Professional Documents
Culture Documents
ACQUISITION
OF
501
PHOTOVOLTAIC
SYSTEMS
FOR
RURAL
ELECTRIFICATION IN MAISI PREZ AND NICETO GUANTANAMO PROVINCE,
CUBA BY MUNICIPALITIES RENEWABLE ENERGY SOURCES
Your offer will include a Technical Bid and Financial Bid submitted in accordance
with the instructions on the Sec tion 2.Please issue a letter of acknowledgment sent
to the following address:
The letter must be in possession of UNDP no later than [December 1, 2014 at 16:30
Cuba time] and it should indicate if your company intends to present ar Offer.If not
possible, we will thank UNDP indicate the reason for our information.
If you have received this ITB through a direct invitation by the UNDP, the transfer of
this invitation to another company requires notification in writing to UNDP.
If you require any further clarification, please put it in touch with the contact
person indicated on the attached data sheet, coordinated consultations concerning
this ITB. UNDP looks forward to receiving your offer and thanks you in advance for
your interest in the acquisition opportunity is offered.
Sincerely,
[Claudio Tomasi,
Assistant Resident
Representative, UNDP
Cuba]
Section 2: Instructions to Bidders [1]
Definitions
a)
"Offer" means the Bidder's response to the Invitation to Bid, and will
include the Form of Bid, Form of Technical Bid, Financial Bid Form and all
other relevant documentation as requested in the ITB.
b) "Bidder" means any legal entity which may be present, or has submitted
a bid for the supply of goods and provision of related services requested by
UNDP.
c)
"Agreement" means the agreement to be signed by and between the
UNDP and the bidder is chosen, and all attachments thereto, including the
General Terms and Conditions (GTC) and the Appendices.
d)
e) "Fact Sheet" refers to the part of the instructions given to Bidders and
are used to reflect the conditions of the tender process for the specific
requirements of the ITB.
f)
g)
"Goods" means any product, raw material items, material, object,
equipment, asset or commodity that requires UNDP under this ITB.
i)
"Instructions to Bidders" refers to the complete set of documents
provided to bidders all the necessary information and procedures to be
followed in the preparation process of the Offer.
j)
"ITB" means the Invitation to Bid, and consists of instructions and
references prepared by UNDP for the purpose of selecting the best service
provider to comply with the requirements listed in the List of Requirements
and Technical Specifications .
k)
"Letter of Invitation (LOI)" (Section 1 of the ITB) refers to the letter of
invitation sent by the UNDP to Bidders.
l)
"Material Deviation" refers to any content or feature of the offer that is
significantly different from one aspect or essential requirement of ITB, and (i)
materially alter the scope and quality of requirements, (ii) limit the UNDP
rights and / or obligations of the offeror, and (iii) adversely affect equity and
the principles of the procurement process, such as setting the competitive
position of other bidders in danger.
m)
"Schedule of Requirements and Technical Specifications" means the
document included in Section 3 of this ITB, in which the ratio of goods
requested by UNDP, their specifications, services and related activities and
tasks to be performed is collected, together with other information relating to
the receipt and acceptance of goods by UNDP.
n) "Services" refers to the entire set of related or ancillary to the completion
or delivery of goods ordered by UNDP under this ITB with tasks.
o)
"Additional Information for ITB" means a written communication
transmitted by the UNDP to potential bidders, including clarifications,
responses to inquiries received from prospective bidders or changes to be
made to the IFB at any time after launch IAL but before the deadline for
submission of bids.
A. GENERAL
2. {1} {/1}By this means, UNDP seeks offers in response to this Invitation to
Bid (ITB).Bidders must meet all requirements estrict ously this ITB. The
introduction of changes, substitutions or other modifications to the rules and
regulations stipulated in this ITB is not permitted unless ordered or approved
in writing by the UNDP as the IAL Additional Information.
3. Any bid submitted will be considered an offer of the Bidder and does not
constitute or imply acceptance thereof by UNDP. UNDP has no obligation to
award a contract to any Bidder as a result of this ITB.
Five. {1} {/1}In their responses to this ITB, UNDP urges all Bidders to behave
in a professional, objective and impartial manner, and to take all this in the
first place when the best interests of UNDP. Bidders shall strictly avoid
conflicts with other assignments or their own interests, and act without
regard to future work.Any Bidder who is shown having a conflict of interest
shall be disqualified.Without limiting the generality of everything mentioned
above, shall be deemed to Bidders, and any of its affiliates have a conflict of
interest with one or more parties in this bidding process, if:
5.1 are or have been associated in the past, with a firm or any of its
affiliates which have been engaged by UNDP to serve in the preparation
of the design, the list of requirements and technical specifications,
analyzes and cost estimates, and other documents to be used in
acquiring goods and services related to the selection process;
5.2 have participated in the preparation and / or design of the program
or project related goods and related services requested in this Tender, or
5.3 are in conflict for any other reason as determined by the UNDP, at its
discretion.
{1}6{/1} {2} {/2}Similarly, in its Bid, the Bidder shall provide the following
information:
7. {1}{/1}
{/Eligibility of Bidders that are wholly or partially owned by
the Government is subject to further evaluation of UNDP and the review of
various factors, such as they are registered as an independent entity, extent
of ownership and state involvement, perceived Subsidies, mandate access to
information related to this ITB, and others that could enable them to enjoy an
unfair advantage over other bidders, and the eventual rejection of the Offer.
