Professional Documents
Culture Documents
Finance/Controlling Questionnaire
Instructions
This questionnaire is a tool you can use to collect information about your business
that will be useful for tailoring the R/3 System to your business needs. You will need
Microsoft Word for Windows to work with this document. Enter your answers in the
fields after the questions, using the TAB key to move from field to field. You may
save and later change your answers in this questionnaire just as you would with
any other Word document.
1 Organization Structure
1.1 Company Codes
A company code is an independent accounting unit for which a balanced set
of books is produced. It is a legal entity. Balance sheets and Profit and
Loss statements are required at the company code level.
What are the legal entities that
constitute
your business?
Do you produce a Profit and Loss
Statement and a complete Balance
Sheet
with retained earnings for each legal
entity? (If a complete balance sheet
including equity section is not
produced,
then it is not a company.)
Does each legal entity have a
separate
Federal tax ID Number?
Which of these entities are true
operating
companies that transact business at
arms
length with vendors and customers?
Which of these entities are holding
companies?
Yes
N
o
Yes
N
o
Finance/Controlling Questionnaire
Finance/Controlling Questionnaire
Finance/Controlling Questionnaire
1.4 Consolidation
Identify the current system used to
generate consolidated financial
statements (e.g., Excel, Hyperion).
If you plan to replace the current system
with SAP, please complete questions
below.
Which of your legal entities represent a
minority interest?
How many monthly elimination entries do
you have?
Identify any situations where inventory is
Finance/Controlling Questionnaire
2 Financial Application
2.1 Master Records - GL Accounts
Do your general ledger accounts fall into
discrete number ranges (for example, cash
accounts are 1000 - 1999)?
Can you define groups of general ledger
accounts that require similar information
on the master record?
How do you wish to control general ledger
account creation and maintenance? Will it
be done at the company level or the
corporate level?
Do you currently use templates or
prototypes to create general ledger
accounts?
How many retained earnings accounts do
you maintain per company code?
How many reconciliation (control)
accounts do you need for each sub-ledger?
Example: Accounts Payable must have at
least one reconciliation account in
general ledger, but some
companies might choose to have
more (domestic payables, foreign
payables).
Do you wish to retain line item detail
(open item managed)
for every general
ledger account? If not, what are the
Finance/Controlling Questionnaire
exceptions?
Please examine the attached Frame Chart
of Accounts. Can this frame be used as a
starting point to build your chart of
accounts? (The advantage in using the
Frame Chart of Accounts is that you will
need to make only minor changes to the
Automatic Account Determination.)
Recurring
Journals
Accruals/Deferral
s
Inter-company
transactions
Other s:
Internally
Incoming
payments
Outgoing
payments
Down Payments
Bills of
exchange
Finance/Controlling Questionnaire
general ledger?
Describe your current process for
reconciling sub-ledgers (accounts
receivable, accounts payable, fixed
assets)
with your general ledger.
Describe any special requirements
to
posting to particular general ledger
accounts (for example, expense
accounts
require an associated cost center).
Is there information that you wish to
require for certain types of journal
entries
or general ledger accounts?
Is there certain information that you
wish
to be able to display when you view
journal entries online?
Describe your period-end closing
process.
What types of daily, weekly,
periodic, and
ad hoc transaction reports do you
need for
general ledger?
2.2.1 Closing Operations
How do you carry out reconciliationin
Manually
Weekly
accounting?
Automatically
Monthly
Daily
When do you close current posting
Always on same
Date for
AR
period?
date
accounti
ng
Date for
AP
accounti
ng
When required
On certain day of
next month
Date for GL
accounting
Finance/Controlling Questionnaire
Balance audit
trail
Balance Sheet
closing?
Balance List
statement
Advance return
for
tax on sales and
purchases
Always on
same
Date for AR
date
When required
accounting
Date for AP
On certain
month
Date for GL
accounting
accounting
Balance audit
trail
Open item list
Balance List
Advance return
for
tax on sales and
purchases
Balance
Sheet
Profit and
Loss
statement
Finance/Controlling Questionnaire
Agents / Sales
Reps
Commission
Recipients
One-Time
Customers
Employees
discount if
paid within 10 days, net amount due
in 30
days).
