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General Library Item

Name

Friday Report 2015-05-22

Release Date

May 23, 2015

Expire date
Access

Private

Content

Administrative Content
Board Meetings & Minutes Drafts
Draft minutes for the May 19 and May 20 special meetings are attached. Please provide necessary changes to Debbie
Vanderwilt by Tuesday morning, May 26. In addition to the minutes draft, directors will find attached a copy of the notes
compiled from comments offered by the May 19 special meeting participants. These will be combined with notes from the
previous fishbowl processes to provide a combined topic summary for the board. Directors find an updated annual agenda plan
posted to the Library, and note that Thoughtexchange review has been delayed until all directors have returned from travels.
Attachment: Board Meeting Minutes 20150519 Special.pdf (33 KB)
Attachment: Board Meeting Minutes 20150520 Special.pdf (28 KB)
Attachment: Special Board Meeting Notes, Fishbowl No. 3 20150519.pdf (60 KB)
Board Agenda Items
Food & Nutrition Services Procurement Cooperative: The district has participated in the Puget Sound Joint Purchasing
Cooperative for many years for the purpose of procuring food and other items to operate the food & nutrition program. In the
past, the cooperative has been operated under a public agency such as King County Directors Association (KCDA) or, most
recently, Renton School District. The cooperative conducts competitive solicitations for food and supplies specifically for the
food and nutrition programs throughout the area. The cooperative members have changed their operating structure and filed
appropriate legal incorporation documents to form their own entity so that they may operate separately from a district or other
cooperative. As a result of this process, each participating district must execute a new interlocal agreement to establish
authorization for participation with the newly formed Puget Sound Joint Purchasing Association (dba Puget Sound Joint
Purchasing Cooperative). A resolution for the new interlocal agreement will be presented to the board for approval at the
regular board meeting on June 9, 2015.
Policy 3204, Prohibition of Harassment, Intimidation and Bullying: Proposed revisions to Policy 3204, Prohibition of
Harassment, Intimidation and Bullying, have been reviewed by legal counsel, the districts policy council and superintendents
cabinet. Proposed revisions to Policy 3204, Prohibition of Harassment, Intimidation and Bullying, are to provide a more efficient
and equitable resolution of discrimination complaints in compliance with OSPIs revision of WAC 392-190. Proposed revisions to
Policy 3204, Prohibition of Harassment, Intimidation and Bullying, are tentative planned for first reading at the June 9, 2015
board meeting.
Attachment: 3204 FR 20150609.pdf (25 KB)
Policy 3205, Harassment: Proposed revisions to Policy 3205, Harassment, have been reviewed by legal counsel, the districts
policy council and superintendents cabinet. Proposed revisions to Policy 3205, Harassment, are to provide a more efficient and
equitable resolution of discrimination complaints in compliance with OSPIs revision of WAC 392-190. Proposed revisions to
Policy 3205, Harassment, are tentative planned for first reading at the June 9, 2015 board meeting. Revisions to Procedure
3205P, Harassment, are provided for directors information.
Attachment: 3205 FR 20150609.pdf (25 KB)
Attachment: 3205P IR 20150522.pdf (54 KB)
Policy 3210, Nondiscrimination: Proposed revisions to Policy 3210, Nondiscrimination, have been reviewed by legal counsel, the
districts policy council and superintendents cabinet. Proposed revisions to Policy 3210, Nondiscrimination, are to provide a
more efficient and equitable resolution of discrimination complaints in compliance with OSPIs revision of WAC 392-190.

