,
the return for solvent Exempt Private Company and the
Auditors client listing and its particulars.

ssmt_20131231

Table of Contents
INTRODUCTION ...................................................................................... 3
SECTION A: XBRL SUBMISSION PROCESS ONLINE ............................... 6
SECTION B: XBRL SUBMISSION PROCESS OFFLINE.............................. 9
I.

Non-Financial Elements ........................................................ 9

II.

Financial Elements .............................................................. 11

III.

Non-financial elements Solvent EPC ................................ 12

SECTION C: XBRL SUBMISSION PROCESS COLOUR CODING ................. 13

SECTION D: XBRL SUBMISSION PROCESS for auditors....................... 14
SECTION E : XBRL SUBMISSION PROCESS FEEDBACK TEMPLATE .......... 15
Feedback Template for Filers ....................................................... 15
Feedback Template for Auditors .................................................. 16

ssmt_20131231

INTRODUCTION
1.

This document provides the proposed submission process for

the following documents to Suruhanjaya Syarikat Malaysia
(SSM):
(a) full set of financial statements (FS); or
(b) the return for solvent Exempt Private Company (EPC);
and
(c)

2.

auditors client listing and its particulars.

The chart in paragraph 4 provides an overview of the

proposed submission process and SSM would like to invite
feedback and comments on:
(i) the proposed submission process from the preparation
and lodgement of FS and the return for solvent EPC to
SSM using XBRL format; and
(ii) the submission of the auditors client listing and its
particulars to the Registrar.

3.

SSM welcomes views and comments as stated in the feedback

templates for filers and/or auditors in Section E of this
document. Please forward your views and comments to
xed14@ssm.com.my before 30 August 2014.

ssmt_20131231
4.

The flowchart of the proposed system is as follows:

Flow

Filing Process
by companies
Particulars under the Companies Act:

ONLINE

010000

Filing Information

020000

Directors Report

030000

Statement by Directors

040000

Directors Business Review

050000

Exempt Private Company

060000

Auditors Report to members or Auditors

Statement

OFFLINE 1

OFFLINE

Entry point for full reporting required under CA & FS

ONLINE

submission under MFRS or PERS together with Auditors

Report to Members

PRE-REPORTING

OFFLINE 2
Entry point for solvent EPC under CA together with
Auditors Statement

validation
ONLINE
validation

Yes

ONL
INE
SSM Database
ONLINE

No

OFFLINE 3
070000 Auditors Client Listing and Its Particulars

No

ON
LIN
E

ONLINE

lodgement

with

filers

authentication

and

acknowledgement receipt by SSM.

Public will be able to view the financial data with the audit
classification (if any) together with the colour coding.

O
N
LI
N
E

ssmt_20131231
Flow

Filing Process
by companies

No

validation

O
N
LI
N
XBRL
E

format?

validation

POST REPORTING

Yes

ONL
INE
Audited?

Yes

ONL
INE

No

ON
LIN
E

No

ON
LIN
E

Colour coding
Red

FS or the return for solvent EPC is not

submitted in XBRL format

Colour coding
Purple

Unaudited FS submitted in XBRL format

Colour coding
Green

Yellow

Audited FS submitted in XBRL format

The return for solvent EPC submitted in XBRL
format

ssmt_20131231

SECTION A: XBRL SUBMISSION PROCESS

ONLINE
1.

Filers are encouraged to download the companys data soon

after the financial year has ended to avoid the peak period
during the submission process.

2.

This is also to ensure that the data downloaded is a true

reflection of the historical information for the FS or the return
for solvent EPC.
Example:
If the data downloaded is without the full list of newly
appointed or resigned directors during the particular
financial period, the filers are encouraged to update
the listing first before downloading the full data for the
purposes of XBRL submission.

3.

At this stage, filers will not be able to add, change or delete

any data. Only dropdown enumeration or predetermined set
of answers will be permitted during this process (refer to
SSMT Tagging List Templates document for more details).

