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Annexure - A

STATUS OF UPDATES / ENHANCEMENT IN THE DAE PORTAL OF TENDERWIZARD


(AS ON 10.10.2014)

A). Enhancement in Progress with ITI / DAE Helpdesk:


SN

DESCRIPTION OF ENHANCEMENT

ITI RESPONSE ACTION

3. There are many activities on day to day basis, like pre-bid


meeting, tender opening (Tech /Fin. Bid) etc. An auto generated
mail should be forwarded by the System to all concerned
Tender Inviting Officer (TIOs) to monitor days activities.

i) To-do tasks should be sent


by 8am daily on the particular
date in place of 8.45pm.

Implemented but it shows pending list i.e. schedule of previous


day. Day's activity schedule to be reported for the same day by
8am daily. To be amended on top priority. This Report to be
made available to all DSC holders of particular Site / Unit of the
Department including Accounts / Finance.
63. Emails of my to do list should be provided to the all DSC
holders of that particular region.
114. Daily activities mail should come to all DSC holder of
particular Site / Unit.
132. Tendering activity status to all DSC Holders of the
particular Unit to be provided..
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23. Various MIS reports are provided under Reports Profile of all
DSC Holders of the Units. However,
i) Works awarded to MSME alongwith SC-ST categorisation shall
be available on portal.
ii) A field may be created for award of work where MSME or
other feature can be selected to reflect in the report.

ITI response is awaited.

56. MIS for weekly and monthly transaction shall be available.

Implemented but report is


coming blank.

77. Monthly / Quarterly Reports should be displayed on the


screen itself.
137. The tender opening report as per ABC Procure format shall
be system generated.

ITI response is awaited.

All pages of documents while downloading shall have i) Name of


the bidder, ii) Tender no. iii) Web site name, iv) Page no. and v)
Date of downloading etc. auto printed on it. (e-mail dt. 25.10.13).
101. Documents uploaded by bidders should have tag of their
name / user-id / page number / date etc. on the file. This is
important to identify bidders and to avoid confusion in
identifying bids of various agencies.
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7. Registered key-data of the Agency to be populated in the


excel files downloaded by the agency for participation in the
tender (Like Name of the agency, PAN Card No., Contact No., eMail ID etc.). Agency need not to fill the same in their Bids,
which are likely to vary from registration data.

These registered key data can be


reflected in evaluation sheets by
using suitable template. CST
Template to be used.

101. Documents uploaded by the agency and downloaded by


the TIO should bear Name of agency, Date, TW URL address
etc. on each page. (However, in this case Encryption certificate
will be necessary alongwith Signing certificate.).

HTML Files to be standardized


for the purpose by Units. Units to
confirm for having both Digital &
Encryption certificates for the
purpose

Dept. Response: Requirement


Field for Name of Contact Person and Address also to be added is for the Excel documents
in template files by DAE Helpdesk.
downloaded by the agency in
addition to CST.

8. Creation of tender is normally done by Assistants and is


authorised by Tender Inviting Officers after necessary
verification. Hence Creation of tender should be allowed with
only User ID and Password provided by ITI, and DSC
requirement for creation of tenders should be removed.

In progress. Date to be
intimated.

OR Creation of Tender Notification should be populated by Excel sheet


generated by the Assistants for tender creation and other NIT Data.

In progress. Date to be
intimated.

DAE Portal of TW Enhancements

pg. 1

As on 10.10.2014

SN

DESCRIPTION OF ENHANCEMENT

ITI RESPONSE ACTION

13-b. Exclusive Helpdesk for DAE shall be created with Toll-Free


Numbers with 1800 . From Bangalore & Delhi.

In progress. Date to be
intimated.

41. SMS alert facility for registered bidders shall be activated on


use & pay basis.

In progress. Date to be
intimated.

66. During tender creation, tender number should be


unique with drop down for prefix. Serial number of tender
should be auto generated. E.g. :

All Nodal Officers of Unit &


Sections to respond and
provide details of prefix to ITI
for auto generation of Tender
Number.

DCSEM/ESD/CIVIL/2013-14 (To be in dropdown)/autonumber (for ESD)


NPCIL/TMS/CIVIL/2013-14/auto-number (for TMS)
HWB/HWPM/E&I/2013-14/auto-number (for HWPM)

Sample given in the point


No.66 (Opposite side).

