PRE-QUALIFICATION FOR SHORT LISTING OF DETAILED DESIGN

CONSULTANTS

PRE-QUALIFICATION ENQUIRY DOCUMENT

QUESTIONNAIRE & EVALUATION CRITERIA

FOR

Structural Design of Various Types of Railway Bridges

Steel & Concrete

PRE-QUALIFICATION DOCUMENTS FOR SHORT-LISTING DETAILED DESIGN

CONSULTANTS
1

Instructions to Applicants
Applicants are required to read carefully the contents of this document and to provide required
information in sufficient detail so that the capabilities of the applicant can be fully appreciated
and assessed.

DDC (Detailed Design Consultants) may be individuals, consultancy firms or joint ventures well
experienced in the respective categories. Applicants must read carefully the directions
concerning the requirements for groups. All members of a group will have their submittals
evaluated.

This document consist of pre-qualification Enquiry document, pre-qualification

questionnaire and Evaluation criteria.
Applicants are to complete the Questionnaire and to provide the required information in separate
Sections as described in the Contents of Sections. These documents may be submitted in sets
of one original and two copies, and marked so. The use of sections is to separate the information
provided so that there is no doubt as to the intention of the applicant, and to considerably
simplify the process of assessment of the applicants capability and suitability.

Submittal will be assessed to demonstrate

convincingly that the applicant possesses the

experience, technical, administrative and financial capability to perform the contract for which
application is made, and has good performance record in the relevant area.
Applicants will not be considered if they have a poor performance record such as: abandoning of
works; not properly completing contracts, inordinate delays in completing contracts; litigation
history, financial failure etc.

All documents are to be in English Language.

Successful applicants will be advised of the result of their application, however, it should be
noted that RDSO will not discuss any aspect of the evaluation process and the result of the
evaluation.

Applicants should note clearly the date and time of submittal of applications. No Document
will be received after the stipulated Date and Time. Applicants are reminded that no
supplementary material will be entertained by RDSO, and that evaluation will be carried
out only on the basis of documents received by the closing time for receiving submittals.
In the event of a conflict between documents submitted by the applicant, the material contained
in the original set only will prevail.

Applicants will not be considered if they make misleading or false representations in statements,
attachments and pre-qualification questionnaire submitted in proof of the qualification
requirements.

PRE-QUALIFICATION OF DETAILED DESIGN CONSULTANTS (DDCs)

RESEARCH DESIGNS & STANDARDS ORGANISATIONS

LUCKNOW

1.

INTRODUCTION

1.1

RDSO intends to shortlist Detailed Design Consultants (DDCs) for preparing a standard
panel of approved consultant of repute to engage them for specialized design job on need
basis. Zonal Railways may also make use of this panel for works at railway level.

1.2

DDCs will be short-listed for following categories of works:

Structural design of railway bridges, FOBs/ROBs and other railway structures of :

1.3

(i)

Steel/Composite (Steel+Concrete) Super structure

(ii)

PSC/RCC Super Structure

(iii)

Substructure/Foundation of Any type

The panel of respective category shall remain valid for 3 year from the date of

empanelment. Addition/deletion in the list will be done once in a year. Expression of interest
shall be notified for fresh applications once a year or as decided by RDSO.
1.4

Deletion of consultant from panel shall be on the basis of bad performance report from
the client.

1.5 All DDCs shortlisted for pre-qualification are not necessarily be hired by RDSO.

1.6

RDSO intends to invite application from only suitable and highly experienced Indian and
International individuals, consultancy firm or joint ventures who must be having an
established office in India. Tenders for awarding any work for detailed designing will only
be invited from those who have been pre-qualified by RDSO through this PQ tender. It is
mandatory for the International applicants to have Indian partners in the joint venture, who
have experience in the appropriate disciplines.

1.7

Interested consultants may apply for pre-qualification individually or as joint ventures,

partnerships or consortia (groups). However, they will not be permitted to tender for the
same contract as an individual or individual firm and at the same time as part of a joint
4

venture, partnership or consortium. Also any firm can participate or become member of
only one consortium/joint venture/partnership or group.

1.8

Applicants for pre-qualification should note that this Pre-Qualification Enquiry and
Questionnaire is intended to provide consultants with preliminary information. The
information contained herein shall not in anyway be constructed as binding on RDSO.

1.9

Applicants are advised that selection of consultants shall be entirely at the discretion of
RDSO. Applicants will be deemed to have understood and agreed that no explanation or
justification of any aspect of the pre-qualification process will be given and that RDSOs
pre-qualification decisions are without any right of appeal whatsoever.

1.10

All costs incurred by an applicant for pre-qualification shall be borne by the applicant,
RDSO, or any railways office are entirely without liability for such costs on other parties.

1.11

RDSO reserves the right not to proceed with the pre-qualification procedure at any time
without notice or liability.

1.12

All documents and other information supplied by RDSO or submitted by an applicant

shall remain or become the property of RDSO. Applicants are to treat all information as
strictly confidential. RDSO will not return any pre-qualification submission except the
original documents, if any.

1.13

RDSO will notify successful applicants of the result of pre-qualification for the contract.
However, pre-qualification of applicant does not make binding on RDSO that they must
be taken as a part of DDC.

