Parts of MS MICROSOFT 2010

Title Bar
The title bar shows the name of the document on screen. When a new document is started,
Word gives it a generic name like Document 1 and this is displayed on the title bar. When you
save the document with a name, the generic name on the title bar is replaced by the given
name.

Quick Access Toolbar

Located in the top left corner of the Word window, the Quick Access Toolbar contains some of
the most frequently used commands like Save, Undo, Redo. You can add more commands to
the Quick Access Toolbar as per your need. This toolbar helps you to perform Word tasks
speedily by providing one-click access to oft used commands.

Window Controls
These are a set of three buttons in the top right corner of the program window.

The right button is the Close button displaying an x. On clicking, this button closes the
current document but not the Word programme.
The left button is the Minimize button which minimizes the program window to the
taskbar.
The middle button, sporting a rectangle, is the Maximize button, which, on clicking,
maximizes the Word window and the button image changes to a pair of rectangles.
Another click restores the program window to its previous size and the button image to a
single rectangle.

Ribbon
You can think of the Ribbon as a collection of seven horizontal tabbed toolbars arranged on top
of each other. These toolbars are accessed through their tabs. The toolbars have command
buttons, menus and input boxes arranged in groups. Some groups have dialog launchers (with
a downward pointing arrow) which, when clicked, display a dialog box related to that group.
At any given time, only one tabbed toolbar is visible. When Word is launched, the Home tab is
current and the toolbar attached to it is at the top, enabling you to invoke its commands by
clicking them. When any other tab is clicked, its toolbar comes to the top and you can use the
commands stored on it.
The Ribbon may be minimized by clicking the inverted V below the Window Controls, whereafter

the inverted V straightens up. Another click on the straightened V brings back the Ribbon.

File Tab
Clicking File tab replaces the document window with a full screen menu showing commands for
file operations. This is commonly referred to as the Backstage.

Help Button
Located below the Window Controls in the top right corner of Word window, this button brings
up the Word Help window.

Rulers
The horizontal ruler is used to set tabs and indent text. You may use the vertical ruler to set
vertical location of text in the document. If the rulers are not visible, click the View Ruler button
immediately below the Ribbon on the extreme right.
The rulers show measurements in inches or centimetres, depending on the units of measure
specified in Word Options.

Tab Selector
Repeated clicking of the Tab Selector shows five tab markers and two indent markers. By
choosing the desired tab or indent marker and clicking on the horizontal ruler, you can set tabs
or indent text.

Status Bar
On the left hand side, the status bar displays document information such as the current page
number and total number of pages, word count, language, proofing error notification, etc. You
can customize the information display by right clicking the status bar and and making selections
out of the context menu that pops up.

View Buttons
These buttons allow you to use five different document views:
Print Layout View: This view shows the document as it will look when it is printed.
Full Screen Reading View: This view shows the document on full screen to make
reading your document more comfortable.

Web Layout View: Web Layout view enables you to see your document as it would
appear in a browser such as Firefox or Internet Explorer.
Outline View: Outline view displays the document in outline form in which headings
could be displayed without the text. When you move a heading, the accompanying text
will move with it.
Draft View: This is the most frequently used view for editing your document.

Zoom Tools
The Zoom slider lets you zoom out or zoom in the current document. The zoom range is from
10% to 500%. The current zoom level is displayed on the taskbar immediately left of the slider.
Clicking the zoom level opens the Zoom dialog where you can specify the desired zoom level.

Vertical & Horizontal Scroll Bars

The vertical scroll bar is located at the extreme right of the Word window while the horizontal
scroll bar is at the bottom of the window just above the status bar. Vertical scroll bar is always
visible while the horizontal scroll bar appears only when the document width exceeds the screen
width.
The scroll bars let you scroll the document up-down vertically or left-right horizontally. To scroll,
you need to click and drag the scroll box showing three vertical/horizontal lines. The document
moves in a direction opposite to the movement of the scroll box.

Text Area
Framed between the rulers and the scroll bars is a large area looking like a blank sheet of
paper. This is the text area where you type the text of the document. You will see a blinking
vertical line in the top left corner. This is the Cursor. The typed characters appear at its location.
As a character appears at its location, the cursor moves to its immediate right.

Mouse Pointer
In Word, you use the mouse to choose commands, move around in the document, select and
move text, etc. As you move the mouse pointer across the screen, it takes different shapes. It is
a right pointing arrow within the left margin of the text area and an I-beam in the rest of the text
area. Outside the text area, it takes the shape of a left pointing arrow.

