Notice: Privacy Act Systems of Records

Wednesday,
April 2, 2008
Part II
Department of
Energy
Privacy Act of 1974; Publication of
Proposed Compilation of Privacy Act
Systems of Records; Notice
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18044 Federal Register / Vol. 73, No. 64 / Wednesday, April 2, 2008 / Notices
DEPARTMENT OF ENERGY Records This notice proposes to amend the

IV. Discussion of Deletion of System of categories of individuals section to
Privacy Act of 1974; Publication of Records Notice include contractor employees who have
Proposed Compilation of Privacy Act V. Comment Procedures
taken and completed necessary training
Systems of Records I. Background courses.
AGENCY: U.S. Department of Energy. This notice provides an accurate and DOE–34 Employee Assistance Program
ACTION: Notice. complete text for the sixty systems of (EAP) Records
records established by DOE under the
SUMMARY: As required by the Privacy This notice proposes to amend DOE–
Privacy Act. DOE published the last
Act of 1974, 5 U.S.C. 552a, and the 34 ‘‘Employee Assistance Program
compilation of the Privacy Act systems
Office of Management and Budget (EAP) Records.’’ The amendment will
of records at 68 FR 38756 on June 30,
(OMB) Circular A–130, the Department expand the categories of individuals
2003. Since that time, DOE has
of Energy including the National section. The existing system only covers
published several notices to establish
Nuclear Security Agency (NNSA) records of DOE employees seeking
new systems of records and to amend
(hereinafter referred to collectively as assistance with personal and work-
published systems. It has been
‘‘DOE’’ or the Department’’) is related issues. The amendment will
determined that this notice would be a
announcing the Department’s intent to include contractor employees seeking
more useful tool if all previously
publish a proposed compilation of assistance on personal and work-related
published notices are incorporated into
Privacy Act Systems of Records. This issues.
one notice.
notice, which reflects various significant This notice will incorporate all Proposed Routine Use Provision
and administrative changes to the published systems of records and A new routine use provision is being
existing systems of records, proposes to: identify the appropriate DOE locations. proposed for all of the Department’s
(1) Add a new routine use disclosure to Each system notice provides a published systems of records. The
all systems of records to allow description of the system of records, proposed routine use disclosure will
disclosure of information in the event of identifies the purpose and authority for help DOE facilitate the response to a
a breach; (2) further amend three collecting and maintaining the breach of Federal data, including
existing systems of records; (3) establish information, reflects administrative notifying impacted individuals. It also
a new system of records; and (4) delete changes, identifies the appropriate DOE will allow DOE to disclose information
one system of records from the locations, and incorporates all routine about potentially affected individuals to
inventory of systems. uses. other agencies and entities to facilitate
DATES: Any interested person may a response to a breach of Federal data.
II. Proposed Amendments to Existing
submit written comments concerning Systems of Records The disclosure is compatible with the
the proposed changes to DOE’s Privacy purpose for which the information is
Act Systems of Records by April 2, DOE–24 Land Records System
being collected and the disclosure of
2008. Except for proposed exemptions The Department’s Land Records are information would be in the best
that may require separate notice and currently being maintained and used by interest of both the individual to whom
comment rulemaking, the changes the Bonneville Power Administration it pertains and the public.
proposed in this notice will be effective and the Western Area Power
April 2, 2008 unless DOE receives Administration. The records are used to III. Establishment of a New System of
comments that require a contrary track land rights information resulting Records
determination. DOE will publish a from property right acquisitions, The notice proposes to establish a
document in the Federal Register outgrants, licenses, transfers, exchanges, new system of records entitled DOE–60
notifying the public if any changes are encroachments and disposals in support ‘‘General Correspondence Files.’’ The
necessary. of construction and maintenance system covers individuals who have
ADDRESSES: Written comments should programs, right-of-way tracking for initiated correspondence with
be directed to Verlette L. Gatlin, Deputy transmission line vegetation organizational elements of DOE. The
Director, FOIA and Privacy Act Office, management and line maintenance. records to be maintained in the system
Office of Information Resources, U.S. This process will be utilized at the pertain to general correspondence
Department of Energy, MA–90, 1000 Southwestern Power Administration submitted to the Heads of the
Independence Avenue, SW., (Southwestern) in Tulsa, Oklahoma. Departmental Program Offices and the
Washington, DC 20585, (202) 586–5955. Therefore, this notice proposes to Heads of the Departmental Field Offices.
FOR FURTHER INFORMATION CONTACT: amend the system by expanding the The categories of records to be
Verlette L. Gatlin, Deputy Director, categories of individuals section, and covered by the system include incoming
FOIA and Privacy Act Office, Office of adding an additional location. The correspondence that may include name,
Information Resources, MA–90, U.S. categories of individuals section will be address, telephone number,
Department of Energy, 1000 expanded to include landowners and organization, date of birth, and
Independence Avenue, SW., tenants on Southwestern’s right-of-way supporting documentation. Files may
Washington, DC 20585, (202) 586–5955, where Southwestern has acquired or also contain a copy of any response
and Isiah Smith, Deputy Assistant given interests in land or permits for its letters and documentation required to
General Counsel for General Law, GC– hydro-electric transmission lines. prepare the response. The authority for
77, U.S. Department of Energy, 1000 maintenance of the system is 42 U.S.C.
DOE–28 General Training Records
Independence Avenue, SW., 7101 et seq.; 50 U.S.C. 2401 et seq.
Washington, DC 20585, (202) 586–8618. The General Training Records are

maintained and used by the Department IV. Discussion of Deletion of System of
SUPPLEMENTARY INFORMATION: Records
I. Background to document planning, completion,
II. Proposed Amendments to Existing funding, and effectiveness of employee During the review process of the
Systems of Records training and development. The system systems of records established by DOE
III. Establishment of a New System of of records only covers DOE employees. under the Privacy Act, DOE identified
Federal Register / Vol. 73, No. 64 / Wednesday, April 2, 2008 / Notices 18045
one record system for deletion. The Los Alamos National Laboratory DOE–5 Personnel Records of Former
information collected and maintained in Nevada Site Office (formerly NNSA Contractor Employees
DOE–6 EIA ‘‘Consumer Data Base’’ is Service Center (Nevada)) DOE–6 [Deleted with this notice-Reserved]
Pantex Site Office DOE–7 Whistleblower Investigation,
obsolete and is no longer being
Pantex Plant Hearings, and Appeals Records
maintained. Therefore, this system of DOE–8 Intergovernmental Personnel Act
records will be deleted from the Sandia Site Office
(IPA) Agreements
Department’s inventory of systems of Sandia National Laboratory
DOE–9 Members of DOE Advisory
records. NNSA Y–12 Site Office (formerly Y–12 Committees
Area Office) DOE–10 Energy employees Occupational
V. Comment Procedures Y–12 National Security Complex Illness Compensation Program Act Files
As provided by 5 U.S.C. 552a(e)(11), (formerly Y–12 Plant) DOE–11 Emergency Operations Notification
interested persons are invited to submit Call List
Chicago Office (Formerly Chicago
written data, views, or comments DOE–12 Automated Materials Property
Operations Office) System (AMPS)
related to the proposed amendment to
Ames Laboratory DOE–13 Payroll and Leave Records
an existing system of records and DOE–14 Report of Compensation
Argonne Area Office
proposed establishment of a routine use. Brookhaven Area Office DOE–15 Intelligence-Related Access
See ADDRESSES. ‘‘Comments’’ should be Environmental Measurements Authorization
written on the outside of the envelope Laboratory DOE–16 Federal Employee Subsidy
and on the documents submitted to DOE Fermi Area Office Program Records
with the designation ‘‘Department of Fermi National Accelerator Laboratory DOE–17 [Deleted-Reserved]
Energy Privacy Act Systems of Records DOE–18 Financial Accounting System
Lawrence Berkeley National Laboratory
Proposals.’’ These comments and all DOE–19 [Deleted-Reserved]
Princeton Area Office
DOE–20 [Deleted-Reserved]
other relevant information will be Princeton Plasma Physics Laboratory DOE–21 Asset Readiness Management
considered by DOE before the various New Brunswick Laboratory System (ARMS)
proposals are adopted in their final Environmental Management DOE–22 [DeletedReserved]
form. Consolidated Business Center (Formerly DOE–23 Property Accountability System
If DOE receives no substantial DOE–24 Land Records System
Ohio Field Office)
comments adverse to or critical of the DOE–25 U.S. DOE Commuter Locator and
proposed establishment of a new system Idaho Operations Office Parking Space Information System
of records, the establishment of a new DOE–26 Official Travel Records
Grand Junction Office
routine use that DOE proposes to DOE–27 Foreign Travel Management
Stanford Linear Accelerator Center System (FTMS)
establish in all of the adopted or
Oak Ridge Office (Formerly Oak Ridge DOE–28 General Training Records
proposed systems of record in the DOE–29 [Deleted-Reserved]
compilation, or the amendments to Operations Office)
three previously published systems of Oak Ridge Gaseous Diffusion Plant (K– DOE–31 Firearms Qualification Records
records, DOE will begin to operate the 25) DOE–32 [Deleted-Reserved]
systems as proposed upon the Oak Ridge National Laboratory (X–10) DOE–33 Personnel Medical Records
expiration of the 40-day advance period Melton Valley TRU Waste Storage DOE–34 Employee Assistance Program
for informing Congress and OMB of the Facility (EAP) Records
proposed amendments and the adoption Spallation Neutron Source, Oak Ridge DOE–35 Personnel Radiation Exposure
of a new system of records as required Reservation Records
Thomas Jefferson National Accelerator DOE–36 [Deleted-Reserved]
by OMB Circular A–130. DOE–37 [Deleted-Reserved]
The Department is submitting to Facility
DOE–38 Occupational and Industrial
Congress a report on the new system Weldon Spring Site Remedial Action
Accident Records
and the amendments to existing systems Program DOE–39 [Deleted-Reserved]
as required by OMB Circular A–130. Oak Ridge Institute for Science and DOE–40 [Deleted-Reserved]
Set forth below is the compilation of Education (ORISE) DOE–41 Legal Files (Claims, Litigation,
DOE’s Privacy Act Systems of Records Paducah Gaseous Diffusion Plant Criminal Violations, Patents, and Others)
that includes a Table of Contents, Portsmouth Gaseous Diffusion Plant DOE–42 [Deleted-Reserved]
Correlation of Offices and the text of the Horizon Center DOE–43 Personnel Security Clearance Files
individual systems of records. East Tennessee Mechanical Contractors DOE–44 Special Access Authorization for
Categories of Classified Information
Issued in Washington, DC on March 21, Savannah River Operations Office DOE–45 Weapons Data Access Control
2008. NNSA Savannah River Site Office System (WDACS)
Ingrid Kolb, (formerly Savannah River Area Office) DOE–46 Administrative Review Files
Director, Office of Management. NNSA Tritium Facility DOE–47 [Deleted-Reserved]
DOE–48 Security Education and/or
Compilation of Systems of Records Office of Repository Development Infraction Reports
Correlation of DOE Field Locations and (Formerly Yucca Mountain Site DOE–49 Security Communications File
Characteristic Office) DOE–50 Human Reliability Program
Their Offices Records
NNSA Service Center (Albuquerque) Table of Contents of All DOE Systems of DOE–51 Employee and Visitor Access
Records as Adopted or Proposed Control Records
(Formerly Albuquerque Operations
Office) DOE–1 Grievance Records DOE–52 Access Control Records of
DOE–2 DOE-Personnel Supervisor International Visits, Assignments, and
Kansas City Site Office Maintained Personnel Records Employment at DOE Facilities and
Kansas City Plant DOE–3 Employee Concerns Program Contractor Sites
Lawrence Livermore National Records DOE–53 Access Authorization for ADP
Laboratory DOE–4 Form EIA–457 Survey Reports, Equipment
Livermore Site Office Residential Energy Consumption Survey DOE–54 Investigative Files of the Inspector
Los Alamos Site Office (RECS) General
DOE–55 Freedom of Information and U.S. Department of Energy, National Nuclear Security
Privacy Act (FOIA/PA) Requests for Bonneville Power Administration, P.O. Administration (NNSA) employees,
Records Box 3621, Portland, OR 97208 consultants, board members, and
DOE–56 Congressional Constituent U.S. Department of Energy, Chicago applicants.
Inquiries
Office, 9800 South Cass Avenue,
DOE–57 Congressional Profiles CATEGORIES OF RECORDS IN THE SYSTEM:
DOE–58 General Correspondence Files of Argonne, IL 60439
U.S. Department of Energy, Grand Grievances; names; social security
the Office of the Secretary of Energy,
Forks Energy Technology Center, P.O. numbers; work and home address; work
Deputy Secretary and Under Secretary of
Energy Box 8213, University Station, Grand and home telephone numbers; job titles,
DOE–59 Mailing Lists for Requesters of Forks, ND 58201 series, and grade levels; organization;
Energy-Related Information U.S. Department of Energy, Idaho supervisors’ names and telephone
DOE–60 General Correspondence Files Operations Office, 850 Energy Drive, numbers; copies of employee records,
(Proposed New System—DOE Assigned Idaho Falls, ID 83401 such as personnel actions, performance
Number Is Being Re-Issued) U.S. Department of Energy, Laramie appraisals, pay and leave records, and
DOE–61 Census of High Energy Physicists Energy Technology Center, P.O. Box security clearance documents;
DOE–62 Historical Files—Published 3395, University Station, Laramie, WY management reports; witness
Information Concerning Selected Persons
82070 statements; affidavits; checklists; notes;
in the Energy Field
DOE–63 [Reissued] Personal Identity
U.S. Department of Energy, National and relevant correspondence.
Verification (PIV) Files Energy Technology Laboratory
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
DOE–64 [Deleted-Reserved] (Morgantown), P.O. Box 880,
DOE–65 [Deleted-Reserved] Morgantown, WV 26505 42 U.S.C. 7101 et seq.; 50 U.S.C. 2401
DOE–66 Power Sales to Individuals U.S. Department of Energy, National et seq.; 5 U.S.C. 7121, and 5 CFR Part
DOE–67 [Deleted-Reserved] Energy Technology Laboratory 771.
DOE–68 [Deleted-Reserved] (Pittsburgh), P.O. Box 10940, Pittsburgh, PURPOSE(S):
DOE–69 [Deleted-Reserved] PA 15122
DOE–70 [Deleted-Reserved] The records maintained in the system
U.S. Department of Energy, NNSA
DOE–71 The Radiation Accident Registry pertain to grievances subject to the
Nevada Site Office, P.O. Box 98518, Las
DOE–72 The DOE Radiation Study Registry negotiated grievance process and the
Vegas, NV 89193–8518
DOE–73 The US—DPTA Registry
U.S. Department of Energy, Oak Ridge agency’s administrative grievance
DOE–74 [Deleted-Reserved] process. The records in this system will
DOE–75 Call Detail Records Office, P.O. Box E, Oak Ridge, TN 37831
U.S. Department of Energy, be used by management officials in the
DOE–76 [Deleted-Reserved] resolution of employee concerns about
DOE–77 Physical Fitness Test Records Environmental Consolidated Business
Center (EMCBC), 250 E. Fifth Street, working conditions, administration of
DOE–79 [Deleted-Reserved] Suite 500, Cincinnati, OH 45202 the agency’s grievance process,
DOE–80 [Deleted-Reserved] U.S. Department of Energy, Pittsburgh employee-supervisor relations, work
DOE–81 Counterintelligence Naval Reactors, P.O. Box 109, processes, or other similar issues.
Administrative and Analytical Records and Pittsburgh, PA 15122 ROUTINE USES OF RECORDS MAINTAINED IN THE
Reports U.S. Department of Energy, Richland SYSTEM, INCLUDING CATEGORIES OF USERS AND
DOE–82 Grant and Contract Records for Operations Office, P.O. Box 550, THE PURPOSES OF SUCH USES:
Research Projects, Science Education, and
Richland, WA 99352 1. A record from this system may be
Related Activities
DOE–83 Allegation-Based Inspection Files
U.S. Department of Energy, Savannah disclosed as a routine use to union
of the Office of Inspector General River Operations Office, P.O. Box A, officials acting in their official capacity
DOE–84 Counterintelligence Investigative Aiken, SC 29801 as a representative of the grievant or
Records U.S. Department of Energy, affected employees under 5 U.S.C.
DOE–85 [Reserved] Schenectady Naval Reactors Office, P.O. Chapter 71.
DOE–86 Human Radiation Experiments Box 1069, Schenectady, NY 12301 2. A record from this system may be
Records U.S. Department of Energy, disclosed as a routine use to a member
DOE–87 [Deleted-Reserved] Southeastern Power Administration,
DOE–88 Epidemiologic and Other Health of Congress submitting a request
1166 Athens Tech Road, Elberton, GA involving a constituent when the
Studies, Surveys, and Surveillances 30635–4578 constituent has requested assistance
Text of Systems of Records U.S. Department of Energy,
from the member concerning the subject
DOE–1 Southwestern Power Administration,
matter of the record. The member of
Williams Tower One, One West Third
SYSTEM NAME: Congress must provide a copy of the
Street, Tulsa, OK 74103
Grievance Records. U.S. Department of Energy, Strategic constituent’s request for assistance.
3. A record from this system may be
Petroleum Reserve Office, 900
SECURITY CLASSIFICATION: disclosed as a routine use to an
Commerce Road East, New Orleans, LA
Unclassified. appropriate Federal, State, or local
70123
U.S. Department of Energy, Western agency that is authorized to review and
SYSTEM LOCATION(S): resolve the issue(s) raised in the
Area Power Administration, P.O. Box
U.S. Department of Energy, grievance.
3402, Golden, CO 80401
Headquarters, 1000 Independence U.S. Department of Energy, Office of 4. A record from this system may be
Avenue, SW., Washington, DC 20585. Repository Development, P.O. Box disclosed as a routine use for the
U.S. Department of Energy, Alaska 364629, North Las Vegas, NV 89036– purpose of an investigation, settlement
Power Administration, Federal Records 8629 of claims, or the preparation and

Center, San Point Way, NE., Seattle, WA conduct of litigation to (1) a person
98115. CATEGORIES OF INDIVIDUALS COVERED BY THE representing the Department or assisting
U.S. Department of Energy, NNSA SYSTEM: in such representation; (2) others
Service Center Albuquerque, P.O. Box Current and former Department of involved in the matter, their
5400, Albuquerque, NM 87185–5400 Energy (DOE) employees including representatives and persons assisting
such persons; and (3) witnesses, Archives and Records Administration SYSTEM LOCATION(S):
potential witnesses, their (NARA) General Records Schedule and U.S. Department of Energy,
representatives and assistants, and any DOE record schedules that have been Headquarters, 1000 Independence
other persons possessing information approved by NARA. Avenue, SW., Washington, DC 20585
pertaining to the matter when it is U.S. Department of Energy, Alaska
necessary to obtain information or SYSTEM MANAGER(S) AND ADDRESS: Power Administration, Federal Records
testimony relevant to the matter. Headquarters: Director of Human Center, San Point Way, NE., Seattle, WA
5. A record from this system may be Capital Management, U.S. Department 98115
disclosed as a routine use to a contractor of Energy, 1000 Independence Avenue, U.S. Department of Energy, NNSA
of the Department who is authorized to SW., Washington, DC 20585. Service Center Albuquerque, P.O. Box
review and resolve the issue(s) raised in Field Offices: The Human Capital 5400, Albuquerque, NM 87185–5400
the grievance, including a mediator or Directors of the ‘‘System Locations’’ U.S. Department of Energy,
arbitrator in the performance of their listed above are the system managers for Bonneville Power Administration, P.O.
duties. Those provided information their respective portions of this system. Box 3621, Portland, OR 97208
under this routine use are subject to the U.S. Department of Energy, Chicago
same limitations applicable to NOTIFICATION PROCEDURES: Office, 9800 South Cass Avenue,
Department officers and employees In accordance with the DOE Argonne, IL 60439
U.S. Department of Energy, Grand
under the Privacy Act. regulation implementing the Privacy
Forks Energy Technology Center, P.O.
6. A record from this system may be Act, at Title 10, Code of Federal
Box 8213, University Station, Grand
disclosed as a routine use when (1) it is Regulations, Part 1008, a request by an
Forks, ND 58201
suspected or confirmed that the security individual to determine if a system of U.S. Department of Energy, Idaho
or confidentiality of information in the records contains information about him/ Operations Office, 850 Energy Drive,
system of records has been her should be directed to the U.S. Idaho Falls, ID 83401
compromised; (2) the Department has Department of Energy, Headquarters, U.S. Department of Energy, Laramie
determined that as a result of the Privacy Act Officer, or the Privacy Act Energy Technology Center, P.O. Box
suspected or confirmed compromise Officer at the appropriate address 3395, University Station, Laramie, WY
there is a risk of harm to economic or identified above under ‘‘System 82070
property interests, identity theft or Locations.’’ For records maintained by U.S. Department of Energy, National
fraud, or harm to the security integrity Laboratory, Site or Area Office, the Energy Technology Laboratory
of this system or other systems or request should be directed to the (Morgantown), P.O. Box 880,
programs (whether maintained by the Privacy Act Officer that has jurisdiction Morgantown, WV 26505
Department or another agency or entity) over that site. The request should U.S. Department of Energy, National
that rely upon the compromised include the requester’s complete name, Energy Technology Laboratory
information; and (3) the disclosure is time period for which records are (Pittsburgh), P.O. Box 10940, Pittsburgh,
made to such agencies, entities, and sought, and the office locations(s) where PA 15236–0940
persons who are reasonably necessary to the requester believes the records are U.S. Department of Energy, NNSA
assist in connection with the located. Nevada Site Office, P.O. Box 98518, Las
Department’s efforts to respond to the Vegas, NV 89193–8518
suspected or confirmed compromise RECORDS ACCESS PROCEDURES: U.S. Department of Energy, Oak Ridge
and prevent, minimize, or remedy such Same as Notification Procedures Office, P.O. Box E, Oak Ridge, TN 37830
harm. above. Records generally are kept at U.S. Department of Energy, Pittsburgh
locations where the work is performed. Naval Reactors, P.O. Box 109,
POLICIES AND PRACTICES FOR STORING, Pittsburgh, PA 15122
In accordance with the DOE Privacy Act
RETRIEVING, ACCESSING, RETAINING, AND U.S. Department of Energy,
DISPOSING OF RECORDS IN THE SYSTEM:
regulation, proper identification is
required before a request is processed. Environmental Management
STORAGE: Consolidated Business Center (EMCBC),
Records may be stored as paper CONTESTING RECORD PROCEDURES: 250 E. Fifth Street, Suite 500,
records and electronic media. Same as Notification Procedures Cincinnati, OH 45202
above. U.S. Department of Energy, Richland
RETRIEVABILITY: Operations Office, P.O. Box 550,
Records may be retrieved by the name RECORD SOURCE CATEGORIES: Richland, WA 99352
of the grievant or complainant or other The grievant or complainant, U.S. Department of Energy, Savannah
personal identifier, such as social applicable management officials, River Operations Office, P.O. Box A,
security number. program office records, congressional Aiken, SC 29801
offices, and fact finders’ notes and U.S. Department of Energy,
SAFEGUARDS: Schenectady Naval Reactors Office, P.O.
reports.
Paper records are maintained in Box 1069, Schenectady, NY 12301
locked cabinets and desks. Electronic SYSTEM EXEMPTED FROM CERTAIN PROVISIONS U.S. Department of Energy,
records are controlled through OF THE ACT: Southeastern Power Administration,
established DOE computer center None. 1166 Athens Tech Road, Elberton, GA
procedures (personnel screening and 30635–4578
physical security), and they are DOE–2 U.S. Department of Energy,
password protected. Access is limited to Southwestern Power Administration,
SYSTEM NAME:
those whose official duties require Williams Tower One, One West Third
access to the records. DOE—Personnel Supervisor Street, Tulsa, OK 74103
Maintained Personnel Records. U.S. Department of Energy, Strategic
RETENTION AND DISPOSAL: Petroleum Reserve Office, 900
Records retention and disposal SECURITY CLASSIFICATION: Commerce Road East, New Orleans, LA
authorities are contained in the National Unclassified. 70123
U.S. Department of Energy, Western duties. Those provided information SYSTEM MANAGER(S) AND ADDRESS:
Area Power Administration, P.O. Box under this routine use are subject to the Headquarters and Field Offices: The
3402, Golden, CO 80401 same limitations applicable to immediate supervisor of the subject of
Department officers and employees the record(s).
CATEGORIES OF INDIVIDUALS COVERED BY THE
under the Privacy Act.
SYSTEM: NOTIFICATION PROCEDURES:
Current and former Department of 3. A record from this system may be
In accordance with the DOE
Energy (DOE) employees including disclosed as a routine use to a member
regulation implementing the Privacy
National Nuclear Security of Congress submitting a request
Act, at Title 10, Code of Federal
Administration (NNSA) employees, who involving the constituent when the
Regulations, Part 1008, a request by an
have departed within the last year, constituent has requested assistance
individual to determine if a system of
assigned military or detailed personnel, from the member concerning the subject
records contains information about him/
and applicants for employment. matter of the record. The member of
her should be directed to the U.S.
Congress must provide a copy of the
CATEGORIES OF RECORDS IN THE SYSTEM:
Department of Energy, Headquarters,
constituent’s request for assistance.
Privacy Act Officer, or the Privacy Act
Name, social security number, copies 4. A record from this system may be Officer at the appropriate address
and summaries of employment history; disclosed as a routine use when (1) it is identified above under ‘‘System
SF–171; job description; education; suspected or confirmed that the security Locations.’’ For records maintained by
address; next of kin; home and work or confidentiality of information in the Laboratory, Site or Area Office, the
telephone numbers; date of birth; system of records has been request should be directed to the
awards and commendations received; compromised; (2) the Department has Privacy Act Officer that has jurisdiction
participation in professional or determined that as a result of the over that site. The request should
community activities; training; earnings suspected or confirmed compromise include the requester’s complete name,
and leave data; travel actions; there is a risk of harm to economic or time period for which records are
certification or qualification property interests, identity theft or sought, and the office locations(s) where
examinations; injury reports; appraisals; fraud, or harm to the security integrity the requester believes the records are
copy of ADP-produced Form 702; Form of this system or other systems or located.
50; assignment records; security programs (whether maintained by the
infraction notices; records of supervisor- Department or another agency or entity) RECORDS ACCESS PROCEDURES:
employee discussions; supervisor that rely upon the compromised Same as Notification Procedures
observations; reprimands; admonitions; information; and (3) the disclosure is above. Records are generally kept at
adverse actions; commendations; made to such agencies, entities, and locations where the work is performed.
contingency planning data; security persons who are reasonably necessary to In accordance with DOE Privacy Act
clearance status; and Government assist in connection with the regulation, proper identification is
property in employee possession. Department’s efforts to respond to the required before a request is processed.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM: suspected or confirmed compromise
CONTESTING RECORD PROCEDURES:
and prevent, minimize, or remedy such
42 U.S.C. 7101 et seq. and 50 U.S.C. Same as Notification Procedures
harm.
2401 et seq. above.
PURPOSE(S): POLICIES AND PRACTICES FOR STORING,
RECORD SOURCE CATEGORIES:
RETRIEVING, ACCESSING, RETAINING, AND
The records are maintained and used The subject employee, employee’s
by DOE to maintain a file of personnel supervisor(s), personnel action
information that would allow DOE STORAGE: documents, payroll documents, and
managers to make informed personnel personnel security documents.
and management decisions concerning Records may be stored as paper
employees. records and electronic media. SYSTEM EXEMPTED FROM CERTAIN PROVISIONS
OF THE ACT:
ROUTINE USES OF RECORDS MAINTAINED IN THE RETRIEVABILITY:
None.
SYSTEM, INCLUDING CATEGORIES OF USERS AND
Records may be retrieved by name.
THE PURPOSES OF SUCH USES: DOE–3
1. A record from the system may be SAFEGUARDS: SYSTEM NAME:
disclosed as a routine use to a Federal,
State, or local agency to obtain Paper records are maintained in Employee Concerns Program Records.
information relevant to a Departmental locked cabinets and desks. Electronic
SECURITY CLASSIFICATION:
decision concerning the hiring or records are controlled through
established DOE computer center Unclassified.
retention of an employee, the issuance
of a security clearance, the letting of a procedures (personnel screening and SYSTEM LOCATION(S):
contract, or the issuance of a license, physical security), and they are U.S. Department of Energy,
grant, or other benefit. The Department password protected. Access is limited to Headquarters, 1000 Independence
must deem such disclosure to be those whose official duties require Avenue, SW., Washington, DC 20585.
compatible with the purpose for which access to the records. U.S. Department of Energy, NNSA
the Department collected the Service Center Albuquerque, P.O. Box
RETENTION AND DISPOSAL:
information. 5400, Albuquerque, NM 87185–5400.
2. A record from the system may be Records retention and disposal U.S. Department of Energy, Chicago
disclosed as a routine use to DOE authorities are contained in the National Office, 9800 South Cass Avenue,
contractors in performance of their Archives and Records Administration Argonne, IL 60439
contracts, and their officers and (NARA) General Records Schedule and U.S. Department of Energy, Idaho
employees who have a need for the DOE record schedules that have been Operations Office, 850 Energy Drive,
record in the performance of their approved by NARA. Idaho Falls, ID 83401
U.S. Department of Energy, NNSA RETRIEVABILITY: 6. A record from this system may be
Nevada Site Office, P.O. Box 98518, Las Records may be retrieved by name disclosed as a routine use when (1) it is
Vegas, NV 89193–8518 and social security number. suspected or confirmed that the security
U.S. Department of Energy, Oak Ridge or confidentiality of information in the
PURPOSE(S):
Office, P.O. Box 200, Administration system of records has been
Road, Oak Ridge, TN 37831 The records are maintained and used compromised; (2) the Department has
U.S. Department of Energy, by the Department to document and determined that as a result of the
Environmental Management resolve employee concerns about suspected or confirmed compromise
Consolidated Business Center (EMCBC), environmental, safety and health issues, there is a risk of harm to economic or
1 Mound Road, Miamisburg, OH 45342 employee-supervisor relations, work property interests, identity theft or
U.S. Department of Energy, Office of processes and practices, and other work- fraud, or harm to the security integrity
River Protection, P.O. Box 550, MS A1– related issues. of this system or other systems or
61, Richland, WA 99352 ROUTINE USES OF RECORDS MAINTAINED IN THE
programs (whether maintained by the
U.S. Department of Energy, Pittsburgh SYSTEM, INCLUDING CATEGORIES USERS AND THE Department or another agency or entity)
Naval Reactors Office, P.O. Box 109, PURPOSES OF SUCH USES: that rely upon the compromised
West Mifflin, PA 15122–0109 1. A record from this system may be information; and (3) the disclosure is
U.S. Department of Energy, Richland disclosed as a routine use to union made to such agencies, entities, and
Operations Office, P.O. Box 550, officials acting in their official capacity persons who are reasonably necessary to
Richland, WA 99352 as a representative of the grievant or assist in connection with the
U.S. Department of Energy, Savannah affected employees under 5 U.S.C. Department’s efforts to respond to the
River Operations Office, Road 1A, Chapter 71. suspected or confirmed compromise
Aiken, SC 29802 2. A record from this system may be and prevent, minimize, or remedy such
U.S. Department of Energy, disclosed as a routine use to a member harm.
Southeastern Power Administration, of Congress submitting a request
1166 Athens Tech Road, Elberton, GA POLICIES AND PRACTICES FOR STORING,
involving a constituent when the RETRIEVING, ACCESSING, RETAINING, AND
30635–4578 constituent has requested assistance DISPOSING OF RECORDS IN THE SYSTEM:
U.S. Department of Energy, Strategic from the member of Congress with
Petroleum Reserve Office, 900 respect to the subject matter of the STORAGE:
Commerce Road East, New Orleans, LA record. The member of Congress must
70123 Records may be stored as paper
provide a copy of the constituent’s records and electronic media.
U.S. Department of Energy, request for assistance.
Southwestern Power Administration, 3. A record from the system may be RETRIEVABILLITY:
Williams Tower One, One West Third disclosed as a routine use to the
Street, Tulsa, OK 74103 Records may be retrieved by the name
appropriate local, State or Federal of the concerned employee or
U.S. Department of Energy, Western agency when records alone or in
Area Power Administration, P.O. Box complainant or other personal
conjunction with other information, identifier, such as social security
3402, Golden, CO 80401 indicates a violation or potential number.
CATEGORIES OF INDIVIDUALS COVERED BY THE violation of law whether civil, criminal,
SYSTEM: or regulatory in nature, and whether SAFEGUARDS:
Current and former Department of arising by general statute or particular
Paper records are maintained in
Energy (DOE) employees including program pursuant thereto.
4. A record from this system may be locked cabinets and desks. Electronic
National Nuclear Security records are controlled through
Administration (NNSA) employees and disclosed as a routine use for the
purpose of an investigation, settlement established DOE computer center
DOE contractor and subcontractor procedures (personnel screening and
employees who file concerns or of claims, or the preparation and
conduct of litigation to (1) a person physical security), and they are
complaints with the DOE Employee password protected. Access is limited to
Concerns Program offices. representing the Department or assisting
in such representation; (2) others those whose official duties require
CATEGORIES OF RECORDS IN THE SYSTEM: involved in the matter, their access to the records.
Employee concerns, informal representatives and persons assisting RETENTION AND DISPOSAL:
whistleblower reprisal complaints, such persons; and (3) witnesses,
potential witnesses, their Records retention and disposal
names, social security numbers, work
representatives and assistants, and any authorities are contained in the National
and home addresses and telephone
other persons possessing information Archives and Records Administration
numbers, job titles, series, grade or pay
pertaining to the matter when it is (NARA) General Records Schedule and
levels; organization; supervisors’ names
necessary to obtain information or DOE records schedules that have been
and telephone numbers; copies of
testimony relevant to the matter. approved by NARA.
employee records such as personnel
actions, performance appraisals, pay 5. A record from this system may be
SYSTEM MANAGER(S) AND ADDRESS:
and leave records and security clearance disclosed as a routine use to DOE
documents; management reports; contractors in performance of their Headquarters: Director, Office of
witness statements; affidavits; contracts, and their officers and Employee Concerns, U.S. Department of
checklists; notes; and relevant employees who have a need for the Energy, 1000 Independence Avenue,
SW., Washington, DC 20585.
correspondence. record in the performance of their