2. {1} {/1}All bidders must comply with the Code of Conduct for Suppliers of
UNDP,
which
can
be
found
at
this
link:
http://www.un.org/depts/ptd/pdf/conduct_english.pdf.
B. CONTENTS OF OFFER
9.1 Letter accompanying the Application Submission of Bid (ITB see Section
4);
9.2 Documents supporting the eligibility and qualifications of the Bidder (ITB
see Section 5);
9.3 Technical Bid (see the form indicated in the ITB, Section 6);
9.4 Financial Bid (see the form indicated in ITB Section 7);
9.5 Bid Security, Not Applicable
9.6 Annexes or appendices to the Offer (including those specified in the Data
Sheet)
11.1 At any time prior to the deadline for bid submission, UNDP may, for
any reason, for example in response to a clarification requested by a
Licitante- modify the ITB through a Additional Information to the ITB. Shall
be notified in writing to all prospective Bidders of any changes or
modifications and additional instructions via said Additional Information to
the ITB, by the means specified in the Data Sheet (DH, No. 18).
C. PREPARATION OF OFFER
12Costs
The Bidder shall bear any and all costs associated with the preparation and /
or submission of the Bid, regardless of whether it is successful or not.UNDP
will in no case be liable for those costs, regardless of the conduct or the
effects of the recruitment process.
13.- Languages
The Bid and all related correspondence exchanged by the Bidder and UNDP
shall be written in the language or languages to be specified in the Data
Sheet (DH, No. 4).All printed material provided by the Bidder written in a
different language or that are indicated in the Data Sheet shall be
accompanied by a translation into the language of preference indicated in
the Data Sheet.For the purposes of interpretation of the Bid, and in case of
discrepancy or inconsistency in the meaning, language preference translated
version will take precedence. At the conclusion of a contract, the language of
the contract will govern the relationship between the Contractor and UNDP.
15. SHOPPING a. If you go shopping, how do you do it?Format and content of the
technical offer
Unless otherwise indicated in the Data Sheet (DH, No. 28), the Bidder shall
structure the Technical Offer as follows:
Bidders shall be fully aware of the goods and related services which
the
UNDP is requesting be transferred immediately or later, UNDP
partners from Government or an entity designated by it, in accordance
with the policies and procedures of UNDP. All Bidders therefore should
submit their bids in the following:
15.3
Management Structure and Key Personnel: This section
should include full curriculum key assigned to support the
implementation of the Technical Bid, a clear definition of their roles
and responsibilities staff.Curricula must establish jurisdiction and
demonstrate their skills in areas related to the requirements of this
ITB.
In compliance with this Section, the Bidder shall ensure and confirm
that the appointed UNDP staff will be available to meet the
requirements of the Contract during the period indicated.If any of the
key people are unavailable later, unless this is due to unavoidable
reasons like constipation fallec or medical incapacity, among others,
UNDP reserves the right to declare the Offer unacceptable.Any
deliberate substitution due to force majeure, including the delay in the
implementation of the proposed program by aj causes enas to the
Offer should be made only after UNDP has accepted the justification
for the replacement and has approved the qualifications of the
replacement person who should have the same or higher than those
of the person replaced credentials.
15.4
When the Data Sheet requires the submission of a Bid
Security shall be attached to the Technical Bid.UNDP may enforce the
Bid Security and rejecting the offer when one or several of the
following conditions:
a) if the Bidder withdraws its Bid during the period of bid validity
specified in the
Data Sheet (DH, No. 11); or
b) if the amount of the Bid Security to be less than that required
by the UNDP, as indicated in the Data Sheet (DH, No. 9); or
c)
i.
18. Currencies
All prices shall be quoted in the currency specified in the Data Sheet (DH, No.
15). However, when co TICEN deals
17.1 UNDP will convert the currency in which the Offer is quoted in the
preferred currency of UNDP in accordance with current operational
exchange rate of the United Nations on the last day of submission of the
Bid, and
17.2 in the event that the Offer will prove more acceptable under ITB is
quoted in another currency as the currency of choice Data Sheet (DH, No.
15), UNDP reserves the right to award the contract in the currency UNDP
preferably using the conversion method specified above.
18.1 The Bidder shall furnish documentary evidence of their status as eligible
and qualified supplier, using the forms provided in Section 5, Documents that
support the eligibility and qualifications of the Bidder.To award a contract to a
bidder, grades must be satisfactorily documented to UNDP. These skills include,
among others, the following:
a)
that in the event that a Bidder under the Contract, offering to
supply goods which the Bidder did not manufacture or produced
himself, the Bidder will have been duly authorized by the
manufacturer or producer of the goods to supply the goods to the
destination country end;
b)
that the Bidder has the financial, technical and production
capability necessary to perform the contract, and
c)
that as far as the bidder knows, it is not included in the
1267/1989 Consolidated List of United Nations Security Council, or in
the list of the Procurement Division of the United Nations or any other
ineligible provider list UNDP .
18.2 Bids submitted by two (2) or more bidders will be rejected by UNDP
if found to coincide with any of the following situations:
If the Bidder is a group of legal entities that will form or has formed a joint
venture, consortium or association, at the time of submission of the Bid, shall
confirm in his bid that: (i) have designated one party to act as duly vested with
authority leading entity to legally bind the members of the joint venture,
consortium or association, jointly and severally, which will be duly established
by an agreement duly notarized between such entities, agreement must be
submitted along with the Offer, and (ii) if it is awarded the contract, the contract
may be entered into by and between the UNDP and the designated lead agency,
acting on behalf of all the partners that make up the company mixed.
