Sociedad Minera Cerro Verde S.A.A.

Cerro Verde Production Unit Expansion

Project No. A6CV

240K-C2-05-002 Site Quality Manual

000 509 F02001
Revision 0, 10 June 2013

SITE SUBCONTRACTOR QUALIFICATION

Project Name

Project Number

Subcontractor

RFP Number

ID A02001

Address
City, State, Zip

PO Number

Scope of subcontracted work

Subcontractor Quality Representative

(1st in charge)

Title

Subcontractor Quality Representative

(2nd in charge)

Title

Phone
Email
Phone
Email

Quality Management Reports To

Title
Qualification Approval

Approved

Conditionally Approved

Not Approved

Required additional actions

Explain Conditional Approval here. Consider especially the additional cost if the subcontractor will need assistance in
operation of the quality program.

Site Quality Manager

Date

Site Contracts Administrator

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Date

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Sociedad Minera Cerro Verde S.A.A.

Cerro Verde Production Unit Expansion
Project No. A6CV

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240K-C2-05-002 Site Quality Manual

000 509 F02001
Revision 0, 10 June 2013

Organization
1.1

Does the subcontractor have a quality control organization:

1.2

Is an organization chart available:

1.3

Does inspection have sufficient authority within the overall organization?

1.4

Is inspection adequately organized and staffed to exercise its responsibilities:

1.5

Are inspection reporting channels adequate:

Quality Program
2.1

Does the subcontractor have a quality manual?

2.2
2.3

Is the quality manual approved and signed by management?

Does the subcontractors management periodically review their Quality program for
effectiveness?

2.4
2.5

Are the written procedures or instructions other than the Quality Manual?
Does the subcontractor have an established and adequate training program for their
personnel?

2.6

Is the program compliant with international quality standards?

Design Control
3.1

3.2

Does the subcontractor have a design plan or procedure that:

1.

Provides for consideration of the design criteria and requirements?

2.

Lists all design document required, e.g., drawings and specifications?

3.

Identifies design responsibilities?

4.
Provides for the inclusion of acceptance criteria?
Does the subcontractor have a procedure for the review and control of design documents
that:
1.

Designates responsibility for design review?

2.
3.

Provides a method of design change control?

Provides for the review of design changes and field changes by responsible
personnel?

3.3

Is design reviewed for suitability of material and processes?

3.4
3.5

Are the current revisions of the design documents known and available to engineering?
Is the results of the design verification resolved according to a controlled and operative
plan?
Do design changes and corresponding document changes receive an adequate design
verification.
Is there a mechanism to incorporate field operations and requirement changes into the
design documents?
Is the design document release to purchasing and/or construction/manufacturing,
controlled and adequate?

3.6
3.7
3.8
3.9

Are required subcontractor documents clearly identified?

3.10

Is the review of required subcontractor documents formalized as a procedure?

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Sociedad Minera Cerro Verde S.A.A.

Cerro Verde Production Unit Expansion
Project No. A6CV

4.0

Procurement Document Control

4.1
Does the subcontractor have an adequate procedure in use for Procurement Document
Control?
4.2

5.0

6.0

7.0

240K-C2-05-002 Site Quality Manual

000 509 F02001
Revision 0, 10 June 2013

Is each procurement document reviewed for the following:

1.

Subcontractors Quality requirements to their vendors?

2.

Customers Quality requirements to contractors vendors?

3.

A check for latest revision of drawings, specification, codes, etc.?

4.

Special packaging and preservation requirements?

5.

Special tests or certifications?

6.

Provisions for audits by subcontractor and/or customer?

7.

A check for the inclusion of design criteria of basis?

8.

Source Inspection requirements?

Instructions, Procedures and Drawings

5.1
5.2

Does subcontractor have a documented system of instructions, procedures and drawings?

Do instructions, procedures and drawings identify all documents necessary to perform
the work, i.e., codes, standards, etc.?

5.3

What is the approval plan for deviations? Describe

5.4

Do instructions and procedures provide hold points where the documentation of

conformance is provided?

5.5

Do instructions, procedures and drawings exist at work locations?

Document Control
6.1

Does subcontractor have a procedure for approval and issue?

