STOCKHOLM.COB.CSUCHICO.

EDU (STO-29), Client 135, EIN 6133, Spring 2009

General Ledger Accounting

Industrial Engineering & Systems
College of Engineering & Computing
Florida International University
The IDES group consists of a lot of companies that are legal entities. They are set up in the R/3
System as company codes. Each company code has its own complete general ledger, which
meets the various country-specific requirements. In the general ledger, very few daily
transactions are completed. Most of the daily transactions are completed in subsidiary ledgers.
For this reason, the following exercises are to help you become more familiar with the master
records in General Ledger Accounting.
To Display chart of accounts:
Menu Path: Accounting Financial accounting General Ledger Information system
General ledger reports Master data Chart of accounts SAP minimal variant
Transaction code: S_ALR_87012325
Field name or data type

Values

Chart of accounts

INT

Click on the

icon to run the report.

STOCKHOLM.COB.CSUCHICO.EDU (STO-29), Client 135, EIN 6133, Spring 2009

Click on the search icon (binoculars)

on the menu bar to find account no. 160000.

STOCKHOLM.COB.CSUCHICO.EDU (STO-29), Client 135, EIN 6133, Spring 2009

Another window appears. Click on the position cursor button. Double-click on line 160000,
then select the display symbol Choose. Explore around by going through type/description,
key word/translation, and information tabs.

Answer question 1 on the worksheet.

Go back to the SAP Easy Access menu.
Company-code data has to be entered in the definition of the G/L account in order to provide
the settings specific to the company code. An important setting in the G/L account definition is
the specifying a currency, in which the account is kept. Now we are going to look at the
company-code specific settings of G/L account 160000 in company codes 1000 and 2000.
Menu Path: Accounting Financial accounting General ledger Master records
G/L Accounts-> Individual processing In company code
Transaction code: FSS0

Select the display symbol

. Change the company code from 1000 to 2000 and select

Answer question 2.
Reconciliation accounts: connect subsidiary ledgers with the general ledger in real-time. This
means that a posting to a subsidiary ledger also posts to the corresponding reconciliation
account in the general ledger at the same time. The subsidiary ledgers which are connected to
3

STOCKHOLM.COB.CSUCHICO.EDU (STO-29), Client 135, EIN 6133, Spring 2009

the general ledger via reconciliation accounts are the A/P, A/R, and assets ledgers.
Now, lets try to identify reconciliation accounts.
Menu Path: Accounting Financial Accounting General ledger Master records
G/L Accounts-> Individual processing In company code
Transaction code: FSS0
Field name or data type
G/L account
Company code

Values
160000
1000

Select the Display symbol. Control data tab: The value Vendors is entered in the field
Recon. Account for acct type. This account is thus a reconciliation account for accounts
payable.

Answer question 3 now.

Display G/L account list
Menu Path: Accounting Financial Accounting General ledger Information system
General ledger reports Master data G/L account list SAP minimal variant
Transaction code: S_ALR_87012327

STOCKHOLM.COB.CSUCHICO.EDU (STO-29), Client 135, EIN 6133, Spring 2009

Field name or data type Values

Company code
3000
Run the report by hitting Execute

Answer question 4 now.

Posting an increase in capital
Menu Path: Accounting Financial accounting General ledger Posting
Enter G/L account document
Transaction code: FB50
Field name or data type
Company code

Values
1000

Click on the
.
Field name or data type
Document date
Posting date

Values
Todays date
Todays date

Click on the

STOCKHOLM.COB.CSUCHICO.EDU (STO-29), Client 135, EIN 6133, Spring 2009

Enter following data:

1. Item
Field name or data type
G/L account
D/C
Doc. Currency amount
Business area

Values
72000
Credit
200,000
BA20

2. Item
Field name or data type
G/L account
D/C
Doc. Currency amount
Business area

Values
78200
Debit
200,000
BA20

Click Simulation Document Posting Icon

STOCKHOLM.COB.CSUCHICO.EDU (STO-29), Client 135, EIN 6133, Spring 2009

Select the
post button

Record the document no:

Document Display

Answer question 5 now.

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STOCKHOLM.COB.CSUCHICO.EDU (STO-29), Client 135, EIN 6133, Spring 2009

Select the document header icon

Answer question 6 now.

To make certain that the posting was actually completed properly, check the balance of account
78200 for your business area.
Menu Path: Accounting Financial accounting General ledger Account Display
balances
Transaction code: FS10N
Field name or data type
G/L account
Company code
Fiscal year
Business area

Values
78200
1000
Current year
BA20

Select
Double-click the balance of the current period.
In the line item list, press the Select layout icon to choose a different line layout.
Select the Standard (1SAP) line layout. Double-click the line item with business area
BA20. You access the detail view of the item.
Choose Call up Document overview icon to access the document display.

STOCKHOLM.COB.CSUCHICO.EDU (STO-29), Client 135, EIN 6133, Spring 2009

General Ledger Processing Worksheet

Name:__________________________

(Please detach, complete and hand in to the instructor)

1.What is the long text of this G/L account in the maintenance language?
a. Which account group does this account belong to?
b. Can you add other information to the G/L account? If your answer is yes, how?
c. Accounts can be defined as a P & L statement account or a balance sheet account.
What type of account is account 160000?
2. What is the account currency in:
Company code 1000?
Company code 2000?
3. View the following accounts and find out if they are reconciliation accounts?
If so, for which subsidiary ledger?
Account 161000 Reconciliation account for
Account 140000 Reconciliation account for
Account 12000

Reconciliation account for

4. What is long text for the account 001010? What is the currency for the account?

5. What is the short text for the debit side?

What is the short text for the credit side?
6. What is the document type?