Proposal for

2016 PRESIDENTIAL
NOMINATING CONVENTION
Presentation to the RPV State Central Committee
June 27, 2015

DISCLAIMER
The contents of this presentation reflect the unsolicited thoughts of its
authors, and do not necessarily reflect the opinions or positions of the
Republican Party of Virginia. This document is not paid for or authorized by
any candidate or committee.

PROPOSAL

PROPOSAL

Local processes to elect state and district delegates in Jan/Feb

Most District Conventions March 5, State Convention March 19

National Delegates to be bound by Presidential Preference vote at

State Convention

$25,000

filing fee for Presidential candidates; non-mandatory (but

highly encouraged) filing fees for delegate candidates

Highly detailed process packet developed by special subcommittee

for SCC approval in September

details remain flexible until

10/1/15
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PROPOSED
VENUE
5

Charlottesville
Largest indoor venue
in VA; ADA compliant

STATE OF THE ART

14,500 capacity

PLUS: Hospitality and

meeting spaces

John Paul Jones Arena

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PROCESS
DETAILS
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RPV 2016
Convention Calendar
JANUARY
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FEBRUARY

MARCH

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State Call Published

Last date for local call to utilize earliest/latest mass meeting date
Mass meeting window (January 25 - February 26)
Deadline for certification of delegates to District and State
Convention days (3/5 for Districts, 3/18-19 for State)

Units are encouraged to begin

planning in December or
before. The Advance will
provide a helpful jumpstart.
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ADMINISTRATIVE IMPROVEMENTS

NO SLATING

Uniform, verifiable pre-filing and registration

Significant budget for training and local unit support

Defined processes for every step, backed by online Help Desk

Single-ballot elections

streamlined & uniform

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RPV Grassroots Web Portal

Online
Submission
and
Processing
of Prefiles
and fee
Payments

Form to collect all prefile information in

one central database, for the first time
ever
Automates first step of credentials
qualification checks
Eliminates huge administrative burden on
local units, and potential for mishandling
Can also allow pre-registration for mass
meetings
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TRAINING
ONLINE
THE
ADVANCE

All materials available in central

repository

Virtual Help Desk staffed by RPV and SCC

volunteers

Full day of intensive training

Sessions aimed at units, participants, AND

campaigns

Training

LOCAL VISITS

for committees to commence in

after November election

Local

evaluations / coaching for unit

officers from RPV/SCC experts
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RPV Will Provide:

Assistance in locating suitable venues

Training, training, training

Staff and/or expert volunteer help in

evaluating local plans

On-site assistance for meetings in the

localities most prone to hiccups
(mostly the largest and the smallest
units)

support to districts & units

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BUDGET AND
FINANCE
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INCOME ESTIMATES
ITEM
Presidential Candidate
Filing Fees

For Illustrative
Purposes Only

Delegate Filing Fees

Other Fundraising

TOTAL

ESTIMATE

ASSUMPTIONS

$225,000

9 candidates
@ $25,000 ea.

$240,000 - $322,000

$35 for candidates for

State Delegate; $20 for
candidates for District
Delegates (split with
Districts); assumes
historical range of
compliance among 14K
total delegate candidates
combined

$75,000 - $150,000

Gala, Suites, Program,

Sponsorships, etc.

$540,000 - $697,000*

* For comparison purposes, the income from 2013 convention was $436,000
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EXPENSE ESTIMATES
ITEM

For Illustrative
Purposes Only

Roanoke 2014
John Paul Jones 2016
(for comparison)

Venue Rental and Expenses

$26,604

Production (A/V, stage, etc.)

$23,067

$35,000

Printing & Misc.

$16,989

$51,000

Staffing

$9,300

$20,000

Supplies/Rentals

$8,074

$20,000

TOTAL

$84,034

$57,000

$183,000

Additional budget of up to $100,000 for unit and

district support, commensurate with participation levels
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SIMPLE MATH FOR RPV

For Illustrative
Purposes Only

Conservative Estimate of Income

$540,000 - $697,000

Conservative Estimate of Costs

$183,000

BOTTOM LINE TO CONSERVATIVES

$357,000 - $514,000

Total to RPV minus amount dedicated toward unit and

district support. Does not include up to $140,000 to be
apportioned among the District Committees directly.
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NEXT STEPS

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Subcommittee Process

Amount of Fees

Proportional (and if so, how?) or

Winner-take-all

Delegate allocations

Methods for handling overflies

Others

DRAFTING

Creation of all required documents and

plans

FEEDBACK

Two-way

OPEN
QUESTIONS

communications with SCC

and unit Chairmen
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total transparency

RNC Rules require detailed package by October 1

Subcommittee to present package for SCC approval in

September

All materials to be published on http://Virginia.GOP/

Convention

Informal interim report from subcommittee to SCC in August

INPUT FROM SCC AND UNIT CHAIRS WILL BE WELCOMED

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ONWARD
TO
VICTORY
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