Inventory transactions are done in system to track the movement of material from one

location to another location. The location can be an inventory organization, a sub

inventory or a locator.
There are two inventory transactions done in system.
1. Explicit Inventory Transactions:
Transactions which are explicitly done by users to move material from one
location to another location. Ex: Sub inventory transfer, Miscellaneous Receipt,
Miscellaneous Issue.
2. Implicit Inventory Transactions:
Implicit Inventory Transactions are those transactions which system does in the
background against a user transaction.
Ex: PO Receipt, WIP Move Transaction, WIP Completions, Sales Order
Shipment etc.

Most of the inventory transactions, involving asset items, have financial impact and
affects accounting information in the system. When you issue/remove an item from a

specific location, system automatically credits the account related to the From
Location. Similarly, when you receive/accept an item in a specific location, system
automatically debits the account related to the To Location
All inventory transactions affect the system on hand quantity of the transaction location,
if the quantity transacted has on hand tracking enabled. When you issue/remove an
item from a specific location, system automatically deducts the on hand quantity from
that From Location. Similarly, when you receive/accept an item in a specific location,
system automatically increases the on hand quantity of that To Location.
To transact, asset items, the Frozen cost should be available in this system; else system
will show an error message and wont change the on hand quantities.
Only inventory items are available for inventory transaction. If you have defined any
item as non-inventory item, then you cant do any inventory transaction for those items.
For serial, lot and item revision controlled items, you have to enter all these information
at the point of transactions.

Miscellaneous Receipt
You can use miscellaneous receipts to receive material into inventory without any
purchase order/internal requisition. Miscellaneous receipts should be avoided wherever
possible and should be used only when you want to receive some materials to an
inventory without any receiving document (PO, IR, WO)
Entering a Miscellaneous Receipt Transaction
Follow the below steps to enter a miscellaneous receipt transaction in system

1. Navigate to the Miscellaneous Transaction Form

Inventory -> Inventory Transaction
2. Select the inventory organization.
System defaults the inventory organization from organization default profile.
3. Select the transaction Type as Miscellaneous Receipt
4. Enter the item number. You can enter the item number in different ways
i.
Enter 2 consecutive characters from any part of the item number in
the item number field and system will show you a list of items

containing the text entered in that field. You can select the item
number from the suggestion list.
ii.
If you know the complete item numbers then enter it in the item
number field.
iii.
If you want to search items, then click on item number field. System
will show you a search icon next to the item field. Click on the
search icon to search & select item.
5. System should auto populate item id, item description and unit of measure field
after step 4.
6. Press tab to move to the revision field. If the item is revision controlled, then
system will show all the available revisions in the revision field. Select the
revision of the item.
7. Enter the number of quantity to be transacted.
8. Click on transfer tab
9. Select the sub inventory where the material will be received. System shows all the
sub inventory of the selected organization.
10. Select the locator where the material will be received. System shows all the
locators of the sub inventory selected in To Sub inventory field.
11. Enter a note or description for this transaction. This is a free text field and can be
used to enter any business important information.
12. Enter a reason for this transaction.
13. Click on the finance Tab.
14. Enter the GL account combination. You can enter account in different ways
iv.
Enter 4 consecutive characters from any part of the account
combination in the account field and system will show you a list of
accounts containing the text entered in that field. You can select the
account from the suggestion list.
v.
If you know the complete account combination then enters it in the
account field.
vi.
If you want to search account combinations, then click on account
field. System will show you a search icon next to the account field.
Click on the search icon to search & select account combination.
This account gets credited after the transactions and its a
mandatory field.
15. Click on Lot & Serial tab if the item is lot controlled.
16. Click on add lot number icon to enter lot information
17. Enter the lot number and corresponding quantity.
18. Click on add serial number icon to enter serial information
19. Enter all the serial numbers.
20. Click on save icon to complete the transaction
21. System will show you the result

Miscellaneous Issue
You can use miscellaneous issue to issue material out of inventory without any sales
order/work order. Miscellaneous receipts should be avoided wherever possible and
should be used only when you want to issue some materials to an inventory without any
issuing document (SO, WO).
For any missing material use cycle count, system adjust inventory against the cycle
count account.
Entering a Miscellaneous Issue Transaction
Follow the below steps to enter a miscellaneous receipt transaction in system