duties. Those provided information Field Offices: The Director of the
AUTHORITY FOR MAINTENANCE OF THE SYSTEM: under this routine use are subject to the Office of Employee Concerns at the
42 U.S.C. 7101 et seq.; 50 U.S.C. 2401 same limitations applicable to ‘‘System Locations’’ listed above are the
et seq.; 42 U.S.C. 2201(p); 42 U.S.C. Department officers and employees system managers for their respective
7254; 42 U.S.C. 5801(a). under the Privacy Act. portions of this system.
NOTIFICATION PROCEDURES: CATEGORIES OF INDIVIDUALS COVERED BY THE fraud, or harm to the security integrity
In accordance with the DOE SYSTEM: of this system or other systems or
regulation implementing the Privacy Persons responding to the Form EIA– programs (whether maintained by the
Act, at Title 10, Code of Federal 457, Residential Energy Consumption Department or another agency or entity)
Regulations, Part 1008, a request by an Survey (RECS). that rely upon the compromised
individual to determine if a system of information; and (3) the disclosure is
records contains information about him/ made to such agencies, entities, and
Name, identification number, age, persons who are reasonably necessary to
her should be directed to the U S.
gender, race, ethnicity, home address, assist in connection with the
home telephone number, income, family Department’s efforts to respond to the
size and composition, characteristics of suspected or confirmed compromise
Officer at the appropriate address
household, characteristics of housing and prevent, minimize, or remedy such
identified above under ‘‘System
unit, fuels used, household vehicles, harm.
Locations.’’ For records maintained by
name and address of landlord, names
Laboratory, Site or Area Office, the POLICIES AND PRACTICES FOR STORING,
and addresses of energy suppliers, and
request should be directed to the RETRIEVING, ACCESSING, RETAINING, AND
records of energy purchases.
Privacy Act Officer that has jurisdiction DISPOSING OF RECORDS IN THE SYSTEM:
over that site. The request should AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
STORAGE:
include the requester’s complete name, 42 U.S.C. 7101 et seq. and 50 U.S.C. Records may be stored as paper
time period for which records are 2401 et seq. records and electronic media.
sought, and the office locations(s) where
the requester believes the records are PURPOSE(S): RETRIEVABILITY:
located. The information is collected and Records may be retrieved by name
maintained by the DOE to measure the and identification number.
RECORDS ACCESS PROCEDURES: levels of energy consumption by
Same as Notification Procedures homeowners and the cost of energy SAFEGUARDS:
above. Records generally are kept at consumed. The information also is used Paper records are maintained in
locations where the work is performed. for monitoring, analyzing, and modeling locked cabinets and desks. Electronic
In accordance with the DOE Privacy Act changes in the residential sector and its records are controlled through
regulation, proper identification is energy consumption. established computer center procedures
required before a request is processed. (personnel screening and physical
ROUTINE USES OF RECORDS MAINTAINED IN THE
security), and they are password
CONTESTING RECORD PROCEDURES: SYSTEM, INCLUDING CATEGORIES OF USERS AND
THE PURPOSES OF SUCH USES:
protected. Passwords are known only by
Same as Notification Procedures authorized system users. Access is
above. 1. A record from the system may be limited to those whose official duties
disclosed as a routine use to DOE require access to the records.
RECORD SOURCE CATEGORIES: contractors in performance of their
The concerned employee or contracts, and their officers and RETENTION AND DISPOSAL:
complainant; applicable management employees who have a need for the Records retention and disposal
officials; program office records; and record in the performance of their authorities are contained in the National
congressional offices. duties. Archives and Records Administration
2. A record may be disclosed to an (NARA) General Records Schedule and
SYSTEM EXEMPTED FROM CERTAIN PROVISIONS agent under a written agreement to DOE record schedules that have been
OF THE ACT: maintain the confidentiality of the approved by NARA.
The system is exempt under record, to use the information for
subsections 552a(k)(1), (2) and (5) of the SYSTEM MANAGER(S) AND ADDRESS:
exclusively statistical purposes, and to
Privacy Act to the extent that use the information consistent with the Headquarters: Administrator, Energy
information within the system meets the purpose cited above. Those provided Information Administration, U.S.
criteria of those subsections of the Act. information under the routine uses are Department of Energy, 1000
Such information has been exempted subject to the Privacy Act. Independence Avenue, SW.,
from the provisions of subsections 3. A record from this system may be Washington, DC 20585.
(c)(3); 5 U.S.C. 552a(d); 5 U.S.C. 552a disclosed as a routine use to a member NOTIFICATION PROCEDURES:
(e)(1) of the Act; see the Department’s of Congress submitting a request In accordance with the DOE
Privacy Act regulation at 10 CFR Part involving a constituent when the regulation implementing the Privacy
1008. constituent has requested assistance Act, at Title 10, Code of Federal
from the member of Congress with Regulations, Part 1008, a request by an
DOE–4
respect to the subject matter of the individual to determine if a system of
SYSTEM NAME: record. The member of Congress must records contains information about him/
Form EIA–457 Survey Reports, provide a copy of the constituent’s her should be directed to the U.S.
Residential Energy Consumption Survey request for assistance. Department of Energy, Headquarters,
(RECS). 4. A record from this system may be Privacy Act Officer. The request should
disclosed as a routine use when (1) it is include the requester’s complete name,
SECURITY CLASSIFICATION: suspected or confirmed that the security time period for which records are
Unclassified. or confidentiality of information in the sought, and the office locations(s) where
system of records has been the requester believes the records are
SYSTEM LOCATION(S): compromised; (2) the Department has located.
U.S. Department of Energy, Energy determined that as a result of the
Information Administration (EIA), 1000 suspected or confirmed compromise RECORDS ACCESS PROCEDURES:
Independence Avenue, SW., there is a risk of harm to economic or Same as Notification Procedures
Washington, DC 20585 property interests, identity theft or above. Records are generally kept at
locations where the work is performed. Commerce Road East, New Orleans, LA litigation, and their representatives and
In accordance with the DOE Privacy Act 70123 individuals assisting those
regulation, proper identification is representatives; and (3) witness,
required before a request is processed. potential witness, or their
SYSTEM:
representatives and assistants, and any
CONTESTING RECORD PROCEDURES: Former employees of companies that person possesses information pertaining
Same as Notification Procedures currently have or have had a contract to the matter when it is necessary to
above. with the Department of Energy (DOE) obtain information or testimony relevant
including the National Nuclear Security to the matter.
Administration (NNSA). 4. A record from this system may be
The subject individual and energy disclosed as a routine use in court or
supply companies. CATEGORIES OF RECORDS IN THE SYSTEM:
administrative proceedings to the
Name, employment history, earnings,
SYSTEM EXEMPT FROM CERTAIN PROVISIONS OF tribunals, counsel, other parties,
medical history, and other related
THE ACT: witnesses, and the public (in publicly
information.
None. available pleadings, filings or discussion
AUTHORITY FOR MAINTENANCE OF THE SYSTEM: in open court) when such disclosure: (1)
DOE–5 Is relevant to, and necessary for, the
42 U.S.C. 7101 et seq., 50 U.S.C. 2401
SYSTEM NAME: et seq. and the Memorandum of proceeding; (2) compatible with the
Understanding between the Department purpose for which the Department
Personnel Records of Former collected the records; and (3) the
Contractor Employees. of Energy and the Department of Health
and Human Services, 56 FR 9701, proceedings involve:
SECURITY CLASSIFICATION: March 7, 1991. (a) The Department, its predecessor
Unclassified. agencies, current or former contractor of
PURPOSE(S): the Department, or other United States
SYSTEM LOCATION(S): The records are maintained and used Government agencies and their
U.S. Department of Energy, by the DOE to verify employment of components, or
Headquarters, 1000 Independence contractor employees who have worked (b) A current or former employee of
Avenue, SW., Washington, DC 20585 at a DOE facility or for a prime the Department and its predecessor
U.S. Department of Energy, NNSA management and operating contractor agencies, current or former contractors
Service Center Albuquerque, P.O. Box for the DOE to settle or pay claims of the Department, or other United
5400, Albuquerque, NM 87185–5400 associated their employment. States Government agencies and their
U.S. Department of Energy, Chicago components, who is acting in an official
Office, 9800 South Cass Avenue, ROUTINE USES OF RECORDS MAINTAINED IN THE capacity or in any individual capacity
SYSTEM, INCLUDING CATEGORIES OF USERS AND where the Department or other United
Argonne, IL 60439
THE PURPOSES OF SUCH USES: States Government agency has agreed to
Junction Office, 2597 B 3⁄4 Road, Grand 1. A record from the system may be represent the employee.
Junction, CO 81503 disclosed as a routine use to the 5. A record from the system may be
U.S. Department of Energy, Idaho appropriate local, State or Federal disclosed as a routine use to DOE
Operations Office, 850 Energy Drive, agency when records alone or in contractors in performance of their
Idaho Falls, ID 83401 conjunction with other information, contracts, and their officers and
U.S. Department of Energy, NNSA indicates a violation or potential employees who have a need for the
Nevada Site Office, P.O. Box 98518, Las violation of law whether civil, criminal, record in the performance of their
Vegas, NV 89193–8518 or regulatory in nature, and whether duties. Those provided information
U.S. Department of Energy, Naval arising by general statute or particular under this routine use are subject to the
Petroleum Reserves in California, P.O. program pursuant thereto. same limitations applicable to DOE
Box 11, Tupman, CA 93276 2. A record from the system may be officers and employees under the
U.S. Department of Energy, Naval disclosed as a routine use to a Federal, Privacy Act.
Petroleum and Oil Shale Reserves, 907 State, or local agency to obtain 6. A record from the system of records
North Poplar, Suite 150, Casper, WY information relevant to a Departmental may be disclosed to a member of
82601 decision concerning the hiring or Congress submitting a request involving
U.S. Department of Energy, retention of an employee, the issuance the constituent when the constituent
Environmental Management of a security clearance, the reporting of has requested assistance from the
Consolidated Business Center (EMCBC), an investigation of an employee, the member concerning the subject matter
250 E. Fifth Street, Suite 500, letting of a contract, or the issuance of of the record. The member of Congress
Cincinnati, OH 45202 a license, grant, or other benefit. The must provide a copy of the constituent’s
U.S. Department of Energy, Pittsburgh Department must deem such disclosure request for assistance.
Naval Reactors, P.O. Box 109, West to be compatible with the purpose for 7. A record from the system of records
Mifflin, PA 15122–0109 which the Department collected the may be disclosed to contractor
U.S. Department of Energy, Richland information. personnel, grantees, and cooperative
Operations Office, 825 Jadwin Avenue, 3. A record from this system may be agreement holders of components of the
P.O. Box 550, Richland, WA 99352 disclosed as a routine use for the Department of Health and Human
U.S. Department of Energy, Savannah purpose of an investigation, settlement Services, including the National
River Operations Office, P.O. Box A, of claims, or the preparation and Institute for Occupational Safety and
Aiken, SC 29801 conduct of litigation to (1) persons Health and the National Center for
U.S. Department of Energy, representing the Department in the Environmental Health of the Centers for
Schenectady Naval Reactors Office, P.O. investigation, settlement or litigation, Disease Control and Prevention, and the
Box 1069, Schenectady, NY 12301 and to individuals assisting in such Agency for Toxic Substances and
U.S. Department of Energy, Strategic representation; (2) others involved in Disease Registry pursuant to
Petroleum Reserve Project Office, 900 the investigation, settlement, and Memoranda of Understanding between
the Department and the Department of employees. Those provided information her should be directed to the U.S.
Health and Human Services or its under this routine use are subject to the Department of Energy, Headquarters,
components. same limitations applicable to Privacy Act Officer, or the Privacy Act
8. A record from the system may be Department officers and employees Officer at the appropriate address
disclosed to contractors, grantees, under the Privacy Act. identified above under ‘‘System
participants in cooperative agreements, 11. A record from this system may be Locations.’’ For records maintained by
collaborating researchers, or their disclosed as a routine use when (1) it is the Laboratory, Site or Area Office, the
employees, in performance of health suspected or confirmed that the security request should be directed to the
studies or related health or or confidentiality of information in the Privacy Act Officer that has jurisdiction
environmental duties pursuant to their system of records has been over that site. The request should
contracts, grants, and cooperating or compromised; (2) the Department has include the requester’s complete name,
collaborating research agreements. In determined that as a result of the time period for which records are
order to perform such studies, the suspected or confirmed compromise sought, and the office locations(s) where
Department, its contractors, grantees, there is a risk of harm to economic or the requester believes the records are
participants in cooperative agreements, property interests, identity theft or located.
and collaborating researchers may fraud, or harm to the security integrity
disclose a record to: Federal, State and RECORDS ACCESS PROCEDURES:
of this system or other systems or
local health and medical agencies or programs (whether maintained by the Same as Notification Procedures
authorities; subcontractors in order to Department or another agency or entity) above. Records are generally kept at
determine a subject’s vital status or that rely upon the compromised locations where the work is performed.
cause of death; health care providers to information; and (3) the disclosure is In accordance with the DOE Privacy Act
verify a diagnosis or cause of death; or made to such agencies, entities, and regulation, proper identification is
third parties to obtain current addresses persons who are reasonably necessary to required before a request is processed.
for participants in health-related assist in connection with the CONTESTING RECORD PROCEDURES:
studies, surveys, and surveillance. All Department’s efforts to respond to the
recipients of such records are required Same as Notification Procedures
suspected or confirmed compromise
to comply with the Privacy Act, to above.
follow prescribed measures to protect harm. RECORD SOURCE CATEGORIES:
personal privacy, and to disclose or use
personally identifiable information only POLICIES AND PRACTICES FOR STORING, The employer of the subject
for the above described research RETRIEVING, ACCESSING, RETAINING, AND individual.
purposes. SYSTEM EXEMPTED FROM CERTAIN PROVISIONS
9. A record from this system may be STORAGE: OF THE ACT:
disclosed to members of DOE advisory Records are stored as paper records. None.
committees, the Department of Health
and Human Services Advisory RETRIEVABILITY: DOE–7
Committee on Projects Related to Records may be retrieved by name.
SYSTEM NAME:
Department of Energy Facilities, and to
SAFEGUARDS: Whistleblower Investigation,
designated employees of Federal, State,
or local government or government- Paper records are maintained in Hearings, and Appeals Records.
sponsored entities authorized to provide locked cabinets and desks. Access is
limited to those whose official duties SECURITY CLASSIFICATION:
advice to the DOE concerning health,
safety, or environmental issues. All require access to the records. Classified and unclassified.
recipients of such records are required RETENTION AND DISPOSAL: SYSTEM LOCATION(S):
to comply with the Privacy Act, to Records retention and disposal Headquarters: U.S. Department of
follow prescribed measures to protect authorities are contained in the National Energy, Office of Hearings and Appeals,
personal privacy, and to disclose or use Archives and Records Administration 1000 Independence Avenue, SW.,
personally identifiable information only Washington, DC 20585–1615.
(NARA) General Records Schedule and
for the purpose of providing advice to
DOE record schedules that have been
the DOE or to the Department of Health CATEGORIES OF INDIVIDUALS COVERED BY THE
approved by NARA. SYSTEM:
and Human Services. All recipients of
such records are required to comply SYSTEM MANAGER(S) AND ADDRESS: Current and former employees of the
with the Privacy Act, to follow Headquarters: Director, Office of Department of Energy (DOE) including
prescribed measures to protect personal Contractor Human Resource National Nuclear Security
privacy and to disclose or use Management, U.S. Department of Administration (NNSA) employees,
personally identifiable information only Energy, 1000 Independence Avenue, contractors and subcontractors whose
for the purpose of providing advice to SW., Washington, DC 20585. complaints are received at the Office of
the DOE or to the Department of Health Field Offices: The Managers of the Hearings and Appeals pursuant to Title
and Human Services. ‘‘System Locations’’ listed above are the 10, Code of Federal Regulations, Part
10. A record from this system may be system managers for their respective 708, and pursuant to Section 3164 of the
disclosed to Department of Health and portions of the system. National Defense Authorization Act for
Human Services, their contractors, FY 2000, Public Law 106–65, codified at
grantees, and cooperative agreement NOTIFICATION PROCEDURES:
42 U.S.C. 7239.
holders, pursuant to the Energy In accordance with the DOE

Employees Occupational Illness regulation implementing the Privacy CATEGORIES OF RECORDS IN THE SYSTEM:
Compensation Program Act of 2000, to Act, at Title 10, Code of Federal Whistleblower reprisal complaints;
estimate radiation doses and other Regulations, Part 1008, a request by an names, social security numbers, case
workplace exposures received by individual to determine if a system of numbers, work and home addresses and
Department of Energy and contractor records contains information about him/ telephone numbers, job titles, series,
grade or pay levels; organization pertaining to the matter, when it is compromised; (2) the Department has
information; supervisors’ names and necessary to obtain information or determined that as a result of the
telephone numbers; copies of employee testimony relevant to the matter. suspected or confirmed compromise
records such as personnel actions, 4. A record from this system may be there is a risk of harm to economic or
performance appraisals, pay and leave disclosed as a routine use in court or property interests, identity theft or
records, and security clearance administrative proceedings to the fraud, or harm to the security integrity
documents; management reports; tribunals, counsel, other parties, of this system or other systems or
witness statements; affidavits; witnesses, and the public (in publicly programs (whether maintained by the
checklists; notes; reports of available pleadings, filings, or Department or another agency or entity)
investigation; and relevant discussion in open court) when such that rely upon the compromised
correspondence. disclosure (1) is relevant to, and information; and (3) the disclosure is
necessary for, the proceeding; (2) is made to such agencies, entities, and
AUTHORITY FOR MAINTENANCE OF THE SYSTEM: compatible with the purpose for which persons who are reasonably necessary to
42 U.S.C. 7101 et seq.; 50 U.S.C. 2401 the Department collected the record; assist in connection with the
et seq.; 42 U.S.C. 2201(b), (c), (I), (p), and (3) the proceeding involves: Department’s efforts to respond to the
5814, 5815, 7251, 7254, 7255, 7257; 42 (a) The Department, its predecessor suspected or confirmed compromise
U.S.C. 7239. agencies, current or former contractor of and prevent, minimize, or remedy such
the Department, or other United States harm.
PURPOSE(S): Government agencies and their
The records are maintained and used components, or POLICIES AND PRACTICES FOR STORING,
by the DOE to document and resolve (b) A current or former employee of RETRIEVING, ACCESSING, RETAINING, AND
complaints made by employees of DOE the Department and its predecessor DISPOSING OF RECORDS IN THE SYSTEM:
and its contractors and subcontractors agencies, current or former contractors STORAGE:
who allege retaliation by their employer of the Department, or United States
Records may be stored as paper
for disclosure of information concerning Government agencies and their
records and electronic media.
danger to public or worker health or components, who is acting in an official
safety, substantial violations of law, or capacity, or in any individual capacity RETRIEVABILITY:
gross mismanagement; for participation where the Department or other United Records may be retrieved by
in Congressional proceedings; or for States Government agency has agreed to complainant’s name or other personal
refusal to participate in dangerous represent the employee. identifier or case number.
activities. 5. A record from this system may be
disclosed as a routine use to DOE SAFEGUARDS:
ROUTINE USES OF RECORDS MAINTAINED IN THE contractors in performance of their
contracts, and their officers and locked cabinets and desks. Electronic
PURPOSES OF SUCH USES:
employees who have a need for the records are controlled through
1. A record from this system may be record in the performance of their established DOE computer center
disclosed to any source from which duties. Those provided information procedures (personnel screening and
additional information is requested under this routine use are subject to the physical security), and they are
when necessary to obtain information same limitations applicable to DOE password protected. Access is limited to
relevant to the processing of a officers and employees under the those whose official duties require
whistleblower complaint by the Office Privacy Act. access to the records.
of Hearings and Appeals. The source 6. A record from this system may be
will be provided such information from disclosed as a routine use to a member RETENTION AND DISPOSAL:
the system of records only to the extent of Congress submitting a request Records retention and disposal
necessary to identify the individual, involving a constituent when the authorities are contained in the National
inform the source of the purpose(s) of constituent has requested assistance Archives and Records Administration
the request, and to identify the type of from the member with respect to the (NARA) General Records Schedule and
information requested. subject matter of the record. The DOE records schedules that have been
2. A record from this system may be member of Congress must provide a approved by NARA.
disclosed as a routine use to the copy of the constituent’s request for
appropriate local, State or Federal assistance. SYSTEM MANAGER(S) AND ADDRESS:
agency in the event that a record within 7. Decisions, opinions, reports of Director, Office of Hearings and
this system of records, alone or in investigation, orders and other Appeals, U.S. Department of Energy,
conjunction with other information, determinations signed by investigators, 1000 Independence Avenue, SW.,
indicates a violation or potential hearing officers or the Director of the Washington, DC 20585–1615.
violation of law whether civil, criminal, Office of Hearings and Appeals that are
or regulatory in nature, and whether or records contained in this system of NOTIFICATION PROCEDURES:
arising by general statute or particular records may be published for the In accordance with the DOE
program pursuant thereto. general public, for precedential or regulation implementing the Privacy
3. A record from this system may be educational purposes, in paper format Act, at Title 10, Code of Federal
disclosed as a routine use for the and electronically on the Office of Regulations, Part 1008, a request by an
purpose of an investigation, settlement Hearings and Appeals’ website, the individual to determine if a system of
of claims, or the preparation and current address of which is records contains information about him/
conduct of litigation to (1) persons http://www.oha.doe.gov. her should be directed to the U.S.
representing the Department or assisting 8. A record from this system may be Department of Energy, Headquarters,
in such representation; (2) others disclosed as a routine use when (1) it is Privacy Act Officer. The request should
involved in the matter, their suspected or confirmed that the security include the requester’s complete name,
representatives and assistants; and 3) or confidentiality of information in the time period for which records are
any other person possessing information system of records has been sought, and the office locations(s) where
the requester believes the records are Consolidated Business Center (EMCBC), PURPOSE(S):
located. 250 E. Fifth Street, Suite 500, The records are maintained and used
Cincinnati, OH 45202
RECORDS ACCESS PROCEDURES: by DOE to provide a basis for payments
U.S. Department of Energy, Golden
Same as Notification Procedures under the terms of the IPA agreements,
Field Office, 1617 Cole Boulevard,
above. Records are generally kept at Golden, CO 80401 provide employment histories, and
locations where the work is performed. U.S. Department of Energy, Idaho provide information for reports and
In accordance with the DOE Privacy Act Operations Office, 850 Energy Drive, program evaluations.
regulation, proper identification is Idaho Falls, ID 83401
required before a request is processed. U.S. Department of Energy, National ROUTINE USES OF RECORDS MAINTAINED IN THE
CONTESTING RECORD PROCEDURES: Energy Technology Laboratory
Same as Notification Procedures (Morgantown), P.O. Box 880,
above. Morgantown, WV 26507 1. A record from this system may be
U.S. Department of Energy, National disclosed to State and local
RECORD SOURCE CATEGORIES: Energy Technology Laboratory governments, institutions of higher
The complainant; individuals and (Pittsburgh), P.O. Box 10940, Pittsburgh, education, Federally Funded Research
organizations that have pertinent PA 15236–0940 and Development Centers, or other
knowledge about the subject of the U.S. Department of Energy, NNSA ‘‘eligible’’ organizations for the purpose
complaint; those authorized by the Nevada Site Office, P.O. Box 98518, Las of assigning prospective individuals for
complainant to furnish information; Vegas, NV 89193–8518 temporary periods.
confidential informants; and U.S. Department of Energy, Office of
Naval Reactors, Crystal City, VA 22202 2. A record from the system may be
Congressional offices.
U.S. Department of Energy, Oak Ridge disclosed as a routine use to DOE
SYSTEM EXEMPTED FROM CERTAIN PROVISIONS Office, P.O. Box 2001, Oak Ridge, TN contractors in performance of their
OF THE ACT: contracts, and their officers and
37831
The system is exempt under U.S. Department of Energy, Richland employees who have a need for the
subsections 552a (k)(1), (2) and (5) of the Operations Office, 825 Jadwin Avenue, record in the performance of their
Privacy Act to the extent that P.O. Box 550, Richland, WA 99352 duties. Those provided information
information within the system meets the U.S. Department of Energy, Savannah under this routine use are subject to the
criteria of those subsections of the Act. River Operations Office, P.O. Box A, same limitations applicable to
Such information has been exempted Aiken, SC 29801 Department officers and employees
from the provisions of subsections U.S. Department of Energy, under the Privacy Act.
(c)(3); 5 U.S.C. 552a(d); 5 U.S.C. 552a(d) Schenectady Naval Reactors Office, P.O.
and (e)(1) of the Act; see the DOE 3. A record from this system may be
Box 1069, Schenectady, NY 12301
Privacy Act regulation at Title 10, Code disclosed as a routine use to a member
U.S. Department of Energy,
Federal Regulations, Part 1008. of Congress submitting a request
Southeastern Power Administration,
1166 Athens Tech Road, Elberton, GA involving a constituent when the
DOE–8 constituent has requested assistance
30635–4578
SYSTEM NAME: U.S. Department of Energy, from the member of Congress with
Intergovernmental Personnel Act Southwestern Power Administration, respect to the subject matter of the
(IPA) Agreements. Williams Tower One, One West Third record. The member of Congress must
Street, Tulsa, OK 74103 provide a copy of the constituent’s
SECURITY CLASSIFICATION: request for assistance.
U.S. Department of Energy, Strategic
Unclassified. Petroleum Reserve Project Office, 900 4. A record from this system may be
SYSTEM LOCATION(S):
Commerce Road East, New Orleans, LA disclosed as a routine use when (1) it is
70123 suspected or confirmed that the security
U.S. Department of Energy, Western or confidentiality of information in the
Headquarters, Forrestal Building, 1000
Area Power Administration, 12155 West system of records has been
Independence Avenue, SW.,
Alameda Street, Lakewood, CO 80228– compromised; (2) the Department has
Washington, DC 20585
2802 determined that as a result of the
Headquarters, Germantown, 19901 CATEGORIES OF INDIVIDUALS COVERED BY THE suspected or confirmed compromise
Germantown Road, Germantown, MD SYSTEM: there is a risk of harm to economic or
20585 Individuals who are now, or have property interests, identity theft or
U.S. Department of Energy, Alaska been, under an IPA agreement to or from fraud, or harm to the security integrity
Power Administration, Federal Records the Department of Energy (DOE) of this system or other systems or
Center, San Point Way, NE., Seattle, WA including the National Nuclear Security programs (whether maintained by the
98115 Administration (NNSA). Department or another agency or entity)
U.S. Department of Energy, NNSA that rely upon the compromised
Service Center Albuquerque, P.O. Box CATEGORIES OF RECORDS IN THE SYSTEM:
information; and (3) the disclosure is
5400, Albuquerque, NM 87185–5400 Name, home and work addresses, made to such agencies, entities, and
U.S. Department of Energy, social security number, home and work persons who are reasonably necessary to
Bonneville Power Administration, P.O. telephone numbers, salary, and related assist in connection with the
Box 3621, Portland, OR 97208 correspondence. Department’s efforts to respond to the