Once the offer has been submitted to UNDP, the lead agency designated to
represent the joint venture, consortium or association shall not be changed
without the prior written consent of UNDP. Moreover, neither the lead agency or
the partners of the joint venture, consortium or association may:
When this joint venture his background and experience in similar commitments
to those required by ITB shall submit information as follows:
a)
commitments that have been made jointly by the joint venture,
association, partnership, and
b)
which have been assumed by the individual entities associated joint
venture, partnership consortium E is supposed to be involved in providing
the services defined in the ITB.
20. Do you use any of the following? ( Check all that apply. ) Alternative
Offers
Unless otherwise specified in the Data Sheet (DH, No. 5 and No. 6), no
alternative offers will be considered.When the conditions for admission are met,
or when the justifications are established clearly, UNDP reserves the right to
award a contract on the basis of an alternative offer.
20. Shelf
21.1 The Bid shall remain valid for the period specified in the Data Sheet
(DH, No. 8), after the submission deadline which is also indicated in the
Data Sheet (DH, No. 21).A bid valid for a shorter period will be immediately
rejected by UNDP and will automatically be considered unacceptable.
Where appropriate, wear their golden crow ar out Bidders conference on date,
time and place specified in the Data Sheet (DH, No. 7).All bidders are invited to
attend.The absence, however, will not result in the disqualification of a Bidder
concerned.The proceedings of the conference Bidders may be exposed on the UNDP
website or disseminated to individual companies who have registered or have expressed interest in
the contract, whether or not attended the conference.No
verbal n DECLARATION made during the conference may modify the terms and
conditions of the ITB, unless such statement is specifically recorded in the minutes
of the conference or issued / published as a modification in the form of
Supplementary Information to the Bidders.
23.1 The Financial Bid and the Technical Bid must be submitted together
and under seal in and the same envelope, and delivered either personally,
by courier or by electronic means of transmission.If the presentation is not
done electronically, the Technical Bid and Financial Bid should go together
and under seal in an envelope whose outer part must:
If the envelope is not sealed and labeled properly, the Bidder shall assume
responsibility for the misplacement or premature opening of the bid due to
inadequate sealing and labeling by the Bidder.
23.2
Bidders shall submit their bids in the manner provided in
the Data Sheet (DH. # 22 and # 23).When the Offer is expected to
be in transit for more than 24 hours, the Bidder must ensure to
provide for a sufficient time to meet the submission deadline you set
UNDP delivery.
UNDP shall, for the record, that the time and date official receipt of the offer are the actual
date and time of physical arrival of the bid to the UNDP premises as indicated in the
Data Sheet (DH, # 20 ).
23.3
Bidders submitting offers transmitted by mail or delivered
in person shall enclose the original and each copy of the Bid in
separate sealed envelopes, duly identified one of the envelopes as
"Original Bid" and the other as "Copy of Bid ".The two envelopes,
corresponding to the original and the copies shall then be sealed in
an outer envelope.The number of copies required will be specified in
the Data Sheet (DH, No. 19).In case of discrepancy between the contents of the
"Original Bid" and the "Copy of Bid", the contents of the original marked copy given
priority. The original of the Bid shall be signed or initialed on each
page by the Bidder or a person duly authorized to represent.The authorization must
be communicated through a document of approval issued by the highest authority
of the company or a power of attorney accompanying the Bid.
23.4
Bidders should note that the mere act of submitting a bid,
in and of itself, imply that the Bidder agrees to the Terms and
Conditions of Contract attached to the
Section 8.
24.Deadline for submission of Bid and last minute deals
Bids must be received at the hands of UNDP at the address and no later than
the date and time specified in the Data Sheet (DH, # 20 and # 21).
UNDP will not consider any bid that arrives after the deadline date and time for
submission of bids.Any Bid received by the UNDP after the deadline for bid
submission shall be declared late, and will be rejected and returned unopened to
Licita
nte.
the goods and services they have to provide could lead to the rejection of
Ofert a.The Bidder shall bear all liability for any erroneous interpretation
or conclusion by the Bidder in the course of understanding the ITB set
apart from information provided by UNDP.
25.2 The Bidder may withdraw, substitute, or modify its bid after it has
been submitted by sending a written notice in accordance with Section 23
of the ITB, duly signed by an authorized representative, and shall include
a copy of authorization (or a power of attorney).The corresponding
substitution or modification of the bid must accompany the respective
written notice. All notices must be received in the hands of the UNDP
before the deadline d and presentation, and have been submitted in
accordance with Section 23 (except with respect to notices of withdrawal,
do not require copies).The respective envelopes shall be clearly labeled
with the words "WITHDRAWAL / SURRENDER", "SUBSTITUTION" or
"MODIFICATION".
{0}26.{/0}{1}
The UNDP will open Bids in the presence of a special committee set up by UNDP
and composed of at least two (2) members.If electronic submission is allowed,
specific procedures for opening electronic Offers shall be as specified in the
Data Sheet (DH, No. 23).
Upon opening, they will release the names, modifications and withdrawals of
bidders; status labels, envelopes and stamps; the number of folders and files,
and all other details that UNDP sees fit.Any bid shall be rejected during the
Any effort by a Bidder to influence the UNDP in the examination, evaluation and
comparison of decisions relating to the Offer or to the award of contract shall
cause, by decision of the UNDP, the rejection of its bid.