1.14

Applicants are advised that RDSO is not bound to respond to any enquiries or into
communication concerning or relating to selection process or the pre-qualification
procedure.

1.15

RDSO/Zonal Railway will scrutinize the designs/drawing presented by DDC and will
give the final approval.

SCOPE OF WORK
The Scope of Work for the Design Consultants :

Conduct Design Alternatives on the conceptual design provided in the contract package
using principles for cost-effective designs.

Prepare a design basis note prior to start the actual design as per prevailing IR Codes. In
absence of provision in IR other codes in the order of preference as given in the design
contract document shall be used.

Wherever codal provisions are not available DDC shall use sound engineering practices
and provide the complete logic for using the practice.

Perform detailed designs of structures (Superstructure, substructure, foundation,

expansion joints, bearing & Seismic restrainers).

Prepare the detailed design document which can be easily understood by the approving
authority i.e. RDSO.

Incorporate changes in design resulting from RDSOs design reviews.

Plan, design, detail, control, co-ordinate, and execute the design phase of the Works for
production of drawings, documents and reports to meet the key schedule date included in
the Agreement and as directed by RDSO/Zonal Railways.

Prepare and submit a Design Quality Control Plan to RDSO for approval;

Maintain a Quality Control activity and an effective internal procedure for checking the
accuracy of Work and assuring compliance with contract requirements;

Attend all meetings and prepare, distribute and maintain all meeting minutes, reports,
notes, correspondence and other documents of whatever nature required during the course
of the work;

Proof checking of designs and drawings shall be done by RDSO/Zonal Railway. In case
of very special type of work like steel/PSC arch bridge, Road cum rail bridge, proof
checking shall have to be arranged through expert agency in that field as mutually
agreed..

Maintain a qualified design team for engineering services during the construction
contract: to review contractors bar bending schedules, shop and working drawings for
the Works for compliance with the design requirements and contract documents; to
6

prepare supplemental reports, calculations, recommendations, etc. or modify existing

drawings as necessary to incorporate system wide requirements and unforeseen
conditions;

Providing solutions to the various problems during construction raised by the field
engineers;

2.
2.1

PROJECT ORGANISATIONS
The RDSO/Zonal Railway will be Employer under the terms of any contacts to be
awarded.

3.

CONTRACTUAL MATTERS

3.1

The execution of the works will be through public tender from pre-qualified tenderers.

3.2

DDCs will be required to develop the conceptual designs and Outline Specifications as
per Employers Requirements into detailed designs and full specifications complete with
all necessary drawings to proceed to tender for construction. As part of the design effort
the DDC will make progress submittals of designs, specifications. RDSO/Zonal Railway
will carry out proof checking of the DDCs work but the DDC will be required to operate
an internal Quality Assurance Programme to ensure that all work is checked before
submittal to RDSO. The DDC will prepare design reports, as well as reports on
Constructability and Maintainability of their designs. In case of very special type of work
like steel/PSC arch bridge, Road cum rail bridge etc., proof checking shall have to be
awarded through expert agency in that field as mutually agreed.

3.3

If a contract is awarded to a group, each member thereof will be severally and jointly
liable for the whole performance of the contract obligations. A single performance
guarantee from the lead member will be required for a group of tenderers.

4.

PREQUALIFICATION APPLICATION

4.1

Applicants for pre-qualification are required to

submit

the Pre-qualification

Questionnaire and associated information as herein requested.

4.2

Applicants shall submit the requisite information in the sectional arrangements as

indicated in the Table Contents of Sections in the pre-qualification questionnaire.

4.3

Applicants should attach clearly marked and referenced continuation sheets in the event
that the space provided in the Questionnaire is in sufficient. Alternatively, Applicants
may format the questionnaire making due provision for incorporation of the
requested information.

4.4

Applications for pre-qualification must be submitted by hand or by registered post so as

to reach the office of the RDSO by . hrs. on ...The onus of ensuring
this is with prospective applicant. Late or delayed applications will not be received
or considered.

4.5

Submissions shall be made in two sets of documents comprising one original set and one
copy set and addressed to the ED/B&S/RDSO at the address shown below :

Office of the Director General,

B&S Directorate,
2nd Floor, Annexe-2,
Manak Bhawan,
R.D.S.O., Manak Nagar,
Lucknow 226 011.
All envelopes shall be titled PRE-QUALIFICATION SUBMISSION FOR
STRUCTURAL

DESIGN

EMPANELMENT

OF

DETAILING

DESIGN

CONSULTANTS FOR RAILWAY BRIDGES and clearly marked in English as :

Name of Applicant
Contract Number
Copy Number (i.e. Original, or Copy No.1)

4.6

Information supplied by a applicant (or other constituent member if the applicant is a

joint venture) must be relevant to the applicant or constituent member named in the
application and not, unless specifically requested, to other associated companies or firms.
Unless otherwise approved by RDSO, invitation to tender documents will only be issued
to consultants or groups whose identity and/or constitution is identical to that at prequalification.