Finance/Controlling Questionnaire
Company Related
Department
Field Related
Field-Group
Related
Related
Personnel
Related
Master Record
Related
No open items
No transactions
for
more than 1 year
No transactions
for
2 years
No transactions
for 3
years
Balance is less
than:
Other:
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Finance/Controlling Questionnaire
Manually
Assigned
Automatically
Generated
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Finance/Controlling Questionnaire
Number of
documents
Other:
Total amounts
Foreign
Currency
Payment Terms
Tax on sales
and
purchases
Texts
Invoice Number
Cost Center
PO number
Project
Personnel
number
Asset number
Tax ID number
Dunning
indicator
Other:
Account
assignment
stamp
Local
Account
assignment
Central
Account
assignment
in
Manually
accountin
g in sales
Both
Automatically
What types of payment do you
process?
Cash
payments
Bank
Transfers
Bills of
exchange
Other:
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Finance/Controlling Questionnaire
Notices as payment
reminders notices with
dunning levels account
statements
Weekly
Other
Bi-weekly
Do you dun various customer
groups at different intervals?
Yes
N
o
period is exceeded
by dunning
level by
customer
groups Both
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Finance/Controlling Questionnaire
by a user?
Do you intend to keep your existing
numbering structure?
Are there classifications or groupings
currently assigned to your vendors (for
example, grouping by local vendors,
foreign vendors, 1099 vendors)?
If there are no classifications or groupings
for your vendors, could you define some?
If so, what would they be?
Is there any information that you wish to
require for certain vendors?
Do you have any vendors who are also
customers?
Do you have one-time vendors (vendors
with whom you expect to do business only
once)?
List the payment terms that you offer your
vendors (for example, 2% discount if paid
within 10 days, net amount due in 30
days).
Do you have holdback/retainage
agreements with your vendors?
Do you have agreements with vendors
that call for installment payments?
Have you defined acceptable ranges
(tolerances) within which your vendor
payments can deviate from the amount
billed to you?
Do you always want to take any discounts
offered by your vendors?
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Checks/bills
of Exchange
Bank
Transfers
Abroad
Other:
week
Manually
Automatically
Both
Checks
What types of automatic
payment do you process?
Bank Transfers
Postal Transfers
Bills of Exchange
Elimination
w/ affiliated
companies
Daily
Once a week
Twice a week
Three
Times a
Other:
Indicator in Vendor
Master
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Finance/Controlling Questionnaire
Automatic Posting
Additional account assignment to
Cost Center
of Products
Manual Posting
Automatic Posting
Additional account assignment to
cost center or products
When payment is made
In bank debit entry of payment
Optimization in bank
transfers
Optimization in checks
No Optimization
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Yes
N
o
Finance/Controlling Questionnaire
Manual Check
Automatic
Clearing
Vendor List
List of Account
Balances
Open Item List
2.8Taxes
Do you currently have an interface
to any
third-party tax packages (for
example,
Vertex or Taxware)?
Do you charge sales tax on your
sales?
If yes, on what types of sales?
Please list the States, Counties,
Cities
and/or Jurisdictions to which you
remit
sales tax:
No Clearing
Account
Statement
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Finance/Controlling Questionnaire
on your sales?
Are you charged taxes on:
Inventory
Items
Assets
Expense items
2.9 Currencies
List the local currency (operating
currency)
for each of your company codes:
Do you report in currencies other
than the
operating currencies of your
companies?
Do you perform consolidated
reporting
(grouping more than one companys
results) in a different currency?
How do you currently maintain your
exchange rates? For example, are
they
manually entered into a table or
downloaded from a service such as
Dow
Jones?
Services
Any others?