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Proposed revisions to Policy 3210, Nondiscrimination, are tentative planned for first reading at the June 9, 2015 board
meeting. Revisions to Procedure 3210P, Nondiscrimination, are provided for directors information.
Attachment: 3210 FR 20150609.pdf (26 KB)
Attachment: 3210P IR 20150522.pdf (56 KB)
Board-Superintendent Communication
Three items of correspondence are provided for director background with this edition of the Friday Report. The first is a series
of emails between a staff member (who is also a parent), a director, and the superintendent related to the projected impact of
enrollment growth on the status of the Lighthouse program at Jefferson Elementary. The second is an opinion and response
regarding the teacher walkout on May 22. The third is a response to a reporter inquiry regarding the status of 11th grade
Smarter Balanced assessment administration.
Attachment: Eke-Mitchell-Cohn Emails (Lighthouse class size) 20150517.pdf (62 KB)
Attachment: Koivu-Cohn Email (Teacher walkout) 20150520.pdf (62 KB)
Attachment: Waggoner Email (Junior test status) 20150520.pdf (100 KB)
Legislative Update
The WSSDA Legislative Update and WASA's This Week In Olympia (TWIO) have not been published since the conclusion of the
regular session. The legislature is involved in its first special session, and a number of members are absent from Olympia
during what staff describe as a rolling recess. Leadership are involved in budget and policy negotiations. District staff have met
with members of house and senate leadership on several occasions during the session. Members are being called back the 26th
through 28th of this month. Several members have indicated that a second special session will be called to continue the
negotiations and work on complex policy problems, such as school funding and teacher compensation.
Smarter Balanced Assessment Progress (Strategic Target: 1.1.a)
Elementary and middle schools have completed the district Smarter Balanced assessment administration. The chart below
shows the completion rate of the grades 3 through 8 exams given to date. These data show very high completion rates. Many
of the students who have not tested may be scheduled to take an alternative assessment such as Washington-Access to
Instruction & Measurement. Students who are absent can make up an exam before the testing window closes in June. The
successful implementation of this wide scale online assessment program is a result of extensive planning and effort by the
Information Systems team, Assessment and Research Department team, BOATs, principals and teachers. Critical to this
success as well was the support of the Board in providing students with the resources they need to be successful.

Test Name
G3E-Summative-CAT

May 2015
Enrollment

Total Students
Completed

Percent
Completed

1557

1503

96.53%

G3E-Summative-PT

1557

1503

96.53%

G3M-Summative-CAT

1557

1500

96.34%

G3M-Summative-PT

1557

1499

96.27%

G4E-Summative-CAT

1515

1481

97.76%

G4E-Summative-PT

1515

1472

97.16%

G4M-Summative-CAT

1515

1480

97.69%

G4M-Summative-PT

1515

1480

97.69%

G5E-Summative-CAT

1565

1512

96.61%

G5E-Summative-PT

1565

1503

96.04%

G5M-Summative-CAT

1565

1504

96.10%

G5M-Summative-PT

1565

1507

96.29%

G6E-Summative-CAT

1400

1365

97.50%

G6E-Summative-PT

1400

1352

96.57%

G6M-Summative-CAT

1400

1356

96.86%

G6M-Summative-PT

1400

1355

96.79%

G7E-Summative-CAT

1358

1328

97.79%

G7E-Summative-PT

1358

1322

97.35%

G7M-Summativ-CAT

1358

1312

96.61%

G7M-Summative-PT

1358

1316

96.91%

G8E-Summative-CAT

1442

1387

96.19%

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G8E-Summative-PT

1442

1376

95.42%

G8M-Summative-CAT

1442

1341

93.00%

G8M-Summative-PT

1442

1354

93.90%

American School Counselor Association National Model (Strategic Target: 1.1.b)