4.7

A Group comprising a joint venture, partnership or consortium may apply for prequalification. Applicants attention is drawn to paragraphs 1.6 & 3.3 above. In the case
of applications from groups, a statement or participation for each constituent member
shall be submitted to the effect that they are bona fide members of the joint venture
applying for pre-qualification and that, in the event of pre-qualification, they agree to be
jointly and severally liable to RDSO under any contract which may be subsequently
awarded to the joint venture. Details of the existing or proposed joint venture, partnership
or consortium agreement in the form of a Memorandum of Understanding (MOU) signed
by all participants will be required.

4.8

RDSO will review and evaluate the information submitted by applicants and select the
applicants to whom invitations to Tender will be issued.

4.9

In responding to the pre-qualification submission, applicants should demonstrate their

capabilities, by providing material based on their experience, past performance, their
personnel, equipment and financial resources, including:
Capability to design to the requisite standard and to monitor and control design
development.
Capability to programme and re-programme the design work, monitor progress against
programme and to utilize computer programming and monitoring techniques.
Capability pro-actively to undertake and manage contract interfaces or co-ordination.
Capability to execute the work in time by having adequate resources.
Operate a design quality control programme.
In the case the application is from Joint Venture, or consortium, each member of the
group should substantially satisfy the pre-qualification requirements.

4.10

Applicants will not be requested to provide additional information or material

subsequent to the date of submission, and such material if submitted can be
disregarded.

4.11

All documents submitted by applicants shall be in the English Language. Submitted

documents will not be returned except the original documents.
9

PRE-QUALIFICATION FOR SHORT LISTIG OF DETAILED DESIGN

CONSULTANTS (DDCs)

PRE-QUALIFICATION QUESTIONNAIRE

FOR

Structural Design of Various Types of Railway Bridges

Steel & Concrete

10

PRE-QUALIFICATION QUESTIONNAIRE

This document contains pro-forma letters and the Pre-qualification Questionnaire. These
are to be reproduced and completed as appropriate and submitted as part of the
Applicants pre-qualification submission.

TABLE OF CONTENTS

Description
Application for Pre-Qualification

Page
13

Pre-Qualification Questionnaire
Verification Statement
Contents of Each Section

11

PRE-QUALIICATION QUESTIONNAIRE
PRO-FORMA LETTERS
PRO-FORMA LETTER OF APPLICATION (on Firms Letter Head)

The Director General,

Research Designs & Standards Organisation,
Manak Nagar,
Lucknow 226 011,
India.
(Applicant to provide date and reference)
APPLICATION FOR PRE-QUALIFICATION
Detailed Design Consultants
Dear Sir,
We hereby make application for pre-qualification as Structural Consultants for the Structural Design of
various types of railway bridges. In support of the application we submit herewith one original and two copies of
the required documents.

(In the case of other than a sole proprietorship firm add this following paragraph)

A Power of Attorney to sign and submit this letter is attached.

(In the case of a joint venture/partnership/consortium add this paragraph)

This application is submitted on behalf of a joint venture/partnership/consortium (applicant to delete as

appropriate) comprising..(applicant to state the names of each member).and of
which..(applicant to insert name of leading member of joint venture/partnership/consortium) has
agreed to act as leader. Each member has prepared a statement of participation in relation to this application and
these are contained in Section 2 herewith.

Yours faithfully
(Signature)
Name of Signatory..
Capacity of Signatory.
Name and address of applicant (or of leader if applicant is a group)

12

PRO-FORMA LETTER OF PARTICIPATION FORM EACH MEMBER OF A GROUP

(On each Firms letter Head)
The Director General,
Research Designs & Standards Organisation,
Manak Nagar,
Lucknow 226 011,
India.
(Applicant to provide date and reference)
Dear Sir,
APPLICATION FOR PRE-QUALIFICATION
We wish to confirm that our company/firm (delete as appropriate) has formed/intends (delete as
appropriate) to form a group with. (member to insert names of all other members of the group) for
purposes associated with Contract Number.

(Members who are not the lead member of the group should add the following paragraph)
The group is led by (member to insert name of lead member) whom we hereby authorize to act on our
behalf for the purposes of applying for pre-qualification.

(members being the lead member of the group should add the following paragraph)
In this group we act as leader and for the purposes of applying for pre-qualification, represent the group in the event
of our group being invited to tender for Contract Numberwe agree to be jointly (with other members of
our group) and severally liable to Research Designs & Standards Organization (RDSO), its successors and assigns
for all obligations, duties and responsibilities arising from or imposed by ay contract subsequently entered into
between RDSO and our group.

Yours faithfully
Signature
(Name of Signatory).

(Capacity of Signatory).
Notes:

1.

Each page of the questionnaire an contents of Sections shall be signed by the Applicant

2.

This entire Questionnaire Pro-forma, when completed shall be included in Section 1

3.

Questionnaire pro-forma relating to the various sections shall be incorporated in the respective
sections (i.e. Pro-forma section 2 (replies to questions 9 to 14) will be included in the contents of
Section 2)

In the box
applicable

Y denotes Yes and N denotes No. Put a tick _/ against whatever is

or explicitly indicate Yes or No as the case may be

13

PRO-FORMA-GENERAL
1.

Title of contract for which pre-qualification is sought

Detailed design consultancy for various types of railway bridges

2.

State the structure of the applicants organization (applicants to complete/delete as appropriate)

Individual company or firm
Joint Venture
Partnership
Consortium
Other (Please specify)

2.

