1171 V1.0

Petroleum Development Oman L.L.C.
UNRESTRICTED
April 2000
Document ID : SP-1171 (ERD 84-02)

Filing key :
Specification for Quality Assurance of

Design, Construction and Engineering
Works
Keywords:
BS EN ISO 9000
Organisational Structure
Quality Manual
Quality System
Quality Policy
Quality Assurance
Quality Control
Quality Management
Quality Plan
Quality Control Plan
Quality Audit
Process Control
Procedures
This document is the property of Petroleum Development Oman, LLC. Neither the whole nor any
part of this document may be disclosed to others or reproduced, stored in a retrieval system, or
transmitted in any form by any means (electronic, mechanical, reprographic recording or otherwise)
without prior written consent of the owner.
Specification for Quality Assurance of Design, Construction and Engineering Works

Version 1.0
Authorised For Issue
Signed :............................................................
UER (OTT/1)
CFDH Materials and Corrosion
The following table lists the four most recent revisions to this document. Details of all revisions prior
to these are held on file by the issuing department.
Version No.
Version 1.0
April 2000
Date
24/04/2000
Author
OTT/151
Checked
OTT/15
Scope / Remarks
Revision and re-formatting of
(September 1995 issue).
ERD 84-02
SP-1171
Version 1.0
Contents
1. Introduction............................................................................................................................1
1.1 Purpose..............................................................................................................................1
1.2 Changes to the Specification.............................................................................................1
1.3 Specification Owner's Responsibility................................................................................1
1.4 Effective period..................................................................................................................1
1.5 Review and Improvement..................................................................................................1
2. Specification Requirements..................................................................................................2
2.1 Scope..................................................................................................................................2
2.2 Quality System...................................................................................................................2
2.3 Documents to be Submitted...............................................................................................4
2.3.1 Quality System.......................................................................................................4
2.3.2 Quality Manual......................................................................................................5
2.3.3 Contract Quality Plan (CQP).................................................................................6
2.4 Quality Management during the Contract......................................................................12
2.5 Documentation................................................................................................................12
2.6 Quality Assurance, Inspection (Quality Control) and Verification Personnel................12
2.7 Qualifications and Duties of The Suppliers Quality Assurance, Inspection (Quality Control)
and Verification Personnel..............................................................................................14
2.7.1 Corporate Quality Assurance Manager...............................................................14
2.7.2 Quality Assurance Engineer................................................................................15
2.7.3 Quality Control Inspector - Multi-Discipline (Welding, Painting, NDE)..........16
2.7.4 QC Inspectors - Civil and Structural...................................................................16
2.7.5 Q C Inspectors - Instrumentation........................................................................17
2.8 Quality Assurance Auditing............................................................................................17
2.9 Purchasing.......................................................................................................................18
2.10 Inspection, Measuring and Test Equipment..............................................................18
2.11 Third Party Certification...........................................................................................19
2.12 Pressure Vessels.........................................................................................................20
2.12.1 Vessels Manufactured Outside Oman..................................................................20
2.12.2 Vessels Manufactured in Oman..........................................................................21
2.13 Static Equipment.......................................................................................................21
2.14 Quality System Certification:....................................................................................22
Appendix A - Glossary of Definitions, Terms and Abbreviations.........................................23
Appendix B References.........................................................................................................25
Appendix C - Contract Quality Plan and Contract Quality Plan Guidelines....................26
User Comment Form................................................................................................................36
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April 2000

Version 1.0
1.
Introduction
1.1
Purpose
This specification revises and replaces ERD 84 -02, 1995, Quality Assurance Engineering
Reference Document, issued in September 1995. The purpose of this Specification is to
specify the Company's minimum requirements for Quality Assurance in all Contracts and
Purchase Orders with their nominated Suppliers (Consultants, Contractors and Vendors).
This specification is intended to set Company Quality Assurance Standards during design,
procurement and construction phase of facilities
1.2
Changes to the Specification

This specification shall not be changed without approval from the Custodian, the Materials
and Corrosion Functional Discipline Head (CFDH), UER (OTT/1), who owns this
specification. Any user of this specification, who encounters an inaccuracy or ambiguity, is
requested to notify OTT/15, using the User Feedback page provided at the end of this
specification and send the copy with comments and personal details to DCS.
1.3
Specification Owner's Responsibility

The owner of this specification, OTT/1, as CFDH Materials and Corrosion, is responsible
for authorising all proposed deviations or amendments to the specification and for the
instigation of periodic reviews and updates in accordance with Clauses 1.2 and 1.5.
1.4
Effective period
The requirements of this specification shall remain in force indefinitely unless superseded
by an authorised revision.
1.5
Review and Improvement

This specification will be reviewed and updated once every three years. The review
authority will be UER (OTT/1, CFDH Materials and Corrosion). Any revision and updates
before three years period, is at the discretion of the reviewing authority, UER (OTT/1).
April 2000
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SP-1171
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Specification for Quality Assurance of Design, Construction and

Engineering Works
2.
Specification Requirements
2.1
Scope
This specification presents the Company's minimum requirements for Quality Assurance in
all Contracts and Purchase Orders with their nominated Suppliers (Consultants,
Contractors and Vendors). The requirements are based on the use of the BS EN ISO 9000
Series of Quality Management and Quality Assurance Standards.
The body of this specification is the Quality Assurance Specification and forms part of the
Contract or Purchase Order. Terms and abbreviations used are defined in Appendix A and
referenced standards are listed in Appendix B.
Appendix C, Contract Quality Plan and Quality Control Plan Guidelines, offers Suppliers
(Consultants, Contractors and Vendors) guidelines on the contents and development of a
Contract Quality Plan and Quality Control Plan, that will meet the requirements of this
specification.
2.2
Quality System
The Supplier (Consultant, Contractor, Manufacturer and Vendor) shall implement and use a
Quality System that complies with the appropriate Standard from the ISO 9000 Series,
(latest edition), as listed below, and the requirements of this specification.
BS EN ISO 9001:
Quality Systems - Model for quality assurance in design
development, production, installation and servicing.
or
BS EN ISO 9002 :
Quality Systems - Model for quality assurance in production,
installation and servicing.
The Standard shall be selected to cover all work activities (consultancy, project
management, procurement, construction, and provision of goods, products or services),
associated with the Contract or Purchase Order.
Where the Contract includes design work, ISO 9001 shall be used. Where the Contract is
purely for production, construction, installation, commissioning and hand over, then ISO
9002 shall be used.
If any part of the Contract is Sub-Contracted, the Supplier shall comply with Clause 4.6.2
in ISO 9001/9002, which requires the Sub-Contractor to maintain an appropriate Quality
System. The Sub-Contractor shall implement a Quality System that meets the requirements
of ISO 9001 or ISO 9002, as appropriate for the sub-contracted work. The Supplier shall
remain ultimately responsible for the quality of the Sub-Contractor's work.
The term Process Control in ISO 9000, shall be considered to embrace all work activities
from Tendering and Contract Award to Completion of the Contract. Activities such as;
Contract Management, Cost Control, Planning and Scheduling, Progress Measurement,
Reporting, 'As Built' Documentation etc. shall have properly documented Procedures or
Work Instructions.
Suppliers in selected Work Categories may be required to attain Third Party Registration
of their Quality System. The registration shall be from an Accredited Certifying Body (for
example, BSI, BV, DNV, Lloyds etc.), who are themselves accredited by a National
Accreditation Authority to assess Quality Systems. Work Categories required to attain
registration will be informed by the Work Category Custodian (see clause 2.14).
Where Suppliers are not required to attain Third Party Registration, they shall demonstrate
that they have a Quality System that complies with ISO 9001 or 9002, as appropriate for
the contract or purchase order scope. Consideration should be given to attaining Third
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Version 1.0
Party Registration as a means of maintaining the Quality System and verifying compliance
with this specification.
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SP-1171
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2.3
Documents to be Submitted
The following documents shall be submitted with the Tender.
Post Contract, the following documents shall be submitted within 14 days of

Contract award, and the Quality System shall be implemented at the Work site,
within 3 to 4 weeks of the award of the Contract.
With Tender
2.3.1
Quality System
2.3.1.1
Where the Suppliers Quality System is to be certified to ISO 9001 or 9002 by

an Accredited Certifying Body, a copy of ISO 9001 or 9002 Certificate shall
be submitted.
2.3.1.2
If the Suppliers Quality System is not certified to ISO 9001 or 9002, the
Supplier shall submit evidence, that an acceptable Quality System,
complying with either ISO 9001 or ISO 9002, as appropriate, is in operation.
This requirement can be fulfilled by submitting any of the following:
Within 14 Days of Contract Award

Additional information that has changed since the tender.
1. Copies of System and Compliance Audit Reports prepared by the Company

on other Contract.
2. The Supplier shall arrange for an Accredited Certifying Body to carry out
a baseline System Audit of the Suppliers Quality System against ISO 9001
or 9002. A copy of the Audit Report shall be submitted with the tender.
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April 2000
With Tender
2.3.2
Quality Manual

An updated Quality Manual, which shall indicate any revisions to the manual since
submitting the tender.
This shall include, but shall not be limited to :

1.
2.
3.
4.
5.
6.
7.
8.
April 2000
Version 1.0
Quality Policy statement.