U.S. Department of Energy, Chicago
Office, 9800 South Cass Avenue, AUTHORITY FOR MAINTENANCE OF THE SYSTEM: suspected or confirmed compromise
Argonne, IL 60439 42 U.S.C. 7101 et seq.; 50 U.S.C. 2401 and prevent, minimize, or remedy such
U.S. Department of Energy, et seq.; 5 U.S.C. Chapter 33, Subchapter harm.
Environmental Management VI, and 5 CFR Part 334.
POLICIES AND PRACTICES FOR STORING, regulation, proper identification is contractors in performance of their
RETRIEVING, ACCESSING, RETAINING AND required before a request is processed. contracts, and their officers and
DISPOSING OF RECORDS IN THE SYSTEM: employees who have a need for the
STORAGE: record in the performance of their
Same as Notification Procedures duties. Those provided information
Records may be stored as electronic above.
media and paper records. under this routine use are subject to the
RECORD SOURCE CATEGORIES: same limitations applicable to DOE
RETRIEVABILITY:
The subject individual and current or officers and employees under the
Records may be retrieved by name or prospective employer. Privacy Act.
social security number. 3. A record from this system may be
SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS
disclosed as a routine use when (1) it is
SAFEGUARDS: OF THE ACT:
suspected or confirmed that the security
Paper records are maintained in None. or confidentiality of information in the
locked cabinets and desks. Electronic system of records has been
DOE–9
records are controlled through compromised; (2) the Department has
established DOE computer center SYSTEM NAME: determined that as a result of the
procedures (personnel screening and Members of DOE Advisory suspected or confirmed compromise
physical security), and they are Committees. there is a risk of harm to economic or
password protected. Access is limited to property interests, identity theft or
those whose official duties require fraud, or harm to the security integrity
access to the records. Unclassified.
of this system or other systems or
SYSTEM LOCATION(S): programs (whether maintained by the
U.S. Department of Energy, Office of Department or another agency or entity)
Records retention and disposal that rely upon the compromised
authorities are contained in the National the Executive Secretariat, 1000
Independence Avenue, SW., information; and (3) the disclosure is
Archives and Records Administration made to such agencies, entities, and
(NARA) General Records Schedule and Washington, DC 20585.
persons who are reasonably necessary to
DOE record schedules that have been CATEGORIES OF INDIVIDUALS COVERED BY THE assist in connection with the
approved by NARA. SYSTEM:
Department’s efforts to respond to the
All individuals who are members of a suspected or confirmed compromise
Department of Energy (DOE) including and prevent, minimize, or remedy such
Headquarters: Director of Human the National Nuclear Security
Capital Management, U.S. Department harm.
Administration (NNSA) Advisory
of Energy, 1000 Independence Avenue, Committee. POLICIES AND PRACTICES FOR STORING,
SW., Washington, DC 20585. RETRIEVING, ACCESSING, RETAINING, AND
Field Offices: The Human Capital CATEGORIES OF RECORDS IN THE SYSTEM:
Directors at the field locations listed Name, biographical information,
above under ‘‘Systems Locations’’ are home address and telephone number, STORAGE:
the system managers for their respective work address and telephone number, Records may be stored as paper
portions of this system. type of business or organizational records and electronic media.
affiliation, present position with
NOTIFICATION PROCEDURES: business or other organization, number RETRIEVABILITY:
In accordance with the DOE of years in present position, other Records may be retrieved by name.
regulation implementing the Privacy related experience, congressional
Act, at Title 10, Code of Federal district, and photographs. SAFEGUARDS:
individual to determine if a system of AUTHORITY FOR MAINTENANCE OF THE SYSTEM: Paper records are maintained in
records contains information about him/ 42 U.S.C. 7101 et seq.; 50 U.S.C. 2401 locked cabinets and desks. Electronic
her should be directed to the U.S. et seq.; and the Federal Advisory records are controlled through
Department of Energy, Headquarters, Committee Act, 5 U.S.C. App. 2. established DOE computer center
Privacy Act Officer, or the Privacy Act procedures (personnel screening and
PURPOSE(S): physical security), and they are
Officer at the appropriate address The records are maintained and used
identified above under ‘‘System password protected. Access is limited to
by the DOE to keep a current listing of those whose official duties require
Locations.’’ For records maintained by advisory committee members.
the Laboratory, Site or Area Office, the access to the records.
request should be directed to the ROUTINE USES OF RECORDS MAINTAINED IN THE
Privacy Act Officer that has jurisdiction SYSTEM, INCLUDING CATEGORIES OF USERS AND
over that site. The request should THE PURPOSES OF SUCH USES: Records retention and disposal
include the requester’s complete name, 1. A record from this system may be authorities are contained in the National
time period for which records are disclosed as a routine use to a member Archives and Records Administration
sought, and the office locations(s) where of Congress submitting a request (NARA) General Records Schedule and
the requester believes the records are involving the constituent when the DOE record schedules that have been
located. constituent has requested assistance approved by NARA.
from the member concerning the subject

RECORDS ACCESS PROCEDURES: SYSTEM MANAGER(S) AND ADDRESS:
matter of the record. The member of
Same as Notification Procedures Congress must provide a copy of the Headquarters: Director, Office of the
above. Records are generally kept at constituent’s request for assistance. Executive Secretariat, U.S. Department
locations where the work is performed. 2. A record from the system may be of Energy, 1000 Independence Avenue,
In accordance with the DOE Privacy Act disclosed as a routine use to DOE SW., Washington, DC 20585.
NOTIFICATION PROCEDURES: Federal Bldg., Room 675, Boston, MA Management Project, 1 Mound Road,
In accordance with the DOE 02203–0002 Miamisburg, OH 45343–0066
regulation implementing the Privacy U.S. Department of Energy, U.S. Department of Energy, National
Act, Title 10, Code of Federal Bonneville Power Administration, P.O. Energy Technology Laboratory
Regulations, Part 1008, a request by an Box 3621, Portland, OR 97208 (Morgantown), 3610 Collins Ferry Road,
individual to determine if a system of U.S. Department of Energy, Chicago Morgantown, WV 26507–0880
records contains information about him/ Regional Office, One South Wacker U.S. Department of Energy, National
her should be directed to the U.S. Drive, Chicago, IL 60606–4616 Energy Technology Laboratory
Department of Energy, Headquarters, U.S. Department of Energy, Chicago (Pittsburgh), 626 Cochrans Mill Road,
Privacy Act Officer, or the Privacy Act Office, 9800 South Cass Avenue, Pittsburgh, PA 15236–0940
Officer at the appropriate address Argonne, IL 60439 U.S. Department of Energy, National
identified above under ‘‘System U.S. Department of Energy, Denver Renewable Energy Laboratory Area
Locations.’’ The request should include Regional Office, 1617 Cole Blvd., Office, 1617 Cole Blvd., Golden, CO
the requester’s complete name, time MS–1721, Golden, CO 80401 80401–3393
period for which records are sought, and U.S. Department of Energy, Fernald U.S. Department of Energy, NNSA
the office location(s) where the Environmental Management Project, Nevada Site Office, P.O. Box 98518, Las
requester believes the records are 7400 Wiley Road, Cincinnati, OH 45030 Vegas, NV 89193–8518
located. U.S. Department of Energy, General U.S. Department of Energy, Nevada
Atomics Site Office, 3550 General Test Site Mercury, Nevada, Building
RECORDS ACCESS PROCEDURES: Atomic Court, B–7, Room 119, San 111, P.O. Box 677, Mercury, NV 89023–
Same as Notification Procedures Diego, CA 92121 0677
above. Records are generally kept at U.S. Department of Energy, Golden U.S. Department of Energy, Oak Ridge
locations where the work is performed. Field Office, 1617 Cole Blvd., Golden, Institute for Science and Education, 230
In accordance with the DOE Privacy Act CO 80401 Warehouse Road, Bldg. 1916T2, Oak
regulation, proper identification is U.S. Department of Energy, Grand Ridge, TN 37830
required before a request is processed. Junction Office, 2597 B 3⁄4 Road, Grand U.S. Department of Energy, Oak Ridge
Junction, CO 81503 National Laboratory, Bethel Valley
CONTESTING RECORD PROCEDURES: U.S. Department of Energy, Hanford Road, Oak Ridge, TN 37831
Same as Notification Procedures Environmental Health Foundation, 3080 U.S. Department of Energy,
above. George Washington Way, Richland, WA Environmental Management
99352 Consolidated Business Center (EMCBC),
RECORD SOURCE CATEGORIES: U.S. Department of Energy, Idaho 250 E. Fifth Street, Suite 500,
The subject individual, members of Operations Office, 850 Energy Drive, Cincinnati, OH 45202
Congress, and public interest groups. Idaho Falls, ID 83401 U.S. Department of Energy, Pacific
U.S. Department of Energy, Idaho Northwest National Laboratory, 902
SYSTEM EXEMPTED FROM CERTAIN PROVISIONS
OF THE ACT:
National Engineering and Battelle Blvd., P.O. Box 999, Richland,
Environmental Laboratory, CF 690 MS WA 99352
None. 4149, Scoville, ID 83415 U.S. Department of Energy, Paducah
DOE–10 U.S. Department of Energy, Kansas Site Office, 5600 Hobbs Road, West
City Site Office, 2000 East 95th Street, Paducah, KY 42086
SYSTEM NAME: Kansas City, MO 64141–3202 U.S. Department of Energy,
Energy Employees Occupational U.S. Department of Energy, Sandia Philadelphia Regional Office, 1880 John
Illness Compensation Program Act Files. Site Office, Pennsylvania & H Street, F. Kennedy Blvd., Suite 501,
Albuquerque, NM 87185–5400 Philadelphia, PA 19103–7483
SECURITY CLASSIFICATION: U.S. Department of Energy, Knolls U.S. Department of Energy,
None. Atomic Power Laboratory, 2401 River Portsmouth/Paducah Project Office,
Road, Niskayuna, NY 12309 3930 U.S. 23, Perimeter Road, Piketon,
SYSTEM LOCATION(S):
U.S. Department of Energy, Lawrence OH 45661
U.S. Department of Energy, 1000 Berkeley National Laboratory, 1 U.S. Department of Energy,
Independence Avenue, SW., Cyclotron Road, Berkeley, CA 94720 Radiological & Environmental Health
Washington, DC 20585 U.S. Department of Energy, University Laboratory, University of California, San
U.S. Department of Energy, 19901 of California, Livermore Site Office, Francisco, Box 0750, 3rd Avenue &
Germantown Road, Germantown, MD 7000 East Avenue, P.O. Box 808, L–1, Parnassos Avenue, San Francisco, CA
20874–1290 Livermore, CA 94550 94143–0750
U.S. Department of Energy, Albany U.S. Department of Energy, Livermore U.S. Department of Energy, Richland
Research Center, 1450 Queen Avenue, Site Office, Nevada Test Site, University Operations Office, P.O. Box 550,
SW., Albany, OR 97321 of California, P.O. Box 45, Mercury, NV Richland, WA 99352
U.S. Department of Energy, NNSA 89023 U.S. Department of Energy, Sandia
Service Center Albuquerque, P.O. Box U.S. Department of Energy, Lockheed Site Office, 1515 Eubank Blvd., SE.,
5400, Albuquerque, NM 87185–5400 Idaho Technical Center, 765 Lindsay Albuquerque, NM 87123
U.S. Department of Energy, Amarillo Blvd., Idaho Falls, ID 84303 U.S. Department of Energy, Savannah
Site Operations, Highway 60, FM2373, U.S. Department of Energy, The Office River Ecology Laboratory, Drawer E,
Amarillo, TX 79177 of Site Operations, 528 35th Street, Los Aiken, SC 29802
U.S. Department of Energy, Bettis Alamos, NM 87545 U.S. Department of Energy, Savannah
Atomic Power Laboratory, Bechtel U.S. Department of Energy, Los River Operations Office, P.O. Box A,
Bettis, Inc., 814 Pittsburgh McKeesport Alamos National Laboratory, SM #30 Aiken, SC 29801
Blvd., West Mifflin, PA 15122–0079 Bikini Road, Los Alamos, NM 87545 U.S. Department of Energy, Seattle
U.S. Department of Energy, Boston U.S. Department of Energy, Regional Office, 800 Fifth Avenue, Suite
Regional Office, John F. Kennedy, Miamisburg Environmental 3950, Seattle, WA 98104
U.S. Department of Energy, Stanford PURPOSE(S): psychology, endocrinology, pathology,

Linear Accelerator Center, 2575 Sand The purpose of this system of records and any other specialty that the
Hill Road, Menlo Park, CA 94025 is to collect and maintain records physicians panel member(s) deem
U.S. Department of Energy, Stanford needed by the Department to comply necessary to reach a conclusion in a
Site Office, 2575 Sand Hill Road, B–41, with the provisions of the EEOICPA. case. Those provided information under
MS: 8–A, Menlo Park, CA 94025 These provisions of the Act that govern this routine use are subject to the same
U.S. Department of Energy, Stanford DOE responsibilities with regard to limitations applicable to Department
Synchrotron Radiology Laboratory, providing information to NIOSH, and to officers and employees under the
Stanford University, P.O. Box 4349, MS the DOL include: § 734n(e), § 738o(f), Privacy Act.
69, Stanford, CA 94025 § 7384q(d), § 7384w–1(b) and § 7385c– 6. A record from this system may be
U.S. Department of Energy, Thomas 10(c) and (d). disclosed as a routine use to the
Jefferson National Accelerator Facility, personnel, contractors, grantees, and
ROUTINE USERS OF THE RECORDS MAINTAINED cooperative agreement holders of the
12000 Jefferson Avenue, Newport News, IN THE SYSTEM, INCLUDING CATEGORIES OF
VA 23606 Department of Labor, the Department of
USERS AND PURPOSES OF SUCH USES:
Health and Human Services, the
U.S. Department of Energy, Waste 1. A record from this system may be Department of Justice, and other Federal
Isolation Pilot Project Office, P.O. Box disclosed as a routine use to DOE agencies and their components,
3090, Carlsbad, NM 88221 contractors (past and present) in designated by the President to
U.S. Department of Energy, West performance of their contracts, and their implement the Federal compensation
Valley Demonstration Project, 10282 officers and employees who have a need program established by the Energy
Rock Springs Road, West Valley, NY for the record in the performance of Employees Occupational Illness
14171–9799 their duties. Those provided Compensation Program Act, for the
information under this routine use are purpose of assisting in the adjudication
subject to the same limitations or processing of a claim under that Act.
SYSTEM:
applicable to Department officers and Those provided information under this
This system of records covers employees under the Privacy Act. routine use are subject to the same
individuals or their survivors who claim 2. A record from this system may be limitations applicable to Department
benefits under the Energy Employees disclosed as a routine use to DOE officers and employees under the
Occupational Illness Compensation financial assistance recipients in Privacy Act.
Program Act (EEOICPA). These performance of their financial assistance 7. A record from this system may be
individuals include, but are not limited agreements, and their officers and disclosed as a routine use to the
to, federal employees or survivors of employees who have a need for the members and the staff of the DOE
federal employees, employees or record in the performance of their advisory committee established to
survivors of employees of the duties. Those provided information provide advice on workers’
Department of Energy including the under this routine use are subject to the compensation issues, and the members
National Nuclear Security same limitations applicable to and the staff of an advisory board on
Administration (NNSA), its predecessor Department officers and employees Radiation and Worker Health required
agencies, and their contractors and under the Privacy Act. to be established under the Energy
subcontractors. 3. A record from this system may be Employees Occupational Illness
disclosed as a routine use to other state Compensation Program Act. All
and federal agencies or entities whose recipients of such records are required
This system of records is created by mission entails reviewing or managing to comply with the Privacy Act, to
DOE in response to requests from the workers’ compensation claims or follow prescribed measures to protect
Department of Labor (DOL), the administering other benefits programs. personal privacy, and to disclose or use
National Institute for Occupational Those provided information under this personally identifiable information only
Safety and Health (NIOSH), and routine use are subject to the same for the purpose of providing advice
claimants for information for the limitations applicable to Department relating to workers’ compensation.
adjudication of claims. The records are officers and employees under the 8. A record from this system may be
compiled as part of DOE’s Privacy Act. disclosed as a routine use for the
responsibilities under the EEOICPA. 4. A record from this system may be purpose of an investigation, settlement
The system may contain, but is not disclosed as a routine use to members of claims, or the preparation and
limited to, the following kinds of of a physician’s panel(s) established to conduct of litigation to a (1) persons
records: Claim forms filed by or on review and provide a determination representing the Department in the
behalf of claimants or their survivors regarding whether the illness or death investigation, settlement or litigation,
seeking benefits under the EEOICPA; that is the subject of an application for and to individuals assisting in such
employment records; exposure records; compensation arose out of and in the representation; (2) others involved in
medical reports; personnel security course of employment by or for DOE. the investigation, settlement, and
questionnaires; safety records or other Those provided information under this litigation, and their representatives and
incident reports, including but not routine use are subject to the same individuals assisting those
limited to area sampling data, accidental limitations applicable to Department representatives; (3) witness, potential
releases, explosions, spills, etc.; and officers and employees under the witness, or their representatives and
correspondence from individuals, the Privacy Act. assistants; and (4) any other person who
DOL, and the NIOSH. 5. A record from this system may be possesses information pertaining to the
disclosed as a routine use to medical matter, when it is necessary to obtain

AUTHORITY FOR MAINTENANCE OF THE SYSTEM: specialists in fields that include information or testimony relevant to the
42 U.S.C. 7101 et seq.; 50 U.S.C. 2401 occupational medicine, pulmonology, matter.
et seq.; The Energy Employees immunology, toxicology, dermatology, 9. A record from this system may be
Occupational Illness Compensation hematology/oncology, rheumatology, disclosed as a routine use to the
Program Act of 2000, Pub. L. 106–398. neurology, neurotoxicology, psychiatry, Department of Justice when DOE
determines that an individual may be POLICIES AND PRACTICES FOR STORING, CONTESTING RECORD PROCEDURES:
eligible for compensation under the RETRIEVING, ACCESSING, RETAINING AND Same as Notification Procedures.
Radiation Exposure and Compensation
Act of 1990 (42 U.S.C. 2210, note, and STORAGE:
as further clarified in 28 CFR Part 79), Records may be stored as paper Records in this system will be
a compensation program administered records, microfilm, and electronic obtained from sources, including, but
by the Department of Justice. media. not limited to the individual who is the
subject of the records; physicians and
10. A record from this system may be RETRIEVABILITY: other medical professionals; medical
disclosed as a routine use to the Records may be retrieved by the name institutions; state and federal workers’
appropriate local, State or Federal of the individual and social security compensation offices; family members
agency when the record alone or in number and at some locations by of the subject; attorneys representing the
conjunction with other information, employee number. individual; individuals’ employer,
indicates a violation or potential including DOE and its contractors and
SAFEGUARDS:
violation of law whether civil, criminal, subcontractors; medical laboratories;
or regulatory in nature. Paper records are maintained in other state and federal agencies.
locked cabinets and desks. Electronic
11. A record from this system may be records are controlled through SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS
disclosed to the Department of Health established DOE computer center OF THE PRIVACY ACT:
and Human Services, their contractors, procedures (personnel screening and None.
grantees, and cooperative agreement physical security), and they are
holders, pursuant to the Energy password protected. Access is limited to DOE–11
Employees Occupational Illness those whose official duties require SYSTEM NAME:
Compensation Program Act of 2000, to access to records. Emergency Operations Notification
estimate radiation doses and other Call List.
workplace exposures received by the
Department of Energy and contractor Records retention and disposal SECURITY CLASSIFICATION:
employees. Those provided information authorities are contained in the National
Unclassified.
under this routine use are subject to the Archives and Records Administration
(NARA) General Records Schedule and SYSTEM LOCATION(S):
same limitations applicable to the
DOE record schedules that have been U.S. Department of Energy, NNSA
Department officers and employees
approved by NARA. Service Center Albuquerque, P.O. Box
SYSTEM MANAGER(S) AND ADDRESS: 5400, Albuquerque, NM 87185–5400
12. A record from this system may be U.S. Department of Energy,
disclosed as a routine use to a member U.S. Department of Energy, Chief,
Bonneville Power Administration, P.O.
of Congress submitting a request Health, Safety and Security, Office of
Box 3621, Portland, OR 97208
involving the constituent when the Health, Safety and Security, 1000
constituent has requested assistance Independence Avenue, SW.,
Office, 9800 South Cass Avenue,
from the member concerning the subject Washington, DC 20585.
Argonne, IL 60439
matter of the record. The member of NOTIFICATION PROCEDURES: U.S. Department of Energy, Golden
Congress must provide a copy of the In accordance with the DOE Field Office, 1617 Cole Boulevard,
constituent’s request for assistance. regulation implementing the Privacy Golden, CO 80401
13. A record from this system may be Act, at Title 10, Code of Federal U.S. Department of Energy,
disclosed as a routine use when (1) it is Regulations, Part 1008, a request by an Headquarters, 1000 Independence
individual to determine if a system of Avenue, SW., Washington, DC 20585
records contains information about him/ U.S. Department of Energy, Idaho
or confidentiality of information in the
her should be directed to the U.S. Operations Office, 850 Energy Drive,
system of records has been Idaho Falls, ID 83401
compromised; (2) the Department has Department of Energy, Headquarters,
Privacy Act Officer, or the Privacy Act U.S. Department of Energy, National
determined that as a result of the Energy Technology Laboratory
suspected or confirmed compromise Officer at the appropriate address
identified above under ‘‘System (Morgantown), P.O. Box 880,
there is a risk of harm to economic or Morgantown, WV 26507
property interests, identity theft or U.S. Department of Energy, National
the Laboratory, Site or Area Office, the
fraud, or harm to the security integrity request should be directed to the Energy Technology Laboratory
if this system or other systems or Privacy Act Officer that has jurisdiction (Pittsburgh), P.O. Box 10940, Pittsburgh,
programs (whether maintained by the over that site. The request should PA 15236–0940
Department or another agency or entity) include the requester’s complete name, U.S. Department of Energy, Office of
that rely upon the compromised time period for which records are Naval Reactors, Crystal City, VA 22202
information; and (3) the disclosure is sought, and the office location(s) where U.S. Department of Energy, NNSA
made to such agencies, entities, and the requester believes the records are Nevada Site Office, P.O. Box 98518, Las
persons who are reasonably necessary to located. Vegas, NV 89193–8518
assist in connection with the U.S. Department of Energy, Oak Ridge
RECORDS ACCESS PROCEDURES: Office, P.O. Box 2001, Oak Ridge, TN
suspected or confirmed compromise Same as Notification Procedures 37831