In the event that a Bidder is unsuccessful, you may request a meeting with
UNDP information. The purpose of the meeting is to discuss the strengths and
weaknesses of the submission of the Bidder, to help it improve the Bids
submitted to UNDP. These meetings will not be discussed with the bidder offers
other content, and these are compared with the Bid submitted by the Bidder.
{0}28.{/0}{1}
{0}29.{/0}{1}
29.1 UNDP will examine the Bid to confirm that all terms and
conditions in accordance with the Terms and Conditions and the
General Conditions of UNDP, have been accepted by the Bidder
without any material deviation or reservation.
29.2 The evaluation team will review and evaluate the offers on the
basis of its responsiveness to the List of Requirements and
specifications and other documentation provided by applying the
procedure in the Data Sheet (DH, No. 25).UNDP will not be able to
make changes in all the criteria once all bids have been received.
29.3 UNDP reserves the right to make a period subsequent to the
qualification, in order to determine to your satisfaction the validity of l
to information provided by the Bidder.This rating exercise should be
fully documented, and among those who can be listed in the Data
Sheet (DH, No. 33) may include, among others, a combination of any
or all of the following step
s:
a)
Verification of the accuracy, reliability and authenticity of
information provided by the Bidder in the legal, technical and
financial documents submitted;
b) Validation of compliance with the requirements and criteria for
evaluation of ITB, based on what has so far been unable to find the
evaluation team;
c)
Research and reference checks with government entities with
jurisdiction over the Bidder, or any other entity that may have done
business with the Bidder;
d) Research and reference checks with previous clients about the
quality of the enforcement of contracts in progress or completed;
e)
Physical inspection of the facilities of the Bidder, factory,
office, or other premises where the business is done, with or
without notice to the Bidder;
f)
Testing and sampling of finished similar to the requirements of
UNDP products, if available, and
g)
Other means that UNDP may deem necessary at any time
during the process prior to contract award selection.
F. AWARD OF CONTRACT
{0}33.{/0}{1}
any or all Bids
33.1 UNDP reserves the right to accept or reject any bid, declare any
or all offers not acceptable and reject all bids at any time prior to
contract award, without incurring any liability or obligation to inform
the Bidders concerned of the reasons for the decision of UNDP. In
addition, UNDP is not required to award the contract to the lowest
price offer.
33.2 The UNDP also verify and immediately reject Bids corresponding
to Bidders contained in the Consolidated UN List of individuals and
entities linked to terrorist organizations, in the list of providers
suspended or removed from the list of providers Division Acquisitions
of the Secretariat of the United Nations, on the list of ineligible
providers of the United Nations and other such lists that may be
established or recognized by the UNDP policy regarding penalties for
providers
(See
http://www.undp.org/content/undp/en/home/operations/procurement/pr
otestandsanctions/
)
{0}{1}4. {/1}{/0}
Award criteria
Before the expiration of the period of bid validity, UNDP will award the
contract to the qualified bidder deemed eligible and meets the requirements
of the Schedule of Requirements and Technical Specifications, and has
offered the lowest price (See DH, No. 32 ).
{0}35.{/0}{1}
time of award
{/1}
At the time of award of the Contract, UNDP reserves the right to change the
amount of goods and / or services up to a maximum of twenty five percent (25%) of
the total bid, with no change in unit price or other terms and conditions. {0}36.
{/0}{1} {/1} Signing the contract
In the course of fifteen (15) days from the date of receipt of the Contract, the
Bidder has received the award shall sign and date the contract and return it to
UNDP.
If the Bidder fails to comply with the requirement of Section F.3 of the ITB and if
that provision is sufficient for the annulment of the award and the loss of the
Performance Bond theme, if appropriate, UNDP will award the contract to
Bidder whose Bid received the second highest grade or summon new tender.
{0}37.{/0}{1}
{0}38.{/0}{1}
Except when the interests of UNDP so require, UNDP prefers not to make any
prepayment on contracts (ie, without having received any payments product).If
qu and the Bidder requires an advance payment upon signing the contract, and
if such application is duly accepted by UNDP, and when such prepayment
exceeds 20% of the value of total or exceed bid of $ 30,000 US. UU., UNDP l ask
the Bidder to submit a bank garantal for the same amount of the advance
payment.The bank guarantee for advance payment shall be submitted using the
form provided in Section 10 no.
{0}39.{/0}{1}
The procedure laid claim to UNDP offers its suppliers an opportunity to appeal to
those people or companies that have not been awarded a purchase order or
contract through a competitive bidding process.If a Bidder believes that has not
been treated fairly, you can find the link below more details on the complaints
procedure from suppliers UNDP:
http://www.undp.org/content/undp/en/home/operations/procurement/protestands
anctions/
The data below relating to the supply of goods and related services will be
complementary to the provisions of the Instructions to Bidders. In case of conflict
between the Instru ctions to Bidders and the Data Sheet, the provisions of the Data
Sheet will take priority.
DH, no Ref. To
Data
ordered
instruction
s
1W
Project Title:
2 ... ...
Title of work or
services:
a chain
of 3
Country:
tank
C.13
Language of Bid:
Spanish
C.20
Conditions
submitting
alternative
for
parts
subparts of
Will be allowed
...4...