ONLINE ITEM
1

Company registration number

Name of company

Former name of company

Mandatory
fill in

Financial year end date for current submission

Financial year start date for current submission

Other reporting currency used

(yes or no)

Company status

Type of formation

Address Of Registered Office

10

Principal place of business

11

First MSIC code to suit principal activities for financial year end
submission

ssmt_20131231

ONLINE ITEM
12

Second MSIC code to suit company activities for financial year

end submission

13

Third MSIC code to suit company activities for financial year

end submission

14

List of directors and managers during financial year

15

List of company secretary during financial year

16

Disclosure of financial statements audit status

17

Name of audit firm

19

Audit partner responsible signing off auditors report or

auditors statement

20

Type of submission for current financial year

(financial statements or EPC)

21

Disclosure of consolidated financial statements preparation

(consolidated or separate)

22

Disclosure of subsidiaries exemption from coinciding financial

year end with holding company
(yes or no)

23

Disclosure of type of subsidiary exempted from coinciding

financial year end with holding company
(local or foreign or both local and foreign subsidiary)

24

Company registration number of local subsidiary

25

Name of subsidiary

27

Location of the holding company

(local or foreign)
Company registration number of local holding company

29

Name of local holding company

Location of the ultimate holding company

31

Company registration number of local ultimate holding

company

32

Name of local ultimate holding company

33

Type of holding by the company

(holding or ultimate holding company or both holding and
ultimate holding or not applicable)

28

30

Audit firm number

18

26

Mandatory
fill in

Disclosure of stock exchange listing for financial year end

current submission

ssmt_20131231
Mandatory
fill in

ONLINE ITEM
standard

used

to

prepare

34

Type of accounting
statements

financial

35

Disclosure of restatement of previous financial statements

figures
(yes or no)

36

Disclosure of reclassification of previous financial statements

figures
(yes or no)

37

Disclosure of changes of previous financial statements figures

other than reclassification or restatement
(yes or no)

38

Type of Income Statement prepared

39

Type of Statement of Cash Flows prepared

ssmt_20131231

SECTION B: XBRL SUBMISSION PROCESS

OFFLINE

During this stage the filers may prepare the full set of FS
(OFFLINE_1) or the return for solvent EPC (OFFLINE_2) that
comprise

of

financial

and

non-financial

elements

totally

disconnected from the internet. The software or the web template

(to be provided by SSM) would allow the filers to:

View the full set of FS or the return for solvent EPC

(refer to the sample provided in SSMs website);

Change the current financial data as to reflect any

audit adjustments (if necessary);

Print out copies for members circulation and for audit

purposes;

Conduct audit process on the FS.

The

Auditors

report

to

members

or

Auditors

statement is to be attached in PDF image for

lodgement purposes with the Registrar.

I.

Non-Financial Elements
1.

The following details are the non-financial elements that need

to be prepared by the filers through this offline process.

OFFLINE 1 Full FS
1
2
3

Mandatory
questions

Description of reason for using longer or shorter reporting

period
Description of presentation for other reporting currency
Date of presentation currency conversion

Level of rounding used in financial statement

Description of principal activities of company for financial year

end submission

ssmt_20131231
OFFLINE 1 Full FS
6

Date of financial statements approved by Board of Directors

Date of circulation of financial statements to members

Mandatory
questions

Disclosure of type of subsidiary exempted from coinciding

financial year end with holding company
(if marked as Yes during ONLINE process the following
questions shall appear)
8

Name of foreign subsidiary

Country of incorporation of foreign subsidiary

10

Description of reason why using different reporting date

or period for local subsidiary / foreign subsidiary

11

Date of approval for local subsidiary / foreign subsidiary

Type of holding by the company
(if marked as Foreign during ONLINE process the following
question shall appear)

12
13
14
15

Name of foreign holding company

Country of incorporation of foreign holding company
Name of incorporation of foreign ultimate holding company
Country of incorporation of foreign ultimate holding
company
Disclosure of stock exchange listing for financial year end current
submission
(if marked as Yes during ONLINE process)

16

Date of listing in Stock Exchange

17

Type of exchange on which company is listed

18

Type of market listed in Bursa Malaysia

19

20
21

Disclosure of securities listing on Shariah Compliance Securities

list
Explanation of other securities listed on Syariah Compliance
Securities list

