BUSINESS REQUIREMENT DOCUMENT

LOGISTICS MODULE
Prepared by

: T.T.PRAKASH

Submitted Date: 08-May-2015

DATA NEEDED FOR ENABLING LOGISTIC FLOW IN

PURCHASE CYCLE:
1). TRANSPORT MODE:
- By Road
- By Sea
- By Air
- By Self
2). PO DIVISION:
- Import
- Domestic
3). PAYMENT MODE:
- Cash
- Cheque
- LC (Letter of Credit)
- DD (Demand Draft)

4). PAY TERMS:

- FOB (Free on Board)
- EXW (Ex Work)

- FC (Free Carrier)
- CIF (Cost, Insurance & Freight)
- C&F (Cost and Freight)
5). PO TYPES:
In order to streamline the Logistic flow, 3 Kinds of PO (Purchase Order)
Creation has to be supported by system:
A). Purchase Order (PO) Domestic:
Domestic Purchase Order get to be created if Purchase Division is Domestic, which
means the Goods, has to be sourced locally.
B). Purchase Order (PO) Import Shipment by Vendor:
Import Purchase Order get to be created and then Bill of Ladding details has to be
captured. In this case, the Shipment arranged by the Vendor and company has to do
nothing from their side.
C). Purchase Order (PO) Import Shipment by Company:
Import Purchase Order get to be created and then
- Packing List details send by the Vendor has to be captured
- Shipping Advice Note Creation (Container / Transport Planning)
- Bill of Ladding
6). PACKING LIST:
Vendor will create Packing list once he picks and pack up the goods needed by
Company as per PO and forward the Packing list to Company.
Packing & Tracking of goods can be of
- Weight basis
- Size basis
- Quantity basis or
- Combination of this.
So the Packing list will give the Weight and Volume details of each Pack.
Vendor Packing List details has to be captured for each Open PO Line Items of the
Purchase Order Import.

7). UOM CONVERSION:

At Item Master level,
- Base Stock UOM
- Purchase UOM
- Conversion from Purchase UOM to Stock UOM has to be defined for each
item.
8). SHIPPING ADVICE NOTE:
Shipping Advice note to be created from Open PO Line items of Purchase Order
Import for which Packing List details already received & captured.
For One PO Line item of a PO-> Multiple Shipping Advice Note can be created
Similarly Multiple PO Line Items of Different POs-> Combined into one Shipping Advice
Note

System should provide this flexibility and keep track balance Quantity, waiting for
Shipping Advice Note Creation.
So Shipping Advice note combines the PO Line items different/single PO into ONE
SHIPMENT.
Total of Weight and Volume of each PO Line Items of this Shipping Advice Note will
used to do CBM Calculation.
9). TOLERANCE:
While doing the CBM Calculation, calculation should incorporate the Tolerance %
defined.
10% Tolerance means, CBM has to be done with extra 10% over total.
10). REASON FOR PARTIAL SHIPMENT:
If Shipment without full load likes half container planned or only 75% Loaded, then the
reason for arranging this type of Partial Shipment has to be captured.
11). BILL OF LADDING:
Standard Bill of Ladding Detail like
- ETA
- ETD
- Port of Origin
- Port of Destination
- Container Size
- Weight
- Etc, has to be captured under Bill of Ladding.
12). CURRENCY CONVERSION:
System should allow booking the Cost of Charges in multiple Currencies (other than
base Currency). Currency Exchange rate has to be picked as per Company Policy. It
can be Daily Exchange rate or Centralised Standard Exchange Rate.

DATA NEEDED FOR ENABLING LOGISTIC FLOW IN SALES CYCLE:

1). TRANSPORT MODE:
- By Road
- By Sea
- By Air
- By Self
2). SO (Sales Order) DIVISION:
- Export
- Domestic
3). COLLECTION MODE:
- Cash
- Cheque
- LC (Letter of Credit)
- DD (Demand Draft)
4). SALES TERMS:
- FOB (Free on Board)
- EXW (Ex Work)
- FC (Free Carrier)
- CIF (Cost, Insurance & Freight)

- C&F (Cost and Freight)

5). SO TYPES:
In order to streamline the Logistic flow, 3 Kinds of SO (Sales Order) Creation
has to be supported by system:
A). Sales Order (SO) Domestic:
Domestic Sales Order get to be created if Sales Division is Domestic, which means the
Goods, has to be distributed locally.
B). Sales Order (SO) Export Shipment by Customer:
Export Sales Order gets to be created and then Bill of Ladding details received from the
Customer has to be captured. This Bill of Ladding helps to track the Shipment. In this
case, the Shipment arranged by the Customer and company has to do nothing from
their side.
C). Sales Order (SO) Export Shipment by Company:
Export Sales Order gets to be created and then
- Packing List details to be created, after Warehouse Picks & Packs the goods
- Shipping Advice Note Creation (Container / Transport Planning) Creation
- Bill of Ladding
6). PACKING LIST:
Packing list has to be created at Warehouse, once the SO Line items Picked & Packed.
Packing & Tracking of goods can be of
- Weight basis
- Size basis
- Quantity basis or
- Combination of all
So the Packing list will give the Weight and Volume details of each Pack.
Packing List details has to be captured for each Open SO Line Items of the Sales Order
Export.
7). UOM CONVERSION:
At Item Master level,
- Base Stock UOM
- Sales UOM
- Conversion from Sales UOM to Stock UOM has to be defined for each item.

8). SHIPPING ADVICE NOTE:

Shipping Advice note to be created from Open SO Line items of Sales Order Export
for which Packing List details already captured.
For One SO Line item of a SO-> Multiple Shipping Advice Note can be created
Similarly Multiple SO Line Items of Different SOs-> Combined into one Shipping Advice
Note
System should provide this flexibility and keep track balance Quantity, waiting for
Shipping Advice Note Creation.

So Shipping Advice note combines the SO Line items different/single SO into ONE
SHIPMENT.
Total of Weight and Volume of each SO Line Items of this Shipping Advice Note will
used to do CBM Calculation.
9). TOLERANCE:
While doing the CBM Calculation, calculation should incorporate the Tolerance %
defined.
10% Tolerance means, CBM has to be done with extra 10% over total.
10). REASON FOR PARTIAL SHIPMENT:
If Shipment without full loading likes half container planned or only 75% Loaded, then
the reason for arranging this type of Partial Shipment has to be captured.
11). BILL OF LADDING:
Standard Bill of Ladding Detail like
- ETA
- ETD
- Port of Origin
- Port of Destination
- Container Size
- Weight
- Etc, has to be captured under Bill of Ladding.
12). CURRENCY CONVERSION:
System should allow booking the Cost of Charges in multiple Currencies, other than
base Currency. Currency Exchange rate has to be picked as per Company Policy. It can
be Daily Exchange rate or Centralised Standard Exchange Rate.

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