ITI to coordinate with all Nodal Officers of Units to get the Unit
specific prefix for unique auto tender number.
78. Providing prefix to a unique tender numbering (Department
& Unit wise).
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71. The bidder should be able to attach important documents


after tender opening (only if demanded by tender opening
officer) to keep track of additional documents.

This facility should be available only after necessary


demand by the concerned TIO only.
Facility also to be made available for uploading of
documents after opening of Financial Bids also.

Demand roles to be given to all DSC Holders for this.


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73. Data backup write up should be provided to respective Units


of the Department.
It is proposed ITI to forward DATA of completed one year, (over
and above retaining last two years records), in CD form duly
zipped, to the respective Nodal Officer of the Unit of the
Department.
Units to keep these CDs in safe custody and in addition also to
store data in a Hard Disk meant for the purpose. Financial year
shall be from 1st April of any year to 31st March of next year.

At present, facility for


uploading documents by the
agencies is available after
opening of Technical Bids on
demand by TIOs.
This may please be
implemented for all Units of
DAE.
Mr. Prabhudev & Mr. Rajesh to
provide write-up on the issue
so that Department take a
comprehensive decision over
the issue.
ITI Reply awaited. Also please
brief, how the issue is being
handled in other Govt.
Departments, specifically in
CPWD.

10

Bids to be filled in Excel sheets and import in the system for


HTML. Since filling up big tenders online in HTML is not
practicle.

ITI reply awaited.

11

Sometimes agencies complain about not receiving of the mails.

ITI to do the needful on


priority.

All mails sent to agencies to be forwarded to the concerned TIO


also for confirmation of communications.
However, this should not disclose identity of the agencies
participating in the tender.
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104. Many times, the System prompt to change file name of BOQ while
uploading. Further, while renaming file, it is not getting renamed showing
the message "File is open in java platform". While uploading after
delinking file and on renaming, it is getting protected.
File should not be get protected till it is finally uploaded.

ITI to resolve the issue to


make the requirement User
Friendly.

117. For all type of tenders, Optional fields for i) Date of Pre-bid
meeting to be introduced in Tender Notification page including
ii) Time & iii) Venue.

ITI response is awaited.

Auto compiled report on List of queries from bidders should be


generated alongwith additional columns of i) S.No.;
ii)
Clause No.; iii) Query particulars; iv) Departmental clarification.
Clause number to be mentioned by the agency.

ITI response is awaited.

"Pre-bid Meeting" to be
replaced by "Pre-bid
Clarification".
Report to have only 4
columns as indicated.

For queries by agencies for online upload, there should not be fixed
period of 48 hours and period left to TIO to decide. System to compile
and generate report of all queries received for further action by TIO.

Implemented.

26. Generation of negotiation letter to the L-1 bidder through email.

Format of negotiation letter to


be finalized by DAE.

DAE Portal of TW Enhancements

pg. 2

As on 10.10.2014

SN

DESCRIPTION OF ENHANCEMENT

ITI RESPONSE ACTION

14

116. In Technical Bid Evaluation sheet a blank col. should be


generated with all the bidders to enable TIO to enter remarks.

Respective template to be
sent.

DAE helpdesk to send template with the required feature.


15

123. PO Module of DPS to be finalised on top priority.

DPS to finalize and intimate


for activation of the PO
Module.

16

124. Customization of Portal for DPS requirements.

DPS to finalize and intimate


for activation of the PO
Module.

17

127. Strengthening of DAE Help Desk is very much needed. Many ITI to do the needful.
a time Helpdesk response is very poor and many important
issues are even ignored without response.

18

128. Operational problems being faced by Departmental Officers


need to be addressed on daily basis by the Helpdesk.

ITI to intimate date to


implement.

19

129. Agencies registered / enrolled should be informed to all


Nodal Officers on daily basis by consolidated one e-mails.

ITI to intimate date to


implement.

20

131. Registration of agencies should be extended for TWO and


FIVE Years also. Rates may be informed for the same with
telescopic reduction effect.

ITI to intimate date to


implement.

21

133. When agencies are not able to upload tender due to


technical fault of the Portal, they should be refunded with
Tender Processing Fee.

ITI to intimate date to


implement.

22

135. No uploading of blank Excel file of blank cell in the file to be


allowed. If required Technical & Commercial bids to
standardised into HTML Formats.

HTML related. Units to


standardize commercial bids
for converting to HTML bids.
Encryption certificate also will
be required for the same.

Units to give their comments for switching to HTML format.