6.2

Does document control include:

1.

Drawings?

2.

Specifications?

3.

Instructions?

4.

Procedures?

6.3

Is distribution of documents controlled by procedures?

6.4

Are revisions to documents controlled by procedures?

6.5

Are mark-up documents used?

Control or Purchased Material, Equipment and Services

7.1
7.2

Does subcontractor evaluate sub-tier suppliers?

1.
Are there adequate procedures in use to define sub-tier supplier requirements?
Is a survey performed before qualifying a new supplier?

7.3

Does the system provide for audits of suppliers inspection program?

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Sociedad Minera Cerro Verde S.A.A.

Cerro Verde Production Unit Expansion
Project No. A6CV

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240K-C2-05-002 Site Quality Manual

000 509 F02001
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7.4
7.5

Is there an approved suppliers list?

Does subcontractor require his sub-tier suppliers to furnish material certification and/or
inspection reports?

7.6

Does subcontractor perform receiving inspection activity?

Identification and Control of Materials, Parts and Components

8.1
Does the subcontractor have procedures for identification of materials, parts and
components?
8.2
8.3

Does the program provide controls to prevent mix of materials?

Are materials in process traceable to manufacturers heat treatment number, lot number
or other material where required?

8.4

Does the program provide for specific traceability to piece, part or component?

8.5

Is the inspection status of material, part of component easily identified?

Control or Special Processes

9.1
Does subcontractor have an adequate procedure in use to control qualification of special
processes?
9.2
Are procedures available and adequate for the qualification of special process
personnel?
9.3
Do procedures identify methods by which measurements will be made, e.g., current,
temperature, etc.?
9.4

Do procedures provide for documentation of parameters?

9.5

Are the procedures available at work locations for special processes?

Inspection
10.1

10.2

Does subcontractor have general procedures written for:

1.

Receiving Inspection?

2.

In-Process Inspection?

3.

Final Inspection?

Do written inspection instructions provide inspection personnel with:

1.

Measuring equipment required?

2.

Parameters to be inspected?

3.
4.

Criteria for determining quality conformance or rejection?

Specification of the environment for the inspections
(E.g., temperature controlled, etc.)?

5.

Identification of inspection holds points?

10.3

Are purchase orders, drawings, specifications, etc. available to inspection personnel?

10.4
10.5

Is inspection documented by work order, shop traveler, history record, etc.?

Is nonconforming material properly identified and segregated to prevent unauthorized
use?

10.6
10.7

Are provisions adequate to permit the customer to designate hold points for inspections?
Do source and receiving inspection procedures provide for the proper handling, storage
and preservation of materials and equipment?

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Sociedad Minera Cerro Verde S.A.A.

Cerro Verde Production Unit Expansion
Project No. A6CV

10.8
10.9
10.10
11.0

12.0

13.0

Is adequate inspection and test equipment available?

Are inspection procedures and/or instructions reviewed and approved by higher authority
than initiator prior to release?
Are personnel performing inspections different than those that performed the activity
being inspected?

Test Control
11.1

Does subcontractor have written test procedures in existence and used?

11.2

Are accept-reject criteria specified in the test procedure?

11.3

Does procedure provide a list of test instruments to be used?

11.4

Are test results documented and maintained?

11.5

Does inspection perform testing?

11.6

Are there provisions in procedures to permit customer to witness test?

Control of Measuring and Test Equipment

12.1
12.2

Does the subcontractor have a program for calibration of inspection and test instruments?
Does subcontractor have a calibration laboratory or approved source for calibration of
inspection and test instruments?

12.3

Are all inspection and test instruments uniquely identified?

12.4

Are calibration dates and re-calibration due dates marked on tools and instruments?

12.5

Are tool and instrument record cards maintained?

12.6
12.7

Are calibration standards traceable to the N.I.S.T.?

Does the program assure removal from service of equipment that has exceeded
calibration period?

12.8

Are inspection equipment and calibration standards properly handled and protected?

Handling Storage and Shipping

13.1

Does subcontractor have written procedures that describe proper handling of material?

13.2

Are their written procedures that describe proper storage of materials?