and prevent, minimize, or remedy such above. Records are generally kept at the U.S. Department of Energy,
harm. location where the work is performed. Environmental Management
In accordance with the DOE Privacy Act Consolidated Business Center (EMCBC),
regulation, proper identification is 250 E. Fifth Street, Suite 500,
required before a request is processed. Cincinnati, OH 45202
U.S. Department of Energy, Pittsburgh ROUTINE USES OF RECORDS MAINTAINED IN THE SAFEGUARDS:
Naval Reactors, P.O. Box 109, SYSTEM, INCLUDING CATEGORIES OF USERS AND
Paper records are maintained in a
Pittsburgh, PA 15122 THE PURPOSES OF SUCH USES:
secure area and locked cabinets and
U.S. Department of Energy, Richland 1. A record from the system may be desks. Electronic records are controlled
Operations Office, 825 Jadwin Avenue, disclosed as a routine use to DOE through established DOE computer
P.O. Box 550, Richland, WA 99352 contractors in performance of their center procedures (personnel screening
U.S. Department of Energy, Savannah contracts, and their officers and and physical security). Passwords are
River Operations Office, P.O. Box A, employees who have a need for the protected. Access is limited to those
Aiken, SC 29801 record in the performance of their whose official duties require access to
U.S. Department of Energy, duties. Those provided information the records.
Schenectady Naval Reactors Office, P.O. under this routine use are subject to the
same limitations applicable to DOE RETENTION AND DISPOSAL:
officers and employees under the Records retention and disposal
Privacy Act. authorities are contained in the National
2. A record from this system may be Archives and Records Administration
1166 Athens Tech Road, Elberton, GA
disclosed as a routine use when (1) it is (NARA) General Records Schedule and
30635–4578
suspected or confirmed that the security DOE record schedules that have been
U.S. Department of Energy, approved by NARA.
Southwestern Power Administration, or confidentiality of information in the
Williams Tower One, One West Third system of records has been SYSTEM MANAGER(S) AND ADDRESS:
Street, Tulsa, OK 74103 compromised; (2) the Department has
determined that as a result of the Headquarters, Deputy Administrator
U.S. Department of Energy, Strategic for Defense Nuclear Nonproliferation in
Petroleum Reserve Project Office, 900 the National Nuclear Security
there is a risk of harm to economic or
Commerce Road East, New Orleans, LA Administration, U.S. Department of
property interests, identity theft or
70123 Energy, 1000 Independence Avenue,
fraud, or harm to the security integrity
U.S. Department of Energy, Western if this system or other systems or SW., Washington, DC 20585.
Area Power Administration, P.O. Box programs (whether maintained by the NOTIFICATION PROCEDURES:
3402, Golden, CO 80401 Department or another agency or entity)
U.S. Department of Energy, Office of In accordance with the DOE
that rely upon the compromised
Repository Development, P.O. Box regulation implementing the Privacy
364629, North Las Vegas, NV 89036– Act, in Title 10, Code of Federal
made to such agencies, entities, and
8629 Regulations, Part 1008.6, any individual
may request whether a system of records
assist in connection with the
CATEGORIES OF INDIVIDUALS COVERED BY THE maintained by DOE contains records
SYSTEM: about him/her and request access to
Department of Energy and National those records. The request should be
Nuclear Security Administration directed to the U.S. Department of
harm.
(hereinafter referred to collectively as Energy, Headquarters, Privacy Act
3. A record of this system may be Officer, or the Privacy Act Officer at the
‘‘DOE’’) senior officials, office directors, disclosed as a routine use for the
managers, key support staff, and DOE appropriate address identified above
purpose of an investigation, settlement under ‘‘System Locations.’’ For records
contractors involved in DOE emergency of claims, or the preparation and
management and operations activities, maintained by the Laboratory, Site or
conduct of litigation to (1) persons Area Office, the request should be
Continuity of Government activities and representing the Department in the
Continuity of Operations activities. directed to the Privacy Act Officer that
investigation, settlement or litigation, has jurisdiction over that site. The
CATEGORIES OF RECORDS IN THE SYSTEM: and to individuals assisting in such request should include the requester’s
representation; (2) others involved in complete name, time period for which
Name, office telephone number, home the investigation, settlement and
telephone number, home address, pager records are sought, and the office
litigation, and their representatives and location(s) where the requester believes
numbers, cellular phone numbers, and individuals assisting those
electronic mail addresses. the records are located.
representatives; (3) witness, potential
witness, or their representatives and RECORDS ACCESS PROCEDURES:
assistants; and (4) any other person who Same as Notification Procedures
Title 42, United States Code (U.S.C.), possesses information pertaining to the above. Records are generally kept at
Section 7101 et seq.; 50 U.S.C. 2401 et matter, when it is necessary to obtain locations where the work is performed.
seq.; The Homeland Security Act of information or testimony relevant to the In accordance with the DOE Privacy Act
2002; and the Homeland Security matter. regulation, proper identification is
Presidential Directive-5 (HSPD–5),
required before a request is processed.
‘‘Management of Domestic Incidents.’’ POLICIES AND PRACTICES FOR STORING,
RETRIEVING, ACCESSING, RETAINING, AND CONTESTING RECORD PROCEDURES:
PURPOSE(S): DISPOSING OF RECORDS IN THE SYSTEM:
Same as Notification Procedures
The records are maintained and used above.
STORAGE:
by DOE to create a list that will enable
24 hour contact with DOE personnel RECORD SOURCE CATEGORIES:

and contractors in the event of an records and electronic media. The subject individual.
emergency in order to marshal a
RETRIEVABILITY:
coordinated, unified response to SYSTEM EXEMPTED FROM CERTAIN PROVISIONS
catastrophic events that may impact Records may be retrieved by name of OF THE ACT:
DOE facilities or activities. the individual. None.
DOE–12 suspected or confirmed that the security regulation, proper identification is

or confidentiality of information in the required before a request is processed.
SYSTEM NAME:
system of records has been
Automated Materials and Property compromised; (2) the Department has CONTESTING RECORD PROCEDURES:
Systems (AMPS). determined that as a result of the Same as Notification Procedures
SECURITY CLASSIFICATION: suspected or confirmed compromise above.
Unclassified. there is a risk of harm to economic or RECORD SOURCE CATEGORIES:
SYSTEM LOCATION(S): fraud, or harm to the security integrity Sources of information for the system
if this system or other systems or include: supplies and their respective
programs (whether maintained by the price lists that are purchased and placed
Headquarters, 1000 Independence
Department or another agency or entity) into the supply system for sale;
Avenue, SW., Washington, DC 20585
U.S. Department of Energy, that rely upon the compromised purchases made by DOE employees; and
Germantown, 19901 Germantown Road, information; and (3) the disclosure is the information contained on the
Germantown, MD 20784–1290 made to such agencies, entities, and employee’s badge.
persons who are reasonably necessary to SYSTEM EXEMPT FROM CERTAIN PROVISIONS OF
SYSTEM:
assist in connection with the THE ACT:
Department’s efforts to respond to the None.
Current Department of Energy (DOE) suspected or confirmed compromise
including National Nuclear Security and prevent, minimize, or remedy such DOE–13
Administration (NNSA) Headquarters harm.
employees who purchase supply SYSTEM NAME:
products at the three Self Service Stores POLICIES AND PRACTICES FOR STORING, Payroll and Leave Records.
in the Washington, DC area and vicinity. RETRIEVING, ACCESSING, RETAINING AND
DISPOSING OF RECORDS IN THE SYSTEM: SECURITY CLASSIFICATION:
CATEGORIES OF RECORDS IN THE SYSTEM: Unclassified.
STORAGE:
Name of DOE employee, badge
Records may be stored as paper SYSTEM LOCATION(S):
number, organization, date of purchase,
records and electronic media. U.S. Department of Energy,
quantity, and price.
RETRIEVABILITY: Headquarters, 1000 Independence
AUTHORITY FOR MAINTENANCE OF THE SYSTEM: Avenue, SW., Washington, DC 20585
Records may be retrieved by name
42 U.S.C. 7101 et seq.; 50 U.S.C. 2401 and badge number of the DOE U.S. Department of Energy, NNSA
et seq.; 42 U.S.C. 7263, and 42 U.S.C. employee. Service Center Albuquerque, P.O. Box
5815G. 5400, Albuquerque, NM 87185–5400
RETENTION AND DISPOSAL: U.S. Department of Energy, Atlanta
PURPOSE(S):
Records retention and disposal Regional Support Office, 730 Peachtree,
The records are maintained and used authorities are contained in the National NE, Suite 876, Atlanta, GA 30308
by the Department for billing purposes Archives and Records Administration U.S. Department of Energy,
under the Working Capital Fund (WFC). (NARA) General Records Schedule and Bonneville Power Administration, P.O.
The WCF issues bills to Headquarters DOE record schedules that have been Box 3621, Portland, OR 97208
program offices for both stock and non- approved by NARA. U.S. Department of Energy, Boston
stock supplies that were purchased for Regional Support Office, One Congress
use by employees to perform their SYSTEM MANAGER(S) ADDRESS:
Street, Room 1101, Boston, MA 02203–
duties. Headquarters: Director, Assets 0002
Management and Support Services U.S. Department of Energy, Carlsbad
SYSTEM INCLUDING CATEGORIES OF USERS AND
Group, U.S. Department of Energy, 1000 Field Office, P.O. Box 3090, Carlsbad,
PURPOSES OF SUCH USES: Independence Avenue, SW., NM 88221
1. A record from this system of Washington, DC 20585. U.S. Department of Energy, Chicago
records may be disclosed as a routine NOTIFICATION PROCEDURES: Office, 9800 South Cass Avenue,
use to DOE contractors in performance In accordance with the DOE Argonne, IL 60439
of their contracts, and their officers and regulation implementing the Privacy U.S. Department of Energy, Golden
employees who have a need for the Act, at Title 10, Code of Federal Field Office, 1617 Cole Boulevard,
record in the performance of their Regulations, Part 1008, a request by an Golden, CO 80401
duties. Those provided information individual to determine if a system of U.S. Department of Energy, Idaho
under this routine use are subject to the records contains information about him/ Operations Office, 850 Energy Drive,
same limitations applicable to DOE her should be directed to the U.S. Idaho Falls, ID 83401
officers and employees under the Department of Energy, Headquarters, U.S. Department of Energy, National
Privacy Act. Privacy Act Officer. The request should Energy Technology Laboratory
2. A record in this system of records include the requester’s complete name, (Morgantown), P.O. Box 880,
may be disclosed as a routine use to a time period for which records are Morgantown, WV 26507–0880
member of Congress submitting a sought, and the office locations(s) where U.S. Department of Energy, National
request involving the constituent when the requester believes the records are Energy Technology Laboratory
the constituent has requested assistance located. (Pittsburgh), 626 Cochrans Mill Road,
from the member concerning the subject Pittsburgh, PA 15236–0940

matter of the record. The member of RECORDS ACCESS PROCEDURES: U.S. Department of Energy, Naval
Congress must provide a copy of the Same as Notifications procedures Petroleum and Oil Shale Reserves, 907
constituent’s request for assistance. above. Records are generally kept at N. Poplar, Suite 150, Casper, WY 82601
3. A record from this system may be locations where the work is performed. U.S. Department of Energy, Naval
disclosed as a routine use when (1) it is In accordance with the DOE Privacy Act Petroleum Reserves in California, 1601
New Stine Road, Suite 240, Bakersfield, Opportunity Reconciliation Act, Pub. L. 14. A record from this system may be
CA 93309 104–193. disclosed as a routine use to States’
U.S. Department of Energy, Oak Ridge departments of employment security to
PURPOSE(S):
Office, P.O. Box 2001, Oak Ridge, TN determine entitlement to unemployment
37831 The records are maintained and used compensation or other State benefits.
U.S. Department of Energy, Office of by the DOE to document historical 15. A record from the system may be
Scientific & Technical Information, P.O. information on employee wages, disclosed as a routine use to the
Box 62, Oak Ridge, TN 37831 deductions, retirement benefits, and appropriate local, State or Federal
U.S. Department of Energy, leave. agency when records alone or in
Environmental Management ROUTINE USES OF RECORDS MAINTAINED IN THE conjunction with other information,
Consolidated Business Center (EMCBC), SYSTEM, INCLUDING CATEGORIES OF USERS AND indicates a violation or potential
250 E. Fifth Street, Suite 500, THE PURPOSES OF SUCH USES: violation of law whether civil, criminal,
Cincinnati, OH 45202 1. A record from this system may be or regulatory in nature, and whether
U.S. Department of Energy, disclosed as a routine use to the arising by general statute or particular
Philadelphia Regional Support Office, Department of Treasury to collect program pursuant thereto.
1880 John F. Kennedy Boulevard, Suite withheld taxes, process payroll 16. A record from the system may be
501, Philadelphia, PA 19103–7483 payments, and issue savings bonds. disclosed as a routine use to a federal,
U.S. Department of Energy, Pittsburgh 2. A record from this system may be state, or local agency to obtain
Naval Reactors Office, P.O. Box 109, disclosed as a routine use to the Internal information relevant to a Departmental
West Mifflin, PA 15122–0109 Revenue Service to process Federal decision concerning the hiring or
U.S. Department of Energy, Richland income tax payments and tax levies. retention of an employee, the issuance
Operations Office, P.O. Box 550, 3. A record from this system may be of a security clearance, the letting of a
Richland, WA 99352 disclosed as a routine use to state and contract, or the issuance of a license,
U.S. Department of Energy, Savannah local governments to process state and grant, or other benefit. The Department
River Operations Office, P.O. A, Aiken, local income tax deductions and court must deem such disclosure to be
SC 29801 ordered child support or alimony compatible with the purpose for which
U.S. Department of Energy, Seattle payments. the Department collected the
Regional Support Office, 800 Fifth 4. A record from this system may be information.
Avenue, Suite 3950, Seattle, WA 98104 disclosed as a routine use to OPM to 17. A record from the system may be
U.S. Department of Energy, establish and maintain retirement disclosed as a routine use to DOE
Schenectady Naval Reactors Office, P.O. records and benefits. contractors in performance of their
Box 1069, Schenectady, NY 12301 5. A record from this system may be contracts, and their officers and
U.S. Department of Energy, disclosed as a routine use to the Thrift employees who have a need for the
Southeastern Power Administration, Savings Board to update Section 401K record in the performance of their
type records and benefits. duties. Those provided information
6. A record from this system may be under this routine use are subject to the
30635–4578
disclosed as a routine use to the Social same limitations applicable to DOE
Security Administration to establish officers and employees under the
Southwestern Power Administration,
Social Security records and benefits. Privacy Act.
Williams Tower One, One West Third
7. A record from this system may be 18. A record from this system of
disclosed as a routine use to the records may be disclosed as a routine
Department of Labor to process use to a member of Congress submitting
Petroleum Reserve Project Office, 900
workmen’s compensation claims. a request involving the constituent
Commerce Road East, New Orleans, LA
8. A record from this system may be when the constituent has requested
70123
disclosed as a routine use to the assistance from the member concerning
U.S. Department of Energy, Western
Department of Defense to adjust military the subject matter of the record. The
Area Power Administration, P.O. Box
retirement. member of Congress must provide a
3402, Golden, CO 80401
9. A record from this system may be copy of the constituent’s request for
CATEGORIES OF INDIVIDUALS COVERED BY THE disclosed as a routine use to financial assistance.
SYSTEM: institutions to credit net check deposits, 19. A record from this system may be
Department of Energy (DOE) savings allotments, and discretionary disclosed as a routine use to the Office
including National Nuclear Security allotments. of Child Support Enforcement,
Administration (NNSA) personnel and 10. A record from this system may be Administration for Children and
consultants. disclosed as a routine use to the Families, Department of Health and
employee unions to credit accounts for Human Services, Federal Parent Locator
CATEGORIES OF RECORDS IN THE SYSTEM: employees with union dues deductions. System (FPLS) and Federal Tax Offset
Time and attendance records, earning 11. A record from this system may be System to locate individuals and
records, payroll actions, deduction disclosed as a routine use to health identify their income sources to
information requests, authorizations for insurance carriers to process insurance establish paternity, establish and modify
overtime and night differential, and claims. orders of support, and for enforcement
Office of Personnel Management (OPM) 12. A record from this system may be action.
retirement records. disclosed as a routine use to the General 20. A record from this system may be
Accounting Office to verify accuracy disclosed as a routine use to the Office
AUTHORITY FOR MAINTENANCE OF THE SYSTEM: and legality of disbursement. of Child Support Enforcement,
42 U.S.C. 7101 et seq.; 50 U.S.C. 2401 13. A record from this system may be Administration for Children and
et seq.; Privacy Act of 1974, Pub. L. 93– disclosed as a routine use to the Families, Department of Health and
579 (5 U.S.C. 552a); General Accounting Department of Veterans Affairs to Human Services, FPLS and Federal Tax
Office Policy and Procedures Manual; evaluate veteran’s benefits to which the Offset System, for release to the Social
Personal Responsibility and Work individual may be entitled. Security Administration to verify social
security numbers in connection with the physical security), and they are SECURITY CLASSIFICATION:
operation of the FPLS by the Office of password protected. Access is limited to Unclassified.
Child Support Enforcement. those whose official duties require
SYSTEM LOCATION(S):
21. A record from this system may be access to the records.
disclosed as a routine use to the Office U.S. Department of Energy,
RETENTION AND DISPOSAL: Headquarters, 1000 Independence
of Child Support Enforcement,
Administration for Children and Records retention and disposal Avenue, SW., Washington, DC 20585
Families, Department of Health and authorities are contained in the National U.S. Department of Energy, NNSA
Human Services, FPLS and Federal Tax Archives and Records Administration Service Center Albuquerque, P.O. Box
Offset System, for release to the (NARA) General Records Schedule and 5400, Albuquerque, NM 87185–5400
Department of Treasury to administer DOE record schedules that have been U.S. Department of Energy, Chicago
the Earned Income Tax Credit Program approved by NARA. Office, 9800 South Cass Avenue,
(Section 32, Internal Revenue Code of Argonne, IL 60439
SYSTEM MANAGER(S) AND ADDRESS: U.S. Department of Energy, Golden
1986) and verify a claim with respect to
Headquarters: Director, Office of Field Office, 1617 Cole Boulevard,
employment in a tax return.
Financial Accounting, U.S. Department Golden, CO 80401
of Energy, 1000 Independence Avenue, U.S. Department of Energy, Idaho
disclosed as a routine use to the Defense
SW., Washington, DC 20585. Operations Office, 850 Energy Drive,
Finance and Accounting Service (DFAS)
Field Offices: The Managers of the Idaho Falls, ID 83401
so that DFAS may perform payroll
DOE offices of the ‘‘System Locations’’ U.S. Department of Energy, National
processing services for DOE. These
listed above are the system managers for Energy Technology Laboratory
services may include the issuance of
their respective portions of this system. (Morgantown), P.O. Box 880,
salary payments to employees and
Morgantown, WV 26507–0880
distribution of wages; and the NOTIFICATION PROCEDURES:
U.S. Department of Energy, National
distribution of allotments and In accordance with the DOE Energy Technology Laboratory
deductions to financial and other regulation implementing the Privacy (Pittsburgh), P.O. Box 10940, Pittsburgh,
institutions, many of which are through Act, at Title 10, Code of Federal PA 15236–0940
electronic funds transfer. Regulations, part 1008, a request by an U.S. Department of Energy, Naval
23. A record from this system may be individual to determine if a system of Petroleum Reserves in California, P.O.
disclosed as a routine use when (1) it is records contains information about him/ Box 11, Tupman, CA 93276
suspected or confirmed that the security her should be directed to the U.S. U.S. Department of Energy, Naval
or confidentiality of information in the Department of Energy, Headquarters, Petroleum and Oil Shale Reserves, 907
system of records has been Privacy Act Officer, or the Privacy Act North Poplar, Suite 150, Casper, WY
compromised; (2) the Department has Officer at the appropriate address 82601
determined that as a result of the identified above under ‘‘System U.S. Department of Energy, Oak Ridge
suspected or confirmed compromise Locations.’’ For records maintained by Office, P.O. Box E, Oak Ridge, TN 37830
there is a risk of harm to economic or Laboratory, Site or Area Office, the U.S. Department of Energy, Pittsburgh
property interests, identity theft or request should be directed to the Naval Reactors, P.O. Box 109,
fraud, or harm to the security integrity Privacy Act Officer that has jurisdiction Pittsburgh, PA 15122
if this system or other systems or over that site. The request should U.S. Department of Energy, Richland
programs (whether maintained by the include the requester’s complete name, Operations Office, P.O. Box 550,
Department or another agency or entity) time period for which records are Richland, WA 99352
that rely upon the compromised sought, and the office locations(s) where U.S. Department of Energy, Savannah
information; and (3) the disclosure is the requester believes the records are River Operations Office, P.O. Box A,
made to such agencies, entities, and located. Aiken, SC 29801
persons who are reasonably necessary to U.S. Department of Energy,
assist in connection with the RECORDS ACCESS PROCEDURES: Schenectady Naval Reactors Office, P.O.
Department’s efforts to respond to the Same as Notification Procedures Box 1069, Schenectady, NY 12301
suspected or confirmed compromise above. Records are generally kept at U.S. Department of Energy, Strategic
and prevent, minimize, or remedy such locations where the work is performed. Petroleum Reserve Office, 9000
harm. In accordance with the DOE Privacy Act Commerce Road East, New Orleans, LA
regulation, proper identification is 70123
POLICIES AND PRACTICES FOR STORING,
RETRIEVING, ACCESSING, RETAINING, AND CATEGORIES OF INDIVIDUALS COVERED BY THE
DISPOSING OF RECORDS IN THE SYSTEM: CONTESTING RECORD PROCEDURES: SYSTEM:
STORAGE: Same as Notification Procedures Employees of Department of Energy
Records may be stored as paper above. (DOE) including National Nuclear
records and electronic media. Security Administration (NNSA)
employees, and contractors performing
RETRIEVABILITY: The subject individual, supervisors, and operating onsite service work in the
Records may be retrieved by name, timekeepers, official personnel records, DOE-owned or controlled facilities,
social security number, and payroll and the Internal Revenue Service. including long-term architect-
number. SYSTEM EXEMPT FROM CERTAIN PROVISIONS OF engineering and cost-reimbursement
THE ACT: construction contractors.
SAFEGUARDS:
Paper records are maintained in None. CATEGORIES OF RECORDS IN THE SYSTEM:
locked cabinets and desks. Electronic DOE–14 Name, job title, contractor, current
records are controlled through salary up to $100,000, amount
established DOE computer center SYSTEM NAME: reimbursed, and other compensation
procedures (personnel screening and Report of Compensation. (actual and amount reimbursed).
AUTHORITY FOR MAINTENANCE OF THE SYSTEM: record in the performance of their SYSTEM MANAGER(S) AND ADDRESS:
42 U.S.C. 7101 et seq. and 50 U.S.C. duties. Those provided information Headquarters: Director, Office of
2401 et seq. under this routine use are subject to the Contractor and Resource Management,
same limitations applicable to DOE U.S. Department of Energy, 1000
PURPOSE(S):
officers and employees under the Independence Avenue, SW.,
The records are maintained and used Privacy Act. Washington, DC 20585.
by the DOE to aid Managers of Field 4. A record from this system may be Field Offices: The Managers of the
Offices, Program Secretarial Officers and disclosed as a routine use to a member ‘‘System Locations’’ listed above are the
Headquarters Program Managers in of Congress submitting a request system managers for their respective
determining the reasonableness of involving the constituent when the portions of this system.
compensation paid to top level constituent has requested assistance NOTIFICATION PROCEDURES:
contractor employees and to monitor the from the member concerning the subject
growth of contractor compensation at all In accordance with the DOE
matter of the record. The member of regulation implementing the Privacy
levels. Congress must provide a copy of the Act, at Title 10, Code of Federal
ROUTINE USES OF RECORDS MAINTAINED IN THE constituent’s request for assistance. Regulations, Part 1008, a request by an
SYSTEM, INCLUDING CATEGORIES OF USERS AND 5. A record from this system may be individual to determine if a system of
THE PURPOSES OF SUCH USES: disclosed as a routine use when (1) it is records contains information about him/
1. A record from this system may be suspected or confirmed that the security her should be directed to the U.S.
disclosed as a routine use for the or confidentiality of information in the Department of Energy, Headquarters,
purpose of an investigation, settlement system of records has been Privacy Act Officer, or the Privacy Act
of claims, or the preparation and compromised; (2) the Department has Officer at the appropriate address
conduct of litigation to (1) persons determined that as a result of the identified above under ‘‘System
representing the Department in the suspected or confirmed compromise Locations.’’ For records maintained by
investigation, settlement or litigation, there is a risk of harm to economic or the Laboratory, Site or Area Office, the
and to individuals assisting in such property interests, identity theft or request should be directed to the
representation; (2) others involved in fraud, or harm to the security integrity Privacy Act Officer that has jurisdiction
the investigation, settlement, and if this system or other systems or over that site. The request should
litigation, and their representatives and programs (whether maintained by the include the requester’s complete name,
individuals assisting those Department or another agency or entity) time period for which records are
representatives; (3) witness, potential that rely upon the compromised sought, and the office location(s) where
witness, or their representatives and information; and (3) the disclosure is the requester believes the records are
assistants, and any other person who made to such agencies, entities, and located.
possesses information pertaining to the persons who are reasonably necessary to
RECORDS ACCESS PROCEDURES:
matter, when it is necessary to obtain assist in connection with the
information or testimony relevant to the Department’s efforts to respond to the Same as Notification Procedures
matter. suspected or confirmed compromise above. Records are generally kept at
2. A record from this system may be and prevent, minimize, or remedy such locations where the work is performed.
disclosed as a routine use in court or harm. In accordance with the DOE Privacy Act
administrative proceedings to the regulation, proper identification is
tribunals, counsel, other parties, POLICIES AND PRACTICES FOR STORING, required before a request is processed.
witnesses, and the public (in publicly RETRIEVING, ACCESSING, RETAINING, AND
DISPOSING OF RECORDS IN THE SYSTEM: CONTESTING RECORD PROCEDURES:
available pleadings, filings or discussion Same as Notification Procedures
in open court) when such disclosure: (1) STORAGE: above.
Is relevant to, and necessary for, the
proceeding; (2) is compatible with the Records may be stored as magnetic RECORD SOURCE CATEGORIES:
purpose for which the Department tape and paper records.
Contractor salary administrative
collected the records; and (3) the RETRIEVABILITY: personnel.
proceedings involve:
(a) The Department, its predecessor Records may be retrieved by name. SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS
OF THE ACT:
agencies, current or former contractors
SAFEGUARDS: None.
of the Department, or other United
States Government agencies and their Paper records are maintained in DOE–15
components, or locked cabinets and desks. Electronic
(b) A current or former employee of records are controlled through SYSTEM NAME:
the Department and its predecessor established DOE computer center Intelligence-Related Access
agencies, current or former contractors procedures (personnel screening and Authorization.
of the Department, or other United physical security), and they are
States Government agencies and their password protected. Access is limited to
those whose official duties require Classified and unclassified.
components, who is acting in an official
capacity, or in any individual capacity access to the records. SYSTEM LOCATION(S):
where the Department or other United U.S. Department of Energy, Office of
States Government agency has agreed to Intelligence, 1000 Independence
represent the employee. Records retention and disposal Avenue, SW., Washington, DC 20585
3. A record from the system may be authorities are contained in the National U.S. Department of Energy, Livermore
disclosed as a routine use to DOE Archives and Records Administration Site Office, 7000 East Avenue, B–261,
contractors in performance of their (NARA) General Records Schedule and Livermore, CA 94551
contracts, and their officers and DOE record schedules that have been U.S. Department of Energy, Idaho
employees who have a need for the approved by NARA. National Engineering & Environmental
Laboratory Systems Analysis Facility, 12333 (October 19, 1992); Executive 4. A record from this system may be
2271 N. Boulevard, Idaho Falls, ID Order 12958, Classified National disclosed as a routine use for the
83403 Security Information (April 17, 1995); purpose of an investigation, settlement
U.S. Department of Energy, Nevada Executive Order 12968, Access to of claims, or the preparation and
Site Office, P.O. Box 98518, Las Vegas, Classified Information (August 2, 1995); conduct of litigation to (1) a person
NV 89193–8518 Presidential Decision Directive–61, U.S. representing the Department in the
U.S. Department of Energy, Pacific Department of Energy investigation, settlement or litigation,
Northwest National Laboratory, Energy Counterintelligence Program, and DOE and to individuals assisting in such
& Environmental Sciences Building Order 5670.1A, Management and representation; (2) others involved in
(EESB), 3230 Q Avenue, Richland, WA Control of Foreign Intelligence. the investigation, settlement, and
99352 litigation, and their representatives and
U.S. Department of Energy, Sandia PURPOSE(S): individuals assisting those
Site Office, Center for National Security The records are maintained and used representatives; and (3) a witness,
& Arms Control, Building 810W, by the DOE to conduct eligibility potential witness, or their
Albuquerque, NM 87185 determinations, adjudications, representatives and assistants, and any
U.S. Department of Energy, Remote revocations and appeals from denials person possessing information
Sensing Laboratory, EG&G/EM, 4600 N. and revocations. Under DOE Order pertaining to the matter when it is
Hollywood Blvd., Nellis AFB, Bldg. 5670.1A the Director of Intelligence is necessary to obtain information or
2211, Las Vegas, NV 89191–6403 directed to control access to and use of testimony relevant to the matter, the
U.S. Department of Energy, Los Sensitive Compartmented Information reporting of an investigation of an
Alamos National Laboratory, (SCI) and other classified Intelligence employee, the letting of a contract, or
Nonproliferation & National Security, information bearing the Director, the issuance of a license, grant, or other
TA–3, Building SM–43, Los Alamos, Central Intelligence (DCI) authorized benefit, to the extent that the
NM 87544 control markings; and approve access to information is relevant and necessary to
U.S. Department of Energy, Savannah SCI in compliance with DCI directives. the requesting agency’s decision on the
River Operations Office, Savannah River matter.
Technology Center, Technical Area 700, ROUTINE USES OF RECORDS MAINTAINED IN THE 5. A record from this system may be
Bldg. 735–A, New Ellington, SC 29809 SYSTEM, INCLUDING CATEGORIES OF USERS AND disclosed as a routine use in court or
U.S. Department of Energy, Special PURPOSES OF SUCH USES: administrative proceedings to the
Technologies Laboratory, 5520 Elkwill 1. A record from the system may be tribunals, counsel, other parties,
Street, Santa Barbara, CA 93111 disclosed as a routine use to the witnesses, and the public (in publicly
U.S. Department of Energy, Lockheed appropriate local, state or federal agency available pleadings, filings or discussion
Martin Energy Systems, P.O. Box 2003, when records alone, or in conjunction in open court) when such disclosure: (1)
Blair Road, Oak Ridge, TN 37831–7312 with other information, indicate a Is relevant to and necessary for, the
violation or potential violation of law proceeding; (2) compatible with the
whether civil, criminal, or regulatory in purpose for which the Department
SYSTEM: collected the records; and (3) the
nature, and whether arising by general
Current and former DOE employees statute or particular program pursuant proceedings involve:
including National Nuclear Security (a) The Department, its predecessor
thereto.
Administration (NNSA) employees, and agencies, current or former contractor of
2. A record from the system may be the Department, or other United States
contractor employees; applicants for
disclosed as a routine use to a federal, Government agencies and their
employment at DOE; individuals who
state or local agency to obtain components, or
may be assigned or detailed to Federal
information relevant to a Departmental (b) A current or former employee of
positions at DOE; consultants to DOE.
decision concerning the hiring or the Department and its predecessor
CATEGORIES OF RECORDS IN THE SYSTEM: retention of an employee, the issuance agencies, current or former contractors
The following information may be of a security clearance, the letting of a of the Department, or other United
maintained in the system: Results of contract, or the issuance of a license, States Government agencies and their
background investigations, law grant, or other benefit. The Department components, who is acting in an official
enforcement records, reports and files; must deem such disclosure to be capacity or in any individual capacity
reports on foreign contacts/travel; compatible with the purpose for which where the Department or other United
records, reports and files received from the Department collected the States Government agency has agreed to
other DOE elements and other Federal information. represent the employee.
agencies related to intelligence 3. A record from this system may be 6. A record from this system may be
activities; polygraph examination disclosed to a federal agency to facilitate disclosed as a routine use to foreign
records, reports and videotapes of the the requesting agency’s decision governments in accordance with
polygraph session; eligibility evaluation concerning the hiring or retention of an treaties, international conventions, or
reports; and electronic mail stored on employee, the issuance of a security executive agreements.
CD. clearance, the reporting of an 7. A record from the system may be
investigation of an employee, the letting disclosed as a routine use to DOE
AUTHORITY FOR MAINTENANCE OF THE SYSTEM: of a contract, or the issuance of a contractors in performance of their
42 U.S.C. 7101 et seq.; 50 U.S.C., 2401 license, grant, or other benefit, to the contracts, and their officers and
et seq.; The Atomic Energy Act of 1954, extent that the information is relevant employees who have a need for the
as amended; 42 U.S.C. 7239; Executive and necessary to the requesting agency’s record in the performance of their
Order 12333, United States Intelligence decision on the matter. The Department duties. Those provided information
Activities (December 4, 1981); must deem such disclosure to be under this routine use are subject to the
Department of Energy Procedures for compatible with the purpose for which same limitations applicable to DOE
Intelligence Activities, approved by the the Department collected the officers and employees under the
Attorney General under Executive Order information. Privacy Act.
8. A record from the system of records Field Offices: The managers of the DOE–16
may be disclosed to a member of System Locations listed above are the
SYSTEM NAME:
Congress submitting a request involving system managers for their respective
the constituent when the constituent portions of this system. Federal Employee Subsidy Program
has requested assistance from the Records.
NOTIFICATION PROCEDURES:
member concerning the subject matter SECURITY CLASSIFICATION:
of the record. The member of Congress In accordance with the DOE
regulation implementing the Privacy Unclassified.
must provide a copy of the constituent’s
request for assistance. Act, at Title 10, Code of Federal SYSTEM LOCATION(S):
9. A record from this system may be Regulations, Part 1008, a request by an U.S. Department of Energy,
disclosed as a routine use when (1) it is individual to determine if a system of Headquarters, 1000 Independence
suspected or confirmed that the security records contains information about him/ Avenue, SW., Washington, DC 20585
or confidentiality of information in the her should be directed to the Director, U.S. Department of Energy, NNSA
system of records has been Headquarters Freedom of Information Service Center Albuquerque, P.O. Box
compromised; (2) the Department has Act and Privacy Act Group, U.S. 5400, Albuquerque, NM 87185–5400
determined that as a result of the Department of Energy, or the Privacy U.S. Department of Energy,
suspected or confirmed compromise Act Officer at the appropriate address Bonneville Power Administration, P.O.
there is a risk of harm to economic or identified above under ‘‘System Box 3621, Portland, OR 97208
property interests, identity theft or Locations.’’ For records maintained by U.S. Department of Energy, Chicago
fraud, or harm to the security integrity the Laboratory, Site or Area Office, the Office, 9800 South Cass Avenue,
if this system or other systems or request should be directed to the Argonne, IL 60439
programs (whether maintained by the Privacy Act Officer that has jurisdiction U.S. Department of Energy, Golden
Department or another agency or entity) over that site. The request should Field Office, 1617 Cole Boulevard,
that rely upon the compromised include the requester’s complete name, Golden, CO 80401
information; and (3) the disclosure is time period for which records are U.S. Department of Energy, Idaho
made to such agencies, entities, and sought, and the office locations(s) where Operations Office, 850 Energy Drive,
persons who are reasonably necessary to the requester believes the records are Idaho Falls, ID 83401
assist in connection with the located. U.S. Department of Energy, National
Department’s efforts to respond to the Energy Technology Laboratory
suspected or confirmed compromise (Morgantown), P.O. Box 880,
Same as Notification Procedures Morgantown, WV 26505
and prevent, minimize, or remedy such above. Records are generally kept at
harm. U.S. Department of Energy, National
locations where work is performed. In Energy Technology Laboratory
POLICIES AND PRACTICES FOR STORING, accordance with DOE’s Privacy Act (Pittsburgh), P.O. Box 10940, Pittsburgh,
RETRIEVING, ACCESSING, RETAINING, AND regulation, proper identification is PA 15122
DISPOSING OF RECORDS IN THE SYSTEM required before a request is processed. U.S. Department of Energy, Nevada
STORAGE: CONTESTING RECORD PROCEDURES: Site Office, P.O. Box 98518, Las Vegas,
Records may be stored as paper Same as Notification Procedures NV 89193–8518
records, electronic media, and above. U.S. Department of Energy, Oak Ridge
videotapes. Office, P.O. Box E, Oak Ridge, TN 37830
RECORD SOURCE CATEGORIES: U.S. Department of Energy,
RETRIEVABILITY:
The subject individual, present and Environmental Management
Records may be retrieved by name former DOE employees and DOE Consolidated Business Center (EMCBC),
and/or social security number. contractor employees; consultants; 250 E. Fifth Street, Suite 500,
SAFEGUARDS: publicly available material; other Cincinnati, OH 45202
agencies within the Intelligence U.S. Department of Energy, Pittsburgh
Paper records and videotapes are
Community; other agencies within the Naval Reactors, P.O. Box 109,
maintained in locked cabinets.
U.S. Government, other offices within Pittsburgh, PA 15122
Electronic records are controlled
the DOE; the FBI, and other Federal, U.S. Department of Energy, Richland
through established DOE computer
State and local law enforcement Operations Office, P.O. Box 550,
center procedures (personnel screening
agencies; and sources contacted during Richland, WA 99352
and physical security), secured for U.S. Department of Energy, Savannah
classified information and are password investigations.
River Operations Office, P.O. Box A,
protected. Access is limited to those SYSTEM EXEMPTED FROM CERTAIN PROVISIONS Aiken, SC 29801
whose official duties require access to OF THE ACT: U.S. Department of Energy,
the records. This system is exempt pursuant to Schenectady Naval Reactors Office, P.O.
RETENTION AND DISPOSAL: (k)(1), (2) and (5) of the Privacy Act, 5 Box 1069, Schenectady, NY 12301
Records retention and disposal U.S.C. 552a, to the extent that U.S. Department of Energy,
authorities are contained in the National information within the system meets the Southeastern Power Administration,
Archives and Records Administration requirements of those subsections of the 1166 Athens Tech Road, Elberton GA
(NARA) General Records Schedule and Act. To the extent the information in 30635–4578
DOE record schedules that have been this system of records is exempt U.S. Department of Energy,
approved by NARA. pursuant to 5 U.S.C. 552a(k)(1), (2) and Southwestern Power Administration,
(5), the system has been further Williams Tower One, One West Third
SYSTEM MANAGER(S) AND ADDRESS: exempted from subsections (c)(3) and Street, Tulsa, OK 74103
Headquarters: Director, Office of (4), (d), (e)(1), (e)(4)(G) and (H) and (f) U.S. Department of Energy, Strategic
Intelligence, U.S. Department of Energy, of 5 U.S.C. 552a under the Privacy Act Petroleum Reserve Project Office, 900
Forrestal Building, 1000 Independence of 1974. See DOE’s Privacy Act Commerce Road East, New Orleans, LA
Avenue, SW., Washington, DC 20585. Regulation at 10 CFR Part 1008.12. 70123
U.S. Department of Energy, Western agency and/or public transportation SAFEGUARDS:

Area Power Administration, P.O. Box officials when they assist in Paper records are maintained in
3402, Golden, CO 80401 administering the Department’s transit locked cabinets and desks. Electronic
subsidy program. records are controlled through
SYSTEM:
4. A record from this system may be established computer procedures within
disclosed to union officials acting in DOE and its representatives and they are
Current and former Department of their official capacity as a representative
Energy (DOE) including National password protected. Access is limited to
of the affected employee under 5 U.S.C. those whose official duties require
Nuclear Security Administration Chapter 71.
(NNSA) employees, who participate in access to the records.
the child care assistance program and RETENTION AND DISPOSAL:
disclosed to a member of Congress
the Transit Subsidy Program (Commuter
submitting a request involving a Records retention and disposal
Choice).
constituent when the constituent has authorities are contained in the National
CATEGORIES OF RECORDS IN THE SYSTEM: requested assistance from the member Archives and Records Administration
(1) Child Care Tuition Assistance— concerning the subject of the record; the (NARA) General Records Schedule and
Program Application forms for child member must provide a copy of the DOE records schedules that have been
care tuition assistance containing constituent’s request for assistance. approved by NARA.
personal information, including 6. A record from this system may be
disclosed as a routine use for the SYSTEM MANAGER(S) AND ADDRESS(ES):
employee’s (parent) name, social
security number, grade, home and work purpose to investigate, settle a claim, or Headquarters: Director of Human
telephone numbers, home address, prepare and conduct litigation to (a) a Capital Management, U.S. Department
salary and total family income, other person representing the Department or of Energy, 1000 Independence Ave,
child care subsidies, and each child’s assisting in such representation; (b) SW., Washington, DC 20585.
name and date of birth; earnings others involved in the matter, their Field Offices: The Human Capital
statements; income tax returns. (2) representatives, and persons assisting Directors of the ‘‘System Locations’’
Transit Subsidy Program (Commuter such persons; and (c) witnesses, listed above are the system managers for
Choice)—Application forms that contain potential witnesses, their their respective portions of this system.
personal information, including representatives and assistants, and any
other persons possessing information NOTIFICATION PROCEDURES:
employee’s name, social security
number, home and work telephone pertaining to the matter when it is In accordance with the DOE
numbers, home address, and method(s) necessary to obtain information or regulation implementing the Privacy
and cost(s) of commuting; and records testimony relevant to the matter. Act, Title 10, Code of Federal
of vouchers or payments distributed. 7. A record from this system may be Regulations, Part 1008, a request by an
disclosed as a routine use when (1) it is individual to determine if a system of
AUTHORITY FOR MAINTENANCE OF THE SYSTEM: suspected or confirmed that the security records contains information about him/
Child Care Tuition Assistance or confidentiality of information in the her should be directed to the U.S.
Program—Pub. L. 106–58, section 643 system of records has been Department of Energy, Headquarters,
and E.O. 9397; Transit Subsidy Program compromised; (2) the Department has Privacy Act Officer, or the Privacy Act
(Commuter Choice)—Transportation determined that as a result of the Officer at the appropriate address
Equity Act of 1998, E.O 13150, and 26 suspected or confirmed compromise identified above under ‘‘System
CFR Parts 1 and 602. there is a risk of harm to economic or Locations.’’ For records maintained by
PURPOSE(S):
property interests, identity theft or the Laboratory, Site or Area Office, the
fraud, or harm to the security integrity request should be directed to the
The records are used by the if this system or other systems or Privacy Act Officer that has jurisdiction
Department to determine eligibility for a programs (whether maintained by the over that site. The request should
program, administer the program, make Department or another agency or entity) include the requester’s complete name,
payments to child care providers or that rely upon the compromised time period for which records are
providers of transportation and/or information; and (3) the disclosure is sought, and the office locations(s) where
parking services, and/or reimburse made to such agencies, entities, and the requester believes the records are
employees for transportation and/or persons who are reasonably necessary to located.
parking expenses. assist in connection with the
Department’s efforts to respond to the RECORD ACCESS PROCEDURES:
OF RECORDS MAINTAINED IN THE SYSTEM,
INCLUDING CATEGORIES OF USERS AND THE suspected or confirmed compromise Same as Notification procedures
PURPOSES OF SUCH USES: and prevent, minimize, or remedy such above. Records generally are kept at
1. A record from this system may be harm. locations where the work is performed.
disclosed as a routine use to local and In accordance with the DOE Privacy Act
state officials and child care providers regulation, proper identification is
in determining eligibility for child care DISPOSING OF RECORDS IN THE SYSTEM:
tuition assistance that is available
STORAGE: CONTESTING RECORDS PROCEDURES:
through their programs.
2. A record from this system may be Records may be stored as paper Same as Notification procedures
disclosed as a routine use to a panel of records and electronic data. above.
DOE employees to determine the

amount of the child care subsidy with RETRIEVABILITY: RECORD SOURCE CATEGORIES:
names and social security numbers Records may be retrieved by the name The applicant, and applicable
deleted. of the applicant or other personal management officials, child care
3. A record from this system may be identifier, such as a social security subsidy providers, transportation
disclosed as a routine use to other number. officials, and reports.
SYSTEM EXEMPTED FROM CERTAIN PROVISIONS U.S. Department of Energy, Office of 1996, 31 U.S.C. 3512; 5 U.S.C. 5701–09;
OF THE ACT: Scientific & Technical Information, P.O. Federal Property Management
None. Box 62, Oak Ridge, TN 37831 Regulations 101–107; Treasury
U.S. Department of Energy, Financial Manual; Executive Order
DOE–18
Philadelphia Regional Support Office, 12009; and Executive Order 9397.
SYSTEM NAME: 1880 John F. Kennedy Boulevard, Suite
PURPOSE(S):
Financial Accounting System. 501, Philadelphia, PA 19103–7483
U.S. Department of Energy, Pittsburgh The records are maintained and used
SECURITY CLASSIFICATION: Naval Reactors Office, P.O. Box 109, by the DOE to substantiate obligations
Unclassified. West Mifflin, PA 15122–0109 and payments to individuals for goods
U.S. Department of Energy, Richland and services received by the agency and
SYSTEM LOCATION(S): to record and manage the Department’s
Operations Office, P.O. Box 550,
U.S. Department of Energy, Richland, WA 99352 accounts receivables.
Headquarters, 19901 Germantown Rd., U.S. Department of Energy, Savannah ROUTINE USES OF RECORDS MAINTAINED IN THE
Germantown, MD, 20874 River Operations Office, P.O. Aiken, SC SYSTEM, INCLUDING CATEGORIES OF USERS AND
U.S. Department of Energy, 29801 THE PURPOSES OF SUCH USES:
Headquarters, 1000 Independence U.S. Department of Energy, Seattle
Avenue, SW., Washington, DC 20585 1. A record from this system may be
Regional Support Office, 800 Fifth disclosed as a routine use to the
U.S. Department of Energy, NNSA Avenue, Suite 3950, Seattle, WA 98104
Service Center Albuquerque, P.O. Box appropriate local, state or Federal
U.S. Department of Energy, agency when that record alone or in
5400, Albuquerque, NM 87185–5400 Schenectady Naval Reactors Office, P.O.
U.S. Department of Energy, Atlanta conjunction with other information,
Box 1069, Schenectady, NY 12301 indicates a violation or potential
Regional Support Office, 730 Peachtree, U.S. Department of Energy,
NE, Suite 876, Atlanta, GA 30308 violation of law, whether civil, criminal,
Southeastern Power Administration, or regulatory in nature, and whether
U.S. Department of Energy, 1166 Athens Tech Road, Elberton, GA
Bonneville Power Administration, P.O. arising by general statute or particular
30635–4578 program thereto.
Box 3621, Portland, OR 97208 U.S. Department of Energy,
U.S. Department of Energy, Boston 2. A record from this system may be
Southwestern Power Administration, disclosed as a routine use to a Federal
Regional Support Office, One Congress Williams Tower One, One West Third
Street, Room 1101, Boston, MA 021144– agency to facilitate the requesting
Street, Tulsa, OK 74103 agency’s decision concerning the hiring
2021 U.S. Department of Energy, Strategic
U.S. Department of Energy, Carlsbad or retention of an employee, the
Petroleum Reserve Project Office, 900 issuance of a security clearance, the
Field Office, P.O. Box 3090, Carlsbad, Commerce Road East, New Orleans, LA
NM 88221 reporting of an investigation of an
70123 employee, the letting of a contract, or
U.S. Department of Energy, Chicago U.S. Department of Energy, Western
Office, 9800 South Cass Avenue, the issuance of a license, grant, or other
Area Power Administration, P.O. Box benefit, to the extent that the
Argonne, IL 60439 3402, Golden, CO 80401
U.S. Department of Energy, information is relevant and necessary to
Environmental Management CATEGORIES OF INDIVIDUALS COVERED BY THE the requesting agency’s decision on the
Consolidated Business Center (EMCBC), SYSTEM: matter. The Department must deem
250 E. Fifth Street, Suite 500, Employees, former employees, current such disclosure to be compatible with
Cincinnati, OH 45202 and former contractor employees, the purpose for which the Department
U.S. Department of Energy, Golden vendors and others who are either due collected the information.
Field Office, 1617 Cole Boulevard, money from or owe money to the 3. A record from the system may be
Golden, CO 80401 Department of Energy (DOE) including disclosed as a routine use for the
U.S. Department of Energy, Idaho the National Nuclear Security purpose of an investigation, settlement
Operations Office, 850 Energy Drive, Administration (NNSA). of claims, or the preparation and
Idaho Falls, ID 83401 conduct of litigation to (1) a person
U.S. Department of Energy, National CATEGORIES OF RECORDS IN THE SYSTEM: representing the Department in the
Energy Technology Laboratory Name, address, telephone number, investigation, settlement or litigation,
(Morgantown), P.O. Box 880, date of birth, employment date, gender, and to individuals assisting in such
Morgantown, WV 26507–0880 tax payer identification number; amount representation; (2) others involved in
U.S. Department of Energy, National owed and services or goods received; the investigation, settlement, and
Energy Technology Laboratory amounts due; underpayments, litigation, and their representatives and
(Pittsburgh), 626 Cochrans Mill Road, overpayments and, or other accounting individuals assisting those
Pittsburgh, PA 15236–0940 information; invoice number; servicing representatives; and (3) witness,
U.S. Department of Energy, Naval bank name and address; account potential witness, or their
Petroleum and Oil Shale Reserves, 907 number; amount and status of claim; representatives and assistants, and any
N. Poplar, Suite 150, Casper, WY 82601 history of claim, including collection other person who possesses information
U.S. Department of Energy, Naval actions taken. pertaining to the matter, when it is
Petroleum Reserves in California, 1601 necessary to obtain information or
New Stine Road, Suite 240, Bakersfield, AUTHORITY FOR MAINTENANCE OF THE SYSTEM: testimony relevant to the matter.
CA 93309 42 U.S.C. 7101 et seq.; 50 U.S.C. 2401 4. A record from this system may be
U.S. Department of Energy, NNSA et seq.; the GAO Policy and Procedures disclosed as a routine use to other
Nevada Site Office, P.O. Box 98518, Las Manual; Statement of Federal Financial federal agencies, consumer reporting
Vegas, NV 89193–8518 Accounting Standards published by the agencies for acquiring credit
U.S. Department of Energy, Oak Ridge Government Accountability Office and information, and collection agencies to
Office, P.O. Box 2001, Oak Ridge, TN the Office of Management and Budget; aid in the collection of outstanding
37831 Debt Collection Improvement Act of debts owed to the Federal Government.
5. A record from this system may be member of Congress must provide a individual to determine if a system of
disclosed as a routine use to Defense copy of the constituent’s request for records contains information about him/
Manpower Data Center, Department of assistance. her should be directed to the U.S.
Defense, the United States Postal 12. A record from this system may be Department of Energy, Headquarters,
Service, and other federal, state, or local disclosed as a routine use when (1) it is Privacy Act Officer, or the Privacy Act
agencies to identify and locate, through suspected or confirmed that the security Officer at the appropriate address
computer matching, individuals or confidentiality of information in the identified above under ‘‘System
indebted to DOE who are receiving system of records has been Locations.’’ For records maintained by
federal salaries or benefit payments. compromised; (2) the Department has the Laboratory, Site or Area Office, the
Information from the match will be used determined that as a result of the request should be directed to the
to collect the debts by voluntary suspected or confirmed compromise Privacy Act Officer that has jurisdiction
repayment, by administrative offset, or there is a risk of harm to economic or over that site. The request should
by salary offset procedures. property interests, identity theft or include the requester’s complete name,
6. A record from the system may be fraud, or harm to the security integrity time period for which records are
disclosed as a routine use to the Internal if this system or other systems or sought, and the office locations(s) where
Revenue Service (1) to collect the debt programs (whether maintained by the the requester believes the records are
by offset against the debtor’s tax refunds Department or another agency or entity) located.
under the Federal Tax Refund Offset that rely upon the compromised
Program, and (2) to obtain the mailing RECORDS ACCESS PROCEDURES:
address of a taxpayer to collect a debt made to such agencies, entities, and Same as Notification Procedures
owed to the DOE. Subsequent disclosure persons who are reasonably necessary to above. Records are generally kept at
by DOE to a consumer reporting agency assist in connection with the locations where the work is performed.
is limited to the purpose of obtaining a Department’s efforts to respond to the In accordance with the DOE Privacy Act
commercial credit report on the suspected or confirmed compromise regulation, proper identification is
particular taxpayer. The mailing address and prevent, minimize, or remedy such required before a request is processed.
information will not be used for any harm. CONTESTING RECORD PROCEDURES:
other DOE purpose or disclosed by DOE
to another federal, state, or local agency POLICIES AND PRACTICES FOR STORING, Same as Notification Procedures
which seeks to locate the same RETRIEVING, ACCESSING, RETAINING, AND above.
individual for its own debt collection RECORD SOURCE CATEGORIES:
purpose. STORAGE:
7. A record from the system may be Subject individual, contracting
disclosed as a routine use to the officer, and accounting records.
records, electronic media and magnetic
Department of Treasury for the purpose tapes. SYSTEM EXEMPT FROM CERTAIN PROVISIONS OF
of administrative offset and debt THE ACT:
recovery under section 31001 (m)(1) of RETRIEVABILITY:
None.
the Debt Collection Improvement Act of Records may be retrieved by name,
1996 (Pub. L. 104–134). taxpayer identification number, DOE–21
8. A record of this system may be voucher, invoice, or payment reports.
SYSTEM NAME:
disclosed as a routine use to the
SAFEGUARDS: Asset Readiness Management System
Department of Treasury for the purpose
of paying creditors for services or goods Paper records are maintained in (ARMS).
provided to the Department. locked cabinets and desks. Electronic
records are controlled through SECURITY CLASSIFICATION:
disclosed as a routine use to a established DOE computer center Classified and Unclassified.
‘‘consumer reporting agency’’ as defined procedures (personnel screening and
SYSTEM LOCATION(S):
by the Fair Credit Reporting Act, 15 physical security), and they are
password protected. Access is limited to Headquarters: U.S. Department of
U.S.C. 1681a(f), or the Federal Claims Energy, 1000 Independence Avenue,
Collections Act of 1966, 31 U.S.C. those whose official duties require
access to the records. SW., Washington, DC 20585
3701(a)(3), in accordance with 31 U.S.C.
3711(f). RETENTION AND DISPOSAL: CATEGORIES OF INDIVIDUALS COVERED BY THE
10. A record from the system may be SYSTEM:
Records retention and disposal
disclosed as a routine use to DOE Federal employees including DOE
authorities are contained in the National
contractors in performance of their and National Nuclear Security
Archives and Records Administration
contracts, and their officers and Administration (NNSA) employees,
employees who have a need for the military personnel, and contractors.
record in the performance of their
approved by NARA. CATEGORIES OF RECORDS IN THE SYSTEM:
duties. Those individuals provided
information under this routine use are SYSTEM MANAGER(S) AND ADDRESS: The following information may be
subject to the same limitations Headquarters: Director, Office of the maintained in the system: Name, home
applicable to DOE officers and Chief Financial Officer, U.S. Department address, home and work telephone
employees under the Privacy Act. of Energy, 1000 Independence Avenue, numbers, e-mail address, social security
11. A record from this system of SW., Washington, DC 20585. number, employee number, date of hire,
records may be disclosed as a routine DOE badge number, security clearance