1. Navigate to the Miscellaneous Issue Form

Inventory -> Inventory Transaction
2. Select the inventory organization.
System defaults the inventory organization from organization default profile.
3. Select the transaction Type as Miscellaneous Issue

4. Enter the item number. You can enter the item number in different ways
i.
Enter 2 consecutive characters from any part of the item number in
the item number field and system will show you a list of items
containing the text entered in that field. You can select the item
number from the suggestion list.
ii.
If you know the complete item numbers then enter it in the item
number field.
iii.
If you want to search items, then click on item number field. System
will show you a search icon next to the item field. Click on the
search icon to search & select item.
5. System should auto populate item id, item description and unit of measure field
after step 4.
6. Press tab to move to the revision field. If the item is revision controlled, then
system will show all the available revisions in the revision field. Select the
revision of the item.
7. Enter the number of quantity to be transacted.
8. Click on transfer tab
9. Select the sub inventory from where the material will be issued. System shows all
the sub inventory of the selected organization.
10. Select the locator from where the material will be issued. System shows all the
locators of the sub inventory selected in From Sub inventory field.
11. Enter a note or description for this transaction. This is a free text field and can be
used to enter any business important information.
12. Enter a reason for this transaction.
13. Click on the finance Tab.
14. Enter the GL account combination. You can enter account in different ways
i.
Enter 4 consecutive characters from any part of the account
combination in the account field and system will show you a list of
accounts containing the text entered in that field. You can select the
account from the suggestion list.
ii.
If you know the complete account combination then enters it in the
account field.
iii.
If you want to search account combinations, then click on account
field. System will show you a search icon next to the account field.
Click on the search icon to search & select account combination.
This account gets debited after the transactions and its a
mandatory field.
15. Click on Lot & Serial tab if the item is lot controlled.
16. Click on add lot number icon to enter lot information
17. Enter the lot number and corresponding quantity.
18. Click on add serial number icon to enter serial information
19. Enter all the serial numbers.
20. Click on save icon to complete the transaction
21. System will show you the result

Sub Inventory Transfer

You can use sub inventory transfer to move material from one sub inventory to another
sub inventory in the same organization. You can also use sub inventory transfer to move
material from one locator to another locator in the same sub inventory. But, you cant
use sub inventory transfer to move material from one sub inventory to another sub
inventory in a different organization. Use inter-org transfer to move material between
two different organizations.
Entering a Sub Inventory Transfer Transaction
Follow the below steps to enter a sub inventory transfer transaction in system

1. Navigate to the Inventory Transaction Form

Inventory -> Inventory Transaction
2. Select the inventory organization.
System defaults the inventory organization from organization default profile.
3. Select the transaction type as Sub Inventory Transfer
4. Enter the item number. You can enter the item number in different ways

iv.

Enter 2 consecutive characters from any part of the item number in

the item number field and system will show you a list of items
containing the text entered in that field. You can select the item
number from the suggestion list.
v.
If you know the complete item numbers then enter it in the item
number field.
vi.
If you want to search items, then click on item number field. System
will show you a search icon next to the item field. Click on the
search icon to search & select item.
5. System should auto populate item id, item description and unit of measure field
after step 4.
6. Press tab to move to the revision field. If the item is revision controlled, then
system will show all the available revisions in the revision field. Select the
revision of the item.
7. Enter the number of quantity to be transacted.
8. Click on transfer tab
9. Select the sub inventory from where the material will be issued. System shows all
the sub inventory of the selected organization.
10. Select the locator from where the material will be issued. System shows all the
locators of the sub inventory selected in From Sub inventory field.
11. Select the sub inventory where the material will be received. System shows all the
sub inventory of the selected organization.
12. Select the locator where the material will be received. System shows all the
locators of the sub inventory selected in To Sub inventory field.
13. Enter a note or description for this transaction. This is a free text field and can be
used to enter any business important information.
14. Enter a reason for this transaction.
15. Click on the finance Tab.
16. Click on Lot & Serial tab if the item is lot controlled.
17. Click on add lot number icon to enter lot information
18. Enter the lot number and corresponding quantity.
19. Click on add serial number icon to enter serial information
20. Enter all the serial numbers.
21. Click on save icon to complete the transaction
22. System will show you the result