Brief description of the Suppliers company and the business activities.
Quality objectives and scope of the Quality System.
Details of how the Quality System addresses the requirements of the ISO
9001 or ISO 9002 System Elements. Cross-reference to Corporate
Quality System Procedures should be included.
Description of the Quality System documentation (Quality Manual,
Quality System Procedures, Work Procedures, Work Instructions, Contract
Quality Plans etc.), and how it is controlled.
Corporate Organisation Chart, highlighting the Quality Assurance,
Quality Control, Inspection and Verification personnel.
Typical Contract Organisation Chart, showing the relationship to the
Corporate Organisation.
Appendices to the Quality Manual. (Note: These items are included as
Appendices to enable them to be revised independently of the Quality
Manual, to show current status).
Index of Corporate Quality System Procedures / Work Instructions etc.,
encompassed by Quality System documentation, implemented and
used by the Supplier to control work activities, showing the current
revision status and issue date. The Company shall have access to the
Procedures / Work Instructions.
List of positional/functional Job Descriptions showing the
Responsibilities and Authority of all personnel whose work has a
quality function. The Company shall have access to the Job
Descriptions on request.
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With Tender
2.3.3
Contract Quality Plan (CQP)
The Contract Quality Plan shall be approved by the Company, (QA & QC section) prior
to work commencing. This plan shall be an updated revision of the Tender issue plan.
The CQP shall include and address all the relevant and applicable elements of ISO 9001
or 9002 as appropriate.
This shall include:

2.3.3.1
Control of Contract Quality Plan

1.
2.
3.
1.
2.
Index.
Revision Status.
Distribution List.
3.
2.3.3.2
General
1.
2.
3.
1.
Outline of how the Suppliers corporate Quality System shall be

applied and implemented on the Contract.
A brief description of all Quality related aspects of the Contract, related
to the Scope of Work. Identify all main work activities and subactivities to be controlled by the Contract Quality Plan.
Identify which activities will be carried out by Sub-Contractors. Include
details of Sub-Contractors Quality System and how it will be monitored
and controlled by the Supplier.
2.
3.
4.
5.
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Index.
Revision Status, together with the Control Mechanism of the CQP and a
Distribution List. The Company distribution shall be as the Contract documents,
with a minimum of:
- Company Representative.
- Head of Quality Assurance Services, OTT/15
- Company Site Representative.
- In-charge Interior QA & QC Services - OTT/151
Details of the Suppliers Procedures for preparing, reviewing, revising and reissuing the Contract Quality Plan during the Contract shall be stated in the CQP.
Details of how the Corporate Quality System documentation shall be applied and
implemented on the Contract. The CQP shall include contract specific quality
system structure.
Detailed Scope of Work of the Contract, together with a detailed description of the
Quality related aspects of the Contract. Inclusion of copy of sheets from Contract
shall not be acceptable.
Identify all work activities and sub-activities, including those performed by SubContractors, to be controlled by the CQP.
Detailed methodology how quality system and work performed by Sub-Contractor
shall be monitored and controlled by the Supplier.
Details of how Quality Planning shall be undertaken and controlled.
April 2000
With Tender
2.3.3.3
Quality Assurance Objectives
1.
1.
2.
Reference to the Contract and other documents whose requirements are

to be met.
3.
2.3.3.4
1.
2.
3.
1.
A Contract specific Organisation Chart, identifying by Name and Job

Title all personnel down to Foreman level. Highlight the Quality
Assurance, Quality Control, Inspection and Verification personnel. Show
their reporting relationships for the Contract and in the Corporate
organisation. Show the relationship between office and site based staff.
Indicate if personnel are full or part time on the Contract.
Establish a detailed schedule of responsibilities (may be in the form of
Job Description), for all functions carrying out quality related activities.
Define the authority level for each function and reporting
responsibilities.
Curriculum Vitae of the QA and QC personnel viz. Corporate Quality
Assurance Manager, the Senior Quality Assurance Engineer(s), Welding
Engineer and Q C Inspector(s) (MDIs and other disciplines) for the
Contract, together with copies of their qualifications, including any
Training courses attended. Photocopies of qualifications must be
attested. All QA and QC personnel shall be subject to approval by
Company QA / QC section prior to mobilisation on contract and to site.
The Company shall review the CVs and reserve the right to interview
and or submit all QA and QC personnel to an examination to determine
their suitability for the work they are required to perform and reject
unsuitable candidates.
Version 1.0
2.
3.
4.
5.
6.
Detailed list of the Contract and other documents whose requirements are to be
met, together with their revision status.
Indicate the location where these documents are available, the Procedures for
controlling and revising them and the person responsible.
Include a Distribution Matrix for all documents.
A final Contract specific Organisation Chart, highlighting Quality Assurance,
Quality Control, and Inspection and Verification personnel. Confirm mobilisation
dates for all staff down to Foreman level.
Provide a Corporate Organisation Chart identifying by Name and Job Title all
personnel who will interface with the Contract personnel, Sub-Contractors,
Vendors or the Company. Define roles, responsibilities and reporting relationships
of all personnel identified in the Contract specific organisation with interface with
Corporate personnel.
Where duties other than Quality Assurance and Inspection are to be carried out by
Quality Assurance / Inspection personnel, details of other duties shall be submitted,
together with the times to be spent on each activity.
Details of any Sub-Contractors Quality Assurance / Inspection personnel,
indicating how the Supplier will monitor and control the Sub-Contractors Quality
System.
Details of the training schedule for all persons to be employed on the Contract
(include all training, not just Quality training). Include all personnel requiring
formal certification for the Contract, for example, Welders.
Submit CVs of QA and QC personnel together with copies of qualifications
including training, for review and approval by Company QA / QC section.
Note: The qualification, training and experience of QA and QC personnel

shall be appropriate to the nature and scope of the Contract and to be read in
conjunction with clause 2.7 of this SP.
With Tender
April 2000
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2.3.3.5
Service Contract Work Orders

Indicate how the Contract Quality Plan and specific Quality Assurance
requirements will be applied to individual Work Orders issued under a
Service Contract. This may be in the form of a Project Quality Plan,
developed from the Contract Quality Plan.
2.3.6.6.
Applicable Procedures, Work Instruction & Checklists

1.
2.
3.
4.
List of Corporate Quality System Procedures, Work Procedures and Work

