Professional Documents
Culture Documents
struktur AG
last modified on Thursday, January 4, 2007
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Table of Contents
1. Technical requirements.................................................................................................3
2. Registration...................................................................................................................4
2.1. Filling out the Registration Form .........................................................................4
2.2. Setting the Password..............................................................................................5
2.3. Modifying User Data...............................................................................................6
2.4. Deleting the spreed.com User Account..................................................................7
3. Online Meetings.............................................................................................................8
3.1. Types of Conferences.............................................................................................8
3.1.1. Conference......................................................................................................9
3.1.2. Training...........................................................................................................9
3.1.3. Instant Meeting...............................................................................................9
3.1.4. Broadcast........................................................................................................9
3.2. Starting a Conference.............................................................................................9
3.2.1. Adding Participants.......................................................................................10
3.2.1.a Adding Participants Directly....................................................................10
3.2.1.b Managing Contacts Using the Address Book...........................................10
3.2.1.c The Participants Time Zone...................................................................11
3.2.2. Editing the Invitation E-mail..........................................................................12
3.2.3. Loading files..................................................................................................14
3.2.4. Finishing the Conference Creation................................................................15
3.2.5. Inviting Participants to a Conference............................................................16
3.2.6. Inviting Participants to an Instant or Broadcast Meeting...............................16
3.2.7. Deleting a Conference...................................................................................16
4. The Conference View...................................................................................................17
4.1. Control Panel........................................................................................................17
4.2. Settings................................................................................................................17
4.3. Buddy List.............................................................................................................18
4.4. File Sharing..........................................................................................................18
4.5. Statistics...............................................................................................................18
4.6. Video Window.......................................................................................................18
4.6.1. Activating Audio and Video Transmission......................................................18
4.7. Main Window........................................................................................................19
5. Starting a Conference..................................................................................................20
5.1. Conference modes................................................................................................20
5.1.1. Chat..............................................................................................................20
5.1.2. Presentations................................................................................................20
5.1.2.a Showing the Mouse Pointer.....................................................................21
5.1.3. Screen Sharing..............................................................................................22
5.1.3.a Downloading the Screen Sharing Client..................................................22
5.1.3.b Configuring the Screen Sharing Client....................................................22
5.1.3.c Sharing Windows....................................................................................23
5.1.3.d Adapting the Image................................................................................25
5.1.3.e Stopping Screen Sharing........................................................................25
5.1.4. Remote Control.............................................................................................25
5.1.4.a Starting Screen Control...........................................................................25
5.1.4.b Adapting the display...............................................................................27
5.1.4.c Controlling the remote screen................................................................28
5.1.4.d Share Your Own Screen for Remote Controlling......................................29
6. Ending a conference....................................................................................................31
6.1. Access to Ended Conferences...............................................................................31
7. Entering an Online Meeting..........................................................................................32
7.1. Entering a Conference..........................................................................................32
7.2. Entering an Instant Meeting.................................................................................33
7.3. Entering a Broadcast............................................................................................33
8. Additional Information.................................................................................................34
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1. Technical requirements
To participate in spreed.com online meetings and to operate your own online meetings,
you need a computer with an internet connection and an internet browser installed with
the current Flash plug-in.
The spreed.com 5-point checklist:
1. You need a computer with Windows, Linux or BSD operating system or a Mac with
OS X operating system.
2. An internet browser with the Flash plug-in version 7 or higher. If you want to start
online meetings yourself, i.e. as a conference leader, your browser should accept
cookies.
3. To transmit video, you need a webcam or a Mac iSight.
Hint: You can find recommendable webcams at
http://spreed.com/store/webcams.
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2. Registration
To use spreed.com, you need a valid user account. Creating a new user account is a
simple process. We only need your name and a valid e-mail address. To go to the
registration form, click register now on spreed.com.
Choose your
timezone here.
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Please enter your e-mail address. To avoid typing errors, enter the address again, into the
field Confirm e-mail. When all form fields are correctly completed, you can send the form.
You should receive a confirmation e-mail, so you can finish the registration process.
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After logging in you will be forwarded automatically to the conference management. This
is where you can create your own conferences.
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Change your
password here.
