PURCHASE QMS

Material ordering Procedure:

1. Approved BOM to be released from engineering department after all
technical study.
2. Material to be verified in stores for stock availability.
3. Available material to be allocated for project by tagging the project
number.
4. Enquiry to be sent for the balance materials based on specification, to
approved vendor.
5. Order to be finalized by comparing offer from minimum three vendors
based on best price and delivery.
6. RO to be generated by engineering or production department.
7. PO to be generated based on RO.
8. Each and every PO to be approved by managing director.
9. Original signed PO to be handover to accounts and PO copy to be file in
stores and purchase department.
10.PO soft copy to be send to supplier for process.
11.Order acknowledgment to be collected from supplier end.
12.After releasing PO for long leading materials status to be followed once in
10 days and if necessary supplier visit to be done.
13.As per PO payment condition, payment to be released from accounts
department.
14.Material dispatch and transport follow up to be done.
15.After material reach our premises, material to be check as per PO.
16.After material receipt the same to be informed to material requester.

Material verification Procedure:

1. Package to be check physically for package damage
2. If package to be found damage, then check the weight, take photograph
and sent mail to be supplier.
3. After confirmation from supplier. Package to be unpacked for verification
(Any physical damaged or Material missing).
4. If materials are short supplied then follow short supply procedure
5. If material damaged then follow Quality procedure

Quality procedure:
1. Material to be check quality and certification.
2. NC form to be filled by purchase and engineer for rejected proof
(MOD007).
3. If QC department reject the material, then rejected material to be
informed and sent back to the supplier address.
4. The replacement for rejected material to be followed for delivery on time.
5. After material reach our premises, material to be check as per PO.
6. After material receipt the same to be informed to material requester. Then
follow material verification procedure.

Short supply procedure:

1. Stores in charge to be check material Qty as per PO. If material found
short supply.
2. NC FORM to be filled by stores in charge and informed to supplier
(MOD007)
3. Balance material to be follow up till material reach our premises.
4. After material reach our premises, material to be check as per PO.
5. After material receipt the same to be informed to material requester.
Then follow material verification procedure