use to a member of Congress submitting NOTIFICATION PROCEDURES: number, date of birth, tourist passport
a request involving the constituent In accordance with the DOE number, official passport number,
when the constituent has requested regulation implementing the Privacy education level, blood type,
assistance from the member concerning Act, at Title 10, Code of Federal immunization record, and other medical
the subject matter of the record. The Regulations, Part 1008, a request by an information.
AUTHORITY OF MAINTENANCE OF THE SYSTEM: property interests, identity theft or Privacy Act regulation, proper
42 U.S.C. 7101 et seq.; 50 U.S.C. 2401 fraud, or harm to the security integrity identification is required before the
et seq.; Homeland Security Presidential if this system or other systems or request is processed.
Directive 5 (HSPD–5), ‘‘Management of programs (whether maintained by the
Domestic Incidents,’’ The Homeland Department or another agency or entity)
Security Act of 2002, P.L. 107–296, 116 that rely upon the compromised Same as Notification Procedures
Stat. 2135 (Nov. 25, 2002), Robert T. information; and (3) the disclosure is above.
Stafford Disaster Relief and Emergency made to such agencies, entities, and RECORD SOURCE CATEGORIES:
Assistance Act, P.L. 106–390, 114 Stat. persons who are reasonably necessary to
assist in connection with the The subject individual and site
1552–1575 (October 30, 2000). training records.
PURPOSE: suspected or confirmed compromise SYSTEM EXEMPTED FROM CERTAIN PROVISIONS
The records will be maintained and and prevent, minimize, or remedy such OF THE PRIVACY ACT:
used by the Office of Emergency harm. None.
Response to quantify, monitor, and track
readiness of and deploy personnel and DOE–23
RETRIEVING, ACCESSING, RETAINING AND
equipment as part of a coordinated DISPOSING OF RECORDS IN THE SYSTEM: SYSTEM NAME:
Federal government response to an
emergency involving nuclear and/or STORAGE: Property Accountability System.
radiological materials. Records will be stored as electronic SECURITY CLASSIFICATION:
records in a computer database.
ROUTINE USES OF RECORDS MAINTAINED IN THE Unclassified.
SYSTEM, INCLUDING CATEGORIES OF USERS AND RETRIEVABILITY:
SYSTEM LOCATION(S):
THE PURPOSES OF SUCH USES: Records may be retrieved by name,
1. A record from this system may be employee number, e-mail address, work U.S. Department of Energy,
disclosed as a routine use to officials of telephone number, and home telephone Headquarters, 1000 Independence
the Federal Bureau of Investigation, number. Avenue, SW., Washington, DC 20585
Department of Defense, Nuclear U.S. Department of Energy,
SAFEGUARDS: Bonneville Power Administration, P.O.
Regulatory Commission, Environmental
Electronic records are controlled Box 3621, Portland, OR 97208
Protection Administration, National
through established DOE computer U.S. Department of Energy, National
Aeronautics Space Administration,
center procedures (personnel screening Energy Technology Laboratory
Department Homeland Security, and
and physical security), and they are (Pittsburgh), P.O. Box 10940, Pittsburgh,
Department of State who have been
password protected. Passwords are PA 15236–0940
approved as agents by NNSA Office of
known only by the system administrator U.S. Department of Energy, Richland
Emergency Response for purposes of
and users of the system. Access is Operations Office, P.O. Box 550,
managing and assessing state of
limited to those whose official duties Richland, WA 99352
readiness, to obtain visas for official
require access to the records. U.S. Department of Energy,
foreign travel, and to provide
Southeastern Area Power
information to gain access to incident RETENTION AND DISPOSAL:
Administration, 2 S. Public Square,
areas controlled by one or more U.S. Records retention and disposal Elberton, GA 30635–2496
government agencies under the National authorities are contained in the National U.S. Department of Energy,
Response Plan. Archives and Records Administration Southwestern Power Administration,
2. A record from this system may be (NARA) General Records Schedule and Williams Tower One, One West Third
disclosed as a routine use to a DOE DOE record schedules that have been Street, Tulsa, OK 74103
contractor employee who has been approved by NARA. U.S. Department of Energy, Western
approved as an agent by NNSA Office of
SYSTEM MANAGER(S) AND ADDRESS(ES): Area Power Administration, P.O. Box
Emergency Response in performance of
Headquarters: U.S. Department of 3402, Golden, CO 80401
the contract. Those provided
information under this routine use are Energy, Director, Office of Emergency CATEGORIES OF INDIVIDUALS COVERED BY THE
subject to the same limitations Response, National Nuclear Security SYSTEM:
applicable to DOE officers and Administration, 1000 Independence
Department of Energy (DOE)
employees under the Privacy Act. Avenue, SW., Washington, DC 20585.
including National Nuclear Security
3. A record from this system may be NOTIFICATION PROCEDURES: Administration (NNSA) employees, and
disclosed to a member of Congress In accordance with the DOE contractor employees authorized to be
submitting a request involving a regulation implementing the Privacy custodians of controlled DOE
constituent when the constituent has Act, at Title 10, Code of Federal equipment.
requested assistance from the member Regulations, Part 1008, a request by an
concerning the subject of the record; the CATEGORIES OF RECORDS IN THE SYSTEM:
member must provide a copy of the records contains information about him/ Item description, date of purchase,
constituent’s request for assistance. her should be directed to the U.S. acquire date, purchase price, purchase
4. A record from this system may be Department of Energy, Headquarters, order number, vendor and
disclosed as a routine use when (1) it is Privacy Act Officer. The request should manufacturer, model/serial/license
suspected or confirmed that the security include the requester’s complete name number, property tag identification,
or confidentiality of information in the and time period for which records are status/date, condition of property,
system of records has been sought. operation number, high risk field,
compromised; (2) the Department has disposal code, responsible officer, the
determined that as a result of the RECORD ACCESS PROCEDURES: name and employee identification and
suspected or confirmed compromise Same as Notification Procedures position numbers of employees assigned
there is a risk of harm to economic or above. In accordance with the DOE equipment, account numbers,
organization, organization code, and tribunals, counsel, other parties, assistance from the member concerning
location. witnesses, and the public (in publicly the subject matter of the record. The
available pleadings, filings or discussion member of Congress must provide a
in open court) when such disclosure: (1) copy of the constituent’s request for
42 U.S.C. 7101 et seq.; 50 U.S.C. 2401 Is relevant to, and necessary for, the assistance.
et seq.; Federal Property and proceeding; (2) is compatible with the 9. A record from this system may be
Administrative Services Act of 1949, purpose for which the Department disclosed as a routine use when (1) it is
Section 202(b), 40 U.S.C. 483(b); and 41 collected the records; and (3) the suspected or confirmed that the security
CFR 109, Federal Property Management proceedings involve: or confidentiality of information in the
Regulation (FPMR), Subchapter E, Part (a) The Department, its predecessor system of records has been
109. agencies, current or former contractors compromised; (2) the Department has
of the Department, or other United determined that as a result of the
PURPOSE(S):
States Government agencies and their suspected or confirmed compromise
The records are maintained and used components, or
by the DOE (a) to provide inventories to there is a risk of harm to economic or
(b) A current or former employee of
satisfy other Federal Procurement property interests, identity theft or
the Department and its predecessor
Management Regulation requirements; fraud, or harm to the security integrity
(b) to maintain a record of location of if this system or other systems or
emergency equipment; (c) to control programs (whether maintained by the
States Government agencies and their
equipment assignments authorized Department or another agency or entity)
under union contracts; (d) to provide that rely upon the compromised
capacity or in any individual capacity
management information necessary for information; and (3) the disclosure is
where the Department or other United
the budgeting and allocation of made to such agencies, entities, and
States Government agency has agreed to
equipment; and (e) to provide evidence persons who are reasonably necessary to
represent the employee.
of assignment, location, and value in the 5. A record from the system may be assist in connection with the
event that government property is disclosed as a routine use to a Federal, Department’s efforts to respond to the
stolen. State, or local agency to obtain suspected or confirmed compromise
information relevant to a Departmental and prevent, minimize, or remedy such
ROUTINE USES OF RECORDS MAINTAINED IN THE decision concerning the hiring or harm.
THE PURPOSES OF SUCH USES: POLICIES AND PRACTICES FOR STORING,
of a security clearance, the letting of a RETRIEVING, ACCESSING, RETAINING AND
1. A record from this system may be contract, or the issuance of a license, DISPOSING OF RECORDS IN THE SYSTEM:
disclosed as a routine use to any law grant, or other benefit. The Department
enforcement agency as needed to must deem such disclosure to be STORAGE:
provide evidence of assignment, compatible with the purpose for which Records may be stored as paper
location, and value in the event that the Department collected the records, microfilm, and electronic
Government property is stolen. information. media.
2. A record from the system may be 6. A record from this system may be
disclosed as a routine use to the disclosed to a federal agency to facilitate RETRIEVABILITY:
appropriate local, state or federal agency the requesting agency’s decision
when records alone or in conjunction Records may be retrieved by tag
concerning the hiring or retention of an
with other information, indicates a number, license number, custodian
employee, the issuance of a security
violation or potential violation of law name, employee identification number,
clearance, the reporting of an
whether civil, criminal, or regulatory in position number, accounting
investigation of an employee, the letting
nature, and whether arising by general information, catalog number, contract
of a contract, or the issuance of a
statute or particular program pursuant number, make, model, security logon
license, grant, or other benefit, to the
thereto. identification, serial number, and
extent that the information is relevant
3. A record from this system may be storage location.
and necessary to the requesting agency’s
disclosed as a routine use for the decision on the matter. The Department SAFEGUARDS:
purpose of an investigation, settlement must deem such disclosure to be
of claims, or the preparation and compatible with the purpose for which Paper records and microfilm are
conduct of litigation to (1) persons the Department collected the maintained in secured areas and/or
representing the Department in the information. maintained in locked cabinets and
investigation, settlement or litigation, 7. A record from the system may be desks. Electronic records are controlled
and to individuals assisting in such disclosed as a routine use to DOE through established DOE computer
representation; (2) others involved in contractors in performance of their center procedures (personnel screening
the investigation, settlement, and contracts, and their officers and and physical security), and they are
litigation, and their representatives and employees who have a need for the password protected. Passwords are
individuals assisting those record in the performance of their protected. Access is limited to those
representatives; and (3) witness, duties. Those provided information whose official duties require access to
potential witness, or their under this routine use are subject to the the records.
representatives and assistants, and any same limitations applicable to DOE
other person who possess information officers and employees under the
pertaining to the matter when it is Privacy Act. Records retention and disposal
necessary to obtain information or 8. A record from this system of authorities are contained in the National
testimony relevant to the matter. records may be disclosed as a routine Archives and Records Administration
4. A record from this system may be use to a member of Congress submitting (NARA) General Records Schedule and
disclosed as a routine use in court or a request involving the constituent DOE record schedules that have been
administrative proceedings to the when the constituent has requested approved by NARA.
SYSTEM MANAGER(S) AND ADDRESS: SYSTEM EXEMPTED FROM CERTAIN PROVISIONS representatives and assistants, and any
U.S. Department of Energy, OF THE ACT: other persons possessing information
Headquarters, Director, Office of None. pertaining to the matter when it is
Management, 1000 Independence necessary to obtain information or
DOE–24
Avenue, SW., Washington DC 20585. testimony relevant to the matter.
U.S. Department of Energy, SYSTEM NAME: 2. A record from this system may be
Bonneville Power Administration, P.O. Land Records System. disclosed as a routine use in court or
Box 3621, Portland, OR 97208. administrative proceedings to the
U.S. Department of Energy, National SECURITY CLASSIFICATION: tribunals, counsel, other parties,
Energy Technology Laboratory Unclassified. witnesses, and the public (in publicly
(Pittsburgh), P.O. Box 10940, Pittsburgh, available pleadings, filings or discussion
SYSTEM LOCATION(S):
PA 15236–0940. in open court) when such disclosure: (1)
U.S. Department of Energy, Richland U.S. Department of Energy, Is relevant to, and necessary for, the
Operations Office, P.O. Box 550, Bonneville Power Administration, proceeding; (2) is compatible with the
Richland, WA 99352. Information Resources, P.O. Box 3621, purpose for which the Department
U.S. Department of Energy, Portland, OR 97208 collected the records; and (3) the
Southeastern Area Power U.S. Department of Energy, proceedings involve:
Administration, 2 S. Public Square, Southwestern Power Administration: (a) The Department, its predecessor
Elberton, GA 30635–2496. Manager, Facilities Services, agencies, current or former contractor of
U.S. Department of Energy, Southwestern Power Administration, the Department, or other United States
Southwestern Power Administration, One West Third Street, Tulsa, OK 74103 Government agencies and their
Williams Tower One, One West Third U.S. Department of Energy, Western components, or
Street, Tulsa, OK 74103. Area Power Administration, P.O. Box (b) A current or former employee of
U.S. Department of Energy, Western 3402, Golden, CO 80401 the Department and its predecessor
Area Power Administration, P.O. Box CATEGORIES OF INDIVIDUALS COVERED BY THE agencies, current or former contractors
3402, Golden, CO 80401. SYSTEM: of the Department, or other United
Individuals from whom or to whom States Government agencies and their
Southwestern Power Administration, components, who is acting in an official
In accordance with the DOE capacity or in any individual capacity
regulation implementing the Privacy Western Area Power Administration
and Bonneville Power Administration where the Department or other United
Act, at Title 10, Code of Federal States Government agency has agreed to
Regulations, Part 1008, a request by an have acquired or given interests in land.
individual to determine if a system of CATEGORIES OF RECORDS IN THE SYSTEM: 3. A record from the system may be
records contains information about him/ Individual, agency, and/or company disclosed as a routine use to DOE
her should be directed to the U.S. names; description of land tract, type of contractors in performance of their
Department of Energy, Headquarters agreement; rights granted or received; contracts, and their officers and
Privacy Act Officer, or the Privacy Act history of the transaction, and IRS Form employees who have a need for the
Officer at the appropriate address 1099 information. record in the performance of their
identified above under ‘‘System duties. Those provided information
Locations.’’ For records maintained by AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
under this routine use are subject to the
the Laboratory, Site or Area Office, the 42 U.S.C. 7101 et seq. and 50 U.S.C. same limitations applicable to DOE
request should be directed to the 2401 et seq. officers and employees under the
Privacy Act Officer at the Operations Privacy Act.
PURPOSE(S):
Office that has jurisdiction over that 4. A record from the system may be
site. The request should include the The records are maintained and used
disclosed as a routine use to the Internal
requester’s complete name, time period by the DOE to track land rights
Revenue Service to provide notification
for which records are sought, and the information resulting from property
of individuals who have received
office locations(s) where the requester right acquisitions out grants, licenses,
payment exceeding $600 on any one
believes the records are located. transfer, exchanges, encroachments and
land right transaction.
disposals in support of Southwestern
RECORDS ACCESS PROCEDURES: 5. A record from the system may be
Power Administration, Western Power
Same as Notification Procedures disclosed as a routine use to the
Administration and Bonneville Power
above. Records are generally kept at Department of Justice to provide
Administration construction and
locations where the work is performed. support of land right condemnation
maintenance programs.
In accordance with the DOE Privacy Act actions.
regulation, proper identification is ROUTINE USES OF RECORDS MAINTAINED IN THE 6. A record from the system may be
SYSTEM, INCLUDING CATEGORIES OF USERS AND disclosed as a routine use to courts and
THE PURPOSES OF SUCH USES: attorneys for the purpose of land right
CONTESTING RECORD PROCEDURES: 1. A record from this system may be settlement disputes or litigation.
Same as Notification Procedures disclosed as a routine use for the 7. A record from the system may be
above. purpose of an investigation, settlement disclosed as a routine use to the
of claims, or the preparation and appropriate local, state or federal agency
RECORD SOURCE CATEGORIES: conduct of litigation to (1) a person when records alone or in conjunction
Information in this system comes representing the Department or assisting with other information, indicates a
from the Payroll/Personnel system in such representation; (2) others violation or potential violation of law
application, various internal forms, involved in the matter, their whether civil, criminal, or regulatory in
accountable property representative and representatives and persons assisting nature, and whether arising by general
employees, data processing personnel, such persons; and (3) witnesses, statute or particular program pursuant
and supply officers. potential witnesses, their thereto.
8. A record from this system may be Energy, P.O. Box 3621, Portland, OR members of a car pool or van pool for
disclosed to a member of Congress 97208 parking spaces managed and controlled
submitting a request involving a Southwestern Power Administration: by DOE under the general direction of
constituent when the constituent has Manager, Facilities Services, the General Services Administration.
requested assistance from the member Southwestern Power Administration,
concerning the subject of the record; the One West Third Street, Tulsa, OK 74103
member must provide a copy of the Western Area Power Administration: Name of driver and car or van pool
constituent’s request for assistance. Director, Division of Lands, Western members, Federal service computation
9. A record from this system may be Area Power Administration, U.S. date, payroll and other assigned
disclosed as a routine use when (1) it is Department of Energy, P.O. Box 3402, number, office address and telephone
suspected or confirmed that the security Golden, CO 80401 number, home addresses, home
or confidentiality of information in the telephone numbers, make and year of
NOTIFICATION PROCEDURES: automobile, State of registration, tag
system of records has been
compromised; (2) the Department has In accordance with the DOE number of vehicles, number of days per
determined that as a result of the regulation implementing the Privacy week in the car pool or van pool, and
suspected or confirmed compromise Act, at Title 10, Code of Federal other car pooling or van pooling
there is a risk of harm to economic or Regulations, Part 1008, a request by an information.
property interests, identity theft or individual to determine if a system of
fraud, or harm to the security integrity records contains information about him/
her should be directed to the Privacy 42 U.S.C. 7101 et seq.; 50 U.S.C. 2401
if this system or other systems or et seq.; Executive Order 12778; DOE HQ
programs (whether maintained by the Act Officer at the Power
Administrations identified above under 0344.1 Parking.
Department or another agency or entity)
that rely upon the compromised ‘‘System Locations.’’ The request should PURPOSE(S):
information; and (3) the disclosure is include the requester’s complete name, Records are maintained and used by
made to such agencies, entities, and time period for which records are DOE to maintain information of existing
persons who are reasonably necessary to sought, and the office locations(s) where car pools, van pools, and other
assist in connection with the the requester believes the records are categories of parking, in order to keep a
Department’s efforts to respond to the located. current record on employees who
suspected or confirmed compromise RECORDS ACCESS PROCEDURES: commute to work.
Same as Notification Procedures ROUTINE USES OF RECORDS MAINTAINED IN THE
harm.
above. Records are generally kept at SYSTEM, INCLUDING CATEGORIES OF USERS AND
POLICIES AND PRACTICES FOR STORING, locations where the work is performed. THE PURPOSES OF SUCH USES:
RETRIEVING, ACCESSING, RETAINING, AND In accordance with the DOE Privacy Act 1. A record from this system may be
DISPOSING OF RECORDS IN THE SYSTEM: regulation, proper identification is disclosed as a routine use to the Council
STORAGE: required before a request is processed. of Governments for commuter
connections.
Records may be stored as paper CONTESTING RECORD PROCEDURES: 2. A record from this system may be
records, microfilm, and electronic Same as Notification Procedures disclosed as a routine use to individuals
media. above. seeking to car pool or van pool
RETRIEVABILITY: RECORD SOURCE CATEGORIES:
operating from their community or
Records may be retrieved by line residential area.
Information in this system comes 3. A record from the system may be
identification, personal identification, from individual landowners, grantees, disclosed as a routine use to DOE
cross referenced by name of landowner, or grantors; agency officials; and State contractors in performance of their
grantee, or grantor. and local authorities. contracts, and their officers and
SAFEGUARDS: SYSTEM EXEMPTED FROM CERTAIN PROVISIONS employees who have a need for the
Paper records and microfilm are OF THE ACT: record in the performance of their
maintained in locked cabinets and None. duties. Those provided information
desks. Electronic records are controlled under this routine use are subject to the
through established DOE computer DOE–25 same limitations applicable to DOE
center procedures (personnel screening officers and employees under the
SYSTEM NAME:
and physical security), and they are Privacy Act.
U.S. Commuter Locator and Parking 4. A record from the system may be
password protected. Access is limited to Space Information System.
those whose official duties require disclosed as a routine use to the
access to the records. SECURITY CLASSIFICATION:
appropriate local, state or federal agency
when records alone or in conjunction
Unclassified.
RETENTION AND DISPOSAL: with other information, indicates a
Records retention and disposal SYSTEM LOCATION(S): violation or potential violation of law
authorities are contained in the National Headquarters: U.S. Department of whether civil, criminal, or regulatory in
Archives and Records Administration Energy, 1000 Independence Avenue, nature, and whether arising by general
(NARA) General Records Schedule and SW., Washington, DC 20585. statute or particular program pursuant
DOE record schedules that have been thereto.
approved by NARA. CATEGORIES OF INDIVIDUALS COVERED BY THE 5. A record from this system may be
SYSTEM: disclosed to a member of Congress
SYSTEM MANAGER(S) AND ADDRESS: All Department of Energy (DOE) submitting a request involving a
Bonneville Power Administration: including National Nuclear Security constituent when the constituent has
Manager, Real Estate, Bonneville Power Administration (NNSA) employees, and requested assistance from the member
Administration, U.S. Department of contractor employees who apply as concerning the subject of the record; the
member must provide a copy of the individual to determine if a system of U.S. Department of Energy, National
constituent’s request for assistance. records contains information about him/ Energy Technology Center
6. A record from this system may be her should be directed to the U.S. (Morgantown), P.O. Box 880,
disclosed as a routine use when (1) it is Department of Energy, Headquarters, Morgantown, WV 26507–0880
suspected or confirmed that the security Privacy Act Officer, or the Privacy Act U.S. Department of Energy, National
or confidentiality of information in the Officer at the appropriate address Energy Technology Center (Pittsburgh),
system of records has been identified above under ‘‘System P.O. Box 10940, Pittsburgh, PA 15236–
compromised; (2) the Department has Locations.’’ For records maintained by 0940
determined that as a result of the the Laboratory, Site or Area Office, the U.S. Department of Energy, Naval
suspected or confirmed compromise request should be directed to the Petroleum and Oil Shale Reserves in
there is a risk of harm to economic or Privacy Act Officer that has jurisdiction Colorado, Utah, and Wyoming, 907
property interests, identity theft or over that site. The request should North Poplar, Suite 150, Casper, WY
fraud, or harm to the security integrity include the requester’s complete name, 82601
if this system or other systems or time period for which records are U.S. Department of Energy, Naval
programs (whether maintained by the sought, and the office locations(s) where Petroleum Reserves in California, 28950
Department or another agency or entity) the requester believes the records are Highway 119, P.O. Box 11, Tupman, CA
that rely upon the compromised located. 93276
information; and (3) the disclosure is U.S. Department of Energy, NNSA
RECORDS ACCESS PROCEDURES: Nevada Site Office, P.O. Box 98518, Las
persons who are reasonably necessary to Same as Notification Procedures Vegas, NV 89193–8518
assist in connection with the above. Records are generally kept at U.S. Department of Energy, Oak Ridge
Department’s efforts to respond to the locations where the work is performed. Office, P.O. Box 2001, Oak Ridge, TN
suspected or confirmed compromise In accordance with the DOE Privacy Act 37831
and prevent, minimize, or remedy such regulation, proper identification is U.S. Department of Energy, Pittsburgh
harm. required before a request is processed. Naval Reactors, P.O. Box 109, West
Mifflin, PA 15122–0109
POLICIES AND PRACTICES FOR STORING, CONTESTING RECORD PROCEDURES: U.S. Department of Energy, Richland
RETRIEVING, ACCESSING, RETAINING, AND Same as Notification Procedures Operations Office, P.O. Box 550,
DISPOSING OF RECORDS IN THE SYSTEM: above. Richland, WA 99352
STORAGE: RECORD SOURCE CATEGORIES:
U.S. Department of Energy, Savannah
Records may be stored as paper River Operations Office, P.O. Box A,
Individual car poolers and van Aiken, SC 29808
records and electronic media. poolers. U.S. Department of Energy,
RETRIEVABILITY: Schenectady Naval Reactors Office, P.O.
Records may be retrieved by name, OF THE ACT: Box 1069, Schenectady, NY 12301–1069
location of parking assignment, home None. U.S. Department of Energy,
address, assigned number, and license Southeastern Power Administration,
number. DOE–26 1166 Athens Tech Road, Elberton, GA
30635–4578
SAFEGUARDS: SYSTEM NAME:
Paper records are maintained in Official Travel Records. Southwestern Power Administration,
locked cabinets and desks. Electronic SECURITY CLASSIFICATION: Williams Tower One, One West Third
records are controlled through Street, Tulsa, OK 74103
established DOE computer center Unclassified.
procedures (personnel screening and SYSTEM LOCATION(S): Petroleum Reserve Project Office, 900
physical security), and they are U.S. Department of Energy, Commerce Road East, New Orleans, LA
password protected. Access is limited to Headquarters, 1000 Independence 70123
those whose official duties require Avenue, SW., Washington, DC 20585 U.S. Department of Energy, Western
access to the records. U.S. Department of Energy, Alaska Area Power Administration, P.O. Box
RETENTION AND DISPOSAL: Power Administration, Federal Records 3402, Golden, CO 80401
Records retention and disposal Center, San Point Way, NE, Seattle, WA CATEGORIES OF INDIVIDUALS COVERED BY THE
authorities are contained in the National 98115 SYSTEM:
Archives and Records Administration U.S. Department of Energy, NNSA Individuals who travel or relocate at
(NARA) General Records Schedule and Service Center Albuquerque, P.O. Box the expense of DOE including the
DOE record schedules that have been 5400, Albuquerque, NM 87185–5400 National Nuclear Security
approved by NARA. Administration (NNSA).
Bonneville Power Administration, P.O.
SYSTEM MANAGER(S) AND ADDRESS: Box 3621, Portland, OR 97208 CATEGORIES OF RECORDS IN THE SYSTEM:
Headquarters: Director, Building U.S. Department of Energy, Chicago Name, address, telephone number,
Operations, Office of Management, U.S. Office, 9800 South Cass Avenue, social security number, authorization
Department of Energy, 1000 Argonne, IL 60439 number, travel itinerary, mode and
Independence Avenue, SW., U.S. Department of Energy, purpose of travel, advance amount,
Washington, DC 20585. Environmental Management expenses claimed, amounts reimbursed,
Consolidated Business Center (EMCBC), charge card account numbers,