23

145. One senior Engineer from ITI should be deputed for DAE to
co-ordinate implementation of enhancements and for taking
Inputs / providing Outputs / Co-ordination among various Units
/ Sites / Department / ITI Helpdesk / Mr. Prabhudev / Mr.
Rajesh Kumar etc. visiting various sites as required for promptly
attending the bottlenecks faced in the Department.

Local Help-Desk personnel to


be informed about issues
weekly basis. The same will be
communicated to the
concerned in ITI for prompt
response including visiting
stations if so required.

24

146. The progress of implementation of enhancements is not


upto the mark. Also there need to be quality check on
enhancements being done.

ITI to take this point on top


priority for attending to the
various problems being faced
by Departmental Officers as
well as its Agencies.

25

151. ITI representative were requested to review good points of


other e tendering system such as COAL INDIA LTD. / NEXTENDER / ABC-PROCURE etc and suggest improvements from
their side. It was expressed that the ITI being expert in the field
shall be more pro active in suggesting enhancements.

ITI to intimate date to


implement.

26

53. Latest manual to be uploaded as per customisation for the


DAE. (On implementation of points under customization).

ITI to intimate date to


implement.

81. Once implemented, Buyer's Manual to be updated &


uploaded on DAE Portal of TW for guidance of all Departmental
Users. Updates done to be in different colour for easy
identification. Manual shall be updated regularly.

ITI to intimate date to


implement.

115. All enhancement done upto date and dates by which


balance enhancement will be implemented to be intimated.

ITI to intimate date to


implement.

27

DAE Portal of TW Enhancements

pg. 3

As on 10.10.2014

SN

DESCRIPTION OF ENHANCEMENT

ITI RESPONSE ACTION

28

153. All the enhancements requested to be completed by Dec.


2013.

ITI to intimate date to


implement.

121. On satisfactory compliance of enhancement points, ITI is


requested to arrange for Following Demo at V. S. Bhavan,
Mumbai:

ITI to intimate date to


implement.

i) Rate Analysis, SOR & Estimating Module

ITI to intimate date to


implement.

ii) Indenting end-to-end PO & Payment module

ITI to intimate date to


implement.

iii) Progress monitoring and Billing module.

ITI to intimate date to


implement.

29

e-mail dated 18.3.14 (DAE Helpdesk)


While free viewing of tender under "Tender Free View" from
ITI to intimate date to
Home Page as well as from "Unapplied" stage by clicking "Show implement on top priority.
Form" under Action menu, there should be a Warning / POP up
message as under: (Edited):
PDF Documents downloaded from here cannot be used for
bidding. For bidding please purchase Excel Documents in
"Unapplied" stage (Request - Fee payment - Submit).

30

Under Tender of DAE button DOWNLOAD button should be


renamed as VIEW button.

ITI to intimate date to


implement.

31

DAE helpdesk mail ID of "daehelpdesk@gmail.com" to be


replaced by "daehelpdesk@tenderwizard.co.in".

ITI to intimate date to


implement.

However mails received from old ID of Gmail also to be attended


through Tenderwizard and no mail should be ignored which are
recd. on old mail ID.
32

TPF for re-participation to be exempted.

ITI to intimate date to


implement on the issue.

33

In Homepage, Download button to be renamed as Help /


Download.

ITI to intimate date to


implement.

34

TPF to be automatic for Procurement tenders as per


supplementary agreement for Procurement. Estimated Cost to
be hide to vendors for all procurement tenders.

ITI to intimate date to


implement.

35

"Prequalification Tender" template to be added in the Tender


Creation List. While creating tender, PQ Tender template to be
added in dropdown menu. (To be done for whole DAE).

ITI to intimate date to


implement.

36

On Home page of DAE Portal, Hindi language selection also to be


created in line with CPWD Portal.

ITI to intimate date to


implement.

37

Select all buttons to be restored while downloading agencies


documents under Show form button in Bid detail page.

ITI to intimate date to


implement.

38

CST to be aligned in sequence of L-1 / L-2 / L-3 etc. in place of


random. (Please forward Template on implementation)

ITI to intimate date to


implement.

39

"FORFEIT EMD" button to be introduced for TIOs & for Accounts


to confirm "EMD FORFEIT" button.(Being EPG related, to
implemented for NPCIL only).

ITI to intimate date to


implement.

40

Under Bid detail page "QUALIFICATION" button also to be


introduced in addition to "DISQUALIFICATION".