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You should receive a confirmation e-mail. Your user account will be deleted only upon
accessing the confirmation link provided in this e-mail.
Please communicate the reason for deleting the account by filling out the form and click
on Delete account, to irrevocably delete your user account.
3. Online Meetings
For any conference type chosen, all online meetings will have the following functions:
1. Chat: The moderator and the participants can exchange text messages in the
chat.
2. Presentations: The moderator can present during the conference Office- and PDF
documents (Powerpoint, Excel, Word, OpenOffice) as well as import images and
present them interactively to the participants.
3. Screen-Sharing: The moderator can share parts of his screen or various local
applications with the conference participants.
4. File-Sharing: The moderator can provide documents and files for download.
5. Audio and video transmission: The moderator can transmit video and audio
from a camera connected to his or her PC directly into the conference room.
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3.1.1. Conference
A conference is ideal for an online meeting with a closed, manageable group of
participants. The conference is password protected and can be accessed by a participant
only by explicit invitation from the conference moderator. During the conference the
moderator and the participants can transmit their audio and video data.
3.1.2. Training
The conference type Training is suitable for reproducing scenarios like a training, course
or workshop. The audio and video transmission capability of the participants is therefore
restricted. All training participants (trainees) can receive the audio and video
transmission of the moderator (the person running the seminar), whereas only the
moderator will receive all audio and video data of the participants.
3.1.4. Broadcast
A broadcast can be compared with an anonymous instant meeting and is ideal for the
transmission of a meeting to as many participants as possible. The participants enter the
conference totally anonymously. The participants are merely observers of the meeting,
because only the audio and video data of the moderator are transmitted. Knowing the
meeting ID is sufficient to enter a broadcast meeting.
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First enter important data, like the name of the conference, the start time, and duration
of the conference. Give a meaningful title and a significant description, to specify the
exact subject of the conference. Go to Start and specify the starting time of the
conference. Please use the current time displayed in the upper right corner for
orientation. This time is the actual and exact time, being synchronized with the
spreed.com server.
Go to Duration and specify how long the conference will last likely. The maximum
duration is displayed on the right.
Keep the standard conference type Conference. If you wish to keep participants waiting in
an upstream Waiting area until you decide to allow them into the started conference,
activate Lobby. If the lobby is deactivated, all participants will immediately enter a
conference, without permission from the moderator.
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This way you can save frequently used contacts to your address book and add them
quickly and simply as a conference participant.
Select from address book, to open the address book.
Besides manually adding new contacts to your address book, you also have the possibility
to import contacts. The imported file must be a valid CSV file, previously exported by MS
Outlook or Outlook Express.
You can export the contacts from your address book, too.
The exported file is a valid CSV file, which you can import into MS Outlook or Outlook
Express.
If you want to add contacts from the address book as participants, select the contacts
and click invite. The contacts are now added as participants to the conference.
Hint: To select several contacts, when clicking the contacts, hold down the CTRL Key or
click on Select all, to mark all contacts in your address book.
If you dont exactly know the time zone for a participant, use the comfortable world map
as an alternative to the drop-down menu. You can access the world map by clicking on
the globe icon.
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Input form
Switch language
Switch between
participant's or
default-text
Access to
placeholders
Switch to Preview
To modify the language, select the desired language using the drop-down menu Standard
language.
You can adapt the standard text for all participants, as well as individually for each
participant. You can enter plain text and placeholders for entering conference-specific
information, like starting time, access password or meeting-id so that you can create an
individual invitation. To see a preview of the text where the placeholders are replaced
with real conference data, choose the preview-button.
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To create individual invitation e-mails, select Participants texts. Then select the
participants you wish to receive the modified text.
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The conference ID
indentifies a conference
indisputable.
The most important attribute of the conference is the meeting ID. This number is unique
and identifies a conference. A user who knows the meeting ID and the password can
enter a conference without an invitation e-mail.
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Illustration 19: Created conference with links to Delete, edit and join a conference
Hint: If you change essential settings, like the starting time of the conference, dont
forget to inform your conference participants by inviting them again.
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Video window
Buddylist
Main window
File-Sharing
Conference mode
The conference interface is divided into several areas. The individual functions are
arranged on several panels.