Instructions, with current Revision Status and Issue Date that shall be
used on the Contract without revision.
List of Corporate Quality System Procedures, Work Procedures and Work
Instructions, with current Revision Status and Issue Date, that require
revision before they meet the Contract requirements. Denote who is
responsible for revising the documentation and the date when it shall be
completed.
List of Contract Specific Procedures and Work Instructions required to be
developed for the Contract. Denote who is responsible for developing
and approving the documentation and the date when it shall be
completed.
List of procedures and work instructions that shall be used on the
Contract by Sub-Contractor(s) for assigned work activities, including
those to be developed or revised.
Details of how specific Quality Assurance requirements will be formulated for

individual Work Orders in Service Contracts, how they relate to the Contract Quality
Plan and who will be responsible for identifying the requirements and implementing
them at the Work site.
1.
2.
3.
4.
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List of all Corporate Quality System Procedures, Work Procedures and Contract
Specific Procedures, Work Instructions, Checklists and Standard Forms, with
current Revision Status and Issue Date, that shall be used on the Contract without
revision. Documentation requiring revision to meet Contract requirements, shall be
listed indicating dates when shall be issued and the person(s) responsible for
revision and implementation. The listing shall follow the normal workflow.
Indicate dates when Contract specific Procedures and Work Instructions shall be
issued and the person(s) responsible for developing, reviewing and implementing
them.
The Supplier shall provide the Company on request, all-Corporate Quality System
Procedures, Work Procedures, Work Instructions, Checklists and Standard Forms
applicable and required for the Contract. They shall be issued as Controlled
Copies to the Company within 2 weeks of Contract award or whenever demanded
by Company. This may be in the form of a separate Contract Procedures Manual or
separate volume of the Contract Quality Plan.
Copies of Contract Specific Procedures, Work Instructions, Checklists and Standard
Forms shall be issued to the Company within 4 weeks of Contract award (or at
least 2 weeks before the work activity commences, for Contracts of less than 6
weeks duration.
List of procedures and work instructions that shall be used on the Contract by SubContractor(s) for assigned work activities, including those to be developed or
revised by dates.
April 2000
With Tender
2.3.3.7
Quality Control Plans (Inspection &Test Plans)

1.
2.
3.
4.
April 2000
List of Corporate Quality Control Plans, with current Revision Status

and Issue Date, that will be used on the Contract without revision. They
shall be grouped by discipline (for example, Contract Management,
Civil, Mechanical, Piping, Electrical, Instrumentation, Commissioning,
Handover, As Builts etc.)
List of Corporate Quality Plans, with current Revision Status and Issue
Date that require revision before they meet the Contract requirements.
Denote who is responsible for revising the documentation and the date
when it will be completed.
List of Contract Specific Quality Control Plans, required to be
developed for the Contract. Denote who is responsible for producing
the documentation and the date when it will be completed.
List of Quality Control Plan(s) that shall be used on the Contract by
Sub-Contractor(s) for assigned work activities, including those to be
developed or revised.
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1.
2.
List of QCP, with current Revision Status and Issue Date, to be used on the
Contract. Indicate dates when Contract specific QCP will be issued and the
person(s) responsible for developing, reviewing and implementing them. All QCPs
shall be approved by the Company prior to work commencing. Above include
QCP(s) from Sub-Contractor(s).
Controlled Copies of all Corporate and Contract Specific QCPs, including those
from Sub-Contractor, to be used on the Contract shall be included in the CQP.
- The Quality Control Plans shall include:
- List of Activities and Sub-Activities requiring Quality Control and or stage
inspection.
- Controlling Document (Suppliers Procedure / Work Instruction, Contract
Specification, Specifications (SP), Procedures (PR), ERD, DEP, International
Code or Standard).
- Specified Acceptance / Rejection Criteria and Actual Value(s). When it is
practically not possible to indicate or accommodate Actual Value(s) in QCP, then
cross reference to source providing such information shall be shown in QCP(s)
(for example, Clause Reference, Table in SP, PR, ERD, DEP, Code or Standard
etc.).
- Suppliers Verification Personnel responsible for the Quality Control activity.
- Verifying Document / Quality Control Record, where test results are recorded
and endorsed by the Suppliers Verification Personnel.
- Hold, Witness, Surveillance, Monitoring and Review points by the Supplier,
Third Party or Company, shall be identified. Appropriate legends for 'Hold',
'Witness', 'Review', 'Surveillance' and 'Monitoring' shall be used in the QCP(s).
- Sub-Contractor(s) QCP(s) and quality document(s) shall be reviewed and
endorsed by Contractor, before submitting for Company approval.
- When TPI is a Contract requirement, the QCP(s) and Quality document(s) shall
also be reviewed and endorsed by the nominated TPI Agency.
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With Tender
2.3.3.8
Quality Records
1.

1.
None.
2.
3.
4.
Include details of all Quality Records and their formats and Test Packs to be used on
the Contract, either by the Supplier and or Sub-Contractors. Where new
documentation is required, denote who is responsible for developing and approving
the documentation and the date when it will be completed.
The Verifying Document / Quality Record shall show the specified value and the
measured value. Where it is reasonably difficult to show specified value, adequate
details of reference standard/code/ERD/SP/DEP shall be provided for specified
value.
Verifying Documents that shall be issued to the Company as Quality Records shall
be identified and given a reference number.
Include a Distribution Matrix for all Quality Records, which shall include
the following as a minimum:
- Records to be reviewed by the Company during the Contract.
- Records requiring Approval / Hold & Witness by the Company.
- Records to be handed to the Company.
- Records to be kept for use by the Supplier only.
- Define the content and format of Test Packs, per discipline, and shall be agreed
with the Company Representative in advance. Records of Company approval
shall be maintained by the Supplier.
2.3.3.9
Audit Schedule
1.
1.
2.
2.
Include a preliminary Internal Audit Schedule.

Include a preliminary External Audit Schedule of Sub-Contractors.
3.
4.
5.
6.
SP-1171
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Include a detailed Audit Schedule for the Contract. The schedule shall identify the
Internal Audits the Supplier will conduct on the Quality System throughout the
Contract.
The schedule shall also include details of External Audits the Supplier will carry
out on Sub-Contractors and Vendors.
A Compliance Audit shall be carried out at least once per month on all work
activities that have recently commenced.
External and internal audits shall be carried out by trained, qualified and
experienced auditors. Auditors shall possess IRCA, UK or equivalent auditing
qualification. (Note: Also see clause 2.8 of this SP).
Supplier shall provide a copy of their internal and external audit notification to
Company QA / QC section at least five working days in advance of the planned
audit date. Company reserves the right to join the audit as an observer.
Supplier shall provide Company QA / QC section copies of all internal and external
audit reports along with audit check list used during audits.
April 2000
With Tender
2.3.3.10
Third Party Certification of the Contract

1.
April 2000
Where Third Party Certification of the Contract is required in the Scope

of Work, include details of the Third Party Certification Authority.
Include details of the services they will provide to the Supplier, in the
form of a draft Sub-Contractors Quality Plan. Provide details of the
personnel they will employ on the Contract.
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1.
2.
Include a detailed monitoring programme in the form of a Sub-Contractors Quality

Plan showing all auditing, monitoring, surveillance, inspection, witnessing and
acceptance testing to be carried out by the Third Party Certification Authority.
Include Curriculum Vitae of all personnel for approval by the Company QA / QC
section.
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2.4

Engineering Works
Quality Management during the Contract
The following Quality matters shall be reported in the Contract Weekly / Fortnightly / Monthly
Report:
Summary of Contract Quality Plan development and Procedure development and approvals.
Summary of Internal and External Audits carried out, reported against the Audit Schedule.
Listing of Corrective Actions for each Audit, the current status and the planned dates for follow
up and closeout.
Areas of concern or weakness identified in the Quality System.
Details of any investigations into non-conformance and action to prevent recurrence of any
Quality System failures.
Summary of Tests and Inspections carried out on site and off site and on Sub-Contractors.
During Weekly / Fortnightly / Monthly meeting with Company, the Supplier shall furnish details on
the following items:
Number of Customer Complaints raised during the preceding period and the cumulative total,
action taken to address complaints and close out.
Quality issue raised by Company QA / QC, details of action taken to address the issues and close
out.
Number and nature of variance raised, cumulative numbers, approval status, implementation and
documentation of the variance.
Supplier internal NCRs raised, corrective and preventive action and close out.
Welder performance and repair rates based on radiography.
Status of deployment of QA and QC resources and their Company approval status.
Supplier shall ensure that the site Quality Management System is reviewed at least once in a quarter
2.5
Documentation
Documentation related to the Quality System shall be available at the location where work is being
carried out.
The Supplier shall maintain the latest revision of the relevant Contract Documents, Drawings, all
Contract Technical Specifications (SPs, PRs, ERDs, DEPs, HSE Manual), Standards (BS, DIN,
ASME, etc.), Procedures and Work Instructions, at the location where work is being carried out.
A Document Control procedure shall control the issue, distribution, change, review and withdrawal of
all documentation.
2.6
Quality Assurance, Inspection (Quality Control) and Verification