NOTIFICATION PROCEDURES: 250 E. Fifth Street, Suite 500, residential sales records, and receipts.
In accordance with the DOE Cincinnati, OH 45202
regulation implementing the Privacy U.S. Department of Energy, Idaho AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
Act, at Title 10, Code of Federal Operations Office, 850 Energy Drive, 42 U.S.C. 7101 et seq.; 50 U.S.C. 2401
Regulations, Part 1008, a request by an Idaho Falls, ID 83401 et seq.; 5 U.S.C. 301; 5 U.S.C. Chapter
57; Policy and Procedures Manual for determined that as a result of the identified above under ‘‘System
Guidance of Federal Agencies, Titles 3 suspected or confirmed compromise Locations.’’ For records maintained by
and 4; Federal Travel Regulation; there is a risk of harm to economic or the Laboratory, Site or Area Office, the
Federal Property Management property interests, identity theft or request should be directed to the
Regulations 101–41; Department of fraud, or harm to the security integrity Privacy Act Officer that has jurisdiction
Energy Order DOE 1500.2A, Travel if this system or other systems or over that site. The request should
Policy and Procedures. programs (whether maintained by the include the requester’s complete name,
Department or another agency or entity) time period for which records are
PURPOSE(S):
that rely upon the compromised sought, and the office location(s) where
The records are maintained and used information; and (3) the disclosure is the requester believes the records are
by DOE to document official domestic made to such agencies, entities, and located.
and foreign travel and relocation persons who are reasonably necessary to
expenditures and to support RECORDS ACCESS PROCEDURES:
reimbursement of allowable expenses. Department’s efforts to respond to the Same as Notification Procedures
suspected or confirmed compromise above. Records are generally kept at
and prevent, minimize, or remedy such locations where the work is performed.
harm. In accordance with the DOE Privacy Act
regulation, identification is required
1. A record from this system may be POLICIES AND PRACTICES FOR STORING, before a request is processed.
disclosed as a routine use to the U.S. RETRIEVING, ACCESSING, RETAINING, AND
Treasury for payment of claim. DISPOSING OF RECORDS IN THE SYSTEM: CONTESTING RECORD PROCEDURES:
2. A record from this system may be STORAGE: Same as Notification Procedures
disclosed as a routine use to the U.S. above.
General Accounting Office for audit and
records and electronic media. RECORD SOURCE CATEGORIES:
verification of accuracy and legality of
disbursements. RETRIEVABILITY: Individual travelers, supervisors,
3. A record from this system may be Government travel offices, and finance
Records may be retrieved by name,
disclosed as a routine use to the Internal office standard references.
social security number, and travel
Revenue Service for notification authorization number. SYSTEM EXEMPTED FROM CERTAIN PROVISIONS
regarding taxable reimbursements. OF THE ACT:
4. A record from this system may be SAFEGUARDS:
None.
disclosed as a routine use to the General Paper records are maintained in
Services Administration for audit of locked cabinets and desks. Electronic DOE–27
transportation services. records are controlled through
SYSTEM NAME:
5. A record from the system may be established DOE computer center
disclosed as a routine use to DOE procedures (personnel screening and Foreign Travel Management System
contractors in performance of their physical security), and they are (FTMS).
contracts, and their officers and password protected. Access is limited to SECURITY CLASSIFICATION:
employees who have a need for the those whose official duties require Unclassified.
record in the performance of their access to the records.
duties. Those provided information SYSTEM LOCATION(S):
under this routine use are subject to the U.S. Department of Energy,
same limitations applicable to DOE Records retention and disposal Germantown, 19901 Germantown Road,
officers and employees under the authorities are contained in the National Germantown, MD 20874–1290
Privacy Act. Archives and Records Administration
6. A record from the system may be (NARA) General Records Schedule and CATEGORIES OF INDIVIDUALS COVERED BY THE
DOE record schedules that have been SYSTEM:
appropriate local, state or federal agency approved by NARA. DOE employees including National
when records, alone or in conjunction Nuclear Security Administration
with other information, indicate a (NNSA) and contractor employees
Headquarters: Chief Financial Officer, authorized to travel to foreign countries
violation or potential violation of law U.S. Department of Energy, 1000
whether civil, criminal, or regulatory in on official business.
nature, and whether arising by general Washington, DC 20585. CATEGORIES OF RECORDS IN THE SYSTEM:
statute or particular program pursuant Field Offices: The Managers of the Traveler’s name and social security
thereto. ‘‘System Locations’’ listed above are the number, background data relating to
7. A record from this system may be system managers for their respective proposed foreign travel; authorization
disclosed to a member of Congress portions of this system. number, travel itinerary; expenses; and
submitting a request involving a summary report following completion of
constituent when the constituent has NOTIFICATION PROCEDURES:
travel.
requested assistance from the member In accordance with the DOE
concerning the subject of the record; the regulation implementing the Privacy AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
member must provide a copy of the Act, at Title 10, Code of Federal 42 U.S.C. 7101 et seq.; 50 U.S.C. 2401
constituent’s request for assistance. Regulations, Part 1008, a request by an et seq.; 5 U.S.C. Chapter 3, Section 301;
8. A record from this system may be individual to determine if a system of 5 U.S.C Chapter 57; Federal Travel
disclosed as a routine use when (1) it is records contains information about him/ Regulation; Department of Energy Order
suspected or confirmed that the security her should be directed to the U.S. 1500.2A, ‘‘Travel Policy and
or confidentiality of information in the Department of Energy, Headquarters, Procedures’’; Department of Energy
system of records has been Privacy Act Officer, or the Privacy Act Order DOE 551.1A, ‘‘Official Foreign
compromised; (2) the Department has Officer at the appropriate address Travel’’.
PURPOSE(S): and prevent, minimize, or remedy such RECORD SOURCE CATEGORIES:

The records are maintained and used harm. Individual travelers, supervisors, and
by DOE to document all official foreign travel offices.
travel, by DOE employees and
RETRIEVING, ACCESSING, RETAINING, AND SYSTEM EXEMPTED FROM CERTAIN PROVISIONS
contractor employees, approvals and DISPOSING OF RECORDS IN THE SYSTEM: OF THE ACT:
expenditures.
STORAGE: None.
Records may be stored as paper DOE–28
THE PURPOSES OF SUCH USES: records and electronic media.
SYSTEM NAME:
1. A record from this system may be RETRIEVABILITY:
disclosed as a routine use to the General General Training Records.
Records may be retrieved by name,
Service Administration for verification
social security number, and travel SECURITY CLASSIFICATION:
of transportation services.
2. A record from the system may be authorization number. Unclassified.
disclosed as a routine use to DOE SAFEGUARDS: SYSTEM LOCATION(S):
contractors in performance of their Paper records are maintained in U.S. Department of Energy,
contracts, and their officers and locked cabinets and desks. Electronic Headquarters, Forrestal Building, 1000
employees who have a need for the records are controlled through Independence Avenue, SW.,
record in the performance of their established DOE computer center Washington, DC 20585
duties. Those provided information procedures (Personnel screening and
under this routine use are subject to the U.S. Department of Energy,
physical security), and they are Headquarters, Germantown, 19901
same limitations applicable to DOE password protected. Access is limited to
officers and employees under the Germantown Road, Germantown, MD
those whose official duties require 20585
Privacy Act. access to the records.
3. A record from this system may be U.S. Department of Energy, Alaska
disclosed as a routine use to the Power Administration, Federal Records
Department of State for purpose of Center, San Point Way, NE., Seattle, WA
Records retention and disposals 98115
obtaining foreign country clearance for authorities are contained in the National
the traveler. U.S. Department of Energy, NNSA
Archives and Records Administration Service Center Albuquerque, P.O. Box
4. A record from the system may be (NARA) General Records Schedule and
disclosed as a routine use to the 5400, Albuquerque, NM 87185–5400
DOE record schedules that have been U.S. Department of Energy, Office of
appropriate local, state or federal agency approved by NARA.
when records alone or in conjunction Amarillo Site Operations, P.O. Box
with other information, indicates a SYSTEM MANAGER(S) AND ADDRESS: 30030, Amarillo, TX 79120–0030
violation or potential violation of law U.S. Department of Energy, Atlanta
U.S. Department of Energy, Director,
whether civil, criminal, or regulatory in Support Office, 730 Peachtree, NE.,
Office of Security Operations, 1000
nature, and whether arising by general Suite 876, Atlanta, GA 30308
statute or particular program pursuant U.S. Department of Energy,
Washington, DC 20585.
thereto. Bonneville Power Administration, P.O.
5. A record from this system may be NOTIFICATION PROCEDURES: Box 3621, Portland, OR 97208
disclosed to a member of Congress In accordance with DOE regulation U.S. Department of Energy,
submitting a request involving a implementing the Privacy Act, Title 10, Bonneville Power Administration,
constituent when the constituent has Code of Federal Regulations, Part 1008, Lower Columbia Area, 1500 NE. Irving
requested assistance from the member a request by an individual to determine Street, Portland, OR 97232
concerning the subject of the record; the if a system of records contains U.S. Department of Energy,
member must provide a copy of the information about him/her should be Bonneville Power Administration, Puget
constituent’s request for assistance. directed to the U.S. Department of Sound Area, 201 Queen Ann Avenue,
6. A record from this system may be Energy, Headquarters, Privacy Act N., Suite 400, P.O. Box C–19030,
disclosed as a routine use when (1) it is Officer, or the Privacy Act Officer at the Seattle, WA 98109–1030
suspected or confirmed that the security appropriate address identified above U.S. Department of Energy,
or confidentiality of information in the under ‘‘System Locations.’’ The request Bonneville Power Administration,
system of records has been should include the requester’s complete Snake River Area, 101 West Poplar,
compromised; (2) the Department has name, time period for which records are Walla Walla, WA 99362
determined that as a result of the sought, and the office location(s) where U.S. Department of Energy,
suspected or confirmed compromise the requester believes the records are Bonneville Power Administration,
there is a risk of harm to economic or located. Upper Columbia Area, Room 561, U.S.
property interests, identity theft or Court House, W. 920 Riverside Avenue,
fraud, or harm to the security integrity RECORDS ACCESS PROCEDURES: Spokane, WA 99201
if this system or other systems or Same as notification procedures U.S. Department of Energy, Boston
programs (whether maintained by the above. Paper records are generally kept Support Office, One Congress Street,
Department or another agency or entity) at locations where the work is Room 1101, Boston, MA 02114–2021
that rely upon the compromised performed. In accordance with the DOE U.S. Department of Energy, Chicago
information; and (3) the disclosure is Privacy Act regulation, identification is Office, 9800 South Cass Avenue,
made to such agencies, entities, and required before a request is processed. Argonne, IL 60439
persons who are reasonably necessary to U.S. Department of Energy,
assist in connection with the CONTESTING RECORD PROCEDURES: Continuous Electron Beam Accelerator
Department’s efforts to respond to the Same as Notification procedures Facility, 12000 Jefferson Avenue,
suspected or confirmed compromise above. Newport News, VA 23606
U.S. Department of Energy, Dallas U.S. Department of Energy, Pittsburgh assignment sheets; reading assignment
Support Office, 1420 W. Mockingbird Naval Reactors Office, P.O. Box 109, sheets; position qualification statement;
Lane, Suite 400, Dallas, TX 75247 West Mifflin, PA 15122–0109 self study sheet; position descriptions;
U.S. Department of Energy, Dayton U.S. Department of Energy, Pittsburgh accounting records; and quarterly
Area Office, P.O. Box 66, Miamisburg, Naval Reactors Office, Idaho Branch training report.
OH 45342–0066 Office, P.O. Box 2469, Idaho Falls, ID
U.S. Department of Energy, Denver AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
83403–2469
Support Office, 2801 Youngfield Street, U.S. Department of Energy, Richland 42 U.S.C. 7101 et seq.; 50 U.S.C. 2401
Suite 380, Golden, CO 80401–2266 Operations Office, 825 Jadwin Avenue, et seq.; Nuclear Waste Policy Act of
U.S. Department of Energy, P.O. Box 550, Richland, WA 99352 1982 (Pub. L. 97–425); Nuclear Waste
Environmental Management U.S. Department of Energy, Savannah Policy Amendment Act of 1987 (Pub. L.
Consolidated Business Center (EMCBC), River Operations Office, P.O. Box A, 100–203); Government Employees
250 E. Fifth Street, Suite 500, Aiken, SC 29801 Training Act of 1958; and 5 CFR Parts
Cincinnati, OH 45202 U.S. Department of Energy, 410 and 412.
U.S. Department of Energy, Golden Schenectady Naval Reactors Office, P.O.
Field Office, 1617 Cole Boulevard, PURPOSE(S):
Golden, CO 80401 U.S. Department of Energy, Seattle Records are maintained and used by
U.S. Department of Energy, Idaho Support Office, 800 Fifth Avenue, Suite the Department to document planning,
Operations Office, 850 Energy Drive, 3950, Seattle, WA 98104 completion, funding and effectiveness
Idaho Falls, ID 83401 U.S. Department of Energy, of employee training and development.
U.S. Department of Energy, Kansas Appropriate local, state and federal
City Site Office, P.O. Box 410202, agencies use certain records maintained
Kansas City, MO 64141–0202 in this system to ensure Departmental
U.S. Department of Energy, Kansas 30635–4578
U.S. Department of Energy, compliance with other regulatory
City Support Office, 911 Walnut Street, requirements.
Room 1411, Kansas City, MO 64106 Southwestern Power Administration,
U.S. Department of Energy, Sandia Williams Tower One, One West Third ROUTINE USES OF RECORDS MAINTAINED IN THE
Site Office. P.O. Box 5400, Street, Tulsa, OK 74103 SYSTEM, INCLUDING CATEGORIES OF USERS AND
Albuquerque, NM 87185–5400 U.S. Department of Energy, Strategic THE PURPOSES OF SUCH USES:
U.S. Department of Energy, Los Petroleum Reserve Project Office, 900 1. A record from this system may be
Alamos Site Office, 528 35th Street, Los Commerce Road East, New Orleans, LA disclosed as a routine use to Federal
Alamos, NM 87544 70123 agencies, including the Office of
U.S. Department of Energy, University U.S. Department of Energy, Western Personnel Management, for purposes of
of California, Los Alamos National Area Power Administration, P.O. Box determining eligibility or suitability for
Laboratory, P.O. Box 1663, Los Alamos, 3402, Golden, CO 80401 training and as source documents for
NM 87545 U.S. Department of Energy, Western training reports; to training institutions
U.S. Department of Energy, Metairie Area Power Administration, Billings that personnel have requested to attend;
Site Office, 900 Commerce Road, East, Area Office, P.O. Box 35800, Billings, and to other federal agencies as
New Orleans, LA 70123 MT 59107–5800 necessary for payment of training.
U.S. Department of Energy, National U.S. Department of Energy, Western 2. A record from this system may be
Energy Technology Laboratory Area Power Administration, Loveland disclosed as a routine use to state and
(Morgantown), P.O. Box 880, Area Office, P.O. Box 3700, Loveland, local governments, the Nuclear
Morgantown, WV 26507–0880 CO 80539–3003 Regulatory Commission (NRC), and
U.S. Department of Energy, National U.S. Department of Energy, Western other federal agencies that conduct
Energy Technology Laboratory Area Power Administration, Salt Lake research, investigations, or audits to
(Pittsburgh), P.O. Box 10940, Pittsburgh, City Area Office, P.O. Box 11606, Salt determine whether DOE and contractor
PA 15236–0940 Lake City, UT 84147–0606 personnel satisfy quality assurance
U.S. Department of Energy, New York
CATEGORIES OF INDIVIDUALS COVERED BY THE requirements for activities necessary to
Support Office, 26 Federal Plaza, Room
SYSTEM: obtain a license from the NRC for the
3437, New York, NY 10278–0068
U.S. Department of Energy, NNSA All Department of Energy (DOE) construction, operation and closing of a
Nevada Site Office, P.O. Box 98518, Las employees including National Nuclear nuclear waste repository and/or a
Vegas, NV 89193–8518 Security Administration (NNSA) Monitored Retrievable Storage facility.
U.S. Department of Energy, Oak Ridge employees and contractor employees. These activities also will include
Office, P.O. Box 2001, Oak Ridge, TN research and development, site
CATEGORIES OF RECORDS IN THE SYSTEM: characterization, transportation, waste
37831
U.S. Department of Energy, Office of Name; resume; assigned number; packaging, handling, design,
Scientific and Technical Information, occupational series; training requests maintenance, performance
P.O. Box 62, Oak Ridge, TN 37831 and authorizations; grade; organization; confirmation, inspection, fabrication,
U.S. Department of Energy, Office of date of birth; social security number; and development and production of
Superconducting Super Collider, 2550 home address and telephone number; repository waste forms.
Beckleymeade Avenue, MS 1020, special interest area, education 3. A record from this system may be
Dallas, TX 75237–3946 completed; course name; justification disclosed as a routine use to federal,
U.S. Department of Energy, for attending the course; direct and state or local government officials where
Philadelphia Support Office, 1880 John indirect costs of training; coded the regulatory program being
F. Kennedy Blvd., Ste 501, Philadelphia, information dealing with purpose, type, implemented is applicable to the DOE
PA 19103–7483 source of training; training evaluations; or contractor program and requires that
U.S. Department of Energy, Phoenix course evaluation forms; training such access be provided for the conduct
Area Office, P.O. Box 6457, Phoenix, AZ examinations; training attendance of the regulatory agencies’ activities.
85005 records; lesson plans; training Those provided information under this
routine use are subject to the same Archives and Records Administration U.S. Department of Energy, NNSA
limitations applicable to DOE officers (NARA) General Records Schedule and Service Center Albuquerque, P.O. Box
and employees under the Privacy Act. DOE record schedules that have been 5400, Albuquerque, NM 87185–5400
4. A record from the system may be approved by NARA. U.S. Department of Energy, Argonne
disclosed as a routine use to the National Laboratory-West, P.O. Box
appropriate local, state or federal agency SYSTEM MANAGER(S) AND ADDRESS:
2528, Idaho Falls, ID 83403–2528
when records alone or in conjunction Headquarters: Director, Training and U.S. Department of Energy,
with other information, indicates a Human Resource Development, U.S. Brookhaven National Laboratory, 24 S.
violation or potential violation of law Department of Energy, 1000 Upton Road, Building 50, Upton, NY
whether civil, criminal, or regulatory in Independence Avenue, SW., 11973
nature, and whether arising by general Washington, DC 20585–0702. U.S. Department of Energy, Chicago
statute or particular program pursuant Field Offices: The Managers and Office, 9800 South Cass Avenue,
thereto. Directors of the ‘‘System Locations’’ Argonne, IL 60439
5. A record from this system may be listed above are the system managers for U.S. Department of Energy,
disclosed to a member of Congress their respective portions of this system. Environmental Management
submitting a request involving a Consolidated Business Center (EMCBC),
constituent when the constituent has 250 E. Fifth Street, Suite 500,
requested assistance from the member In accordance with the DOE Cincinnati, OH 45202
concerning the subject of the record; the regulation implementing the Privacy U.S. Department of Energy, Idaho
member must provide a copy of the Act, at Title 10, Code of Federal Operations Office, 850 Energy Drive,
constituent’s request for assistance. Regulations, Part 1008, a request by an Idaho Falls, ID 83401
6. A record from this system may be individual to determine if a system of U.S. Department of Energy,
disclosed as a routine use when (1) it is records contains information about him/ Nonproliferation and National Security
suspected or confirmed that the security her should be directed to the U.S. Institute, Building 30132, Kirtland Air
or confidentiality of information in the Department of Energy, Headquarters, Force Base, Albuquerque, NM
system of records has been Privacy Act Officer, or the Privacy Act U.S. Department of Energy, Oak Ridge
compromised; (2) the Department has Officer at the appropriate address Office, P.O. Box 2001, Oak Ridge, TN
determined that as a result of the identified above under ‘‘System 37831–8763
suspected or confirmed compromise Locations.’’ For records maintained by U.S. Department of Energy, Amarillo
there is a risk of harm to economic or Laboratory, Site or Area Office, the Site Office, Highway 60 FM2373,
property interests, identity theft or request should be directed to the Amarillo, TX 79177
fraud, or harm to the security integrity Privacy Act Officer that has jurisdiction U.S. Department of Energy, Kansas
if this system or other systems or over that site. The request should City Site Office, P.O. Box 410202, 2000
programs (whether maintained by the include the requester’s complete name, E. 95th Street, Kansas City, MO 64141–
Department or another agency or entity) time period for which records are 3202
that rely upon the compromised sought, and the office locations(s) where U.S. Department of Energy, Los
information; and (3) the disclosure is the requester believes the records are Alamos Site Office, 528 35th Street, Los
made to such agencies, entities, and located. Alamos, NM 87544
persons who are reasonably necessary to U.S. Department of Energy, NNSA
assist in connection with the Nevada Site Office, P.O. Box 98518, Las
Department’s efforts to respond to the Same as Notification Procedures
Vegas, NV 89193–8518
suspected or confirmed compromise above. Records are generally kept at
U.S. Department of Energy, Pittsburgh
and prevent, minimize, or remedy such locations where the work is performed.
Naval Reactors, 814 Pittsburgh
harm. In accordance with the DOE Privacy Act
McKeesport Boulevard, West Mifflin,
PA 15122–0109
required before a request is processed. U.S. Department of Energy, Richland
DISPOSING OF RECORDS IN THE SYSTEM: CONTESTING RECORD PROCEDURES: Operations Office, 825 Jadwin Avenue,
Same as Notification Procedures Richland, WA 99352
STORAGE:
above. U.S. Department of Energy, Sandia
Records may be stored as paper Site Office, 1515 Eubank Blvd., SE.,
records and electronic media. RECORD SOURCE CATEGORIES: Albuquerque, NM 87123
RETRIEVABILITY: The subject individuals and their U.S. Department of Energy, Savannah
Records may be retrieved by name supervisors. River Operations Office, Drawer E,
and social security number. Aiken, SC 29802
SYSTEM EXEMPTED FROM CERTAIN PROVISIONS U.S. Department of Energy,
Schenectady Naval Reactors Office,
Paper records are maintained in None. 2401 River Road, Schenectady, NY
locked cabinets and desks. Electronic DOE–31 12309
records are controlled through
established DOE computer center SYSTEM NAME:
SYSTEM:
procedures (personnel screening and Firearms Qualification Records.
physical security), and they are Department of Energy (DOE)
password protected. Access is limited to SECURITY CLASSIFICATION: including National Nuclear Security
those whose official duties require Unclassified. Administration (NNSA) Federal and
access to the record. contractor employees who are required
SYSTEM LOCATION(S): to conduct and/or to maintain firearms
RETENTION AND DISPOSAL: U.S. Department of Energy, qualification, training, and proficiency
Records retention and disposal Headquarters, 1000 Independence activities in the performance of their
authorities are contained in the National Avenue, SW., Washington, DC 20585 regular duties.
CATEGORIES OF RECORDS IN THE SYSTEM: the investigation, settlement, and suspected or confirmed that the security
Records of an individual’s annual litigation, and their representatives and or confidentiality of information in the
qualification scores; social security individuals assisting those system of records has been
numbers, approvals of arming authority representatives; and (3) witnesses, compromised; (2) the Department has
and issue of Security Police Officer and potential witnesses, or their determined that as a result of the
Federal Officer Credentials and firearms representatives and assistants, and any suspected or confirmed compromise
accountability and maintenance records. person who possesses information there is a risk of harm to economic or
pertaining to the matter when it is property interests, identity theft or
AUTHORITY FOR MAINTENANCE OF THE SYSTEM: necessary to obtain information or fraud, or harm to the security integrity
42 U.S.C. 7101 et seq.; 50 U.S.C. 2401 testimony relevant to the matter. if this system or other systems or
et seq. 5. A record from this system may be programs (whether maintained by the
disclosed as a routine use in court or Department or another agency or entity)
PURPOSE(S):
administrative proceedings to the that rely upon the compromised
Document and maintain DOE tribunals, counsel, other parties, information; and (3) the disclosure is
protective force firearms programs witnesses, and the public (in publicly made to such agencies, entities, and
information. available pleadings, filings or discussion persons who are reasonably necessary to
in open court) when such disclosure: (1) assist in connection with the
Is relevant to, and necessary for, the Department’s efforts to respond to the
THE PURPOSES OF SUCH USES: proceeding; (2) compatible with the suspected or confirmed compromise
purpose for which the Department and prevent, minimize, or remedy such
1. A record from the system may be
collected the records; and (3) the harm.
proceedings involve:
appropriate local, state or federal agency (a) The Department, its predecessor POLICIES AND PRACTICES FOR STORING,
when records alone or in conjunction agencies, current or former contractors RETRIEVING, ACCESSING, RETAINING, AND
with other information, indicates a of the Department, or other United DISPOSING OF RECORDS IN THE SYSTEM:
violation or potential violation of law States Government agencies and their STORAGE:
whether civil, criminal, or regulatory in components, or
nature, and whether arising by general Records may be stored as paper
(b) A current or former employee of records and electronic media.
statute or particular program pursuant the Department and its predecessor
thereto. agencies, current or former contractors RETRIEVABILITY:
2. A record from the system may be of the Department, or other United Records may be retrieved by name
disclosed as a routine use to a federal, States Government agencies and their and social security number.
state, or local agency to obtain components, who is acting in an official
information relevant to a Departmental SAFEGUARDS:
capacity or in any individual capacity
decision concerning the hiring or where the Department or other United Paper records are maintained in
retention of an employee, the issuance States Government agency has agreed to locked cabinets and desks. Electronic
of a security clearance, the reporting of represent the employee. records are controlled through
an investigation of an employee, the 6. A record from the system may be established DOE computer center
letting of a contract, or the issuance of disclosed as a routine use to DOE procedures (personnel screening and
a license, grant, or other benefit. The contractors in performance of their physical security), and they are
Department must deem such disclosure contracts, and their officers and password protected. Access is limited to
to be compatible with the purpose for employees who have a need for the those whose official duties require
which the Department collected the record in the performance of their access to the records.
information. duties. Those provided information RETENTION AND DISPOSAL:
3. A record from this system may be under this routine use are subject to the
disclosed to a federal agency to facilitate Records retention and disposal
same limitations applicable to DOE authorities are contained in the National
the requesting agency’s decision officers and employees under the
concerning the hiring or retention of an Archives and Records Administration
Privacy Act. (NARA) General Records Schedule and
employee, the issuance of a security 7. A record from the system of records
clearance, the reporting of an DOE record schedules that have been
may be disclosed to a member of
investigation of an employee, the letting approved by NARA.
Congress submitting a request involving
of a contract, or the issuance of a the constituent when the constituent SYSTEM MANAGER(S) AND ADDRESS:
license, grant, or other benefit, to the has requested assistance from the Headquarters: Director, Office of
extent that the information is relevant member concerning the subject matter Security Operations, U.S. Department of
and necessary to the requesting agency’s of the record. The member of Congress Energy, 1000 Independence Avenue,
decision on the matter. The Department must provide a copy of the constituent’s SW., Washington, DC 20585.
must deem such disclosure to be request for assistance. Field Offices: The Managers and
compatible with the purpose for which 8. A record from the system of records Directors of the ‘‘System Locations’’
the Department collected the may be disclosed to training, listed above are the system managers for
information. administrative, and operations their respective portions of this system.
4. A record from this system may be personnel of local law enforcement
disclosed as a routine use for the agencies in the performance of their NOTIFICATION PROCEDURES:
purpose of an investigation, settlement regular duties in order to process and to In accordance with the DOE
of claims, or the preparation and maintain documentation for protective regulation implementing the Privacy
conduct of litigation to (1) persons force personnel who have been Act, at Title 10, Code of Federal
representing the Department in the commissioned as reserve officers or Regulations, Part 1008, a request by an
investigation, settlement or litigation, deputies. individual to determine if a system of
and to individuals assisting in such 9. A record from this system may be records contains information about him/
representation; (2) others involved in disclosed as a routine use when (1) it is her should be directed to the U.S.
Department of Energy, Headquarters, U.S. Department of Energy, Batavia U.S. Department of Energy, Lockheed
Privacy Act Officer, or the Privacy Act Area Office, P.O. Box 2000, Batavia, IL Martin Energy Systems, Inc., Y–12
Officer at the appropriate address 60510 Plant, P.O. Box 2009, Oak Ridge,
identified above under ‘‘System U.S. Department of Energy, Bettis Tennessee 37831–8103
Locations.’’ For records maintained by Atomic Power Laboratory, P.O. Box 79, U.S. Department of Energy, Lockheed
the Laboratory, Site or Area Office, the Pittsburgh, PA 15122–0079 Martin Energy Systems, Inc., K–25
request should be directed to the U.S. Department of Energy, Plant, P.O. Box 2003, Oak Ridge, TN
Privacy Act Officer that has jurisdiction Bonneville Power Administration, P.O. 37831–7422
over that site. The request should Box 3621, Portland, OR 97208 U.S. Department of Energy, MK
include the requester’s complete name, U.S. Department of Energy, Chicago Ferguson of Oak Ridge Company, P.O.
time period for which records are Office, 9800 South Cass Avenue, Box 2011, Oak Ridge, TN 37831–2011
sought, and the office locations(s) where Argonne, IL 60439 U.S. Department of Energy, National
the requester believes the records are U.S. Department of Energy, Energy Technology Center
located. Continuous Electron Beam Accelerator (Morgantown), P.O. Box 880,
Facility, 12000 Jefferson Avenue, Morgantown, WV 26507–0880
RECORDS ACCESS PROCEDURES: Newport News, VA 23606 U.S. Department of Energy, National
Same as Notification Procedures U.S. Department of Energy, Dayton Energy Technology Center (Pittsburgh),
above. Records are generally kept at Area Office, P.O. Box 66, Miamisburg, P.O. Box 10940, Pittsburgh, PA 15236–
locations where the work is performed. OH 45342–0066 0940
In accordance with DOE Privacy Act U.S. Department of Energy, EG&G U.S. Department of Energy, National
regulation, identification is required Mound Applied Technologies, P.O. Box Renewable Energy Laboratory Area
before a request is processed. 3000, Miamisburg, OH 45343–3000 Office, 1617 Cole Boulevard, Golden,
U.S. Department of Energy, CO 80401–3393
CONTESTING RECORD PROCEDURES: Environmental Management U.S. Department of Energy, Naval
Same as Notification Procedures Consolidated Business Center (EMCBC), Petroleum and Oil Shale Reserves, 907
above. 250 E. Fifth Street, Suite 500, N. Poplar, Suite 150, Casper, WY 82601
Cincinnati, OH 45202 U.S. Department of Energy, Naval
U.S. Department of Energy, Fernald Petroleum Reserves in California, 28590
Arming and Arrest Credential Environmental Restoration Management Highway 119, P.O. Box 11, Tupman, CA
notifications and firearm qualifications Corporation, P.O. Box 398704, 93276
results from individuals and training Cincinnati, OH 45239–8704 U.S. Department of Energy, Naval
personnel. U.S. Department of Energy, Fernald Reactors Representative Office, Naval
Field Office, 7400 Willey Road, Base Branch Post Office, General
OF THE ACT: Cincinnati, OH 45030 Delivery, Charleston Naval Shipyard,
U.S. Department of Energy, Golden Charleston, SC 29408–5615
None. Field Office, 1617 Cole Boulevard, U.S. Department of Energy, Naval
DOE–33 Golden, CO 80401 Reactors Representative Office, P.O. Box
U.S. Department of Energy, Grand 7021, Groton, CT 06340
SYSTEM NAME: Junction Office, 2597 B 3/4 Road, Grand U.S. Department of Energy, Naval
Personnel Medical Records. Junction, CO 81503 Reactors Representative Office, Mare
U.S. Department of Energy, Hanford Island Naval Shipyard, P.O. Box 2053,
SECURITY CLASSIFICATION: Environmental Health Foundation, 3080 Vallejo, CA 94592
Unclassified. George Washington Way, Richland, WA U.S. Department of Energy, Naval
99352 Reactors Representative Office, Newport
SYSTEM LOCATION(S):
U.S. Department of Energy, Idaho News Shipbuilding & Dry Dock
U.S. Department of Energy, Operations Office, 850 Energy Drive MS Company, P.O. Box 973, Newport News,
Headquarters, 1000 Independence 1214, Idaho Falls, ID 83404 VA 23607
Avenue, SW., Wash, DC 20585 U.S. Department of Energy, Kansas U.S. Department of Energy, Naval
U.S. Department of Energy, Alaska City Site Office, P.O. Box 410202, Reactors Representative Office, Norfolk
Power Administration, Federal Records Kansas City, MO 64141–0202 Naval Shipyard, P.O. Box 848,
Center, San Point Way, NE., Seattle, WA U.S. Department of Energy, NNSA Portsmouth, VA 23705–0848
98115 Nevada Site Office, P.O. Box 98518, Las U.S. Department of Energy, Naval
U.S. Department of Energy, NNSA Vegas, NV 89193–8518 Reactors Representative Office, Pearl
Service Center Albuquerque, P.O. Box U.S. Department of Energy, Sandia Harbor Naval Shipyard, P.O. Box 128,
5400, Albuquerque, NM 87185–5400 Site Office, P.O. Box 5400, Pearl Harbor, HI 96860
U.S. Department of Energy, Office of Albuquerque, NM 87185–5400 U.S. Department of Energy, Naval
Amarillo Site Operations, P.O. Box U.S. Department of Energy, Knolls Reactors Representative Office,
30030, Amarillo, TX 79120–0030 Atomic Power Laboratory, P.O. Box Portsmouth Naval Shipyard Naval Base
U.S. Department of Energy, Ashtabula 1072, Schenectady, NY 12301 Branch, P.O. Box 2008, Portsmouth, NH
Area Office, P.O. Box 579, Ashtabula, U.S. Department of Energy, Livermore 03801–2008
OH 44005–0579 Site Office, P.O. Box 808, Livermore, CA U.S. Department of Energy, Naval
U.S. Department of Energy, 94551 Reactors Representative Office, Puget
Bartlesville Project Office, 220 North U.S. Department of Energy, Lawrence Sound Naval Shipyard Substation, P.O.
Virginia Avenue, P.O. Box 1398, Berkeley Laboratory, One Cyclotron Box 1A, Bremerton, WA 98314
Bartlesville, OK 74003 Road, Building 26, Room 143, Berkeley, U.S. Department of Energy, Nevada
U.S. Department of Energy, Battelle CA 94720 Test Site Mercury, Mercury, NV 89023
Columbus Laboratories, 505 King U.S. Department of Energy, Los U.S. Department of Energy, Oak Ridge
Avenue, Room A–496 Columbus, OH Alamos Site Office, 528 35th Street, Los Office, P.O. Box 2001, Oak Ridge, TN
43201 Alamos, NM 87544 37831
U.S. Department of Energy, U.S. Department of Energy, Western Health Administration (OSHA) or by
Environmental Management Area Power Administration, P.O. Box good practice; (d) provide data for
Consolidated Business Center, 1 Mound 3402, Golden, CO 80401 health hazard evaluations,
Road, Miamisburg, OH 45342 U.S. Department of Energy, epidemiologic studies and public health
U.S. Department of Energy, Phoenix Westinghouse Electric Corporation, activities; (e) ensure that all relevant,
Area Office, P.O. Box 6457, Phoenix, AZ Bettis Atomic Power Laboratory, Naval necessary, accurate, and timely data are
85005 Reactors Facility, P.O. Box 2068, Idaho available to support any medically-
U.S. Department of Energy, Pittsburgh Falls, ID 83403–2068 related employment decisions affecting
Naval Reactors Office, P.O. Box 109, the subject of the records, including
West Mifflin, PA 15122–0109 decisions pertaining to the fitness-for-
SYSTEM:
U.S. Department of Energy, Plasma duty and disability retirement; (f)
Physics Laboratory, James Forrestal Present and former Department of
Energy (DOE) including National document possible re-employment
Campus, Princeton University, P.O. Box rights under statutes governing that
451, Princeton, NJ 08543 Nuclear Security Administration
(NNSA) employees, and DOE contractor program; (g) document employee’s
U.S. Department of Energy, reporting of on-the-job injuries or
Portsmouth Site Office, P.O. Box 700, employees. This system includes in-
patients at Kadlec Hospital, Richland, unhealthy or unsafe working conditions,
Piketon, OH 45661 including the reporting of such
U.S. Department of Energy, WA, prior to September 9, 1956.
conditions to the OSHA and actions
Radiological and Environmental CATEGORIES OF RECORDS IN THE SYSTEM: taken by the agency or by the employing
Sciences Laboratory, 785 DOE Place,
Name, social security number, agency; and (h) ensure proper and
Idaho Falls, ID 83402
U.S. Department of Energy, Richland medical histories on contractor accurate operation of the agency’s
Operations Office, 825 Jadwin Avenue, employees resulting from medical employee drug testing program under
P.O. Box 550, Richland, WA 99352 examination; in cases of injury, Executive Order 12564.
U.S. Department of Energy, description of injury occurrence and
Rocketdyne-Rockwell Aerospace, 6633 treatment; medical records of periodic
Canoga Avenue, P.O. Box 7922, physical examinations and THE PURPOSES OF SUCH USES:
Department 056 EA08, Canoga Park, psychological testing, blood donor
California 91309–7922 program records, audiometric testing,
disclosed as a routine use to physicians,
U.S. Department of Energy, Sandia routine first aid, and other visits;
the U.S. Department of Labor, various
Site Office, P.O. Box 5800, hospital in-patients at Kadlec Hospital;
State departments of labor and industry
Albuquerque, NM; P.O. Box 5400, records on the results of work place and
groups, and contractors to: (a) Ascertain
Albuquerque, NM 87185–5400 medical monitoring of individuals for
suitability of an employee for job
U.S. Department of Energy, Savannah exposure to chemical and physical
assignments with regard to health; (b)
River Operations Office, P.O. Box A, agents (not covered in DOE–35) and
provide benefits under Federal
Aiken, SC 29801 related work history data, including
programs or contracts; and (c) maintain
U.S. Department of Energy, drug testing information and results;
a record of occupational injuries or
Schenectady Naval Reactors Office, P.O. contractor employee-completed health
illnesses and the performance of regular
Box 1069, Schenectady, NY 12301 questionnaires not resulting from a
U.S. Department of Energy, diagnostic and treatment services to
medical examination; information from
Southeastern Power Administration, patients.
the contractor employee’s private
1166 Athens Tech Road, Elberton, GA 2. A record from the system may be
medical doctor or other health care
30635–4578 disclosed as a routine use to the
providers, such as hospitals or
U.S. Department of Energy, appropriate local, state or federal agency
laboratories not generated from
Southwestern Power Administration, when records alone or in conjunction
workplace medical examinations.
Williams Tower One, One West Third with other information, indicates a
Street, Tulsa, OK 74103 AUTHORITY FOR MAINTENANCE OF THE SYSTEM: violation or potential violation of law
U.S. Department of Energy, Stanford Atomic Energy Act of 1954, (42 U.S.C. whether civil, criminal, or regulatory in
Linear Accelerator Center, P.O. Box 2051a), section 31a; Economy Act of nature, and whether arising by general
4349, Stanford, CA 94309 1932, as amended, (31 U.S.C. section statute or particular program pursuant
U.S. Department of Energy, Strategic 1535); 42 U.S.C. 7101 et seq.; 50 U.S.C. thereto.
Petroleum Reserve Project Office, 900 2401 et seq.; and DOE Order 440.1. 3. A record from this system may be
Commerce Road East, New Orleans, LA disclosed as a routine use in court or
PURPOSE(S): administrative proceedings to the
70123
U.S. Department of Energy, Waste The records are maintained and used tribunals, counsel, other parties,
Isolation Pilot Plant, Westinghouse by the Department to: (a) Provide data witnesses, and the public (in publicly
Electric Company, Waste Isolation necessary for proper medical available pleadings, filings or discussion
Division, P.O. Box 2078, Carlsbad, NM evaluations, diagnosis, treatment and in open court) when such disclosure: (1)
88220 care; (b) provide an accurate medical Is relevant to, and necessary for, the
U.S. Department of Energy, Weldon history, included job and/or hazard proceeding; (2) is compatible with the
Spring Site Remedial Action Project, exposure documentation and health purpose for which the Department
7295 Highway 94 South, St. Charles, monitoring in relation to health status collected the records; and (3) the
MO 63304 and claims of the individual; (c) provide proceedings involve:
U.S. Department of Energy, West a method for evaluating quality of (a) The Department, its predecessor
Valley Nuclear Service Company, Inc., health care rendered and job-health agencies, current or former contractor of
P.O. Box 191, MS: F, West Valley, NY protection including engineering the Department, or other United States
14171 protection provided, protective Government agencies and their
U.S. Department of Energy, Waste equipment, workplace monitoring, and components, or
Isolation Pilot Project Office, P.O. Box medical examinations monitoring (b) A current or former employee of
3090, Carlsbad, NM 88221 required by the Occupational Safety the Department and its predecessor
agencies, current or former contractors Environmental Health of the Centers for same limitations applicable to
of the Department, or other United Disease Control and Prevention, and the Department officers and employees
States Government agencies and their Agency for Toxic Substances and under the Privacy Act.
components, who is acting in an official Disease Registry pursuant to 12. A record from this system may be
capacity or in any individual capacity Memoranda of Understanding between disclosed as a routine use to the
where the Department or other United the Department and the Department of personnel, contractors, grantees, and
States Government agency has agreed to Health and Human Services or its cooperative agreement holders of the
represent the employee. components. Department of Labor, the Department of
4. A record from this system of 9. A record from this system may be Health and Human Services, the
records may be disclosed to a federal disclosed as a routine use to contractors, Department of Justice, and other Federal
agency, in response to its written grantees, participants in cooperative agencies and their components,
request, to facilitate the requesting agreements, collaborating researchers, or designated by the President to
agency’s decision concerning the hiring their employees, when conducting implement the Federal compensation
or retention of an employee, the health studies or related health or program established by the Energy
issuance of a security clearance, the environmental duties pursuant to their Employees Occupational Illness
reporting of an investigation of an contracts, grants, and cooperating or Compensation Program Act, for the
employee, the letting of a contract, or collaborating research agreements. In purpose of assisting in the adjudication
the issuance of a license, grant, or other order to conduct such studies, the or processing of a claim under that Act.
benefit, to the extent that the Department, its contractors, grantees, Those provided information under this
information is relevant and necessary to participants in cooperative agreements, routine use are subject to the same
the requesting agency’s decision on the and collaborating researchers may limitations applicable to Department
matter. The Department must deem disclose a record to Federal, State and officers and employees under the
such disclosure to be compatible with local health and medical agencies or Privacy Act.
the purpose for which the Department authorities; to subcontractors in order to 13. A record from this system may be
collected the information. determine a subject’s vital status or disclosed as a routine use when (1) it is
5. A record from this system may be cause of death; to health care providers suspected or confirmed that the security
disclosed to a federal agency to facilitate to verify a diagnosis or cause of death; or confidentiality of information in the
the requesting agency’s decision or to third parties to obtain current system of records has been
concerning the hiring or retention of an addresses for participants in health- compromised; (2) the Department has
employee, the issuance of a security related studies, surveys and determined that as a result of the
clearance, the reporting of an surveillance. All recipients of such suspected or confirmed compromise
investigation of an employee, the letting records are required to comply with the there is a risk of harm to economic or
of a contract, or the issuance of a Privacy Act, to follow prescribed property interests, identity theft or
license, grant, or other benefit, to the measures to protect personal privacy, fraud, or harm to the security integrity
extent that the information is relevant and to disclose or use personally if this system or other systems or
and necessary to the requesting agency’s identifiable information only for the programs (whether maintained by the
decision on the matter. The Department above described research purposes. Department or another agency or entity)
must deem such disclosure to be 10. A record from this system may be that rely upon the compromised
compatible with the purpose for which disclosed as a routine use to members information; and (3) the disclosure is
the Department collected the of DOE advisory committees, the made to such agencies, entities, and
information. Department of Health and Human persons who are reasonably necessary to
6. A record from the system may be Services Advisory Committee on assist in connection with the
disclosed as a routine use to DOE Projects Related to Department of
contractors in performance of their Energy Facilities and to designated
contracts, and their officers and employees of Federal, State, or local
employees who have a need for the government or government-sponsored
harm.
record in the performance of their entities authorized to provide advice to
duties. Those provided information the Department concerning health, POLICIES AND PRACTICES FOR STORING,
under this routine use are subject to the safety or environmental issues. All RETRIEVING, ACCESSING, RETAINING, AND
same limitations applicable to DOE recipients of such records are required DISPOSING OF RECORDS IN THE SYSTEM:
officers and employees under the to comply with the Privacy Act, to STORAGE:
Privacy Act. follow prescribed measures to protect Records may be stored as paper
7. A record from this system of personal privacy, and to disclose or use records, microfilm, and electronic
records may be disclosed as a routine personally identifiable information only media.
use to a member of Congress submitting for the purpose of providing advice to
a request involving the constituent the Department or to the Department of RETRIEVABILITY:
when the constituent has requested the Health and Human Services. Records may be retrieved by name
subject matter of the record. The 11. A record from this system may be and social security number.
member of Congress must provide a disclosed to Department of Health and
copy of the constituent’s request for Human Services, their contractors, SAFEGUARDS:
assistance. grantees, and cooperative agreement Paper records are maintained in
8. A record from this system may be holders, pursuant to the Energy locked cabinets and desks. Electronic
disclosed as a routine use to contractor Employees Occupational Illness records are controlled through
personnel, grantees, and cooperative Compensation Program Act of 2000, to established DOE computer center
agreement holders of components of the estimate radiation doses and other procedures (personnel screening and
Department of Health and Human workplace exposures received by physical security), and they are
Services, including the National Department of Energy and contractor password protected. Access is limited to
Institute for Occupational Safety and employees. Those provided information those whose official duties require
Health and the National Center for under this routine use are subject to the access to the records.
RETENTION AND DISPOSAL: DOE–34 U.S. Department of Energy,