4.2. Settings
You can configure your network connection by clicking the button Settings. The standard
setting is DSL. If, during audio and video transmissions, you experience distorted
images or dropouts you should adapt this value to obtain fluent sound and video.
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4.5. Statistics
Besides the buddy list, you can see how many participants are connected to the
conference at a moment by checking the statistics.
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5. Starting a Conference
When you enter a newly created conference, it wont start automatically. To start the
conference, click on the Start conference button and confirm the security question. Now
all participants can enter the conference.
Hint: If you start a conference with the lobby activated, the participants wont enter the
conference automatically.
You must manually draw the participants into the conference, using the buddy list. Click
on the participant in the buddy list and select Take to conference.
5.1.1. Chat
All participants can communicate during a conference using the chat, so that an
interactive communication is possible at all times, even without using audio and video
transmissions. Every conference participant is automatically identified by his/her user
name and personal selectable color. This way the list offers a clear view even if there are
many participants. Using the chat function for a question-answer-style meeting is very
comfortable and answering questions from several participants gets clearer.
5.1.2. Presentations
You can import and interactively present Office and PDF documents (PowerPoint, Excel,
Word, OpenOffice) as well as images. The participants will always see depending on
their settings the slide you are actually showing and will have the possibility to navigate
in your presentation. Of course, this will work only for already shown slides, which were,
thus, unblocked.
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Switch to fullscreen
mode here.
You can show your mouse pointer to other participants by clicking the Pointer Button. The
mouse pointer will only be displayed, when you move it in a presentation area. All
conference participants are enabled to show or hide the mouse pointer.
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Hint: Use the full screen function, to display a presentation in full screen mode.
If you use the screen sharing function for the first time, you will be displayed the notice,
that the Screen Sharing Client has not been started yet. Click the Download button, to
download the newest version of the spreed.com Screen Sharing Client. Save the file
spreed.exe on your computer.
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By using the menu item Network connections you will be able to configure a proxy server.
If the application should use the proxy configuration of Internet Explorer, simply click
Detect.
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The content of the window will now be transmitted to all conference participants.
The moderator wont see the transmitted data during the conference, but just a notice
regarding the activated screen sharing.
You can activate the preview function using the tray icons context menu. This way you
can permanently see which part of your screen is transmitted to the conference
participants.
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If the option Follow mouse cursor is activated, the displayed area will follow the
movement of the moderators mouse movement. If you wish to move the unlocked
window independently, select the option Drag visible screen. Now you can use the
scrollbars, or dragging with the mouse pointer, to move the visible area.
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Select the participant, whose screen you would like to remote control, from the buddy
list. Select Request control.
The participant will receive a request, to confirm your right to remote control his/her
screen. Until he/she confirms, you can remove your request, by clicking Cancel.
You can control the screen of a participant only if he/she has confirmed your request. If
your request is rejected, you will accordingly receive a notice.
If the participant accepts your request, you will gain control over his/her entire screen.
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Deactivate the option Fit content, if you want to view the transmitted screen in its original
size. This way the readability of the displayed elements will be increased.
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Switch to fullscreen
mode here.
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Your screen is now unlocked for remote controlling. The spreed client icon in the taskbar
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You can end the screen remote controlling anytime by clicking in the conference area on
Stop or select Stop screen sharing from the context menu of the spreed client.
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6. Ending a conference
Only the conference moderator can end a running or paused conference.
Hint: A conference once ended, cannot be started again. If you would like to restart the
conference at a later time, use the Pause conference button.
To close the conference, click the Stop Button at the Control Panel. To prevent closing the
conference by mistake, you have to confirm this action twice. Only after answering Yes
to both security questions the conference will be ended. A message will be shown to all
participants, stating that the conference has ended.
Access to
conference archive
An ended conference cannot be accessed any more, however, you still can access the
files used during the online meeting. The conference moderator and the participants, as
well, can access a closed online meeting in the Conference archive.
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After successfully logging in, you will be redirected to the Enter conference page. Click
on Join conference to enter the instant meeting.
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8. Additional Information
You can find additional information about spreed online:
spreed FAQ
http://spreed.com/faq
http://spreed.com/help/tour
Do you have questions or suggestions regarding spreed.com? Use our contact form or our
feedback form.
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