... 5...
for
bids
or
total
requirements
...6...
C.20
...7...
C.22
Conditions for
submitting
alternative bids
A pre-bid
conference to be
N/A
held at:
...8...
Validity of Bid
from the filing 120 days
date
C.21
B.9.5
.... 9
Warranty Offer
N/A
C.15.4 b)
Acceptable forms
of
............
B.9.5
.10
N/A
Warranty offer 3
February
The numbers indicated in this data sheet are provided for reference to the Instructions
to Bidders and all DH numbers that correspond to a given data can not be modified.The user can
modify only the information in the third column.When information is not applicable, "N / A" is indicated in the
third column.
Three
The surety bonds or other securities issued by non-banks are less preferred
options by UNDP. Unless otherwise indicated, shall be considered unacceptable for UNDP.
B.9.5
1
C.15.4 a)
Validity of
Bid Security
N/A
Prepayment
upon signing N/A
the contract
Be imposed as follows:
Compensatio
n fixed
Percentage of the price of each Purchase
conventional Order issued per day and 0.5%.Max. of days
ly
delay after which the UNDP may terminate
the contract: 45
14
{0/}{1}
{/1}14{/1
22
16 h
F.37
Performance
Not required.
Bond
C.17,
C.17
b)
Currency of
Bid
and
preferred
method
of
currency
conversion
B.10.1
Deadline for
submission
of requests
and
November 26, 2014
questions
explanatory
{0}17{/0}
{1} {/1}
{0} {/0}
B.10.1
Contact
details
for
submission
of
clarification
s and
questioning
[2]
{0}18{/0}
{1} {/1}
{0} {/0}
B.11.1
Transmissio
n medium of
the
IAL
Additional
information
and answers
and
explanation
s
to
the
demands of
this
information
19
D.23.3
Required
Original: [1]
number
of
copies
of
Copies: [2]
the Offer to
be
submitted
D.23.2
D.24
Offers
D.23.1
20.
21
C.21
D.24
Deadline
presentation
Acceptable form of
2
D.23.2
of bidding
23.
D.23.2
D.26
Format:
PDF
files
only,
password
protected.The password will not be provided
to UNDP to date and time of opening of bids,
as shown in No. 24 below.
a
Terms
apert
nd
electronic filing
ur Compulsory statement of "Subject" in
and
a email: ITB / 14 / CUB / 004: 501
procedures,
if
PHOTOVOLTAIC SYSTEMS FOR RURAL
applicable
ELECTRIFICATION IN MAISI NICETO
PREZ AND MUNICIPALITIES
OF GUANTANAMO, CUBA PROVINCE BY
RENEWABLE ENERGY SOURCES
Timezone to consider: -5 hours EST
D.23.1 c)
Date,
time
and Date: December 15, 2014
place of opening
Assessment
method used
the selection
the Offer
14
acceptable
GAUG
C.15.1
E 26
Documents
required
to
be
filed to establish
the
qualification
of
Bidders
Environmental
Certificates IEC 60332-1-2 No
flame propagation
Crystalline
27.
Other documents
that
may
be
presented
to
establish the
eligibility
28.
C.15
Structure of the
Technical Bid and
See Section 6: Technical Offer Form
list of documents
to be
to appear
29.
C.15.2
Last
scheduled
for the beginning
of
February 1, 2015
Agreement
{0}30{/0
}{1}
C.15.2
{/1}{0}
{/0
provided the
Contract
of
the
29
Maximum
duration
F.34
Criteria for
award of
Contract
Evaluation
Bids
and
of Among the offerings that meet the
technical requirements requested, the
contract will be awarded to the lowest
price offer.
Criteria of evaluation of the Bid
Technical Requirements;
Provide catalog and / or
technical specifications;
Presentation of certificates
requested
Pollution
34
E.29.
Measures
following
award
the
Conditions
to
determine the
Contract
Effectiveness
N/A
Other
Information
35.
concerning the
ITB [6]
One
Description of facilities:
Be electrified with PV 501 homes isolated from the mains, for which a compact,
easy photovoltaic system installation and operation will be provided.The system
will ensure the energy for 4 points of light, a radio and a television according to the
following pattern of demand / consumption.
The photovoltaic system will consist of a PV module of 150 Wp with its support
structure, allowing installation with an inclination of 40 degrees to properly receive
solar radiation, including a set of cables and flexible pipes for connection to a
distribution box corrugated by employment compatible with MC4 connectors for PV
modules so that you can make a quick and easy connection egura s.Inside the
junction box charge controller battery, battery, inverter and electrical protection
and relevant indicators and corresponding inputs and outputs will be installed.
Outlet and 4 LED lights are also provided. The offered system shall provide 2 days
of autonomy, with a depth of discharge of the battery below 80% and a loss of load
probability (lol- Loss of Load) of 5%.
1.1.1
The following table lists the equipment to be supplied, quantities per household
and the total project are listed.
1W
Total amount
Unit
1W
501.00
2 ... ...
Subway
22
7515.00
Set
1W
501.00
...4...
Subway
22
7515.00
... 5...
Distribution Box
Unit
1W
501.00
5.1
Charge Controller
Unit
1W
501.00
5.2.
Unit
1W
1.00
5.3
Unit
1W
1.00
5.4
Set
1W
501.00
20.
10020.00
8W LED Luminaires
Unit
...4...
2004.00
Unit
1W
501.00
14
Unit
...4...