22

Explanation of restatement of previous financial statements

figures

23

Date of restated financial statements approved by Board Of

Directors
Date of restated financial statements circulated to members

24
25

Disclosure of request for relief from requirements related to form

and contents of financial statements and directors report

Explanation of reclassification of previous financial statements

figures

10

ssmt_20131231
Mandatory
questions

OFFLINE 1 Full FS
26

Explanation of changes of previous financial statements figures

other than reclassification or restatement
ELR

[020000]

Directors Report

ELR

[030000]

Statement by Directors

ELR

[040000]

Directors Business Review

ELR

[060000]

Auditors Report to Members

(i)

Disclosure of auditor's report to members

[in PDF (or in any other format as
image)]; and

(ii)

Date of auditors report

According to MFRS or PERS entry points

(please refer to SSMT Tagging List Templates for details)

II.

Financial Elements

2.

The preparation of the full FS will be based on the entry point

requested from the ONLINE process which include:
(i)

Type of accounting standards used to prepare FSs,

either using MFRS or PERS;

(ii)

Type of Income Statement prepared;

(iii) Type of Statement of Cash Flows prepared; and

(iv) If there is a restatement or reclassification or other
changes in the previous XBRL filing, therefore the
previous figure may be changed to accommodate the
disclosure requested.
3.

The filers will be able to:

(i)

Have the full details of the financial elements being

tagged

by

referring

to

the

SSMT

Tagging

List

Templates; and
(ii)

Visualize how the data being used in the FS or the

return of solvent EPC by referring to the sample of
Financial Statements or the return of solvent EPC
is provided in the SSMs XBRL website.

11

ssmt_20131231

III.

Non-financial elements Solvent EPC

OFFLINE 2 EPC
1

Description of reason for using longer or shorter reporting

period

Description of presentation for other reporting currency

Mandatory
questions

Date of presentation currency conversion

Level of rounding used in financial statement

Description of principal activities of company for financial year

end submission

Date of financial statement approved by Board of Directors

Date of circulation of financial statement to members

Disclosure of type of subsidiary exempted from coinciding

financial year end with holding company
(if marked as Yes during ONLINE process)
8

Name of foreign subsidiary

Country of incorporation of foreign subsidiary

10

Description of reason why using different reporting date

or period for local subsidiary / foreign subsidiary

11

Date of approval for local subsidiary / foreign subsidiary

ELR

ELR

[050000]

Exempt Private Company

[060000]

Auditors Statement
(i)
Disclosure of auditor's statement [in
PDF (or in any other format as
image)]; and
(ii) Date of auditors statement

12

ssmt_20131231

SECTION C: XBRL SUBMISSION PROCESS

COLOUR CODING
1. The colour coding will be provided for each FS or the return for
solvent EPC submission:
Colour

Explanation

Coding
Red

FS or the return for solvent EPC is not submitted in

XBRL format

Purple

Unaudited FS submitted in XBRL format

Green

Audited FS submitted in XBRL format

Yellow

The return of solvent EPC submitted in XBRL format

13

ssmt_20131231

SECTION D: XBRL SUBMISSION PROCESS for

auditors
1. The Auditors client listing and its particulars will be available in
SSMs website for audit firms to download and to fill

the

particulars as follows:
(i)

Their audit firms number;

(ii)

Company registration number of their audit client;

(iii) Financial year end for current submission of their

audit client; and
(iv) Type of auditors report issued to their audit client.
2.

The firm may fill the template soon after they have
completed their audit process of their audit clients.

3.

The Auditors client listing and its particulars needs to be

submitted to SSM in a timeframe to be decided by the
Registrar.

14

ssmt_20131231

SECTION E : XBRL SUBMISSION PROCESS FEEDBACK

TEMPLATE
Feedback Template for Filers
1

Are there any other issues to be

considered for the submission process?

Are

there

improvements

any
to

proposals
the

for

financial

statements or the return for exempt

private company submission process?

15

ssmt_20131231

Feedback Template for Auditors

1

Are there any other issues to be

considered

in

the

Auditors

Client

Listing and Its Particulars templates?

Would auditors prefer to send the

templates referred to in paragraph 1
Section D on monthly, quarterly or
yearly basis to SSM?

16