Personnel
The Supplier shall nominate. a Senior Manager (Management Representative), who shall have
defined responsibility for the Corporate Quality System, in accordance with Clause 4.1.2.3 of ISO
9001/2.
The Supplier shall assign sufficient Quality Assurance / Inspection (Quality Control) and Verification
Personnel to the Contract to ensure that the Quality Management System, Quality Assurance and
Quality Control are effectively established, implemented and maintained throughout the Contract.
There shall be sufficient personnel to cover all disciplines work and activities, all Sub-Contractor's
work and off site facilities.
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The Supplier shall assign a Q A Engineer at each construction site. The Senior Quality Assurance
Engineer and Quality Control Inspector(s) (MDIs and discipline) shall be assigned / based at each
construction site / location where work is being carried out. They shall be independent of the work
being performed and shall have no other duties or responsibilities, unless prior approval in writing is
granted by the Company.
Where elements of Quality Control are part of the responsibilities of production staff and workers, the
Supplier shall identify independent verification requirements and document in the QCPs and provide
adequate resources. Quality control responsibilities of production staff shall be adequately documented
in their job descriptions.
The Quality Assurance Engineer shall functionally report to the Supplier's Corporate Q A Manager
on all Quality and technical matters and liaise with Site Manager on day to day activities. The Q C
Inspectors shall report to Q A Engineer.
The Supplier shall provide the following minimum QA / QC staff at each construction site. The
actual staffing levels will depend on the work load, complexity of the work, number of disciplines
working on the Contract at any one time, number of Sub-Contractors, and most importantly, the
number of locations where work is being carried out on site and off site, but shall not be less than that
is specified below in any case. Company decision regarding QA / QC staffing shall be final and
binding on the Supplier and its Sub-Contractors. The use of multi-disciplined Inspectors is
acceptable provided they have appropriate qualifications in each of the disciplines they are required to
inspect. The Management Representative is not included and is additional to the numbers below.
Supplier shall ensure that Inspection (Quality Control) and Verification Personnel are provided to
cover activities and works in all disciplines areas.
Deployment of Inspection (Quality Control) and Inspection personnel by Supplier does not absolve
nor relieve Sub-Contractor(s) of their responsibility to provide their Inspection and Verification
personnel in adequate numbers to cover works and activities performed by them.
Size of Contractors Overall
Workforce (at each location,
(including Sub-Contractors)
Up to 25
Minimum Number of QA Engineer & QC Inspectors at each Construction

Site
(excluding personnel employed by any Sub-Contract Certification
Authority)
1 QA Engineer Part Time (Minimum 50% of time on QA function)
1 QC Inspector Full Time
26 - 75
1 QA Engineer Full Time

2 QC Inspector Full Time
76 150

3 QC Inspectors Full Time
151 250

> 251

1 Additional QC Inspector for every 75 employees.
Notes:
The above numbers exclude any personnel employed either by the Supplier or Company from a
Third Party Certification Authority.
Numbers specified in the above Table do not include Corporate QA Personnel.
April 2000
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2.7

Engineering Works
Qualifications and Duties of The Suppliers Quality Assurance,

Inspection (Quality Control) and Verification Personnel
All persons nominated by the Supplier for work within the Quality Assurance, Inspection and
Verification function shall be properly qualified, trained and experienced in the aspects of the work for
which they will be employed. They shall have previously worked on similar Contracts in similar
capacities and shall have formal Quality Assurance / Inspection qualifications.
Supplier's all QA, Inspection (Quality Control) and Verification personnel shall be subject to approval
Company QA / QC section prior to mobilisation on Contract and to site.
Company reserves the right to interview and or submit all QA, Inspection (Quality Control) and
Verification Personnel to an examination to determine their suitability for the work they are required
to carry out and to reject any personnel found unsuitable, at Company's sole discretion.
The duties of the Quality Assurance, Inspection and Verification personnel shall include, but not be
limited to the following activities:
2.7.1
Corporate Quality Assurance Manager

Qualifications
Duties
Shall be a Graduate Engineer (B.Sc. Eng./

BE/B.Tech.) either in Mechanical or Metallurgical or
Welding engineering.
Shall be responsible for advising, guiding and

motivating site line management on all QA and
QC activities and related technical matters.
Shall be an IRCA, UK Registered Lead Assessor or

equivalent (where equivalent is proposed, Supplier
shall provide evidence of equivalence from
International Accreditation Body (ies)).
Shall be responsible for implementation,

operation
and
maintenance
of
Quality
Management System in compliance with ISO
9000.
Shall have minimum of 18 years of relevant

experience in onshore oil and gas facility
construction, including live installations. Out of 18
years of experience, 5 years of experience shall have
gained in the Middle East. He shall have a minimum
of 7 years management experience in establishment,
operation and maintenance of a quality management
system in accordance with ISO 9000 with the
capability of developing quality system, quality
plans, work procedures and inspection plans.
Shall have sound technical knowledge in materials,

welding, coating/painting, NDE inspection and
general construction activities
Shall have experience of working to and fully

familiar with ANSI, ASME, ASTM, API and BS
codes used in oil and gas industries.
Shall be responsible for relevant QA and QC

training for all site personnel and overseeing all
personnel understand and effectively deliver their
QA and QC responsibilities as per quality plan
procedures.
Shall report to highest executive management
with in the organisation to ensure authority and
freedom to execute assigned responsibilities.
Notes:
For Design Consultancy contracts, the candidate shall have appropriate technical qualifications on above lines
and possess same number of years of relevant experience as per serial 3 above in the design organisation
involved in oil and gas facility design.
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2.7.2
Quality Assurance Engineer
Qualifications
1 Shall be a Graduate Engineer (B.Sc.Eng. / BE /
B.Tech.) either in Mechanical or Metallurgical or
Welding engineering.
2 Shall be an IRCA, UK Registered Lead Assessor or
equivalent (where equivalent is proposed, Supplier
shall provide evidence of equivalence from
International Accreditation Body (ies)). If the
candidate is in the process of obtaining the registration
with IRCA, UK, then it is mandatory to have an audit
log that is verifiable indicating having performed at
least ten external (2 nd party) Quality SYSTEM audits,
with more than fifteen compliance audits.
3 Shall have minimum of 12 years of, site based,
relevant experience in onshore oil and gas facility
construction, including live installations. He shall
have a minimum of 4 years management experience in
establishment, operation and maintenance of quality
management system in compliance with ISO 9000.
Shall have demonstrable capability of developing
quality system, quality plans, quality control
procedures, inspection plans and contract specific
work procedures.
Duties
Preparation, implementation, monitoring, revision and
updating of the Suppliers Contract Quality Plan.
Development,
preparation,
implementation
and
monitoring of all Contract Specific Procedures and Work
Instructions.
Monitoring Sub-Contractors Quality Systems

quality performance.
Preparation, implementation, revision and monitoring

Quality Control Plans.
Records of Quality activities.
Reporting Quality activities.
Liaison with the Company on matters related to Quality.
Auditing - internal and external, and follow up of

Corrective Actions.
Overall control, supervision and implementation of

Contract quality and technical requirements; resolution
of quality problems; preparation and maintenance of
Contract quality records.
4 Shall have in depth technical knowledge in materials,

welding, coating/painting, NDE inspection and
exposed to multi discipline works of oil and gas
construction field.
5 Shall be fully familiar with ANSI, ASME, ASTM, API
and BS codes used in oil and gas industries.
6 Shall be completely familiar with Supplier's Corporate
Quality System.
Note 1:
For Design Consultancy contracts, the candidate shall have relevant and appropriate technical qualifications on
above lines and possess same number of years of relevant experience as per serial 3 above in the design
organisation involved in oil and gas facility design.
Note 2:
For Electrical and Civil contracts, the candidate shall have relevant and appropriate technical qualifications on
above lines and possess same number of years of relevant experience as per serial 3 above in oil and gas facility
construction
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Quality Control Inspector - Multi-Discipline (Welding, Painting, NDE)

Qualifications
Duties
1 HND or Graduate (B.Sc. Eng./ BE / B.Tech.) in

Mechanical or Metallurgical Engineering.
Implementation, and supervision of all Procedures

and Work Instructions.
2 Shall possess CSWIP / AWS (*) for welding inspection.
Implementation and supervision of all SubContractors Quality Plans, Inspection Plan,