2004.00
{0/}{1}
{/1}14{/1
Unit
...4...
2004.00
Tools and
Item Element
1W
Unit
Unit
amount
a chain
of 3
2 ... .
..
Blade Electrician
a chain of
3
Digital
Unit
Unit
...6...
a chain of 3
...4...
... 5..
.
...6...
...7...
Gripper Cutting
roll
...8...
Unit
a chain
of 3
Unit
a chain
of 3
a chain
of 3
play
...8...
Spanish Game
a chain of 3
play
.... 9
a chain of 3
play
Wrench Set
Wrench
.............1
0
Screwdriver blade
Phillips Screwdriver
14
Unit
a chain
of 3
Unit
a chain
of 3
Unit
a chain
of 3
a chain of
3
UV
100
clips
packet
1.1.2
Technical specifications of equipment to be
installed in isolated dwellings:
Model
ELECTRICAL CHARACTERISTICS
Origi
nal
price
MECHANICAL PARAMETERS
Weight [kg]
Frame (material)
OPERATING CONDITIONS
Operating Temperature [ C]
2Photovoltaic Cable:
PV Cable with bipolar electrolytic copper conductor 4mm2 circular section and
double insulation. The cable is flexible (class 5) and fireproof or flame retardant and
fire resistant to moisture and ultraviolet light, low emission of smoke and corrosive
gases.You must be constructed according to the following rules:
3. MC4 Connectors:
A game of MC4 (1 Female and 1 male) cable connectors 4 mm2por photovoltaic
system will be used.
4Corrugated hose:
Corrugated hose "and resistant to ultraviolet radiation.
Five. {1}
{/1}Enclosures:
Overload protection
Discharge protection
Sealed deep cycle battery maintenance free valveregulated, non GEL, with a capacity of 100 Ah (at 10h) and a
nominal voltage of 12V. It requires the estimated useful life
greater than 8 years.
11.AC cable:
Bipolar cable (royal cord) with 4mm2 copper conductor / 12 AWG circular and
double insulated for 300/500 V. The cable is flexible and non-flammable or flame
retardant and fire resistant, moisture and light ultraviolet, low emission of smoke
and corrosive gases.
11LED Lights:
Power of 8 W
The temperature of the lamp shall be the Cold Light (5300K) with a
color rendering (Ra) greater than 80.
They will have an efficiency of over 90% and a factor of greater than
0.9 power.
Socket E27
Working voltage 100V to 127V AC
In addition to the list of requirements above table, please Bidders take note of the
following requirements, conditions and related services related to the complete
fulfillment of the requirements: [tick the option that applies to this ITB and delete
all line if an option does not apply to the property subject to the Bid]
Terms of delivery
[Incoterms (Terms of
International) 2010] Trade
(Please link to price list)
Preferred mode of
transport
Maritime
Distribution of shipping
documents (if using a
N/A
carrier)
Delivery date
[90 days after the date of the Purchase Order]
EMED
Ex-factory inspection /
pre-shipment
Delivery Inspection
YES
Installation Requirements
N/A
Verification requirements
N/A
N/A
maintenance
Commissions
N/A
Technical support
requirements
N/A
After-sales services
required
N/A
Packaging requirements
sealed with adhesive to ensure the security and integrity of the goods for sea and
land transportation taking into account any transfers, time of travel, weather
conditions s and distribution thereof.Do not use bamboo, reed, rattan, reeds and
other plant fibers on the packaging.
a) all information and statements made in this Offer are true and accept
that any misinterpretation contained in it may lead to our disqualification;
b)
We are not currently included in the list of providers suspended or
withdrawn by the UN or other UN agency, nor are we associated with any
company or individual that appears in the
List 1267/1989 of the Security Council of the UN;
c)
we are not in a position to pending bankruptcy or pending litigation or
any other legal action that might jeopardize our operation as a going
concern, and
d)
We do not use or intend to employ any person who is or has been
recently employed by the UN or UNDP.
We confirm that we have read and understood, and therefore fully accept the
Schedule of Requirements and
Technical specifications describing the duties and responsibilities required of us in
this ITB and the General Terms and Conditions of Contract of UNDP. Also, we
express our commitment to respect the Offer for [period of validity, as indicated in
the Data Sheet].If you accept our offer, we are committed to initiate the supply of
goods and provision of services no later than the date indicated in the Data Sheet.
We are fully aware and acknowledge that UNDP has no obligation to accept this
offer, it is up to us to assume all costs associated with the preparation and
submission, and in no event shall be responsible UNDP or be linked to these costs,
regardless of the conduct and outcome of the evaluation.
Yours truly,
[Please seal this letter with the seal of your company, if they will have it]
{0}2.{/0} {1} {/1} Legal Name of Bidder [insert legal name of Bidder]
country
#8. Address or legal address (es) of registration / operation: [insert Bidder's legal
address in country of registration]
} Amount and description of the three (3) major contracts executed during the last
five (5) years
13.- Are you included in the Consolidated List 1267/1989 United Nations is? (Yes /
No)
Information on Form Joint Venture partners (if you are registered) [11]
{0}2.{/0} {1} {/1} Legal Name of Bidder [insert legal name of Bidder]
2 Legal Name associated with the JV: [insert legal name associated]
{0}Five.{/0} {1}
Countries where it
operates
{/1}
{0}{1}6{/1}{/0} {2}
{/2} No. of employees in
each country
{0}7.{/0} {1}{/1}
{/ Years of operation in each
country
#8. Address or legal address (es) of registration / operation: [insert address of the
associated legal in the country of registration]
} Value and description of the three (3) largest contracts undertaken in the last
five (5) years
15. Original copies of the following documents are attached: [Please tick the box or
boxes of original documents attached]
Name of company or
organization bidders:
Country of registration:
Address
Phone / Fax:
Email address:
This section should explain fully the resources of the Bidder in terms of personnel
and facilities necessary for the performance of this custom installations.