Parts of Keyboard and their Function

Typing area
It looks and arranged like a traditional typewriter where you press alphabetic
keys. It holds alphabetic character such as letter, special characters and
numbers. This is the area you use mostly when you do word processing.

Function keys
The functions keys are located at the top of a keyboard and grouped into four.
There are 12 functions keys starting from F1 through F12. These keys are used
for special purposes and most programmers use these keys to do a specific task.
For example, if you are writing text with Microsoft Word and wanted to read
Help, you can press F1 to display the Help. F5 key will display Find and Replace
dialogue box. F12 key will display Save As dialogue box.
These keys used differently again in other applications, for example, if you are a
user of AutoCAD, pressing F2 will display AutoCAD text window.
Similarly, you can check all the keys and how they carry out specific task
depending on the type of application you are running. Most applications will tell
on their manuals and guides how these functions keys are used in the
applications.

Numeric keypad
Numeric keypad is the other part of computer keyboard. Usually, it is located at
the right side of a keyboard. It is arranged like a standard calculator used to
enter numerical data.
It can also be used as directional keys. Pressing the Num Lock key above the
numeric keypad will tell whether the keys are on numeric or directional mode. If
it is on, it is on numeric mode and can enter numbers. If it is off, it is on
directional mode and only used for moving a cursor on screen UP, Down, Left or
Right.

Cursor and monitor controls

These are keys found between the typing keypad and the numeric keypad. It
has two groups of keys, arranged top and bottom.
The
top
keys
and Endkeys.

holds Insert, Home, Page

Up, Page

Down, Delete,

Insert key switches between insert and overtype modes. Home key brings you
back at the beginning of a page. Page Up and Page Down keys help you to move
one page or screen up or down. Delete key erases a text or page. The End key
takes you at the end of a page.
The bottom keys are independent directional keys, which let you to move the
cursor Left, Right, Up and Down. Status lights, Escape key, Print Screen/SysRq,
Scroll Lock, Pause/Break are user for frequent functions.
For example, if you press the Caps Lock on the typing keypad, the Caps Lock
Status light tells you that is on and can type Capital letters. You press Print
Screen key if you want to save the current Window as an image.
These are the parts found in standard computer keyboard and mostly used in
desktop computers. Laptop and Notebook keyboard types are more compact,
but recently we are beginning to see laptops that have dedicated numeric
keypads as well.
Other than the above parts, some keyboards incorporate additional buttons.
These buttons used to activate actions such as music buttons (play, pause,
forward, rewind, stop and mute), Bluetooth, e-mail and so on.

Windows system key combinations

F1: Help

CTRL+ESC: Open Start menu

ALT+TAB: Switch between open programs

ALT+F4: Quit program

SHIFT+DELETE: Delete item permanently

Windows Logo+L: Lock the computer (without using CTRL+ALT+DELETE)

Windows program key combinations

CTRL+C: Copy

CTRL+X: Cut

CTRL+V: Paste

CTRL+Z: Undo

CTRL+B: Bold

CTRL+U: Underline

CTRL+I: Italic

Mouse click/keyboard modifier combinations for shell objects

SHIFT+right click: Displays a shortcut menu containing alternative

commands

SHIFT+double click: Runs the alternate default command (the second item
on the menu)

ALT+double click: Displays properties

SHIFT+DELETE: Deletes an item immediately without placing it in the

Recycle Bin

General keyboard-only commands

F1: Starts Windows Help

F10: Activates menu bar options

SHIFT+F10 Opens a shortcut menu for the selected item (this is the same
as right-clicking an object

CTRL+ESC: Opens the Start menu (use the ARROW keys to select an
item)

CTRL+ESC or ESC: Selects the Start button (press TAB to select the
taskbar, or press SHIFT+F10 for a context menu)

CTRL+SHIFT+ESC: Opens Windows Task Manager

ALT+DOWN ARROW: Opens a drop-down list box

ALT+TAB: Switch to another running program (hold down the ALT key and
then press the TAB key to view the task-switching window)

SHIFT: Press and hold down the SHIFT key while you insert a CD-ROM to
bypass the automatic-run feature

ALT+SPACE: Displays the main window's System menu (from

the System menu, you can restore, move, resize, minimize, maximize, or close
the window)