The district's counselors received professional development on the American School Counselor Association (ASCA) National
Model Framework for School Counseling Programs. School counselors design and deliver comprehensive school counseling
programs that promote student achievement. The ASCA National Model outlines the components of a comprehensive school
counseling program, brings school counselors together with one vision and one voice to create unity and focus toward
improving student achievement. Comprehensive school counseling programs, driven by student data and based on standards
in academic, career and personal/social development, promote and enhance the learning process for all students. The ASCA
National Model:
Ensures equitable access to a rigorous education for all students
Identifies the knowledge and skills all students will acquire as a result of the K-12 comprehensive school counseling
program
Is delivered to all students in a systematic fashion
Is based on data-driven decision making
Is provided by a state-credentialed school counselor
District counselors will utilize the structure of the ASCA model to evaluate their program and align their practices throughout
the 2015-16 school year.
Common Core and Close Reading (Strategic Target: 1.2.b)
Professional development will be provided again this summer for the implementation of Common Core State Standards (CCSS)
in English Language Arts. This summers workshop will focus on going deeper with CCSS by studying and planning for close
reading as a critical core component of our comprehensive literacy model. Close reading is a strong instructional practice that
aligns well with the six instructional shifts for CCSS. This practice involves students being led through a process of rereading a
passage several times, each time with a different purpose and for further analysis. In the process of close reading, students
are asked to respond to text-dependent questions through dialogue and careful analysis of the text. They often complete the
close reading session by engaging in a culminating task related to the close reading topic of study. Close reading has become a
high-leverage practice because it aligns well with the expectations for CCSS, can be applied across content areas, and
integrates writing with rich discussion. Elementary leadership teams from our schools will be invited to attend this full-day
professional learning session in August.
SpringBoard Implementation (Strategic Targets: 1.2.b, 1.2.c)
Throughout the school year during district-wide unit planning meetings, secondary teachers have been collaborating with other
teachers teaching the same course to develop instructional maps that include alignment of the Common Core State Standards
with SpringBoard instructional materials. In these unit development meetings, teachers reflect on the unit they just taught,
share ideas for refining and enhancing the unit, and then plan together for implementation of the next unit. The last round of
unit development meetings is taking place this month. Teachers who have attended meetings this year have appreciated the
opportunity to plan with colleagues across the district and also to collaborate on this work with their building teams. One
teacher wrote this month that she "just wanted to send a note that yesterday was great. Thank you so much. It was really nice
to sit down and discuss things with peers from the other schools."
Elementary STEM, Problem Solving and 21st Century Learning (Strategic Target: 1.3.a)
The Common Core State Standards in Mathematics call for more emphasis on problem solving in both the content standards
and the standards for mathematical practice. Additionally, students are asked to apply their conceptual understanding in novel
situations. A practice that has been shared with elementary teachers is Noticing and Wondering. As teachers implement
Noticing and Wondering they report that students are more engaged in thinking about the problem before diving into solving it,
have better access to a strategy, or strategies, that will lead to a solution, are able to communicate with one another about the
problem and their solution in deeper ways, and have a better understanding of the mathematics involved. This learning activity
can be used by grades K-12 across content areas. It also allows students to demonstrate the 21st century learning skills of
critical thinking, communication, and creativity.
Planning for Full Day Kindergarten (Strategic Targets: 1.3.a, 1.3.b)
As part of the roll out of full-day kindergarten in Washington, OSPI is developing a Full-Day Kindergarten Guide. Two district
early learning staff participated in a review and feedback session on the draft guide this week. The document will provide
guiding principles and common information on implementing a developmentally appropriate and academically rigorous
kindergarten program across school systems. It will include an overview of important components of a high quality
kindergarten program that fosters childrens learning and development across all domains including cognitive, language,