/ arbitration.
1.2N/A
Name
Project
Customer
Contract value
Period of activity
Types
Activities
Location and date
termination
References (name, phone, email
e)
No.
article
Description /
Spec ification
of goods
Sourc Countr
e/
y of
manuf origin
ac
turer
Amoun Certif.
quality
/
export license, etc.
t-ad
(Indicate
what
appropriate and if
provided)
One might add to this section a supporting document with complete details
2.2 Mechanisms technical quality assurance: The Offer will also include details of
the inner workings of the bidder in technical review and quality assurance, all
relevant quality certificates, export licenses and other documents evidencing the
2.5 Risks and Mitigation Measures: Please describe the potential risks to the
implementation of this project that may affect the achievement of expected results
and their ends timely tion and quality.Describe the measures that will be
implemented to mitigate these risks.
2.6 Deadlines for Implementation: The Bidder shall submit a diagram of Grant or
project schedule in which the detailed sequence of activities to be carried out and
deadlines are indicated.
2.7 Associations (optional): Explain partnerships with local, international or other
organizations that have been planned for implementation to proj.You should pay
special attention to provide a clear picture of the role of each entity and how each
will work as a team. Sending letters of commitment from partners and indications
are asked whether some
The Bidder is required to submit the Financial Bid as indicated in the Instructions to
Bidders.
The Financial Bid shall provide a detailed breakdown of unit prices in batch prices
on the costs of all goods and related services to be provided, s.Please provide
separate figures for each group or category func ional.
Estimates for cost-reimbursable items, such as travel expenses and out of pocket
expenses should be listed separately.
Using the form shown in the following are offered as guidelines for preparing d and
Financial Offer is suggested.The form includes specific expenditures, which may or
may not be required or applicable but are used as examples.
A. {1}
No.
GOALS
Expected
Percentage of total price
date
of
or
[Indicate on the terms delivery
termination
used in the ToR]
Price
(Lump
sum
all
inclusive
)
1W
Objective 1
2 ...
...
Objective 2
a
chai
n of
3
....
Expected Maximum
Total
100%
B.
Bidders must submit a cost breakdown of the prices listed above for each
deliverable based on the form attached below. UNDP will use a breakdown of costs
for the purpose of assessing the adequacy of the prices and to calculate prices if
both parties have agreed to add new goals or services.
Brief
Results and
subcomponents
(a)
Country b. CGC is
of
General
Conditio
amount
ns of
origin
Contract
.
Unit
price
I. Result 1
Subcomponent 1
Subcomponent 2
Subcomponent 3
II. Result 2
(D)
(C)
description Cost of
of
=
(a) x
related
related
(b)
services
services
Total
cost
of
good
s
(C) + (d)
Total
Price
Subcomponent 1
Subcomponent 2
Subcomponent 3
III.
Other related
costs
TOTAL PRICE
Purchase order
{0}A.{/0} {1}
{/1}Achievement
PURCHASE ORDER
ACCEPTANCE OF THE
This purchase order shall be deemed accepted only when the supplier has
signed and returned a copy of Acceptance of this, or if he made the timely
delivery of the goods in accordance with the terms of this order of co mpra, as
specified therein as recorded.Acceptance of this Purchase Order shall effect a
contract between the parties, whose rights and obligations are governed
solely by the terms of this order ompra c, including these General
Conditions.No additional or inconsistent provisions proposed by the Supplier
shall bind UNDP unless agreed to in writing by a duly authorized official of
UNDP.
{0}B.{/0}{0}{/0}
{/1
PAYMENT
TAX EXEMPTION
nature in respect of articles imported or exported for its official use.Event any
governmental authority refuses to recognize UNDP's exemption
from such taxes, duties or charges, the Supplier shall immediately consult with
UNDP to determine a course of action that is mutually acceptable.
2Accordingly, the Supplier authorizes UNDP to deduct from invoice any
amount representing such taxes, duties or charges, unless the hu biere
consulted with UNDP before the payment thereof and UNDP in each instance,
specifically authorized to pay such taxes, duties or charges under protest.In
that event, the Supplier shall provide UNDP with written evidence that you
paid such taxes, duties or charges that payment has been duly authorized.
Mr.
RISK OF LOSS
Unless the parties have agreed otherwise in this purchase order, the risk
of loss, damage or destruction of the goods shall be governed in accordance with
DDU Incoterms 1990.
E.S.D.
EXPORT LICENSES
Notwithstanding any Incoterm used in this Purchase Order, the Supplier shall
obtain export licenses which they were required for the goods.
F.
The Supplier warrants that the goods, including packaging, complies with the
specifications for the goods ordered under this Purchase Order and are fit for
the purposes for which such goods are ordinarily used and for purposes
expressly communicated by UNDP the Supplier; Also, the Supplier warrants
that the goods does not suffer from defects in materials and workmanship.The
Supplier also warrants that the goods are contained or packaged adequately
to protect them.