ALT+- (ALT+hyphen): Displays the Multiple Document Interface (MDI) child

window's System menu (from the MDI child window's System menu, you can
restore, move, resize, minimize, maximize, or close the child window)

CTRL+TAB: Switch to the next child window of a Multiple Document

Interface (MDI) program

ALT+underlined letter in menu: Opens the menu

ALT+F4: Closes the current window

CTRL+F4: Closes the current Multiple Document Interface (MDI) window

ALT+F6: Switch between multiple windows in the same program (for
example, when the Notepad Find dialog box is displayed, ALT+F6 switches
between the Find dialog box and the main Notepad window)

Shell objects and general folder/Windows Explorer shortcuts

For a selected object:

F2: Rename object

F3: Find all files

CTRL+X: Cut

CTRL+C: Copy

CTRL+V: Paste

SHIFT+DELETE: Delete selection immediately, without moving the item to

the Recycle Bin
ALT+ENTER: Open the properties for the selected object

To copy a file
Press and hold down the CTRL key while you drag the file to another folder.

To create a shortcut
Press and hold down CTRL+SHIFT while you drag a file to the desktop or a folder.

General folder/shortcut control

F4: Selects the Go To A Different Folder box and moves down the
entries in the box (if the toolbar is active in Windows Explorer)

F5: Refreshes the current window.

F6: Moves among panes in Windows Explorer

CTRL+G: Opens the Go To Folder tool (in Windows 95 Windows Explorer

only)

CTRL+Z: Undo the last command

CTRL+A: Select all the items in the current window

BACKSPACE: Switch to the parent folder

SHIFT+click+Close button: For folders, close the current folder plus all
parent folders

Windows Explorer tree control

Numeric Keypad *: Expands everything under the current selection

Numeric Keypad +: Expands the current selection

Numeric Keypad -: Collapses the current selection.

RIGHT ARROW: Expands the current selection if it is not expanded,

otherwise goes to the first child

LEFT ARROW: Collapses the current selection if it is expanded, otherwise

goes to the parent

Properties control

CTRL+TAB/CTRL+SHIFT+TAB: Move through the property tabs

Accessibility shortcuts

Press SHIFT five times: Toggles StickyKeys on and of

Press down and hold the right SHIFT key for eight seconds: Toggles
FilterKeys on and of

Press down and hold the NUM LOCK key for five seconds: Toggles
ToggleKeys on and of

Left ALT+left SHIFT+NUM LOCK: Toggles MouseKeys on and of

Left ALT+left SHIFT+PRINT SCREEN: Toggles high contrast on and of

Microsoft Natural Keyboard keys

Windows Logo: Start menu

Windows Logo+R: Run dialog box

Windows Logo+M: Minimize all

SHIFT+Windows Logo+M: Undo minimize all

Windows Logo+F1: Help

Windows Logo+E: Windows Explorer

Windows Logo+F: Find files or folders

Windows Logo+D: Minimizes all open windows and displays the desktop

CTRL+Windows Logo+F: Find computer

CTRL+Windows Logo+TAB: Moves focus from Start, to the Quick Launch

toolbar, to the system tray (use RIGHT ARROW or LEFT ARROW to move focus to
items on the Quick Launch toolbar and the system tray)

Windows Logo+TAB: Cycle through taskbar buttons

Windows Logo+Break: System Properties dialog box

Application key: Displays a shortcut menu for the selected item

Microsoft Natural Keyboard with IntelliType software installed

Windows Logo+L: Log of Windows

Windows Logo+P: Starts Print Manager

Windows Logo+C: Opens Control Panel

Windows Logo+V: Starts Clipboard

Windows Logo+K: Opens Keyboard Properties dialog box

Windows Logo+I: Opens Mouse Properties dialog box

Windows Logo+A: Starts Accessibility Options (if installed)

Windows Logo+SPACEBAR: Displays the list of Microsoft IntelliType

shortcut keys
Windows Logo+S: Toggles CAPS LOCK on and of

Dialog box keyboard commands

TAB: Move to the next control in the dialog box

SHIFT+TAB: Move to the previous control in the dialog box

SPACEBAR: If the current control is a button, this clicks the button. If the
current control is a check box, this toggles the check box. If the current control is
an option, this selects the option.

ENTER: Equivalent to clicking the selected button (the button with the
outline)

ESC: Equivalent to clicking the Cancel button

ALT+underlined letter in dialog box item: Move to the corresponding item