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physical and social emotional. It will outline the important components of the kindergarten day, learning environment,
curriculum, instruction and assessment. The guide is projected to be available for the 2015-16 school year and will be an
important foundation for the districts 21st century full-day kindergarten model.
Elementary STEM & Science Resource Center (Strategic Target: 1.5.a)
One of the largest gaps in STEM education throughout the country are opportunities for students starting at a young age to
engage in hands-on science, math, engineering, and computer science learning, especially students of underserved
populations. The Science Resource Center (SRC) addresses this need by making sure that each teacher has three science kits
and one engineering kit well stocked and delivered at the appropriate instructional time during the year. The SRC is housed in
the bottom floor of Hawthorne Elementary and contains over 1,300 crates of science kits and 60 shelves of supplies. It employs
two full-time and one half-time worker as well as providing volunteer opportunities for the Boeing Bluebills (retired Boeing
employees). In addition to managing the elementary science kits, the SRC orders and maintains the supplies for all middle and
high school programs. This time of year the SRC is very busy; kits are returned from classrooms to be replenished for the
beginning of next year.
Elementary Summer Library Hours (Strategic Target: 1.5.a)
All 17 elementary schools will open their libraries to allow students to check out books during the summer. Most schools will be
open one day a week for two to three hours through July and the first two weeks of August, but schedules vary. Some schools
are including story time, providing the opportunity for students to take Accelerated Reader tests, and creating reading
incentives. All schools are encouraging participation in the "Two Cities One School District Summer Reading Challenge" (for
students entering grades 1-12).
Attachment: Elementary Summer Library Hours 20150522.pdf (148 KB)
Special Education Advisory Council (Strategic Targets: 1.5.a, 5.1.a, 5.2.a)
At the last Special Education Advisory Council meeting, participants completed a walkthrough of the strategic plan and
analyzed targets 1.1, 1.2 and 1.3 in context of how they apply to students with special needs in the way we currently operate
in the district. This activity involved families, district staff, as well as community members working on and identifying the
integration of special education within the district strategic plan.
Procedure Updates
3121P, Enrollment and Attendance Records: Revisions to Procedure 3121P, Enrollment and Attendance Records, have been
reviewed by superintendents cabinet. Revisions to Procedure 3121P, Enrollment and Attendance Records, include the addition
of a sentence that more closely tracks WAC 392-121-108, DefinitionEnrollment exclusions. Revisions to Procedure 3121P,
Enrollment and Attendance Records, are provided for directors information.
Attachment: 3121P IR 20150522.pdf (25 KB)
3141P, Nonresident Students: Revisions to Procedure 3141P, Nonresident Students, have been reviewed by legal counsel and
superintendents cabinet. Revisions to Procedure 3141P, Nonresident Students, provide clarification of the variance process
criteria for nonresident students. Revisions to Procedure 3141P, Nonresident Students, are provided for directors information.
Attachment: 3141P IR 20150522.pdf (27 KB)
6505P, Video Security on School District Grounds or Property: Revisions to Procedure 6505P, Video Security on School District
Grounds or Property, have been reviewed by superintendents cabinet. Revisions to Procedure 6505P, Video Security on School
District Grounds or Property, include the addition of a form for requesting to view district video. Revisions to Procedure 6505P,
Video Security on School District Grounds or Property, are provided for directors information.
Attachment: 6505P IR 20150522.pdf (64 KB)
Student Transportation Parent App
The transportation team is working with the student transportation software vendor, Verstrans, to assess the impact of "apps"
designed to provide parents information on the whereabouts of their students' buses, and the presence of a particular student
on a bus. The major challenges on which staff are working is the security of student data related to the apps, and the costs of
the student locator app (as compared to the bus locator app). Field test plans are being considered for fall.
Attachment: Versatrans My Stop.pdf (1,196 KB)
Public Records Request Updates
Rodman Reynolds: Mr. Reynolds requested information regarding "the estimated useful life used to determine the depreciation
schedule for the North Middle School building that was erected in 1981." Staff have provided the a record (attached) from
Facilities and Planning demonstrating the depreciation schedule for North Middle School.
Attachment: North Middle School Depreciation Schedule 20140831.pdf (14 KB)
The Daily Herald: Reporter Chris Winters has requested various documents related to the special education department,
including all documents "on a report prepared for Everett Public Schools concerning the activities, operations, and management

