Professional Documents
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ID. 3112874
Information Sources and Services 72.270
Assignment 2
Words (1800) excludes snip tool and reference list.
I dont plan to take you through the complete methods of searching the
catalogue today. There are many search strategies and an unending
resource of articles, books and electronic resources to view in library
catalogues that many long, jammed-packed years have created with no
moment of slowing down. A student with a healthy interest in multiple
subject areas and formats will rise to the challenge of subject access in the
library.
For those of you who come freshly to subject searching this presentation
looks at what controlled vocabulary and natural language are and how they
are used for subject searching. These are likely to be new concepts for first
year university or polytechnic students to hear.
What is Controlled Vocabulary?
The Open Polytechnic (2012) notes that controlled vocabulary are words
taken from a predefined list of subject terms and added to the catalogue or
index record by the cataloguer or indexer to create virtual groupings of
information. Many serial articles have controlled vocabulary chosen by the
author of the article, or by the publisher of the journal. In libraries, the term
subject heading is the subject term most frequently used in controlled
vocabularies (The Open Polytechnic, Module 2 p. 3).
Nga Upoko Tuktuku http://mshupolo.natlibr.govt.nz/mshupolo/index.htm is a
controlled vocabulary that has been developed in New Zealand for New
Zealand libraries. It describes information that is written in Te Reo Maori,
and/or is about Maori and this scope was broadened to include all
information in all catalogues in 2009 (The Open Polytechnic, Module 2 p.
19).
Most libraries in New Zealand use the general controlled vocabulary Library
of Congress Subject Headings (LCSH). These headings are still the largest
general list of subject headings in English (The Open Polytechnic, Module 2
p. 22). It tries to cover all subject areas. More than one subject heading can
be provided for any given work, and subject searchers can find information
on related subjects by using cross references to related, broader or
narrower terms. It involves considering all possible words that might be
used for a subject, choosing one word or phrase to represent the subject
and then considering the relationships that subject has with others.
When searching for a book using subject headings you will search the
controlled vocabulary to see the related search terms when you open the
catalogue record. By clicking on those related terms you will then be able
to bring up an index and see the books or other items related to that
search term.
You can also do a keyword search first. This search uses natural language.
You can look at the results and choose the most relevant items and then
look at what subject headings are on that record as well as related subject
headings in the catalogue record and then link into the controlled
vocabulary from the Library of Congress subject headings or the Maori
Subject headings. .
The Open Polytechnic (2012) notes that users are often unaware that the
subject headings used in the catalogue are from an established list. As a
general observation many users do not work with the same catalogue
enough to become aware of its more sophisticated features such as library
subject headings. They guess at keywords.
What is Natural Language?
There are two types of words that can be used to provide subject access:
natural language and controlled vocabulary.
Natural Language are the words (often called keywords) that appear in
the text of the actual item (book, article and so on), including title, author
name,
Publisher and contents, or words in common everyday use that indicate
what the
item is about and form a summary or abstract of the item. These may be
added to
the catalogue or index record, or (increasingly) will be drawn from the full
text of
the item itself. (The Open Polytechnic, Module 2 p. 3). You access these
word in the catalogue when you do a keyword or quick search.
The World Wide Web has made natural language the default way of
searching for most people and for non librarians. People with a computer
have certain expectations about how to search and get large results lists
from search engines using natural language. Users often carry these
expectations to library catalogues. (The Open Polytechnic, Module 2, p.1)
Advantages and Disadvantages
Three methods of subject searching: title keyword, subject heading
searches and keyword searching across the whole record have advantages
and disadvantages when it comes to using natural language and
controlled vocabulary.
You can click on any of these titles these are hyperlinks. You can also limit
and search to include or exclude items based on publication year or format
(such as DVD or reference material published in 2012, for example) You can
save your library search and email search to yourself by selecting the
select an action tab. When you look in your email inbox you will see a list of
search results.
When using Kotui there is not a plain keyword search as there is in a
catalogue such as Spydus. Searching the term all fields is the same thing
as a plain keyword search of all fields. You can see this with the related
keyword phrase search for the treaty of Waitangi as shown. There are 177
hits.
We can contrast this with a title search, The Treaty of Waitangi and see these
135 results
There are generally fewer results in a title search compared with a keyword
search. Both use natural language to search but the keyword or
everything search searches across more fields than does the title search
which specifically used natural language to search the title field. In Kotui
there is a simple search title. There is not a keyword in title search
although there is a keyword in author search and a keyword in subject
search.
A subject browse or subject everything search of The treaty of Waitangi
and Waitangi brings the following results on the Kotui Catalogue.
We can zoom in to see the subject heading listed on the left of this
catalogue. The subject headings link into the Library of Congress Subject
Headings or Maori Subject Headings, for example the Maori subject
heading Tiriti o Waitangi is shown in the subject terms list when we click
through on the blue hyperlink to look at the title Healing our History as
now shown.
Reference List
So, if you are doing an in-text reference to something in Module 3, the full
reference would be:
The Open Polytechnic of New Zealand. (2012c). Module 3: Looking after the
archives. In 72274 Archives management. Lower Hutt, New Zealand: Author.