Procedures and Work Instructions.
Maintaining records of calibration, inspection and

testing equipment.
Maintaining the latest revision of all Contract

Documents, Drawings, Specifications, SPs, PRs,
ERDs, DEPs and Standards, required for Quality
Assurance, Quality Control and inspection.
Shall possess BGAS / ERS II or equivalent in NACE for

3 painting inspection
Certified ASNT level II in all NDE techniques.
4
Shall have a minimum of 8 years of quality control and
5 inspection experience in construction industries out of
which 5 years shall be gained in onshore oil and gas
facility construction.
For Fusion Bonded Epoxy (FBE) or Shrink Sleeve or
6 Glass Reinforced Epoxy materials works, Supplier shall
mobilise and deploy appropriately qualified and suitably
trained (from TWI) personnel for quality control and
inspection of these works.
.
Control, management and execution of all

specified inspection activities as per inspection,
specification and codes, witness procedures and
tests and interpret results accurately.
(*) For DCMEI and EPC Contracts, at least one

inspector shall possess CSWIP 3.2 / AWS SCWI for
welding, BGAS / ERS II or equivalent in NACE for
painting and ASNT level II in all NDE techniques and
shall function as Senior QC Inspector.
Note:
For Certification of QC Personnel to ASNT levels, Supplier shall establish and maintain written practice in
compliance with SNT - TC - 1A, which shall be duly certified by ASNT level III.
2.7.4
QC Inspectors - Civil and Structural

Qualifications
Duties
Shall be HND or Graduate Engineer (B.Sc. Eng. / BE /

B.Tech) in Civil engineering.
Development and implementation of inspection

plan and work related procedures

inspection experience in construction industries. The
experience shall include works involving soil excavation and
earth works, concrete works, block works, structural steel
works and roofing, roads and paving, tank pads and bunds and
general activities associated wit civil and building works.
Preparation and maintenance of inspection reports

and records.
Control, management and execution of all

specified inspection activities as per inspection
plan, specifications and codes.
Shall be thoroughly familiar with civil construction materials

and construction methods, testing of civil construction
materials, international codes and standards for civil design,
construction and testing of materials and works.
Witnessing of inspection, testing and interpretation

of results.
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2.7.5
Q C Inspectors - Instrumentation
Qualifications
Duties
Shall be Graduate Engineer (B.Sc. Eng. / BE / B.Tech) in

Electronics / Instrumentation engineering.
Development and implementation of inspection plan

and work related procedures

inspection experience in construction industries. The
experience shall include electronic and pneumatic
equipment including analogue and digital control systems,
relay based and solid state logic systems, transmitters,
control valves and accessories.
Preparation and maintenance of inspection reports and

records.
Control, management and execution of all specified

inspection activities as per inspection plan,
specifications and codes.
Shall be thoroughly familiar with instrument construction

materials and construction methods, testing of
instrumentation and installations, international codes and
standards for instrumentation design, construction and
testing of facilities and works.
Witnessing of inspection, testing and interpretation of

results.
2.8
Quality Assurance Auditing
The Supplier shall carry out Internal Audits of the Quality System and External Audits of SubContractors throughout the Contract. An Audit Schedule shall be included in the Contract Quality
Plan, which shall be approved by the Company.
The Audit Schedule shall include External Audits carried out by the Supplier on Sub-Contractors.
Compliance Audits shall be carried out at least once per month on all ongoing activities.
For Contracts of less than 4 months duration the Supplier shall include the annual Corporate Audit
Schedule of the Quality System, together with details of supplementary audits planned for the
Contract. Supplementary audits shall include the following as a minimum:
Document and Data Control.

Process Control.
Inspection and Testing
Control of Inspection, Measuring and Test Equipment
Control of Quality Records.
Internal Quality Audits
Audits shall be carried out in accordance with ISO 10011-1, Part 1.

The Company QA / QC shall be included on the distribution for the entire Suppliers Internal and
External Audit Notifications and shall be invited to participate in the audits, as Team Members or
Observers. The audit notification shall be delivered to Company QA / QC section at least five working
days in advance of the audit date.
The Company reserves the right to carry out scheduled or unscheduled External Audits, Reviews and
Surveillance of the Supplier, Sub-Contractors and Vendors. These audits will be carried out by the
Company or Third Party auditors appointed by the Company.
The Supplier shall carry out the following actions:
Assign a Lead Auditor and Audit Team for each audit.
Establish a Distribution Matrix for Audit Reports. Reports shall be issued to the Company not
more than 2 weeks after the audit.
The audit report distribution to Company shall include;
Company Representative,
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Company Site Representative,

Head of Quality Assurance Services, OTT / 15,
In-Charge Interior QA and QC Services, OTT / 151.
The Supplier shall ensure that their Auditors possess following qualifications and experience:
For External Audits - Passed IRCA, UK registered Five days Lead Assessor / Assessor course and
have done minimum 10 external audits (at least 5 as lead auditor).
For Internal Audits - Passed IRCA, UK registered Two days Internal Auditor course and have
done minimum 10 internal audits (at least 5 as lead auditor).
Audit Reports shall include:
Front Cover with details of the Audit.

Report with Conclusion.
Corrective Action Requests (CAR), stating any Non-conformance, signed by the Auditee, stating
Corrective Action and Action to Prevent Recurrence and Date for Completion of Corrective
Action.
Log of CARs showing Follow Up and Close Out status.
Audit checklist covering each process and applicable elements.
The Supplier shall maintain a summary log of all Corrective Action Requests raised during Internal
and External Audits. The log shall show:
2.9
Title and reference number of the audit.

Corrective action request number and brief description.
Brief description of the corrective action to be taken and date for completion.
Follow up and close out status and dates.
Purchasing
The Company reserves the right to inspect products or services purchased by the Supplier from SubContractors (or Vendors). Such inspection shall take place at the source, in the Supplier's premises,
on site or at the Sub-Contractor's premises. Verification or Inspection by the Company is not a
substitute for verification by the Supplier nor absolve the Supplier of its contractual obligations. Hold,
Review and Witness Points shall be identified in the Quality Control Plans for Supplier, Sub-Vendor,
Third Party Inspector / Authorised inspector and Company. Company shall be given at least 10
working days notice to attend such verifications.
The purchase of products and the associated Quality documentation shall be co-ordinated with the
Contract Schedule (programme), to ensure timely delivery. Special attention shall be given to long
lead items.
Generally the Supplier shall only purchase products and services from Company approved sources.
Lists of approved sources (Contractors and Vendors) are available from the Company.
2.10 Inspection, Measuring and Test Equipment

The Supplier shall supply all inspection, measuring and test equipment required for inspection and
testing. All equipment shall be robust and suitable for the working environment. The equipment
shall be calibrated at the start of the Contract and re-calibrated as required by the manufacturer,
contract specification(s), international codes and standards or, job conditions. All calibration shall be
carried out against certified equipment having a known valid relationship to internationally or
nationally recognised standards and records shall be available for inspection by the Company and
maintained by Supplier at construction site / work location. Instructions on the use and maintenance
of the equipment shall be available at the Work Site. Supplier shall ensure proper and adequate
handling, preservation and storage condition such that the accuracy and fitness for use are
maintained.
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The Supplier shall establish and maintain documented procedures to control, calibrate and maintain
inspection, measuring and test equipment in accordance with clause 4.11.1 of ISO 9001 / 9002.
2.11 Third Party Certification