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of the school districts Special Services Department," documents related to the employment of Kristine McDowell, and
documents related to previous public records requests on this same referenced report. As a first installment, Mr. Winters
received the (attached) request from Mr. Derek Ogle, now a candidate for the school board, and the resulting email response
and exemption log provided to Mr. Ogle. Staff continue to work with Mr. Winters to provide context and potential narrowing of
email requests, based on a request of the editor of The Daily Herald, and expect to provide additional information or
installments in the coming weeks.
Attachment: Ogle Email (Public Records Request) 20150209.pdf (13 KB)
Attachment: Farmer-Ogle Email (Public Records Request Response) 20150218.pdf (523 KB)
Attachment: Exemption Log Ogle 20180218.pdf (36 KB)
Field Trip Requests
Attachment: Update Cascade HS Environmental Arts Club FT to Port Angeles 20150522.pdf (3,239 KB)
Attachment: Cascade HS Football Team FT to Ellensburg 20150522.pdf (2,659 KB)
Attachment: Cascade HS Boy's Golf Team FT to Spokane 20150522.pdf (2,698 KB)
Attachment: Everett High School Boys Basketball FT to Portland, OR 20150522.pdf (3,372 KB)
Attachment: Update Cascade HS Soccer Team FT Location TBD 20150522.pdf (3,466 KB)
Attachment: Jackson HS Girls State Tennis FT 20150522.pdf (2,467 KB)
Attachment: Cascade HS Wrestling Team FT to Coeur d'Alene, ID 20150522.pdf (4,639 KB)
Attachment: Jackson HS Genius Olympiad FT 20150522.pdf (3,334 KB)
Attachment: Everett HS GEAR UP FT to Bellingham 20150522.pdf (2,215 KB)
Attachment: Everett HS GEAR UP FT to Pullman 20150522.pdf (2,684 KB)
Attachment: Cascade HS Girl's Golf Team FT to Spokane 20150522.pdf (3,038 KB)
Attachment: Jackson HS Girls State Golf FT 20150522.pdf (2,928 KB)
Attachment: Jackson HS Girls State Softball FT 20150522.pdf (2,453 KB)
Miscellaneous Attachments, News Releases & Articles
NWESD Board to Board 201505-06.pdf (3,029 KB)
News Releases
Points of Pride
Budget Articles
Directors' Dates to Remember
Monday, May 25 - Memorial Day Holiday - District Closed
Wednesday, May 27 - PTSA Council Awards Banquet - 5:30 p.m. - Holiday Inn, Everett
Thursday, May 28 - EPS Retiree Recognition Event - 4 p.m. - Community Resource Center
Wednesday, June 3 - Special Board Meeting - 4:30 p.m. - Community Resource Center
Monday, June 8 - EPS STEM Expo - 5 p.m. - Xfinity Center
Wednesday, June 10 - Sequoia High School Graduation - 6 p.m. - Everett Civic Auditorium
Saturday, June 13 - High School Graduations - Noon - Xfinity Arena
Wednesday, June 17 - Last Day of School
Thursday, August 20 - Annual Planning Workshop - Community Resource Center
Thursday, August 20 - Summer Commencement - Jackson High School
Thursday, August 21 - Annual Planning Workshop - Port of Everett
Update Cascade HS Environmental Arts Club FT to Port Angeles 20150522.pdf (3,239 KB)
Cascade HS Football Team FT to Ellensburg 20150522.pdf (2,659 KB)
Cascade HS Boy's Golf Team FT to Spokane 20150522.pdf (2,698 KB)
Everett High School Boys Basketball FT to Portland, OR 20150522.pdf (3,372 KB)
Update Cascade HS Soccer Team FT Location TBD 20150522.pdf (3,466 KB)
NWESD Board to Board 201505-06.pdf (3,029 KB)
3121P IR 20150522.pdf (25 KB)
3205 FR 20150609.pdf (25 KB)
3210P IR 20150522.pdf (56 KB)

Jackson HS Girls State Tennis FT 20150522.pdf (2,467 KB)

3141P IR 20150522.pdf (27 KB)

3205P IR 20150522.pdf (54 KB)

3204 FR 20150609.pdf (25 KB)

3210 FR 20150609.pdf (26 KB)

6505P IR 20150522.pdf (64 KB)

Cascade HS Wrestling Team FT to Coeur d'Alene, ID 20150522.pdf (4,639 KB)

Jackson HS Genius Olympiad FT 20150522.pdf (3,334 KB)

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Elementary Summer Library Hours 20150522.pdf (148 KB)

Everett HS GEAR UP FT to Bellingham 20150522.pdf (2,215 KB)
Everett HS GEAR UP FT to Pullman 20150522.pdf (2,684 KB)
Cascade HS Girl's Golf Team FT to Spokane 20150522.pdf (3,038 KB)
Jackson HS Girls State Golf FT 20150522.pdf (2,928 KB)
Jackson HS Girls State Softball FT 20150522.pdf (2,453 KB)
North Middle School Depreciation Schedule 20140831.pdf (14 KB)
Ogle Email (Public Records Request) 20150209.pdf (13 KB)
Farmer-Ogle Email (Public Records Request Response) 20150218.pdf (523 KB)
Exemption Log Ogle 20180218.pdf (36 KB)

Board Meeting Minutes 20150519 Special.pdf (33 KB)

Board Meeting Minutes 20150520 Special.pdf (28 KB)

Special Board Meeting Notes, Fishbowl No. 3 20150519.pdf (60 KB)
Eke-Mitchell-Cohn Emails (Lighthouse class size) 20150517.pdf (62 KB)
Koivu-Cohn Email (Teacher walkout) 20150520.pdf (62 KB)
Waggoner Email (Junior test status) 20150520.pdf (100 KB)

Versatrans My Stop.pdf (1,196 KB)

Executive Content

Last Modified by Gary Cohn on May 23, 2015

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