For applicants who are individual companies or firms, state the following
Name of Company or firm..
Legal status : (e.g. incorporated private company, unincorporated business, etc.)

Registered address.
Principal place of business.
Country of incorporation or domicile...
Contact person..
Contact persons title
Address, telephone and facsimile number of contact person
..
..

4.

For applicants who are in joint venture, partnership, consortium or other association, State the following:
Names of members

Legal Status

(lead member first)

Registered address

Country of incorporation

and principal place of

or domicile

Business
(1)

..

..

(2) ...

..

(3)

..

...

(etc)
Contact person (from lead member)

Contact persons title

Address, telephone, and facsimile number of contact person:

14


5.

Applicants and each member of a group are to present the following information in Section 1 on additional
sheets which are to be clearly referenced as being in response to this Question 6.

For the applicant, (in case of a group, for each constituent member); state the following information

Date of incorporation or forming of organization.

Names and titles of Directors or partners.

Has the company or firm ever failed to complete any work awarded to it?

If yes give details.

Is the firm or company involved or financially interested in any other business

not directly associated with the area of work for which pre-qualification is
sought? If yes give details.

6.

Does the company of firm have an office or branch office in India?

If so, provide address(es).

In the case of international applicants, is an Indian Partner, experienced the appropriate

discipline, a member of the Group?

If yes, provide list of disciplines

If not, give reasons for selecting the Indian partner

..

15

Proforma Sec-2
7.

Does Section 2 contain the Power of Attorney which empowers the person or persons to
sign the Letter of Application?

If yes, have you enclosed the statements of participation on behalf of all the constituent

members of the group?

If not, give reasons

.
8.

In the case of an incorporated applicant (or constituent member who are incorporated) does
Section 2 contain copies( in English) of the Memorandum and Articles of Association or
equivalent expression of corporate capacity?

If not, give reasons

..
9.

In the case of applications from groups does Section 2 contain statements of participation in
the form appearing in the Pre-qualification Brochure for each member?
In the case of groups have you enclosed an MOU signed by each member that they
will be jointly and severally responsible for the entire work?
If not, give reasons

10.

In the case of applications from a groups, does Section 2 contain copies of the MOU, group
agreements or other documents establishing or intending to establish the formation of such
a group?

If not, give reasons.

..
11.

In the case of application from groups, does Section 2 contains details of:

Proposed equity participation by each member for the proposed work?

Areas of specialization or responsibility of each member for the proposed work?

Extent of participation (including deployment of key personnel) by each member for the
proposed work

If not, give reasons:

.

16

PRO-FORMA SECTION 3
12.

State the number of years the applicant (or each constituent member) has been undertaking work similar in
scope and nature to the works for which pre-qualification is sought.

Name

No. of years

(1)
(2)
(3)
Etc.
13a.

Performance Record. Applicants should scrutinize the catagory description contained in this Prequalification Brochure and compile a list showing their previous experience of Relevant Railway work i.e.
(1) Design of railway bridge in the specific category like steel/composite super structure or PSC/RCC
Super/Substructure.
(2) Transit experience i.e. Design of railway bridge other than special category and highway bridge.
during the last five years. Design work that is similar in nature to the works for which pre-qualification is
sought should also be included

Do you authorize RDSO to make enquiries with any of the Clients listed by the

Applicant ?

Have you and each constituent member of the Group provided details of each

project required on Annexure 1 and 1A together with summary of Contracts completed

in the last five years?
(Using a separate sheet for each contract)

13b.

Work in Hand. Applicants or each constituent member should indicate, in the form below, details for each
contract/commitment which is in hand on ... (Applicants are to present this information in the
format shown below but on sheets which are to be inserted in the Questionnaire).
Name of Contract

Value of outstanding

Estimated completion

design* work on date

date

in Rupees
1. .
2.
3.
Total
Have you provided details for each contract listed in Annexure 2
(Using a separate sheet for each Contract)

Only design work cost to be included and not construction cost (Assume 6% inflation per year for rupee portion as
2% for foreign currency portion)

17

ANNEXURE 1 PREVIOUS EXPERIENCE

Design work completed in the last five years (2005-2010), relating to Railway Bridges/Highway bridges.
Applicants Name:
(Each member, in case of a group)

Project Title :

Location:

Client:

Clients Address:

Clients Representative

Telephone/Fax No.

Type of Contract : Detail Design only

Was the work carried out alone?

Was the work carried out as a member of a Group?

If the answer is Yes, give your percentage share and

area/s of participation
Date, work commenced:

Date, work was completed

Was the date of completion given in the original

Contract extended?
If so, how much and why?
Were any penalties
Imposed for delay ?

Were any penalties imposed for reasons other than delay? If yes, give details

Contract value (in Rupees on 31.3.2010 prices,

N.B. Give cost only for the design portion and NOT for

assuming 6% inflation for Indian Rupees and 2% for

the construction portion. Only that cost of design should

foreign currency portion)

be included which is done by the applicant/member

himself in his own name. Where an applicant/member
has done design work as part of a group only the design
portion undertaken by applicant/member himself should
be included and the design work undertaken by the
remaining member of the group excluded.

Details of work undertaken :

What Quality Assurance obligations
were required in the Contract?
Has the Applicant or any member of the Group been

18

Blacklisted by any Client ?

