Implementation of Automated Library Management System in School name

here using Koha Open Source Software

ABSTRACT
Library is a fast growing organism. The ancient methods of maintaining it are no
longer dynamic and efficient. For expeditious retrieval and dissemination of information and
better service

for

the

clientele,

application

of

modern

techniques

has

become

absolutely indispensable. A properly computerized library will help its users with quick and
prompt services. Library automation refers to mechanization of library house keeping
operations predominantly by computerization. Objectives of this study. To develop and
updated database of Books and other Resources of the school. To implement automated system
using Koha Library Integrated Open Source Software. To carryout the charging and discharging
functions of the circulation section more effectively. To provide various search options to
know the availability of books in the Library. To generate the list of books due by a
particular member and also the overdue charges. Koha is an integrated software system with all
the required models for very small to very large libraries. It is found that this automation
projects will serve as a model for any library. Being an open source, any Library wanted to
go for automation for their library housekeeping operations can make use of this software.
1. Introduction
Library is a fast growing organism. The ancient methods of maintaining it are no
longer dynamic and efficient. For expeditious retrieval and dissemination of information and
better service for the clientele, application of modern techniques has become absolutely
indispensable. A properly computerized library will help its users with quick and prompt
services. Library automation refers to mechanization of library house keeping operations
predominantly by computerization. The most commonly known housekeeping operations are
acquisition control, serials control, cataloguing, and classification and circulation control.
Library automation or Integrated Library System (ILS) is an enterprise resource planning
systems for a library, used to tracks items owned, order made, bills paid etc. Since the advent
of the term automation in 1936, Plethoras of definitions are found in library literature.
Sometimes

the terms

mechanization

and

automation

Looked

overlapped, although

there is a different of one degree between the two. Automation is the name gives to an
automation system of working.

2. Aims & Objectives

The following are the objectives of this study.
1. To develop and updated database of Books and other Resources of the school.
2. To implement automated system using Koha Library Integrated Open Source
Software.
3. To carryout the charging and discharging functions of the circulation section more
effectively.
4. To provide various search options to know the availability of books in the Library.
5. To generate the list of books due by a particular member and also the overdue charges.
3. Methodology
3.1 What is Koha ?
Koha is a full featured Integrated Library System (ILS). there is no cost for the license, you
have the freedom to modify the product to adapt it to your needs, etc.
Developed initially in New Zealand by Katipo Communications with Horowhenua Library
Trust.
It is currently maintained by a dedicated team of software providers and library technology
staff from around the globe.
That by adopting it, the customer becomes "joint owner " of the product. In particular, the
customer can freely install new versions or not, and can take part in new developments by
financing them or by carrying them out them self.
3.2 Koha Feature
A full featured modern integrated library software (ILS).
Award winning and free/Open-source Software.(no license fee).
OS independent any operating system. Linux, Unix, Mac.
Web based. Web-based Interfaces. We can integrate with website.
Full MARC21 and UNIMARC support for professional cataloguing.
Multilingual and multi-user support
Library-Standards-Compliant. industrial standards & protocols.
Z39.50 server.
Customizable web based opac.circulation system.
Online reservation.
Full catalogue, circulation, acquisitions, library stock management.
Web based OPAC, public to search the catalogue.

 Major industry-standard database type (text, RDBMS), SQL,MYSQL.

Serial management module.
Print your barcode.
Export and import records, ISO2709
3.4 Who uses Koha?
More than 300 libraries are using Koha, including academic, public, school and special
libraries, in Africa, Australia, Canada, USA, France, India and, of course, New Zealand. Along with a
committed team of programmers its development is steered by a growing community of libraries
collaborating to achieve their technology.
3.5 Koha System Architecture
3.5.1 Koha is based on a client-server architecture.
3.5.1.1 Network Server
koha can be installed on a server running Linux, Unix, Mac.
The recommended operating system is stable version of Debian Linux, although
Koha can run on any modern operating system.
3.5.1.2 Client Workstations:
Koha requires only a web browser on the workstation (a graphical browser, or
even a text browser for the OPAC). Koha thus functions on PCs running
Windows,PCs running Linux, Macs, or even UNIX workstations.
Koha runs over any TCP-IP network.
Koha accommodates low-bandwidth connections. It is completely usable on
ordinary telephone line connections. This is more true of the librarian interface
than of the public interface (OPAC).
3.6 Koha Requirement:
Koha Latest version
Apache web server
MySQL/PostGresSQL. Relational Database Management System
Perl modules.
Linux (RHEL) or Any flavour of LINUX or WINDOWS Server

3.7 Koha Server Software:

Server operating system: Linux, OpenBSD, FreeBSD, MacOS X, or any other Unix.
Web server: Apache.
Programming language: Perl.

 Database:MySQL.
Integrated Library software: Koha latest version

3.8 System Overview:

3.9 Koha Modules:

OPAC
Full catalogue.
Circulation.
Serials.
Acquisition.
Patron Management.
Branch management.
Reservations.

4. Statement of Problem
The present study aims to Implementation of Library Automation for the School
Library and integrated that with Central Library in future. The title is Implementation
of Automated Library Management System in the School Name here, Using Koha Open
Source Software

5. Plan of Action
1.
2.
3.
4.
5.

Visited and observed of the School of Chemistry Library.

Taking the stock of the situation.
Physical exam of the books.
Bibliographic Data has been collected and entered in excel sheet.
Classification humanities for all the books general devised and assessment
visited
6. Dewey Decimal classification (DDC) 21st edition.
6. Outcome
Based
1.
2.
3.
4.
5.

on this project at School the following will be the outcome of the study
School library collections are in single database
It gives the full control over the library collections and operations
Faculty members and students can check the required books by the OPAC module
Students and faculty members can check the status of their barrowed books
They can get the complete details about the books for their further reading
and research.
6. Data entry of the books can be done through the downloading of bibliographic
details from Library of congress and other catalogues.
7. This library can share their data with various library are other department libraries.

References
1. Abraham, J. (1996), Computers in modernising Library Information System and
Services: Perspectives of Library Automation, International Library Movement vol.18,
p3.
2. Koha selected as finalist for the 2003 Trophees du Libre award, May 5,
2003. http://linuxpr.com/releases/5839.html.
3. Abdul Azeez, T. A (2004), Tkm College of Engineering Library Automation
System, Annals of Library & Information Studies, Vol. 51, no. 2, p5257.
4. Adanu, Theodosia S. A (2007), Planning and Implementation of the University of
Ghana Library Automation Project, African Journal of Library, Archives & Information
Science, Vol. 16, no. 2, p101108.
5. Breeding, Marshall (2009), Library Automation in a Difficult Economy, Computers in
Libraries, Vol. 29, no. 3, p2224.
6. Guillaume Hatt. Koha Book. BuBiBlog, n.d. http://blog.hatt.fr/koha-book.
7. Clark, John. The Internet Connection: Open Source Library Software
Ready for Prime Time?.. Behavioral & Social Sciences Librarian 27, no. 3
(2008): 211 213.