ITI to intimate date to


implement.

41

Home page of TENDERWIZARD to be updated and to include


link of DAE portal (i.e. Under website: www.tenderwizard.com)

ITI to update Homepage of


TW.

42

Viewing of number of progressive sale of tenders by TIOs on


TENDERWIZARD is restored for all DAE Units.

It is assured by DAE
Helpdesk that the request
will be complied with by
November.

As requested, this feature to be stopped for NPCIL alongwith


non-authorisation of Tender Processing Fee before opening
of tenders.

DAE Portal of TW Enhancements

pg. 4

As on 10.10.2014

B: NPCIL E-PAYMENT GATEWAY ISSUE ABOUT BID SECURITY / EMD:

SN
1

DESCRIPTION OF ENHANCEMENT
Status is Paid and money credited back to NPCIL account:ICICI is currently providing the status as paid to tender wizard
once it is sent to RBI for Payment, if the IFSC code entered by
bidder is wrong; ICICI will reject the transaction And provide
status as cancelled to tenderwizard portal. There are some cases
due to wrong account number, Beneficiary details destination
bank may reject the transcatios.In this cases Money will be
credited back to NPCIL account, for these transaction again file
will be posted Back by ICICI through H2H with in 7 banking days
to tenderwizard portal, that this transaction has been cancelled.
And tenderwizard shall provide the mechanism to refund these
transactions to NPCIL officials, ICICI will make ready 19-06-2014,
ITI will come back with the timeline.

Response of ITI
awaited

Banks credit reference number and date (For TPSL


consolidated credit) :
Currently finance team is verifying TPSL report, Bank statement
and Tenderwizard report to verify the status of reconciliation,
and ICICI is crediting the consolidated amounts credited for the
day to NPCIL account. ICICI ruled out the possibility of crediting
the individual credits to NPCIL account. Hence ICICI will provide
the report through H2H to Tenderwizard portal with the details
of bank credit reference number and credit date. The same shall
also be available in NPCIL account statement for verification and
reconciliation purpose, in place of individual credit entries to
bank account statement.

Response of ITI
awaited

ICICI not received file for refund request file posted from
Tenderwizard.
ICICI has confirmed that there were some technical issue for four
entries and it has been resolved, ICICI confirmed that system
does not require any change.

ITI RESPONSE

Response of ITI
awaited

Issue related to My to do list alerts:


In My to do list alerts, even through transaction is refunded, it is
showing as pending for refund, NPCIL mentioned that this has to
be resolved on top priority to avoid confusions. M/s ITI has
confirmed this will be resolved on priority.

Response of ITI
awaited

e-mail dated 6.12.13 (to DAE Helpdesk) EMD Related.


1. Pending refund list to displayed in report.

Done

2. Email activity for EMD refund process.

Done

3. Providing bid clarification from and to date

Done

4. Mail alert for Upcoming tasks

Done

5. No corrigendum required for commercial and cost bid.

Done

***

DAE Portal of TW Enhancements

pg. 5

As on 10.10.2014

C. ENHANCEMENT ALREADY IMPLEMENTED (AS ON 8.10.14):


SN

DESCRIPTION OF ENHANCEMENT

RESPONSE

2. Whenever a new Agency is registering, a link may be sent to Implemented


his email / mobile contact to verify authenticity of the same.
The validity of agencys e-mail address shall be verified by
sending a link / password.

5. Charges for issue of Digital Signature Certificates as per Communicated.


agreement is available. Rates furnished by ITI in Letter
No.BDE/etendering/ MoS&T/10, dt.1.1.13 are considered for
individual basis.
Charges for issue of Fresh & Renewal of DSC for organizations Communicated.
(for one year and 2 years) are yet awaited, which is not covered
in the agreement & also in ITI's letter dt.3.1.13. ITI also to
confirm that payment towards DSCs to be made to M/s. ITI
Ltd. for all Departmental personnel.

9. Inclusion of dropdown column for registering


under Price-preference, MSME, NSIC, SC, ST etc.

agencies Implemented

(This is applicable for whole DAE as registration is common


for all the departments coming under DAE).
4

10. Agency to get only one consolidated mail per day with Implemented
NITs of all Units for new tenders only in place of many mails
for all NITs published on DAE Portal of TW.