Please
specify:
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Finance/Controlling Questionnaire
2.10 Planning/Budgeting
What type of financial planning/budgeting
is currently performed (for example, by
company, by cost center, by product line)?
Please describe your planning process:
Do you plan on a monthly, quarterly, halfyearly, or annual basis?
How do you distribute planned amounts to
individual planning periods (for example,
equal distribution among periods, seasonal
distribution)?
Does your planning take into consideration
non-financial (statistical) data?
2.11 Reporting
List the management reports that are
currently used:
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Finance/Controlling Questionnaire
2.12 Consolidation
Do you require group consolidation
across
Yes
N
o
Yes
N
o
companies?
Is consolidation performed in steps?
Please describe the consolidation
process.
Do you require consolidation by
Business
Area?
2.13 Correspondence
Please list the types of
correspondence
that are currently produced for
Accounts
Receivable and Accounts Payable (for
example, dunning letters, account
balance
statements, checks, payment advice).
Will you need additional types of
correspondence to meet your future
needs?
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Finance/Controlling Questionnaire
1000
Petty cash
1050
Cash in Bank
1100
Deposits
1200
Accounts receivable
1201
1220
1300
1301
1305
1310
1315
1320
1325
1390
1700
Assets
1710
1720
1800
1810
1820
Liability
2000
Accounts payable
2001
AP clearing
2010
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Finance/Controlling Questionnaire
2050
2100
2110
2200
2210
2300
2310
2400
2500
Freight clearing
2510
Freight provisions
2520
2530
Freight other
Capital/Equity
3000
Capital stock
3010
Paid in capital
3990
Retained earnings
Revenues
4000
4100
4200
Freight revenues
4500
Discounts
4510
Price discounts
4520
Volume rebate
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Finance/Controlling Questionnaire
Cost of Sales
5000
5010
5100
5110
5120
5200
5210
5300
Scrap
5310
Sample
5400
5410
5500
5550
5600
Freight in
5700
Purchase discount
5710
5720
5999
6020Indirect labor
Admin Expenses
6000Salaries and wages
6010Direct labor
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Finance/Controlling Questionnaire
6030
Maintenance Labor
6040
Purchased labor
6050
Outside consultants
6100
Freight out
7000
Air transportation
7010
7020
Training seminars
7030
Office supplies
7040
Telephone
7050
7060
Depreciation
7070
Miscellaneous expense
8499
Miscellaneous expense
9000Interest Income
Other Income and Expenses
Yes
N
o
Yes
N
o
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Finance/Controlling Questionnaire
cost accounting?
Will access to cost center reports be
Yes
No
by Cost Centers
Projects
by Orders
please
by
If other,
describe:
Estimate the number of objects
that exist for each object type.
Indicate whether a manual data
transfer is possible or practical.
When should the transfer
of cost accounting data
take place?
depreciation
interest
employee
benefit cost
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Finance/Controlling Questionnaire
direct transfer
from
treated?
financial
accounting
imputed costs in
imputed costs in
cost accounting
financial
accounting
How does reconciliation of
imputed costs between financial
accounting and cost accounting
take place?
At which intervals?
Manually
Via a standard
order
Via an
allocation
cost center
YesNo
direct transfer
from
imputed
costs in
financial
accounting
imputed costs in
cost
accounting
financial
accounting
Manually
Via an allocation
Via a standard
order
cost center
At which intervals?
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Finance/Controlling Questionnaire
No
Yes
No
direct transfer
from
financial
accounting
imputed costs
in
financial
accounting
Yes
imputed costs in
cost accounting
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Finance/Controlling Questionnaire
Yes
No
Yes
No
Yes
No
4.5 Reporting
What management reports do you
require?
Do you have Balance Sheet and
Profit Loss
reporting on cost centers
How do you report on current actual
costs?
by Cost Centers
by Product
by Business
Areas
by Cost
elements
Others please
describe:
Yes
No
Cost Center
Profit
Profit Center
Profit
Operating
Profit
Other:
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Finance/Controlling Questionnaire
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