G.
INSPECTION
2. {1} {/1}UNDP shall have a reasonable time after delivery of the goods to
inspect them and to reject and refuse acceptance is not as indicated in this
order; payment for goods pursuant to this Purchase Order shall not be
deemed an acceptance of the goods.
2Inspection prior to shipment does not relieve the Supplier from any of its
contractual obligations.
{0}H.{/0}{1}
RIGHTS
{/1}
The Supplier warrants that the use or supply by UNDP of the goods sold under
this Purchase Order does not infringe any patent, copyright, trade name or
trademark or other rights of industrial or intellectual property.In others, the
Supplier shall, pursuant to this warranty, indemnify and hold its own expense,
UNDP and the United Nations for any action or claim you will file against UNDP
or the United Nations concerning the alleged violation of any of the rights
referred to above in relation to the goods sold under this Purchase Order.
RIGHTS OF UNDP
If the Supplier to fulfill its obligations under the terms and conditions of this
Purchase Order, including, without limitation, the failure to obtain necessary
export licenses or the obligation to make delivery of all or part of the goods at
the agreed delivery date or dates, UNDP may, after giving the Supplier
reasonable notice that perform and without prejudice to any other rights or
remedies, exercise one or more of the rights that are mentioned below:
2. {1} {/1}Acquire the goods, in whole or in part, from other sources, in which
event UNDP may hold the Supplier responsible for any excess of the costs
incurred.
2Refusing the goods, in whole or in part.
3. Cancel this Purchase Order without any liability for termination charges or
any other liability.
J:
LATE DELIVERY
Without prejudice to the rights or obligations of the parties, if the Supplier will
be unable to deliver the goods on the date or dates specified in this Purchase
Order, (i) immediately consult with UNDP to determine the most expeditious
means for delivering the goods and (ii) use an expedited means of delivery, at
the cost (unless the delay is due to Force Majeure), if reasonably so requested
by UNDP.
{0}K.{/0}{1}
{/1}
{0}L.{/0}{1}
{/1}
USE OF NAME AND EMBLEM UNDP AND
ORGANIZATION OF THE UNITED NATIONS
The Supplier shall not use in any form the name, emblem or official seal of
UNDP or the United Nations.
{0}M.{/0}{1}
{/1}
PROHIBITION ON ADVERTISING
The Supplier shall not advertise or otherwise make public the fact that it is a
provider of UNDP without specific permission of UNDP in each instance.
{0}N.{/0}{1}
{/1}
2. {1} {/1}The Supplier represents and warrants that neither it nor any of its
affiliates is engaged in any practice inconsistent with the rights set forth in
the Convention on the Rights of the Child, including Article 32 thereof, which,
inter alia, recognizes the right of children to be protected from performing any
work that is likely to be hazardous or to interfere with their education, or to be
harmful to their health or physical, mental, spiritual, moral or social
development.
2Any breach of this representation and warranty shall entitle UNDP to
terminate this Purchase Order immediately upon notice to the Supplier, at no
cost to UNDP.
{0}O.{/0}{1}
{/1}
MINES
2. {1} {/1}The Contractor represents and warrants that neither it nor any of its
affiliates is actively and directly engaged to patents, development, assembly,
production, trade or manufacture of mines or of components primarily utilized
in the manufacture of Mines.The term "Mines" means those devices defined
and n Article 2, paragraphs 1, 4 and 5 of Protocol II to the Convention on
Prohibitions or Restrictions on the Use of Certain Conventional Weapons which
may be Deemed to be Excessively Injurious or to Have Indiscriminate Effects
of 1980.
2Any breach of this representation and warranty shall entitle UNDP to
terminate this Contract immediately upon notice to the Contractor, at no cost
to UNDP.
{0}P.{/0}{1}
{/1}
SETTLEMENT OF DISPUTES
Amicable Settlement
The parties shall make every possib you to resolve amicably any dispute,
controversy or claim arising out of this Purchase Order or the breach,
termination or invalidity thereof.Where the parties wish to seek such an
amicable settlement through conciliation, the conciliation shall be reg
by the Conciliation Rules of the United Nations Commission on International Trade
Law in effect at that time or pursuant to any other procedure in which the parties
may agree.
ARBITRATION
{0}Q.{/0}{1}
{/1}
Nothing in these Terms and Conditions or this Purchase Order shall be deemed
a waiver of any of the privileges and immunities of the United Nations,
including its subsidiary organs.
1W
[1] Note: This Section 2 "Instructions to Bidders" shall not be modified in any way.All necessary changes regarding the
information of a given country and the project will be introduced only through the Data Sheet.
[2] This person and contact details have been officially designated by UNDP. UNDP shall
have no obligation to respond to or acknowledge receipt of a request for information if it
has been forwarded to other persons or addresses, even in the case of UNDP staff.
[3] In addition to placing this paper on its website, UNDP directly transmit the
communication to potential bidders.
[4] If it is possible, I highly recommend taking security measures (eg, encryption methods,
authentication, digital signature, etc.) to ensure confidentiality and integrity of content.
[5] Please collate and ensure consistency with the content of the Technical Specifications.
[6] In cases where this information is available on the Internet, you can simply provided URL.
[11] The Bidder shall complete this form as instructed.In addition to pro vide additional information, will not be allowed to
make any changes or substitutions of the form will be accepted.
[12] The Technical Bids which are not submitted in this format
may be rejected.