13. Deputing of Help Desk Executives for BARC and at every Complied with.
Unit of the Department (DCSEM, BARC, Heavy Water Plants,
NPCIL, DPS, IGCAR, NFC, AMD, TMC, HRI etc.).
14. Following Class of Trades need to be further added as Implemented
required by various Sections/Units of the Department (& also
as per CVC Circular No.15/07/2012).
a) Turnkey works contracts; b) Stores and Purchase;
c) Supply of Medicines;
d) Medical Equipment
e) Sales of Goods/Scrap/Land; f) Consultancy Contracts;
g) Public Private Partnership;
h) Service Contracts including Electronics i) Instrumentation;
j) Telecommunication;
k) Manpower Supply
15. Charging Tender Processing Fee while Inviting Tenders as Implemented
Prequalification cum Limited tenders :

Initially collecting documents only for prequalification (PQ) of Implemented


agencies with minimum Tender Processing Fee of Rs. Rs.500/After prequalifying the agencies, Limited tenders are called by
issuing Tender Documents to the agencies shortlisted from a)
above. Balance Tender Processing Fee may be charged based
on estimated cost indicated in the NIT.
Charging Tender Processing Fee while Inviting Tenders as
three envelope (Prequalification cum open tenders) :
8

19. Change in URL address of the DAE Portal.

Dropped by DAE

20. Enabling DAE Portal of TENDERWIZARD: to open in Implemented


Chrome / Fire-fox browsers also.

10

21. Agencies enrolling for procurement / supply having Turn- Implemented


over upto Rs.10 Lakhs paying Rs. 500/- should be allowed to
upgrade them for higher Turn-over by paying difference in
enrolment charges.

11

22. As per CVC circular 18/12/12 the information regarding Implemented


nomination tenders is to be displayed on website including
short reason for adopting nomination tender. Hence a field to
capture the reasons has to be created. This should be optional
feature.

12

27. In case of limited tenders information to vendors through e- Implemented.


mail by system only to the selected agencies / vendors.

13

29. As per the recent rules, the limited tender has to be visible Implemented.
to all but rights to quote shall be limited.

14

30. Propose not to include rate in words in BOQ.

Implemented

(In online tendering, rates in words are generated automatically


by formula fed by TIO in Excel Sheet. The same may be
disabled or column deleted, as may be required).

DAE Portal of TW Enhancements

pg. 6

As on 10.10.2014

SN

DESCRIPTION OF ENHANCEMENT

15

33. EMD in NPCIL GCC is called bid security. Hence on web Implemented
site the icon shall be EMD / BID SECURITY to avoid any
confusion.

16

34. Linking of tender wizard site to CPP Portal site.

17

37. The information of tender shall be sent to all the tenderers Implemented
who are registered for DAE rather than limiting to unit wise.

18

38. The programme shall have facility wherein GCC once Implemented
uploaded in the portal need not be loaded with each tender.

19

39. Inclusion of integrity pact.

Dropped.

20

40. Classification of tender - Public/Limited/Nomination etc.,

Implemented

21

42. The portal shall have facility to export bill of quantity and Already available. Format of billing
CST in excel file to another software for billing.
software to be used for BOQ used in
e- Tendering.

22

64. In Enrolment form details MSME/NSIC registration shall Implemented


be clearly mentioned rather than drop down. Add for EPF
registration separately in other details.

23

44. A template of bid document to be created so that the Implemented


Engineer can make tender document by using the library
facility.

24

45. Facility for uploading CST after negotiation, needs to be Implemented.


made.

25

46. In the portal, there is option (after opening of tenders) to Implemented.


show the technical bid Yes/No. We prefer not to show the
technical bid to other bidders. Hence this option DOCUMENT
TO BE PRIVATE may be made YES by default.

26

48. In the portal while filling data one item reads cost. This is Implemented..
not clear. Please make it as date and time of technical bid
opening. Cost to be renamed as Financial.

27

51. Registration word to be replaced with Enrolment. This is to Implemented


avoid any confusion with Registration of Agencies by
Departments.

28

57. The EMD shall be refunded manually in two stages : a) Implemented. For Whole DAE. For
Technically disqualified bidder, b) Others except L-1
NPCIL Refund by return path of
EPG.

29

62. As regards to procedure for creating link in the mandatory


documents, We have to ask bidders to load about 10 nos. of
documents which are common for all tenders. The present
procedure will require filling up the columns 10 times. It is
requested to provide option through drop down menu which is
the right way to do and to take advantage of computerization.

Unit wise Library facility provided.