Where Third Party Certification is specified in the Suppliers Scope of Work in the Contract, the
Supplier shall use one of the following Third Party Certification Authorities as a Sub-Contractor:
AIB Vincotte International Ltd.
American Bureau of Shipping Services Inc.
Bureau Veritas
Det Norske Veritas
Germanischer Llyod
Lloyds Register of Shipping
TUV Bayern Sachesen
Velosi TUV Bayern LLC.
The Third Party Certification Authority shall issue the following certification to provide assurance and
evidence that the Works are in conformance with the Contract.
Certificate of Compliance (with all Contract specified requirements).
Certificate of Acceptance (that all pre-commissioning and commissioning is complete).
Certificate of Safe Operation (that all plant and equipment is safe for normal operation).
Certificate of Completion (that the Contract can be handed over to the Company for normal
operation).
The Certification shall apply to all design, procurement, on and off site construction, precommissioning, commissioning and hand over activities, included in the Scope of Work of the
Supplier.
The Certification shall also apply to all materials and consumables procured by the Supplier
(Purchased Product ISO 9000) and materials issued free to the Supplier by the Company (Purchaser
Supplied Product ISO 9000). In the later case the Certification shall be limited to ensuring material
certification data is supplied with the material and that the delivered materials as detailed on the
material certification data complies with the requisition and drawings. It shall not include inspection
of Company supplied material outside Oman.
In order to assure conformance to the Contract requirements the following activities shall be
considered as a minimum to be carried out by the Third Party Certification Authority:
Endorse the Suppliers Quality System and Contract Quality Plan to ensure they meet the
requirements of this specification and ISO 9000.
Endorse the Suppliers Procedures and Work Instructions to ensure they meet the specified
requirements.
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Ensure all supporting documentation and Standards, Codes, Specifications are available at the
Work site.
Carry out audits, surveillance, inspection and witnessing sufficient to ensure specified
requirements are met and to enable Certification to be issued.
Ensure the Suppliers QA/QC staffs are suitably qualified as specified.
Ensure proper test & inspection equipment is used, calibrated and certified.
Endorse Quality Records, Commissioning Plans, Operation & Maintenance Manuals and As
Built information.
Report directly to the Company any Non-conformance and Close out the Non-conformance.
Provide monthly Quality Assurance Report directly to the Company.
Issue Certificate of Compliance, Acceptance, Safe Operation and Completeness, directly to the
Company.
Provide a bond, insurance or guarantee directly to the Company to support the Certification.
Personnel employed by the Third Party Certification Authority shall have qualifications and
experience at least equal to that specified for the Suppliers Quality Assurance Engineer and
Inspection personnel.
Where the Company employs the Third Party Certification Authority, they shall act on behalf of the
Company and shall have the same access to the Suppliers Quality System as the Company.
2.12 Pressure Vessels

Vendors shall implement a Quality System as described in Section 2.2 of this specification, which
shall incorporate all Inspection &Test requirements specified in the Purchase Order and Specifications
(DEP, SP, PR, ERD, Codes & Standards).
Vessels shall be inspected and certified by an independent Inspection Agency / Authorities, in
accordance with the Code requirements. All costs associated with the testing, inspection, coding and
certification of the vessel, either by the Vendor or by an independent Third Party, shall be borne by the
Vendor.
2.12.1 Vessels Manufactured Out Side
Oman
Vessels manufactured outside Oman shall be designed and fabricated in accordance with ASME VIII
Division 1 as amended by DEP 31.22.20.31-Gen. or BS 5500 as amended by DEP 31.22.10.32-Gen,
unless specifically stated otherwise in the Specifications. The following shall apply:
Item
Design /Fabrication Code

ASME VIII
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Information to
be supplied
with tender
1. Valid Current Certificate of

Authorisation from the ASME Boiler &
Pressure Vessel Committee.
2. Details of the Authorised Inspection
Agency.
3. Requirements of Section 2.3 of this
specification.
1. Details of the designated independent

Inspection Authority, for approval by the
Company,
prior
to
any
work
commencing.
2. Requirements of Section 2.3 of this
specification.
Inspection &
testing
In accordance with Sections UG-90 to UG103
In accordance with BS 5500 Section 5.
Certification
By Authorised Inspection UG-90 to UG-103.
Completed Form X, Certificate of

Compliance, signed by the Inspection
Authority.
Vessel Marking
Code U or UM Symbol (as appropriate), in

accordance with Sections UG-115 to UG-119
(AS-130 Div.2)
Name plate in accordance with Section 5.8.9.
Note:
Where section numbers are given they relate to the 1999 edition of ASME VIII and 1997 edition of BS 5500 (redesignated PD 5500). If a later edition or addenda exist, the equivalent sections in the latter edition shall take
precedence.
2.12.2 Vessels Manufactured in Oman

Vessels manufactured inside Oman (by local Vendors), shall be designed and manufactured in
accordance with ASME VIII Division 1 as amended by DEP 31.22.20.31-Gen. or BS 5500 as
amended by DEP 31.22.10.32-Gen, unless specifically stated otherwise in the Specifications.
All vessels designed and manufactured to ASME VIII, shall be Coded, requiring Supplier / Vendor to
hold a Valid Current Certificate of Authorisation from ASME Boiler & Pressure Vessel Committee.
The Company reserves the right to carry out their own inspection, testing and auditing.
2.13 Static Equipment

Static equipment shall refer to all other manufactured static items, other than pressure vessels (for
example, tanks, heat exchangers, spools, manifolds and skids).
Vendors shall implement a quality system as described in section 2.2 of this specification, which shall
incorporate all test & inspection requirements specified in the purchase order and specifications
( DEP, ERD, SP, PR, codes & standards).
The scope of work (design and fabrication) for all static equipment shall include for third party
certification of the finished product. All work shall be inspected and certified in accordance with
section 2.11 of this specification, by an independent third party certification authority, as listed
therein and approved by the company, prior to any work commencing.
All costs associated with the testing, inspection and certification of the static equipment, either by the
vendor or by the independent third party, shall be borne by the vendor.
The certification authority shall issue the certification detailed in section 2.11, directly to the
company. Copies shall be included in any quality records / test & inspection packs issued by the
vendor to the company.
Third party certification shall not relieve the vendor of responsibility for compliance with the
requirements of the purchase order and specifications (DEP, SP, PR, ERD, CODES & Standards).
Manufactured static equipment shall not be dispatched from the place of manufacture until the
certificate of compliance has been signed by the third party certification authority. The quality control
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plan (test & inspection plan), shall include this activity as a hold point for both the third party
certification authority and the company.
The company reserve the right to carry out their own inspection, testing and auditing.
2.14 Quality System Certification:

WORK CATEGORIES REQUIRING CERTIFICATION OF SUPPLIER QUALITY SYSTEM
TO ISO 9000
Suppliers in the Work Categories below are required to attain Third Party Certification of their
Quality System by an Accredited Certification Body. The Accredited Certifying Body shall themselves
be accredited by a National Accreditation Authority to assess Quality Systems.
The SCOPE of the Supplier's ISO 9000 Quality System Certificate shall encompass all disciplines,
areas and activities that are covered, involved and included in the following Work Categories.
Ref.
Work Category Title
C01
C10
C12
Oil & Gas Facilities Design

Civil, Mechanical, Electrical & Instrumentation Contractors (CME&1)
Oil & Gas Engineering, Procurement & Construction (EPC)
For other Work Categories, the Supplier shall be required to attain Third Party Certification of their
Quality System by an Accredited Certification Body if specified by the Work Category Custodian.
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Appendix A - Glossary of Definitions, Terms and Abbreviations

Definitions
Company
The term Company shall refer to Petroleum Development Oman L.L.C.
Supplier
The term Supplier, as used in ISO 9000, shall refer to the Company's
appointed Consultants, Contractors, Manufacturers and Vendors.
Contract
The term Contract, as used in ISO 9000, shall refer to the Company's
Contracts and Purchase Orders with Suppliers (Consultants, Contractors,
Manufacturers and Vendors.
Sub-Contractor
The term Sub-Contractor, as used in ISO 9000, refers to any Third Party
or Sub Vendor employed by the Supplier to perform part of the Contract
Third Party Certification The term Third Party Certification refers to services provided by an
independent Third Party Certification Authority, employed by the
Supplier or Company, to assure the Company that work is in accordance
with the Contract and to issue Certificates of Compliance, Completeness,
Safe Operation and Acceptance.
Work Category
The term Work Category, refers to a specific work activity for which the
Company awards Contracts, and maintains a list of qualified Contractors.
The list is maintained by a Work Category Custodian.
Contract Quality Plan
The term Contract Quality Plan, is used to describe a Contract-specific