If yes, why?
Project Description:

19

ANNEXURE 1A
Design work completed in the last five years (2005-2010 till date of opening), relating to special railway bridges
(0.5 km or above of bridge will fall in the category) like Segmental Prestressed Superstructure/ Steel composite of
value more than Rs.10.0 lakh.
Applicants Name:
(Each member, in case of a group)

Project Title :

Location:

Client:

Clients Address:

Clients Representative

Telephone/Fax No.

Type of Contract : Detail Design only

Was the work carried out alone?

Was the work carried out as a member of a Group?

If the answer is Yes, give your percentage share and

area/s of participation
Date, work commenced:

Date, work was completed

Was the date of completion given in the original

Contract extended?
If so, how much and why?
Were any penalties

Imposed for delay ?

Were any penalties imposed for reasons other than delay? If yes, give details

Contract value (in Rupees on 31.3.2010 prices,

N.B. Give cost only for the design portion and NOT for

assuming 6% inflation for Indian Rupees and 2% for

the construction portion. Only that cost of design should

foreign currency portion)

be included which is done by the applicant/member

himself in his own name. Where an applicant/member
has done design work as part of a group only the design
portion undertaken by applicant/member himself should
be included and the design work undertaken by the
remaining member of the group excluded.

Details of work undertaken :

What Quality Assurance obligations
were required in the Contract?

20

Has the Applicant or any member of the Group been

blacklisted by any Client ?

If yes, why?
Project Description:

21

SUMMARY OF ANNEXURE 1
Name of Applicant (Member in case of a Group):

S.No.

Cost of design portion* done by the above

Number of Works

cost

of

only

applicant/Member only (Not Construction

Design portion done by

Cost)

the above applicant/

RANGE

1.

More than Rs. 5 lacs and less than Rs.10 lac.

2.

Rs. 10 lacs and above but upto Rs. 20 lacs

3.

More than Rs. 20 lacs

Total

member only

For considering the application the applicant should have completed at least 5 works
more than Rs.5.0 lac and 2 works more than Rs.10.0 lacs in preceeding 3 years and up to
the date of opening of offers.

This should at 31.03.2010 prices, assuming escalation

at the rate indicated in Annexure 1.

22

SUMMARY OF ANNEXURE 1A
Name of Applicant (Member in case of a Group):

S.No.

Cost of design portion* done by the above

Number of Works

cost

of

only

applicant/Member only (Not Construction

Design portion done by

Cost)

the above applicant/

RANGE

Total

member only

This should at 31.03.2010 prices, assuming inflation

at the rate indicated in Annexure 1.

23

ANNEXURE 2 WORK IN HAND (ALL TYPES OF DESIGN WORK ONLY)

Project Title:

Location:

Client:

Clients Address:

Clients Representative:

Telephone/Fax No.

Type of Contract. Detail Design only/Design & Construct/Design and Supervise

(Please circle type of Contract)
Date of commencement of work of proposed date

Anticipated date of Completion:

for commitments already entered into:

Contract Value of work in Rupees: (Only the
Design portion of cost to be indicated
Anticipated value of on-going design, work or
commitment in Rupees as on 31.03.2010. Only
design work cost ( and not construction cost) to be
indicated. Assume inflation of 6% per year on
rupee portion and 2% on foreign currency portion)
Project Description:

24

PRO-FORMA SECTIION 4
14

Staff, Applicants or each constituent member thereof should indicate the number of staff employed (total and
at specified offices). Only regular employees who have been with the applicant or constituent member of the
Group for at least 6 months should be included. Information should be given separately for each member.

15

Location (Specify)

Engineers

Subordinate

Members Name

(Graduates,

Design/Drawing

..

equivalents

Staff (Diploma

..

and above)

holders

Others

Total

or

equivalent)

.
.
.
Applicants or each constituent member thereof should provide the numbers that would be made available for
the proposed work of their current-in-house design resources below. (Only those who have been with the
Applicant for at least 6 months should be included).
Number that would be made available for the
proposed work
Applicants Name:

Postgraduates

Graduates And

(Members Name

And Above

Equivalent

Others

Total

in case of Group)
Discipline
Structural Engineer
CADD Operator
Others
Which member of the Group will provide the project leader for this work?

Provide the academic qualifications and experience of the proposed Project Leader.
Provide in Section 4 the following:
16.

Have you (each member in case of group) indicated the number of

personnel who will be made available for the proposed work together with
their disciplines as indicated in Q. 19(a)?

Have you (each member in case of group) provided CVs of their key
personnel who will be made available for the proposed work, indicating
their Academic and Professional Qualifications, work experience along
with duration, field of specification, length of service with applicant (with
member in case of a group)

25

PRO-FORMA SECTION 5

17.

Include in Section 5 details of ownership and control of applicant, or if a group of each constituent
member.

18.

Have you or each member of a Group, included in Section 5 documents, including Banking References,
which demonstrate that you have access to, or have available liquid assets, lines of credit and other
financial means sufficient to meet cash flow for Rs.10 Lakhs after meeting your commitments for other
contracts ?

Do You authorize RDSO to make enquiries with any of the Banks you listed in this application?