Unit can store Documents and Lists
(General / Mandatory) as may be
required by forwarding to Helpdesk
through Unit Nodal Officer. The
same can be further used by all TIOs
of the Unit.

30

67. Category of tender should be replaced by Category of Work

Implemented.

31

68. In NIT Creation page, "Announce Date" should be replaced Creation date is for creating NIT.
by "Creation Date".
Announcement Date is Authorisation
date. Hence no change required.

32

69. List of work awarded in the month should be freely Award status of each tender is
available in the website.
available in the free view.

33

70. Double confirmation: System should have feature for Implemented


Double confirmation for critical tasks such as opening of
financial bid, bid rejection, Tender cancellation etc. through
YES/NO window. This is to prevent accidental opening of
financial bid or cancellation of tender.

34

72. Permission / authorization will be given to engineers Implemented


according to nature of discipline they handle i.e. Civil,
Mechanical, Electrical, Instrumentation and Ventilation etc.
Accordingly their digital signature will be tagged to particular
discipline.

35

74. Private views - Keep it as YES by default while Creating Implemented


/ Uploading Tender Documents.

36

76. Standard documents to be provided to official as a link Std Docs may be uploaded on home
which may be attached from document library of Unit.
page, hence not to be attached with
each and every tender. However the
same can be stored in Library also
through Helpdesk.

37

83. All information shall be mailed to registered e-mail address. Implemented


Hence only one e-mail address shall be provided. In technical
bid e-mail address need not be asked.

DAE Portal of TW Enhancements

RESPONSE

pg. 7

Implemented

As on 10.10.2014

SN

DESCRIPTION OF ENHANCEMENT

RESPONSE

38

84. Open Tenders shall also be named Public Tender

Implemented

39

85. In EMD / bid security refund: show 1.Qualification Implemented. For NPCIL only for
status of bidders; 2. Refund will be initiated by engineer EPG.
and concurred by Accounts.

40

89. Create column for ESIC number in drop down. (For whole Implemented
DAE. However, it should not be mandatory.)

41

90. Delete requirement of date of issue of tender form, which is Implemented


repeat and leads to confusion.

42

91. Negotiation date and Financial opening date shall be made Implemented
01.01.9999 by default.

43

95. Pl change the enrolment process to avoid this mistake:

enter e mail

send link

verify link

now submit document and money

Implemented

44

97. Price bids downloaded under ZIP are editable.

45

108. Tender Region: In Home page Advance search options is Implemented


to be changed like, if we select the ONE Dept in Region drop
down list only that particular DEPT Region should display.

46

125. In view of Problems being faced by DPS Units, Director Complied by ITI. Mr. Nikhil joined
DPS specifically requested to depute two senior support ITI on 12.11.13 & Mr. Dhanraj on
Executives specifically for DPS at VS Bhavan.
14.11.13.

47

130. Role to download Report of enrolled agencies on DAE Implemented


Portal may be provided to all the DSC Holders of the
Department.

48

1.One PAN Card - One Registration

Verified. Zipped files editable for


colour cells only. Individual Excel
Files downloaded are not editable.

Implemented

REVISED VERSION:
With a particular PAN Card The agency should be able to
purchase a particular tender only once and should not be
allowed to purchase the same tender with the same PAN Card,
who has registered with the same company in different location
/ address.
49

Transcation Charges detail is now


appeared while processing for epayment: Details is as under:
1.Debit Card: 0.75% for <2000 & 1%
for >2000
2.Net Banking: Rs.50/- per
Once multiple banks facility made live in place of only PNB, transcation.
TPF payment option shall be made for only online and paying 3.Credit Card: 1.25% of Transcation
DD personally shall be phased out.
+ Rs.30/-.
6. The mode of payment of Tender Processing Fee to be
continued to be online as well as DD for some more time for
lower value tenderers and also to facilitate Agencies of New
Units of the Department joined recently for online tendering
under TW.

31. For NPCIL Tender Processing Fee shall be on-line only. Implemented
No DD can be submitted.
50

113. For Tender Processing Fee: Multiple Banks Internet Implemented


Banking E-payment facility should be enabled instead of only
PNB Net Banking.

51

43. While registering the bidder has to fill the following Implemented.
information
- ESIC, Service tax, EPF registration nos. These field shall be
non mandatory. These information and others viz., name of
company, email, fax etc., shall be asked only during registration
and not subsequently to avoid mismatch and for simplification
of operation.