Quality Plan for the Contract, as referred to in ISO 9004-1 - 1994
Clause 3.4 and 5.3.3.
The term Quality Control Plan (Inspection and Test Plan), is used to
identify activities that are to be controlled, the controlling specification
and the control mechanisms.
.
shall
The word 'shall' used throughout this specification indicates a Contract

requirement.
should
The word 'should' used throughout this specification indicates a

recommendation.
may
The word 'may' used throughout this specification indicates a possible

course of action.
Contractor
The party which carries out all or part of the design, engineering,
procurement, construction, commissioning or management of a project,
or operation or maintenance of a facility.
Manufacturer
The party, which fabricates and manufactures equipment and provide

services to perform duties specified by Company or contractor.
User
The Company or Supplier who uses this Specification.
Abbreviations
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BS
British Standard
CQP
CV
Curriculum Vitae
GU
Guidelines
ISO
International Organisation for Standardisation.
ITP
Inspection and Test Plan
MDI
Multi-Discipline Inspector (Welding, Painting, and NDE)
QA
Quality Assurance.
PQR
Procedure Qualification Record
PR
Procedure
QC
Quality Control.
QCP
SP
Specification
TPI
Third Party Inspection
WPS
Welding Procedure Specification
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Appendix B References
In this specification, reference is made to the following publications. Unless specifically designated by
date, the latest edition of each publication shall be used together with any amendments.
Shell Group Standards

Pressure Vessels (Amendments/Supplements to BS 5500)
DEP 31.22.10.32-Gen
Pressure Vessels (Amendments/Supplements to ASME Section VIII

Division 1 and Division 2)
DEP 31.22.20.31-Gen
National and International Standards

ASME Boiler and Pressure Vessel Code
ASME VIII Division 1
Unfired Fusion Welded Pressure Vessels
BS 5500 (PD 5500)
Quality Systems - Model for quality assurance in design development,

production, installation and servicing
BS EN ISO 9001
Quality Systems - Model for quality assurance in production,

installation and servicing
BS EN ISO 9002
Quality Management and System Elements
BS EN ISO 9004
Guidelines for Auditing Quality Systems
ISO 10011
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Appendix C - Contract Quality Plan and Contract Quality Plan

Guidelines
Introduction
A Contract Quality Plan is required for each Contract. This is a Contract specific document outlining
how the Suppliers corporate Quality System will be utilised on the Contract and what, if any,
additional Contract specific Quality documentation is required.
The Tender issue Contract Quality Plan (normally Revision 0), will only include selected sections.
The Contract issue Contract Quality Plan (normally Revision 1), will include full details.
The following pages offer guidelines on the content of some of the elements of a Suppliers Contract
Quality Plan. Where the Supplier has standard formats they may be used instead of the formats
offered here.
The numbering is as the Typical Index to the Contract Quality Plan and as some sections are not
included in these guidelines, the numbering is not sequential.
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Contract Quality Plan Front Page
Contract
P.D.O Contract No.
Contractor
Contractors Contract Ref.
Document Ref.
Controlled Copy No.
Revision No.
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Contract Quality Plan Index

( Typical Example Contract Issue )
1.0
1.1
1.2
1.3
Revision Status
Controlled Copy Distribution List
Preparation, Approval, Issue and Revision of the Contract Quality Plan
2.0
General Contract Information
2.1
2.2
2.3
2.4
Corporate & Contract Specific Quality System Documentation

Scope of Work
Sub-Contractors' Quality Systems and Monitoring
Activities to be controlled by the Contract Quality Plan, including Sub contractors
3.0
Quality Assurance Objectives
3.1
3.2
3.3
Contract Documentation with Quality Requirements

Control of Documentation with Quality Requirements
Certification of the Contract by Third Party Certification Authority
4.0
4.1
4.2
4.3
4.4
4.5
Contract Organisation Chart and Mobilisation Dates

Corporate Organisation Chart and Relationship with Contract Organisation
Job Descriptions, Authority Levels and Reporting Relationships
Curriculum Vitae of Quality Assurance personnel, including Sub-Contractors
Training Schedule
5.0
Project Quality Plans (Service Contracts Only)
5.1
Preparation, Approval, Issue and Revision of the Project Quality Plans
6.0
Procedures, Work Instructions & Checklists (Corporate & Contract Specific)
6.1
6.2
6.3
6.4
6.5
6.6
6.7
6.8
Contract Management
Design
Procurement
Civil Engineering
Mechanical Engineering
Electrical Engineering
Instrumentation Engineering
Commissioning, Handover, As Built, Operation & Maintenance Manuals
7.0
Quality Control Plans (Test & Inspection Plans)
7.1
7.2
7.3
7.4
7.5
7.6
7.7
7.8
Contract Management
Design
Procurement
Civil Engineering
Commissioning, Handover, As Built, Operation & Maintenance Manuals
8.0
Quality Records
8.1
8.2
Identification of Quality Records

Quality Records & Test Pack Formats
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9.0
Audit Schedule
9.1
9.2
9.3
Internal & External Audit Schedule

Audit Team Members
Distribution Matrix for Audit Notification and Audit Reports
10.0
Other Measures
10.1
To be identified by Supplier
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Revision Status
Rev
No.
0
Date
1.1.99
1.3.99
Description
Prepared
By
Tender Issue
Project.
Engineer
Contract Issue
Project.
Engineer
Approved
By
Approved by PDO
Quality
Assurance
Manager
Quality
Assurance
Manager
Contractor to define who

prepares and approves the
CQP. This is only an example.
Review by PDO is for overall

format, not detailed checking.
Controlled Copy Distribution List

Copy
No.
Copy Holder Name
Position
Location
Contract Manager
Head Office
Contractor Representative
Head Office
Contractor Site Representative
Quality Assurance Manager
Head Office
Quality Assurance Engineer
Site
PDO Company Representative
MAF
PDO Company Site Representative
Site
PDO Quality Assurance /Quality

Control
MAF
Tel. No.
Site
Contractor to decide on internal distribution.
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2.
General Contract Information
Corporate & Contract Specific Quality System Documentation

The Quality System should be based on the following documentation:
Corporate
Quality Manual
Contract
Quality Plan
Key
Document
Can be combined
Corporate
&
Contract
specific
Procedures
Provides overview
Assists auditing
Work Instructions
Quality Control Forms &
Checklist
Quality Control Plans
Audit Checklists
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Procedures, Work Instructions and Checklists

The following Procedures / Work Instructions shall be used on the Contract:
(Note: The following listing is purely for example purposes and is not intended to be a definitive list
of Procedures for a particular type of Contract).
Title
Rev.
Date
Contract Management
Contract Review
HSE Plan
Planning & Scheduling
Document Control
Labour, Materials & Plant Resourcing
Interim & Final Payment Certification Contract Reporting to PDO
Training
Quality Auditing
HSE Auditing & Inspection
Technical Queries
Change Orders & Variations
Control of Non-Conforming Product
Corrective Action
Third Party Certification (if required in Scope of Work)
Design
Design control
Drawing control
Design Verification & Technical Reviews
HAZOP/SAFOP
Control of Specifications, ERDs, DEPs, Codes & Standards
Preparation of Requisitions
Materials Tracking & Reporting
Reviewing Vendor Documentation
As Built Information
Operation & Maintenance Manuals
Procurement
Approved Contractors & Vendors List
Requisitions, Purchasing Data & Purchase Orders
Materials Tracking & Expediting
Inspection & Testing (in process & Final)
Control of Customer Supplied Product
Handling, Storage, Packing & Transportation
Goods Inward Inspection
Civil Engineering
Surveying & Setting Out
Earthworks, Trenching, Excavation & Backfilling
Concrete Work
Structural Steelwork
Brickwork & Blockwork
General Building & Architectural Work
Building Services (Plumbing, Electrical, A/C)
Roads & Paving
SP-1171
Page 32
April 2000

Version 1.0
On Plot Piping
Off Plot Piping
Welding
Installation of Static Equipment
Installation of Rotating Equipment
Painting & Coating
Non-Destructive Examination NDE
Protection & Isolation
Installation of Electrical Equipment
Installation of Underground Cables
Installation of Overhead Lines
HV & LV Switch gear
Cathodic Protection
Instrumentation Engineering & Telecommunications

Safeguarding
Installing Instrumentation
Instrument Air Supply
System Cabling
DCS Systems
SCADA
Factory & Site Acceptance Testing
Installation of Telecommunication Equipment
Commissioning, Handover, As Builts, Operation & Maintenance Manuals

Pre-commissioning
Commissioning
As Built Documentation
Operation & Maintenance Manuals
Spare Parts for Initial Running & Operation
April 2000
Page 33
SP-1171
Version 1.0
Quality Control Plan (Test and Inspection Plan) - Typical Format