26

PRO-FORMA SECTION 6

19a.

Have you and each member of a Group, provided in Section 6 information about the

availability of major item of design facilities.

Full particulars of computing facilities employed hardware and software should

be indicated

Have you, and each member of the Group indicated the design facilities in terms
of the number of plotters, and work stations which are available in (India) or that
will be set up in (India) in the event of award of contract?

19b.

Qualify Assurance Programme:

Do you currently maintain an in-house Quality Assurance Programme?

If yes, give the details.

Have you or any of your recent projects been ISO 9000 certified?

If yes, give details.

VERIFICATION STATEMENT

Applicants are to verify that the information contained in the completed Questionnaire, any annex thereto
and all supporting and explanatory information is to their best knowledge and belief, truthful and exact.

By virtue of my signature below, I confirm to my best knowledge and belief the information contained in
this questionnaire and sections, any annex thereto and all supporting and explanatory information is
truthful and exact.
Signed
(Same signatory as on letter of application)

Date:

27

CONTENTS OF EACH SECTION

SECTION

CONTENTS

REMARKS

NUMBER
1.

2.

Pro-Forma General

Pro-forma letter will be found on page

of this

Letter of Application

document.

Completed Pre-qualification

The Pre-qualification Questionnaire is found from

Questionnaire

pages 11-32 inclusive in the document

Pro-forma Section 2

A copy in English of the Memorandum and

Memorandum and Articles of Association or

Articles of Association (or equivalent) for an

Partnership Deeds

incorporated applicant (or, in the case of a group

for each corporation forming a part of the
applicant)/partnership Deeds.

Documents

relating

to

joint

venture

partnership or consortium
(a) Statement

of

Applicants attention is drawn to paragraph 5.7 of

the Enquiry Document. A pro-forma statement of

participation

from

constituent members

participation to be completed by each member on

relevant page of the questionnaire.

(b) Details of previous collaborations

(c) Specimen Joint Venture, partnership,
or consortium agreement and/or other
documents establishing or intending
to establish the formation of such
group
(d) Details

of

participations

proposed
and

equity/other
areas

of

specialization.
Particulars of the authority which empowers

RDSO wishes to ensure that applications are

the person or persons signing the letter of

submitted under the signature(s) of persons who

application, (and if appropriate, the statement

properly represent the applicant. Accordingly,

of Participation from constituent members of

copies (at this stage unattested) of such documents

groups) or represent t he applicant.

as powers of attorney, signed minutes of board

meetings confirming board resolutions, current
published lists of executive directors, etc. should be
submitted.

28

SECTION

CONTENTS

REMARKS

NUMBER
3.

Pro-forma - Section 3

The applicant shall submit details in support of

Documents relating to performance, current

statements in the Questionnaire or annexes thereto,

contracts, relevant experience

which relate to performance, current contracts and

relevant experience.

4.

Pro-forma Section 4

The applicant shall submit details in support of

Documents relating to Staff

statements in the Questionnaire or annexes thereto

which relate to its management organization
(existing or, in the case of new groups proposed),
and of principals or key members of staff as
provided in the Questionnaire.

5.

Pro-forma Section 5

Details shall be submitted giving full details of the

Documents relating to ownership and control

ownership and control of the applicant (or in the

of an applicant (or, in the case of a group, each

case of a group, each constituent member)

constituent member)
Documents relating to the financial condition

The following documents should be submitted in

of an applicant (or, in the case of a group, each

respect of each consultant, whether applying

constituent member)

individually or as part of a group:

1. Audited accounts for each of the last three full
accounting periods together with their Auditors
Certificate. Such accounts shall include the Profit
and Loss statement and the Balance Sheet.
2.A financial statement covering the period
between the end of the last full accounting period
and the date of issue of expression of interest.This
statement should indicate all significant financial
matters subsequent to the end of the last full
accounting period. Additionally, the financial
statement should indicate any significant balance
sheet liabilities, including contingent liabilities.
The financial statement should be signed by the
Managing Director or company secretary of the
respective company.

29

SECTIOIN

CONTENTS

REMARKS

Documents relating to the ultimate holding or

If an applicant (or member of a group) is wholly or

parent company or an applicant (or, in the

significantly owned by a holding or parent

case of a group, each constituent member)

company, the information relating to audited

NUMBER
5(Contd.)

accounts and financial statement (as described

above) shall be provided for such intermediate or
ultimate holding or parent companies. This
information shall be provided in respect of all
applicants, whether applying individually or as a
group together with Auditors certification.
Documents including Banking reference to

In respect of all applicants (whether applying

demonstrate adequate liquidity

individually or as part of a group) and all holding

or parent companies thereof, a bankers reference
(in English) should be provided from the
applicants or companys principal bank in its
country of incorporation or registration. Such
reference should indicate the financial standing of
the applicant and access to lines of credit of other
financial resources.

6.

Pro-forma Section 6

Documents relating to availability of design

The applicant shall submit details in support of

and computing facilities, and quality

statements in the Questionnaire or annexes thereto,

assurance.

which relate to questions 26a and 26b.

30

PRE-QUALIFICATION EVALUATION CRITERIA

31

EVALUATION CRITERIA
1.