52

24. Providing an icon for list of black listed agencies- on DAE Implemented.
Portal Home page.
(Agencies are registered for DAE Portal and are allowed to
tender for all Units of DAE. Hence blacklisting of any agency,
if required, shall be done through Nodal agency (DCSEM).
Proposal to be submitted to DCSEM to instruct ITI to include
any agency under blacklisting).
65. Black listing, user id not to be shown. Name and number of
work order, Details of debarring, name of site for which black
listing done shall be shown in summary page.

DAE Portal of TW Enhancements

pg. 8

As on 10.10.2014

SN

DESCRIPTION OF ENHANCEMENT

53

36. The Tender Fee and EMD / Bid Security is required to be Implemented.
forwarded to the F&A group. A report of TPF and bid security each
tender wise may be generated mentioning i) Tender no., ii) Name of
contractor, iii) Address, iv) Contact no. and v) Details of the instrument
viz . Amount, bank, no., date etc. This report will make it easy for the
Engineer to forward instruments to F&A group expeditiously.

54

87. A report under EMD/Bid security refund shall


shall be generated Implemented
to show work awarded but the bid security refund pending shall
be shown in daily To do list of TIOs.

55

139. Tender wise EMD report is being generated. Site wise Implemented. Features available
consolidated EMD report also to be generated, which can be on under MIS Reports.
weekly basis.

56

75. Importing of rates of vendor to display in one place with Implemented. DAE Helpdesk to send
negotiated rates.
new template for necessary circulation
among all Nodal Officers of DAE Units.
ts.

57

86. In summary screen, The word Qualified vendors is a Implemented.


misnomer. Pl change it to Responded Bidders.

58

99. Provision for display of Scheduled and Actual date & time Implemented. DAE Helpdesk to send
of opening of Technical Bid to be made.
new template for necessary circulation
among all Nodal Officers of DAE Units.

59

100. Documents submitted by bidders when downloaded in zip Facility available in respective
form doesnt depict total file size in KB/MB/GB of documents browsers.
to be downloaded. Same to be displayed only what
what amount is
being currently downloading is displayed.

60

102. In two bid tenders, corrigendum is required invariably for


opening of Financial bids. A field should be created for TIO to
enter date of opening of Financial
Financial Bids at any time after
opening of Technical Bid without resorting to issue of
corrigendum for the same.

61

105. The Bid clarification icon should be available till the date Implemented. Bid clarification From
as filled by TIO, which is presently available by default upto & To Dates are available while
two days before submission date. This facility to be enhanced creating the tenders.
for all type of tenders.

62

109. Tender Type: In Free View Tender Type drop down list Done.
NOMINATION type should appear. Open & Limited Options
available in dropdown. Pl. Also add Nomination

, Single & All.

63

118. Provision for uploading Manual tenders, if any, shall be used in


the portal for free view of the public in PDF format. Uploading
corrigendum, pre-bid
bid etc. to be explored through TW DAE portal.
Finally Award of work will be published on the portal.

64

126. Slow performance of Site, Login problem, Session expiry Problem is resolved. Now no
problem Delay in uploading
uploading documents, some time in hours, complaints on these issues are raised.
Stuck-up
up due to JAVA update etc. to be looked into seriously.
Portal to be maintained USER Friendly.

65

134. Conversion of foreign currency automatically


automatically based on Done for Procurement Units.
monthly data input in the System.

66

Daily email alert on tender release & tender opening is


receicved after 10 or 11 days is of no use either to dept. user or
the vendor. We need the alerts on daily basis for the tenders
released / opened for the day. Till this is rectified, please stop
sending old alerts.

Done.

67

1. It was communicated that the issue of forms should start


from the date of issue mentioned in the TW system. But at
present, whenever, contractor/vendor
contractor/vendor participates in the tender,
he will receive the tender document automatically. This is also
followed in the CPWD and other websites also.

Done in Tender Notification. Under


Tender Notification, Start & End
Dates for purchase of tender
introduced.

68

2. To overcome this, we can open up request from and to date (which


has been hidden as per the request of DAE previously) and ask
officials to enter the request from, request to, Issue from and Issue to
date as same with 1 minute difference in timings.

Done in Tender Notification.

69

DSC Rates for Encryption certificate.

Received.

70

EMD Exemption

Facility is made available for NPCIL


as per their request.

