Professional Documents
Culture Documents
Writing Reports
This is a short paragraph used to define the scope of your investigation. You
must be clear from the start what you are going to do. Explain the precise
subject and purpose of the report. Why have you chosen to write it?
Knowing your purpose will help you to communicate more clearly and will
help you to be more selective when collecting your information.
Careful planning will help you to write a clear, concise and effective report,
giving adequate time to each of the developmental stages prior to submission.
Organising information
Each idea can be circled or linked by lines as appropriate.
When you have finished, highlight any related ideas and then sort
topics.
Some ideas will form main headings, and others will be sub-sections
under these headings.
Always check to find out precisely what your report should include and how
it should be presented. The following common elements can be found in
many different reports:
Contents
Abstract or summary
Introduction
Methodology
Results or findings
Discussion
Conclusion and recommendations
References
Appendices
We shall now look at each of these in turn.
Title page
This should include the title of the report (which should give a precise
indication of the subject matter), your name, the title of the unit, your
course and the date of final submission.
Acknowledgements
You should acknowledge any help you have received in collecting the
information for the report. This may be from librarians, people who
have offered you specific information or technical help, for example.
Contents
You should list all the main sections of the report in sequence with the
page numbers they begin on. If there are charts, diagrams or tables
included in your report, these should be listed on a separate page
under a title such as List of Illustrations together with the page
numbers on which they appear.
Abstract or summary
Introduction
This should give the context and scope of the report and includes your
Rationale. State your aims and objectives clearly, define the limits of the
report, state that you have used both primary and secondary data gathering
methods, give a brief general background to the subject of the report and
what you propose to find out.
Methodology
In this section you should state the methods used to carry out your enquiry. It
is useful to use a series of subheadings to ensure you write about each of these
methods as a detailed explanation
Use the framework below to structure this section:
The function of research in Health and Social Care
Explain the function of research in this sector. Make sure you include: identifying
needs, highlighting gaps in provision, planning future provision, informing policy or
practice or extending knowledge and understanding, monitoring improvements in
practice, examining current issues. In each instance make sure you give some recent
examples (e.g. the MMR vaccination programme and the outbreak of measles in South
Wales) including the impact of research
When designing my research project I needed to ensure in so far as possible
that I maintained validity and reliability of the data:
I considered the following:
Ethical considerations
You need to show that you understand the ethical issues about research in health and
social care therefore:
Ethical principles
Quantative Research
Define this phrase and explain how it can be applied to research in Health and Social
Care
Qualitative Research
Define this phrase and explain how it can be applied to research in Health and Social
Care
Primary Research
Then create a short definition of the term
Questionnaires
Interviews
Observation
Experiment
Case Study
Literature Review
Explain briefly what information can be obtained and the purpose of using
information from each of the following sources: websites, scholarly journals, books, the
media
NB Important
Compare the data gathering methods you have discussed above explaining the
advantages of one method over the others and justifying why you have chosen your
particular three methods; make sure you state implications for bias/ unreliable results
and the limitations that you face with your research and the methods you have selected
Results or findings
Present your findings in as simple a way as possible. The more complicated the
information looks, the more difficult it will be to interpret. There are a number of ways
in which results can be presented. Here are a few:
Tables
Graphs
Pie charts
Bar charts
Diagrams
If you are using the illustrations listed above (whether they are from
primary or secondary sources make sure you have checked the
following and that you have included them on your illustrations
index at beginning of your project
Discussion
This is the section where you can analyse and interpret your results drawing
from the Secondary data, including your literature review and other Primary
information that you have collected. Use this to explain and answer your
research question and refer back to your objectives. Compare your results to
current research and understanding. Discuss similarities and differences.
Identify important issues and suggest explanations for your findings
(including any potential bias). Outline problems encountered and changes or
modifications in your original plans. Try and present a balanced viewpoint.
Evaluations
Here you assess and evaluate the success of your project, including your own
research skills. Evaluate the strengths and weaknesses of the project and how
it could be improved. Discuss what you would do differently if you were to
start again. Assess the methods used and the extent to which they provided
valid results.
References
It is important that you use Harvard referencing both in the text and at the
end. Give precise details of all the work by authors that you have referred to
within the report. Details should include:
Appendices
An appendix contains additional information related to the report but
which is not essential to the main findings. This can be consulted if the
reader wishes but the report should not depend on this. Include details of
interview questions, questionnaire, observation and experiments that you
have generated, a glossary of terms, web based articles, other relevant
information that may be useful for the reader.
Style of writing
There are several points that you will need to consider when you are writing
your report:
Active or passive?
Use the active voice; for example: I recommend ...
(The passive voice reads: It is recommended that ... )
The active voice allows you to write short, punchy sentences.
The passive appears more formal and considered.
Be aware of these differences and avoid mixing the two.
Simplicity
Keep it simple. Most written reports should avoid using overly complicated
language. Its message must be clear and not swamped by sophisticated,
lengthy sentences. Avoid using slang or jargon terms. Ensure that your
abbreviations are standardised; the first time in full with the abbreviation
afterwards in brackets e.g. Royal National Institute for the Blind (RNIB) after
which you can use the abbreviation on its own e.g. RNIB. Be cautious of
confusing your reader.
Use of language
Most reports should avoid the use of subjective language unless you are
making a judgement or opinion. Make it clear it is your opinion or your
experience.
Layout
The following suggestions will help you to produce an easily read report:
Leave wide margins for binding and feedback comments from your
tutor.
Structure
Content
Style
Look at the clarity and precision of your work.
Use the report writing checklist to check your report.
Checklist
Title page
Does this include the : Title?
Authors name? unit/course details?
Acknowledgements
Have you acknowledged all sources of help?
Contents
Have you listed all the main sections in sequence?
Have you included a list of illustrations?
11
Discussion
Have you identified key issues?
Have you suggested explanations for your findings?
Have you outlined any problems encountered? Have you presented a
balanced view?
References
Have you listed all references alphabetically? Have you included all the
necessary information?
Are your references accurate?
Appendices
Have you included supporting information
12
Timeline
Action plan?
Have you included supporting information
Layout
Have you clearly labelled each section?
Is your labelling consistent throughout the report?
Presentation
Have you left sufficient margin space for binding/feedback?
Are your headings clear?
Have you checked your spelling and grammar?
Overall:
With acknowledgement to
The Higher Education Academy (2014) Writing Reports
http://www.heacademy.ac.uk/assets/hlst/documents/heinfe_exchang
e/blended_learning_pdp_materials/5_reportwriting.pdf (last accessed
23/2/2014)
13