Quality Control Plan Ref.:
Discipline
Activity
List the activity to be controlled. Ideally prepare a
QCP for each Procedure by Discipline, for
example:
Contract Management
- Contract Review
- Contract Quality Plan
- HSE Plan, etc.
Design
- Design Control
- Drawing Control, etc.
Procurement
Approved Contractors & Vendors
Requisitions, etc.
Civil Engineering
Surveying & setting Out
Earthworks, etc.
Commissioning & Handover, etc.
SP-1171
Contract:
Element:
Controlling Document
Identify the documents that
control the activity.
This will be the Suppliers
Procedure, Contract
Specifications, DEP, ERD, BS,
ASME, etc.
Identify the Quality Control
requirements in these
documents.
Identify the Clause reference
that stipulates the
requirements.
Acceptance Criteria.
Frequency of Test.
Identify the actual value of
the specified requirement if
this is a simple measurement.
Alternatively cross reference
to the clause, table, figure,
etc. in the relevant
specification, ERD, DEP, BS,
ASME, etc.
Verification Documents and
Checklists can be used to
show the specified Acceptance
Criteria, if it is not practical to
show details in the QCP. This
enables easy comparison with
measured values.
Contract No.:
Procedure Ref.:
Suppliers
Verification
Personnel
Identify the
Suppliers
personnel
responsible for
verifying the test
results.
Identify the document that

verifies the Quality Control has
taken place, for example,
signed Quality Control Form,
Checklist, NDT X-Ray, Test
Results Records, etc.
This will usually

not be the same
person that carried
out the Quality /
Control Activity /
Measurement.
Often examples of completed

Verification documents are
included in the relevant
Procedure.
State the specified frequency

of testing.
Page 34
Verification Document
April 2000
Should have a numbering

system in accordance with a
Document Control Procedure.
Hold, Witness & Review

Points
Identify any Hold & Witness
points.
Some are specified in the
Contract, requiring inspection
by the Client or Third Party
Inspector.
Some may be required by the
Supplier to monitor the work
and measure the performance
of the process with respect to
Quality.
Version 1.0
Quality Control Plan - Typical Example for Hydro Testing

Quality Control Plan Ref.:
Contract: Contract Name
Contract No.: Contract Number
Discipline: For example,

Element: For example, On Plot Hydro Testing
Procedure Ref.: For example, Pre Commissioning Pressure Testing of On-Plot

Mechanical Equipment & Pipework Procedure. Ref. PIPEWORK / 3
Activity
Controlling Document
(Suppliers Procedure, Contract
Specification, Standard, ERD,
DEP)
Acceptance Criteria, (Specified

Test Requirements etc.)
+
Frequency of Test
Suppliers
Verification
Personnel
Verification Document.
(Quality Control Form,
Inspection Record etc)
Suppliers Hold,
Witness & Review
H
Company Hold,
Witness & Review
H
Pressure testing schedule
Supplier Procedure PIPEWORK/3

(in this example)
Approved Testing Schedule
QC Eng.
Approved Schedule
Permit to Work
Supplier Procedure
PIPEWORK/3
Approved Permit to Work
Mech. Sup.
Approved Permit
Pre test documentation. Test Pack

Folder
Supplier Procedure
PIPEWORK/3
ERD 84-01
Cl. 5.2.1 to 5.2.4. Shown on

Checklist PIPE 01.
Every Test
Mech. Sup.
Checklist PIPE 01
Pre test mechanical site inspection
Supplier Procedure
PIPEWORK/3
ERD 84-01
Cl. 5.2.5. Shown on Checklist

PIPE 02.
Every Test
Mech. Sup.
Checklist PIPE 02
Hydro testing
Supplier Procedure
PIPEWORK/3
ERD 84-01
Cl. 5.3.1 to 5.3.6. Shown on

Checklist PIPE 03.
Every Test
Mech. Sup.
Checklist PIPE 03
Pressure Test Certificate
Supplier Procedure
PIPEWORK/3
ERD 84-01
Cl. 5.3.11. Shown on Checklist

PIPE 06.
Every Test
QC Eng.
Checklist PIPE 06
April 2000
Page 35
SP-1171
Version 1.0

Engineering Works
User Comment Form

User Comment Form
If you find something that is incorrect, ambiguous or could be better in this document, write your comments
and suggestions on this form. Send the form to the Document Control Section (DCS). They make a record of
your comment and send the form to the correct CFDH. The form has spaces for your personal details. This
lets DCS or the CFDH ask you about your comments and tell you about the decision.
Procedure Details
Number:
Title:
Issue Date:
Page Number:
Heading Number:
Figure Number:
Comments:
Suggestions:
Users personal details

Name:
Ref.
Ind.:
Signature:
Date:
Phone:
Document Control Section Actions

Comment
Number:
Date:
CFDH
Ref. Ind.:
Recd.:
CFDH Actions
Recd.
Decision:
Date:
Reject:
Accept, revise at next issue:
Accept, issue temporary amendment
Comments:
Originator
Advised:
SP-1171
Date:
Inits.:
To CFDH:
Inits.:
Document
Control
Section
Advised:
Page 36
Ref.
Ind.:
Date:
Date:
Inits.:
April 2000

1171 V1.0

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Petroleum Development Oman L.L.C.

Document ID : SP-1171 (ERD 84-02)

Specification for Quality Assurance of

Specification for Quality Assurance of Design, Construction and Engineering Works

Authorised For Issue

Specification for Quality Assurance of Design, Construction and Engineering Works

Changes to the Specification

Specification Owner's Responsibility

Review and Improvement

Specification for Quality Assurance of Design, Construction and

Specification for Quality Assurance of Design, Construction and Engineering Works

Specification for Quality Assurance of Design, Construction and Engineering Works

The following documents shall be submitted with the Tender.

Post Contract, the following documents shall be submitted within 14 days of

Where the Suppliers Quality System is to be certified to ISO 9001 or 9002 by

Within 14 Days of Contract Award

1. Copies of System and Compliance Audit Reports prepared by the Company

Specification for Quality Assurance of Design, Construction and Engineering Works

Within 14 Days of Contract Award

This shall include, but shall not be limited to :

Quality Policy statement.

Specification for Quality Assurance of Design, Construction and Engineering Works

Contract Quality Plan (CQP)

This shall include:

Control of Contract Quality Plan

Within 14 Days of Contract Award

Outline of how the Suppliers corporate Quality System shall be

Specification for Quality Assurance of Design, Construction and Engineering Works

Within 14 Days of Contract Award

Quality Assurance Objectives

Reference to the Contract and other documents whose requirements are

A Contract specific Organisation Chart, identifying by Name and Job

Note: The qualification, training and experience of QA and QC personnel

Within 14 Days of Contract Award

Specification for Quality Assurance of Design, Construction and Engineering Works

Service Contract Work Orders

Applicable Procedures, Work Instruction & Checklists

List of Corporate Quality System Procedures, Work Procedures and Work

Details of how specific Quality Assurance requirements will be formulated for

Specification for Quality Assurance of Design, Construction and Engineering Works

Quality Control Plans (Inspection &Test Plans)

List of Corporate Quality Control Plans, with current Revision Status

Within 14 Days of Contract Award

Specification for Quality Assurance of Design, Construction and Engineering Works

Within 14 Days of Contract Award

Include a preliminary Internal Audit Schedule.

Specification for Quality Assurance of Design, Construction and Engineering Works

Third Party Certification of the Contract

Where Third Party Certification of the Contract is required in the Scope

Within 14 Days of Contract Award

Include a detailed monitoring programme in the form of a Sub-Contractors Quality

Specification for Quality Assurance of Design, Construction and

Quality Management during the Contract

Areas of concern or weakness identified in the Quality System.

Quality Assurance, Inspection (Quality Control) and Verification

Specification for Quality Assurance of Design, Construction and Engineering Works

Minimum Number of QA Engineer & QC Inspectors at each Construction

1 QA Engineer Full Time

1 QA Engineer Full Time

1 QA Engineer Full Time

1 QA Engineer Full Time

Specification for Quality Assurance of Design, Construction and

Qualifications and Duties of The Suppliers Quality Assurance,