Introduction
The Evaluation Criteria is prepared for use in evaluating the Applicants for their suitability to perform the
Detailed Design Consultancy for structural design of railway bridges, ROBs/FOBs etc.

2.

Evaluation Factors
The Enquiry Document required applicants to demonstrate their capabilities to the RDSO by providing
material based on their experience, past performance, their personnel, equipment and financial resources,
including :

Capability to design to the requisite standard and to monitor and control design development.

Capability to programme and re-programme the design work, monitor progress against
programme and to utilize computer programming and monitoring techniques.

Capability to execute the design works in time by having adequate resources.

Operate a design quality control programme.

In the case the application is from Joint Venture, or consortium, each member of the group should
substantially satisfy the pre-qualification requirements.
3.

Evaluation Criteria

3.1

Assessment Topics
The Technical and Organizational capabilities, together with Experience and Contract records are of greater
significance. The qualities of the design team are of the greatest importance. Accordingly, the number of
topics to be assessed are shown in Table 1.
Table 1 : Assessment Topics

Topic No.

Assessment Topic
Financial Standing

T1

Liquidity and Banking Reference

T2

Profitability
Technical and Organizational Capability

T3

Academic Qualifications

T4

Technical Staff Numbers

T5

Experience of Key Staff

T6

Design Facilities

32

T7

Quality Assurance
Experience Record

3.2

T8

Length of time in Business

T9

Relevant Design Experience

T10

Specific Transit Experience

Change in Assessment Topics

The assessment topics have been designed to meet the requirements of the contract
T1.

Liquidity and Bankers References : These are important to indicate the financial
standing of the applicant and access to credit facilities.

T2.

Profitability: Will be obtained from the Balance Sheets that each applicant must provide.

T3.

The Applicant must have well qualified staff to undertake the design work.

T4.

The applicant must be able to field a complete team for each station of the contract.

T5.

This support T3. The staff is the most visible asset of an Applicant.

T6.

The Applicant must show that he has adequate design facilities.

T7.

Quality of the consultants output is essential for the RDSO to achieve its goals. The consultant
must possess and practice a QC programme.

T8.

Length of Time in Business: A new firm will not have adequate experience, a long established
firm will be anxious to protect its reputation. This is an important consideration.

T9.

The team must show that it has experience in designing structures for Railway/Metro bridges with
respective category of superstructure i.e. A steel structure B.PSC/RCC super structure.

T10.

The Team must show experience in designing of railway bridges other than the specific category
or similar bridges of highway.

3.3

Assessment Score
This is based on the weighting to be given to each Topic relative to the whole of the pre-qualification
topics, and the points scored by the Applicant against each topic.

33

Table 3 A : ASSESSMENT SCORING

Indicating weightage to different assessment items. For Cat-A steel composite
structures.

Topic

ASSESSMENT TOPIC

No.

MAX.

WEIGHTAGE

MAX.

POIN-

SCORE

TS
FINANCIAL STANDING
T1

Liquidity

and

Banking

24

12

Reference
T2

Profitability
Technical & Organizational

WEIGHTAGE

Capability

Structural
design

Structural
of

Total

Designs

of

welded/rive-

special

spans

ted type steel

like

railway

composite

bridge/ROBs

girders

steel

T3

Academic Qualifications

16

48

T4

Technical Staff Numbers

18

T5

Experience of Key Staff

16

22

66

T6

Design Facilities

10

30

T7

Quality Assurance

18

Total

180

Experience Record
T8

Length of time in Business

18

T9

Relevant Design Experience

10

16

48

T10

Specific Transit Experience

18

Total
Total Max. Possible Score

84
300

34

Table 3B: ASSESSMENT SCORING

Indicating weightage to different assessment items. For Cat-B PSC/RCC structures.

Topic

ASSESSMENT TOPIC

No.

MAX.

WEIGHTAGE

MAX.

POIN-

SCORE

TS
FINANCIAL STANDING
T1

Liquidity

and

Banking

24

12

Reference
T2

Profitability
Technical & Organizational

WEIGHTAGE

Capability

Structural
design

Structural
of

Total

Designs

of

PSC/RCC

special

spans

railway girder

like segmental

bridges/ROBs

girders/compos
ite girders

T3

Academic Qualifications

16

48

T4

Technical Staff Numbers

18

T5

Experience of Key Staff

16

22

66

T6

Design Facilities

10

30

T7

Quality Assurance

18

Total

180

Experience Record
T8

Length of time in Business

18

T9

Relevant Design Experience

12

36

T10

Specific Transit Experience

10

30

Total

84

Total Max. Possible Score

300

The Points Scored will be based on :

Poor = 0

Average = 1

Good = 2

Excellent = 3

It is also proposed that a minimum of 50% score is necessary in each of the three divisions,
(Financial Standing, Technical and Organizational Capability and Experience Record) and 60%
of the aggregate for the Pass or Acceptable score for Pre-Qualification.
35

Table 3C: ASSESSMENT SCORING

Indicating

weightage

to

different

assessment

items.

For

Cat-C

Sub

structures/Foundation of any type.

Topic

ASSESSMENT TOPIC

No.

MAX.