71

Once multiple banks facility made live in place of only PNB,


TPF payment option shall be made for
for only online and paying
DD personally shall be phased out.

Implemented by ITI. Units to


confirm removal of DD option for
TPF.

72

Restoring viewing of number of progressive sale of tenders, by


TIOs on TENDERWIZARD for all DAE Units except NPCIL.
NPCIL..

Implemented.
To be stopped for NPCIL.

DAE Portal of TW Enhancemen


ments

RESPONSE

pg. 9

Under Work No.TIO to give date,


reference number and remarks (i.e.
Financial Bid Opening) for
intimating agencies. No uploading of
separate file
le is required. Please see
Manual for detail.

DONE:While
While creating tender, under
Class of Trade, facility of uploading
details of Manual Tender is available
(DAE Manual Tender).

As on 10.10.20
10.2014

D: ACTION FROM DEPARTMENT SIDE:


S.N.

DESCRIPTION OF ENHANCEMENT

RESPONSE

89

4. Under MIS Reports of the System,


Work Order Letter should be
generated after finalization of Award
of Work by the Deptt.

Implemented. (Only for NPCIL.


Standard AOW letter for other
DAE
Units
shall
be
communicated to ITI separately).

90

11.
Tender
Notification
and DPS to communicate
Templates for Procurement are required
Notification
different from works. To be modified Templates.
as required by DPS Units.

91

12. In the Evaluation Sheet / CST


generated
by
the
System,
Abnormally High & Abnormally
Low Rates (ALR/AHR) in the items
should be identified in the same.

92

25. (DPS): In CST, we have to add Templates created as required Available.


service tax separately. Please inform by DPS. Standard forms to be
about the provision for the same.
provided by DPS for creation
of HTML forms.

93

52. Tender Notification wordings to Details will be provided after Done.


be re-worded as per practice to avoid going through the relevant
confusion.
pages of the Portal.

94

61. It shall be made mandatory for Unit Nodal Officer to inform


the contractor to upload following Helpdesk to upload required
documents:
list and documents in Library.

To be included in proposed
presentation. Sample letter
generated to be sent by DAE
to Helpdesk.

the Details awaited from DPS.


&

Standard template prepared. Template can be used.


Being used by some Units. Included in proposed
Shall be uploaded under presentation.
download Section shortly after
necessary clearance.

1) Bid Security
2) Registration of company defining
constitution, legal status, place of
registration.
3) PAN card

TIO can select documents


from library and make
mandatory requirements while
creating the tender.

4) Registration of sales tax / VAT /


WCT certificate

Unit to inform DAE Helpdesk


the Mansatory Document list
for listing in the Library of the
Unit. TIO can select
documents from Library.
PRESENTATION

5) Registration of TIN certificate


6) Registration of service tax certificate
7) Registration of PF
8) Registration of ESIC (This should
not be mandatory)
95

79. There should be a warning in the ITI proposed to develop


excel sheet whenever it is not locked HTML Format, DAE to
by the official while uploading tender provide Excel format.
documents.

96

80. Number of sale of tenders should


be available to Tender Inviting
Officer at the time of opening of
tenders and not before that. (As per
default provision of TW, number &
name of agencies are known while
opening of tenders. Please restore the
same in line with CPWD for better
transparency in tendering. NPCIL
desired to make the same compulsory
on transparency issues and to
eliminate any intermediation).

97

96. Display no. of bidders once issue However, due to many


date is completed.
concerns and representations
over the issue from various
Units, the matter is being
reviewed in DCSEM taking in
to consideration the total
requirement.

98

120. Mandatory documents list to be Mr. Rudresh to confirm Done. Same as Point No.94
confirmed in the Library of the User. through DAE Helpdesk.

99

136. Auto upload of documents To be looked into by ITI. As (Only for DPS). TIO to select
based on slab of estimated cost for per feedback from DPS.
documents from Library as per
DPS procurements. DPS to provide
Estimate cost slab.
documents with slab level.

100

141. All terminology of wordings to DCSEM Helpdesk to list out While creating tender PQ
be checked and customized.
and inform DAE Helpdesk for Tender template to be added in
NA.
dropdown menu.

DAE Portal of TW Enhancements

Standard Excel file to be


finalized and uploaded on
website for uniform
application by all DAE Units.

Implemented.

Viewing of number of tender


sold is got restored through
Non-display
is
default DAE Helpdesk.
provision of the System on
Transparency issues.

pg. 10

As on 10.10.2014