Business Objects 4.

0 Migration Challenges
The migration challenges facing executives, platform managers, administrators,
developers, report writers and BI technicians as they adopt SAP's BI 4.0 platform are
considerable, but not overwhelming. It all comes down to project planning and
preparation. Let's look at some of the most importantBusiness Objects 4.0 migration
challenges.
Major considerations include:

Project size

Project schedule

Project resources

System criticality

System security

Data integrity

Regulatory compliance

Personnel training
There are many good reasons for Business Objects 4.0 migration (PDF), including
improved data access, usability and integration, but the most important reason is to
embrace the future of business intelligence within your organization. Committing to best
practices and a well managed migration will vastly increase the probability of realizing
the benefits, reducing deployment costs, and improving return on investment.
The migration process will be long and challenging. Let's start with some best practices
that will help you draw up a migration checklist.
BI 4.0 Migration Planning Best Practices
It's hard to over-estimate the importance of planning for your BI 4.0 migration. It is a
truism for all project management professionals: the more detailed your planning
upstream, the better you will be able to deal with contingencies downstream, and the
closer you will get to completing your project on schedule and on budget while
delivering maximum benefit to your organization.

As you address your Business Objects 4.0 migration challenges, think first about the
evolution of BI within your organization. Can you remember a time when a small handful
of administrators pushed out a set of simple reports to a set group of executives and
managers? If your experience is similar to that of most BI practitioners, you have seen
the size and complexity of your BI deployment grow rapidly along with its impact within
your organization, and the expectations of your information consumers.
Your BI deployment is a living system. It needs to be ready for new demands, and you
need to be ready to meet those demands through efficient, streamlined, and automated
processes and best practices.
These growth factors need to be addressed when you consider:

Project size Is BI 4.0 migration manageable as a single all-encompassing

project? Or do we need to break it down by function, business unit, or some other
classification? Do we need to migrate all reports and instances? Or can we be selective
while still complying with the letter and spirit of regulatory compliance, and the needs of
our information consumers? What tools do we have that can help us inventory our
system and understand the magnitude of this project?

Project schedule What are the hard deadlines for each task on the
schedule? Are the SDKs available for custom features required by your deployment?

Project resources Are the personnel (universe designers, report designers,

administrators, testers) available and committed to the project schedule? Will we require
new or additional hardware to accommodate increased processing requirements and
64-bit architectural advances?
More about BI 4.0 Migration Planning Best Practices
BI 4.0 Migration Preparation Best Practices
Well managed migration starts with well managed BI. If you're one of those people who
sees every challenge as an opportunity, then you'll feel right at home taking on Business
Objects 4.0 migration challenges. Migration gives you the opportunity to clean up your
system, improve business processes, and streamline platform management.
Some checklist considerations:

System criticality Will there be down time? Will you be required to migrate to
a fully functional BI platform overnight or over a weekend? What is the best timeframe
for migration? Full-system or staged migration? Will you run the old and new systems in
parallel?

System security How will you account for security changes in BI 4.0? What
security structures are currently in place? What changes are required moving forward?

Data integrity How will you decide what to migrate? What elements of your
current deployment are unused? Do you need all document instances migrated, or can
you simplify with an archive strategy? Do you need to migrate all Universes, or can you
undertake consolidation? Will you be able to restore or roll back the entire system if
necessary?

Regulatory compliance Will you have secure and ready access to all of the
document instances required by regulatory bodies? How will you address regulatory
requirements for the separation of development, QA, and production environments?
Business Objects 4.0 Training Best Practices
The success of any business system deployment is highly dependent on non-IT factors.
You need buy-in from the executive level down to the trenches. Nobody likes change
purely for the sake of change. Success depends on how well you counter resistance,
and education is your best weapon.
There are many great benefits to go along with your Business Objects 4.0 migration
challenges, and you can communicate those benefits in a concrete manner through the
training you provide.
Some checklist considerations:

Administrators What will you do to improve administrators' experience of the

BI 4.0 platform? Are you using migration as an opportunity for new business process
management initiatives? Are you establishing administration best practices? Are you
streamlining Business Objects 4.0, implementing new efficiencies in BI processes?

Report & Universe designers Do they understand the differences in

Universes and Crystal Reports in BI 4.0, both on the conceptual and process levels?

Line-of-business power users Do they understand changes to the interface?

Are they ready to give up DeskIs?
Business Objects 4.0 Migration and APOS Well Managed BI Solutions
APOS well managed BI solutions can be of invaluable assistance to you as you plan
and prepare for your Business Objects 4.0 migration. The 64-bit architecture of APOS
solutions means they will continue to serve your drive to maintain well managed BI after
your BI 4.0 migration is complete.
All APOS solutions present a small footprint, and thus have a minimal impact on your
existing hardware, software and human resources, while enhancing your ability to make
timely and accurate decisions.
Learn more about:

APOS AdministratorSimplify and automate BI 4.0 administrative tasks. Delete old

users. Set up new scheduling in bulk operations. Manage your schedules in a single
place. Reduce human error, automate repetitive tasks, react quickly and decisively to
crises. Manage and promote objects rapidly in high volume.
APOS Insight Attain maximum BI 4.0 system visibility. Inventory your system.
Manage users and groups. View snapshots of system usage. Perform report impact
analysis. Manage user licenses.
APOS IDAC Manage DB connectivity centrally. React to and manage long-running or
runaway queries. Know all of the SQL that is being passed to the database even
from ad-hoc queries.
APOS Storage Center Manage data integrity. Create a long-term data storage,
backup, archive & selective restore strategy. Meet content regulatory requirements.
APOS Publisher Execute tightly controlled document production, publishing and
distribution workflows.