WEIGHTAGE

MAX. SCORE

POINTS
FINANCIAL STANDING

T1

Liquidity

and

Banking

24

12

Reference
T2

Profitability

WEIGHTAGE
Technical & organizational

Structural/

capacity

Geo-tech design of
sub

structure

and

Foundations
T3

Academic Qualifications

16

48

T4

Technical Staff Numbers

18

T5

Experience of Key Staff

22

66

T6

Design Facilities

10

30

T7

Quality Assurance

18

Total

180

Experience Record
T8

Length of time in Business

18

T9

Relevant Design Experience

16

48

T10

Specific Transit Experience

18

Total

84

Total Max. Possible Score

300

The Points Scored will be based on :

Poor = 0

Average = 1

Good = 2

Excellent = 3

It is also proposed that a minimum of 50% score is necessary in each of the three divisions,
(Financial Standing, Technical and Organizational Capability and Experience Record) and 60%
of the aggregate for the Pass or Acceptable score for Pre-Qualification.

36

3.4

Basis for Weightage

The weighting has been determined by the importance of the Topic. The weighting is
graded between 4 and 22, depending on the relative importance of the assessment topic.

3.5

Basis for Awarding Points

The purpose of the points system is to be able to put the Applicants into a pecking
order of capability. Therefore whilst there may be some subjective consideration as to
what constitutes the award of points, as much as possible criteria for awarding points has
been laid down based the response of the Applicant to the Questionnaire. It must be
appreciated that the answer to some Topics are a Yes or No answer, with only 3 points or
0 points awarded is :
T1

It is necessary that the firm can withstand the Cash Flow that the contract will
require until payment received from RDSO. Liquidity, therefore, becomes an
important consideration. This can be seen from the balance sheets of last three
year and from the banking reference Current Assets > 2,usually has adequate
liquidity. If this ratio is
Current Liabilities

less than 2 but there is an adequate banking reference in the form of solvency
certificate of min amount 25 lachs, one can say that the liquidity is adequate

T2

T3

Adequate Liquidity

3 points

Inadequate Liquidity

0 points

The same condition applies as in T1, therefore, from the balance sheets:
Earnings before tax but after interest, positive in all three years

= 3 points

Ditto, but only from 2 years out of three

= 1 point

Otherwise

= 0 point

Academic Qualifications of key staff limited to 7 in number in various

disciplines available for this work :
25%/PG/PHDs and 75% Graduates

3 points

>75% of key staff graduates

2 points

50% to 70% of key staff graduates

1 point

<50% of key staff graduates

0 points

The areas/disciplines where key staff are to be evaluated:

37

No.

T4

Project Leader

Structural Engineer

CADD Operator

Number of Technical Staff(excluding support staff) will determine how many

bridges that the Applicant can design simultaneously

T5

Staff>7

3 points

4<staff < 7 staff

2 points

2 <staff< 4 staff

1 point

Staff < 2

0 points

Experience of key staff (limited to 7 in number) available for the Services to be

performed averaged for 7.

T6.

>10 years

3 points

7>10 years

2 points

5>7 years

1 point

<5 years

0 points

Design facilities are a function of the capability to perform the Task. CAD
stations are the critical factor in drawing production.

T7.

Work station >3

3 points

work station < 3

2 points

Work stations=2

1point

Work Station < 2

0 point

Quality Assurance Programme in place. This is a major requirement and can only
be assessed as existing or non-existing.

T8.

Possesses QA Programme certified by ISO =

3 pooints

Follows internal QA Programme

2 points

Does not have QA Programme

0 points

The length of existence of the Firm in business is an indication of its stability.

>10 years

3 points

7>10 years

2 points
38

T9.

5>7 years

1 point

<5 years

0 points

Detailed Design of Railway Bridge with respective category i.e. PSC/RCC/steel

girder bridges superstructure of similar work undertaken in the last five years.

T10.

More than 3 No.

3 points

2-3 works

2 points

1 No.

1 point

No experience

0 point

Number of detailed designs of similar structure other than specified category

undertaken in last five years with contract exceeding 10 lakhs on given date
31.03.10.
More than 3

3 points

2-3

2 points

1
No experience

4.

=
=

1 point
0 point

Evaluation
The Evaluation Team will go through the document of each applicant for respective
category and prepare the evaluation sheet and award the scores. The team should use
their judgement in case of subjective aspects while awarding the scores.

The

recommendations should be put up to competent authority for acceptance.

39

Evaluation of Pre-Qualification Applications

Pro-forma Evaluation Sheet
Name of Applicant: ..
TOPIC ASSESSMENT TOPIC

POINTS

WEIGHTAGE SCORE

NO.
Financial Standing
T1

Liquidity

T2

Profitability

4
TOTAL

Technical and Organizational Capability

T3

Academic Qualifications

16

T4

Technical Staff Numbers

T5

Experience of key staff

22

T6

Design Facilities

10

T7

Quality Assurance

Experience Record
T8

Length of time in Business

T9

Relevant Design Experience

16

T10

Specific Transit Experience

6
TOTAL

100

TOTAL

COMMENT ON EVALUATION:
1. Has the Applicant scored 50% in each division of the Criteria?

YES/NO

2. Has the Applicant scored 60% or more in the aggregate?

YES/NO

3. Only if the Applicant has a YES to Questions 1 and 2 will his name be added to
the Ranking List.

40