1.
Do the procedures specify preservation and environmental conditions to be
maintained during storage?
2.

Are materials stored in such a manner as to prevent damage?

3.
4.

Are storage facilities adequate for the type of materials stored?

Is material, having service life, properly dated, stored and rotated in stock for
control of shelf life?
Are obsolete items purged from the stock area periodically?
Are corrosive, toxic or flammable materials properly stored and segregated?

5.
6.
13.3
14.0

240K-C2-05-002 Site Quality Manual

000 509 F02001
Revision 0, 10 June 2013

Is their adequate procedure in use, which controls shipping activity?

Inspection and Test Status

14.1
14.2

Does subcontractor have controls that permit determination of inspection and test status?
Are shop travelers or tags used to show status of inspection or tests?

14.3
14.4
14.5

Do shop travelers or tags have sign offs at each inspection station?

Are inspection stamps used?
Does inspection and test status information become part of final quality documentation?

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Sociedad Minera Cerro Verde S.A.A.

Cerro Verde Production Unit Expansion
Project No. A6CV

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240K-C2-05-002 Site Quality Manual

000 509 F02001
Revision 0, 10 June 2013

Nonconforming Materials, Parts or Components

15.1
Does subcontractor have written procedure(s) available for the identification and control
of nonconforming items?
15.2

Does procedure(s) specify the identification to be used on item?

15.3
15.4

Are nonconforming items segregated and adequately controlled to prevent their use?
Is there a procedure for advising customer of all nonconformances that are applicable to
the customers orders?

Corrective Action
16.1
Does subcontractor have an adequate procedure in use for control of the corrective action
program?
16.2
16.3

Are causes of deficiencies identified?

Is there approved documentation for the disposition of the item, scrap, repair acceptance,
etc.?

16.4

Is there a follow-up system to assure expedient response to corrective action requests?

16.5

Are corrective action summaries reported to management?

16.6
16.7

Are records of nonconformity and approved disposition traceable to the item?

Are provisions made for the prompt action on customers comments resulting from
inspections and audits?

Quality Records
17.1
Does subcontractor have a procedure/system identifying what records are to be
maintained?
17.2

Are records maintained covering:

1.

Supplier Surveys?

2.

Inspection (Receiving, In-Process, Final)?

3.
4.
5.
6.

Material (plus certification)?

Audits?
Inspection Reports?
Inspection Instructions?

7.

Test Records?

8.

Test Logs?

9.

Failure Reports?

10.

Special Process Certification?

11.

Procedure Qualifications?

12.

Personnel Qualification (NDE, etc.)?

13.

Personnel Qualification Welding?

17.3

14.
Other
Does the system provide for review of final data packages prior to shipment of
equipment?

17.4

Are record locations defined?

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Sociedad Minera Cerro Verde S.A.A.

Cerro Verde Production Unit Expansion
Project No. A6CV

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240K-C2-05-002 Site Quality Manual

000 509 F02001
Revision 0, 10 June 2013

17.5

Are retention periods defined?

17.6

Is disposition of records defined?

17.7

Does the system provide for storage of radiograph film to prevent deterioration and loss?

17.8

Is customer release obtained before Quality records are destroyed?

Audits
18.1

Does subcontractor have an adequate procedure/system defining the audit program?

18.2

Is there a planned schedule?

18.3

Is there a checklist provided for each audit?

18.4

Is there a detailed report required for each audit?

18.5

Is follow-up action prescribed (i.e., re-audit or deficient areas)?

18.6

Are there internal quality system audits of:

18.7

1.

Receiving Inspection?

2.

In-Process Inspections?

3.

Final Inspections?

4.

Quality Control Records?

5.

Nonconforming Material Control?

6.

Corrective Action Systems?

7.

Calibration of Inspection Tools and Instruments?

8.

Materials Control?

9.

Drawing and Procedure Control?

10.

Design Control?

11.

Special Processes?

12.

Packaging and Shipping Inspections?

13.

Other

Does management review audit reports?

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Sociedad Minera Cerro Verde S.A.A.

Cerro Verde Production Unit Expansion
Project No. A6CV

240K-C2-05-002 Site Quality Manual

000 509 F02001
Revision 0, 10 June 2013

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