Records retention and disposal Environmental Management
SYSTEM NAME:
authorities are contained in the National Consolidated Business Center, 1 Mound
Archives and Records Administration Employee Assistance Program (EAP) Road, Miamisburg, OH 45342
(NARA) General Records Schedule and Records. U.S. Department of Energy, Pittsburgh
DOE record schedules that have been SECURITY CLASSIFICATION:
Naval Reactors Office, P.O. Box 109,
approved by NARA. West Mifflin, PA 15122–0109
Unclassified. U.S. Department of Energy, Pittsburgh
SYSTEM MANAGER(S) AND ADDRESS: Naval Reactors Office, Idaho Branch
SYSTEM LOCATION(S):
Headquarters: Chief, Health, Safety Office, P.O. Box 2469, Idaho Falls, ID
and Security Officer, Office of Health, 83403–2469
Headquarters, Forrestal Building, 1000
Safety and Security, U.S. Department of U.S. Department of Energy, Richland
Energy, 1000 Independence Avenue, Operations Office, 825 Jadwin Avenue,
SW., Washington, DC 20585. P.O. Box 550, Richland, WA 99352
U.S. Department of Energy, Alaska U.S. Department of Energy, Savannah
Field Offices: The Managers and
Power Administration, Federal Records River Operations Office, P.O. Box A,
Directors of ‘‘System Locations’’ listed
Center, San Point Way, NE., Seattle, WA Aiken, SC 29801
above are the system managers for their
98115 U.S. Department of Energy,
respective portions of this system.
U.S. Department of Energy, NNSA Schenectady Naval Reactors Office, P.O.
NOTIFICATION PROCEDURES: Service Center Albuquerque, P.O. Box Box 1069, Schenectady, NY 12301
In accordance with the DOE 5400, Albuquerque, NM 87185–5400 U.S. Department of Energy,
regulation implementing the Privacy U.S. Department of Energy, Office of Southeastern Power Administration,
Act, at Title 10, Code of Federal Amarillo Site Operations, Highway 60 1166 Athens Tech Road, Elberton, GA
Regulations, Part 1008, a request by an FM2372, Amarillo, TX 79120 30635–4578
individual to determine if a system of U.S. Department of Energy, Atlanta U.S. Department of Energy,
records contains information about him/ Regional Support Office, 730 Peachtree, Southwestern Power Administration,
her should be directed to the U.S. NE, Suite 876, Atlanta, GA 30308 Williams Tower One, One West Third
Department of Energy, Headquarters, U.S. Department of Energy, Street, Tulsa, OK 74103
Privacy Act Officer, or the Privacy Act Bonneville Power Administration, P.O. U.S. Department of Energy, Strategic
Officer at the appropriate address Box 3621, Portland, OR 97208 Petroleum Reserve Project Office, 900
identified above under ‘‘System U.S. Department of Energy, Boston Commerce Road East, New Orleans, LA
Locations.’’ For records maintained by Regional Office, JFK Federal Building, 70123
the Laboratory, Site or Area Office, the Room 675 Boston, MA 02203–0002 U.S. Department of Energy, Western
request should be directed to the U.S. Department of Energy, Chicago Area Power Administration, P.O. Box
Privacy Act Officer that has jurisdiction Office, 9800 South Cass Avenue, 3402, Golden, CO 80401
over that site. The request should Argonne, IL 60439
include the requester’s complete name, U.S. Department of Energy, Fernald
SYSTEM:
time period for which records are Field Office, 7400 Willey Road,
Cincinnati, OH 45030 Current and former Department of
U.S. Department of Energy, Golden Energy (DOE) including National
the requester believes the records are
Field Office, 1617 Cole Boulevard, Nuclear Security Administration
located.
Golden, CO 80401 (NNSA) employees, and contractor
RECORDS ACCESS PROCEDURES: U.S. Department of Energy, Idaho employees who have contacted a service
Same as Notification Procedures Operations Office, 850 Energy Drive, provider and have received counseling
above. Records are generally kept at Idaho Falls, ID 83401 and/or have been referred for assistance.
location where the work is performed. U.S. Department of Energy, The Office CATEGORIES OF RECORDS IN THE SYSTEM:
In accordance with the DOE Privacy Act of Site Operations, 2000 E 95th Street, (a) employee profile—name; social
regulation, proper identification is Kansas City, MO 64141–3202 security number; work and home
required before a request is processed. U.S. Department of Energy, National addresses, and work, cellular, and home
Energy Technology Laboratory telephone numbers; job title and grade
(Morgantown), P.O. Box 880, level; employee identification number;
Same as Notification Procedures Morgantown, WV 26507–0880
above. organization; supervisor’s name and
U.S. Department of Energy, National telephone number; sex; race; marital
RECORD SOURCE CATEGORIES: Energy Technology Laboratory status; spouse and family members’
The individual who is the subject of (Pittsburgh), P.O. Box 10940, Pittsburgh, names; name, address, and telephone
the record, physicians, medical PA 15236–0940 number of any previously seen
institutions, Office of Workers U.S. Department of Energy, NNSA counselor or treatment facility; security
Compensation Programs, military Nevada Site Office, P.O. Box 98518, Las clearance; (b) interest inventory and/or
retired pay systems records, Federal Vegas, NV 89193–8518 psychological test results; (c) issue(s)
civilian retirement systems, Office of U.S. Department of Energy, Oak Ridge inventory; (d) case notes; (e) consent/
Personnel Management retirement life Office, P.O. Box 2001, Oak Ridge, TN release forms; (f) correspondence,
insurance and health benefits records 37831 including referrals to community
system, and the personnel management U.S. Department of Energy, Office of resources and/or treatment facilities;
records systems of the Office of Scientific and Technical Information, and (g) medical and/or psychological
Personnel Management. P.O. Box 62, Oak Ridge, TN 37831 reports.
U.S. Department of Energy, Office of
SYSTEM EXEMPTED FROM CERTAIN PROVISIONS Superconducting Super Collider, 2550 AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
OF THE ACT: Beckleymeade Avenue, MS 1020, 42 U.S.C. 7101 et seq.; 50 U.S.C. 2401
None. Dallas, TX 75237–3946 et seq.; Public Law 91–616,
Comprehensive Alcohol Abuse and violation or potential violation of law SYSTEM MANAGER(S) AND ADDRESS:
Alcoholism Prevention, Treatment and whether civil, criminal, or regulatory in Headquarters: (Federal Employees)
Rehabilitation Act of 1970; Public Law nature, and whether arising by general Director of Human Capital Management,
102–142, The Omnibus Transportation statute or particular program pursuant U.S. Department of Energy, 1000
Employee Testing Act of 1991; 5 U.S.C. thereto. Independence Avenue, SW.,
301, 7901, and 7904; 5 CFR Part 792; 7. A record from this system of Washington, DC 20585. (Contractor
and 15 U.S.C. 764. records may be disclosed as a routine Employees) Director, Office of Health,
PURPOSE(S):
use to a member of Congress submitting Safety and Security, U.S. Department of
a request involving the constituent Energy, 1000 Independence Avenue,
The records are maintained and used when the constituent has requested the SW, Washington, DC 20585.
by the Department to document subject matter of the record. The
employees seeking assistance on Field Offices: (Federal Employees)
member of Congress must provide a The Human Capital Directors of the
personal or work-related issues. copy of the constituent’s request for ‘‘System Locations’’ listed above are the
ROUTINE USES OF RECORDS MAINTAINED IN THE assistance. system managers for their respective
SYSTEM, INCLUDING CATEGORIES OF USERS AND 8. A record from this system may be portions of this system. (Contractor
THE PURPOSES OF SUCH USES: disclosed as a routine use when (1) it is Employees) The Environment, Safety
1. A record from the system may be suspected or confirmed that the security and Health Managers listed above are
disclosed as a routine use to DOE or confidentiality of information in the the system managers for their respective
contractors in performance of their system of records has been portion of this system.
contracts, and their officers and compromised; (2) the Department has
employees who have a need for the determined that as a result of the NOTIFICATION PROCEDURES:
record in the performance of their suspected or confirmed compromise In accordance with the DOE
duties. Those provided information there is a risk of harm to economic or regulation implementing the Privacy
under this routine use are subject to the property interests, identity theft or Act, at Title 10, Code of Federal
same limitations applicable to DOE fraud, or harm to the security integrity Regulations, Part 1008, a request by an
officers and employees under the if this system or other systems or individual to determine if a system of
Privacy Act. programs (whether maintained by the records contains information about him/
2. A record from the system may be Department or another agency or entity) her should be directed to the U.S.
disclosed as a routine use to the that rely upon the compromised Department of Energy, Headquarters,
appropriate local, state or federal agency information; and (3) the disclosure is Privacy Act Officer, or the Privacy Act
in the event that a record within this made to such agencies, entities, and Officer at the appropriate address
system of records, alone or in persons who are reasonably necessary to identified above under ‘‘System
conjunction with other information, if assist in connection with the Locations.’’ For records maintained by
the employee is suspected of child, Department’s efforts to respond to the the Laboratory, Site or Area Office, the
spousal, or elder abuse. suspected or confirmed compromise request should be directed to the
3. A record from this system may be and prevent, minimize, or remedy such Privacy Act Officer that has jurisdiction
disclosed as a routine use to any person harm. over that site. The request should
or entity to the extent necessary to include the requester’s complete name,
prevent an imminent or potential crime POLICIES AND PRACTICES FOR STORING,
time period for which records are
which directly threatens loss of life or sought, and the office locations(s) where
serious bodily injury. the requester believes the records are
4. A record from this system may be STORAGE: located.
disclosed as a routine use to qualified
personnel for the purpose of conducting Records may be stored as paper
scientific research, management audits, records and electronic media.
financial audits, or program evaluation, Same as Notification Procedures
RETRIEVABILITY: above. Records are generally kept at
but such personnel may not identify,
directly or indirectly, any individual Records may be retrieved by name locations where the work is performed.
patient in any report, or otherwise and social security number. In accordance with DOE Privacy Act
disclose patient identities in any regulation, identification is required
SAFEGUARDS: before a request is processed.
manner.
5. A record from this system may be Paper records are maintained in
disclosed as a routine use to the locked cabinets and desks. Electronic
Department of Justice or other records are controlled through Same as Notification Procedures
appropriate Federal agencies in established DOE computer center above.
defending claims against the United procedures (personnel screening and
physical security), and they are RECORD SOURCE CATEGORIES:
States, when the claim results from
action against an individual based upon password protected. Access is limited to The subject employee, employee’s
the individual’s behavior, or mental or those whose official duties require supervisor(s), employee assistance
physical condition, or is alleged to have access to the records. program coordinator, staff of the
arisen because of activities of any applicable servicing personnel office,
RETENTION AND DISPOSAL: staff of the applicable personnel security
Federal agency in connection with the
individual. Records retention and disposal office, and therapists or institutions

6. A record from the system may be authorities are contained in the National providing treatment.
disclosed as a routine use to the Archives and Records Administration
appropriate local, state or federal agency (NARA) General Records Schedule and SYSTEM EXEMPTED FROM CERTAIN PROVISIONS
OF THE ACT:
when records alone or in conjunction DOE record schedules that have been
with other information, indicates a approved by NARA. None.
DOE–35 U.S. Department of Energy, Knolls Harbor Naval Shipyard P.O. Box 128,
Atomic Power Laboratory, P.O. Box Pearl Harbor, HI 96860
SYSTEM NAME:
1072, Schenectady, NY 12301 U.S. Department of Energy, Naval
Personnel Radiation Exposure U.S. Department of Energy, Livermore Reactors Representative Office,
Records. Site Office, P.O. Box 808, Livermore, CA Portsmouth Naval Shipyard Naval Base
SECURITY CLASSIFICATION: 94551 Branch, P.O. Box 2008, Portsmouth, NH
Unclassified. U.S. Department of Energy, Lawrence 03801–2008
Berkeley Laboratory, One Cyclotron U.S. Department of Energy, Naval
SYSTEM LOCATION(S): Road, Building 26, Room 143, Berkeley, Reactors Representative Office, Puget
U.S. Department of Energy, Alaska CA 94720 Sound Naval Shipyard Substation, P.O.
Power Administration, Federal Records U.S. Department of Energy, Los Box 1A, Bremerton, WA 98314
Center, San Point Way, NE., Seattle, WA Alamos Site Office, 528 35th Street, Los U.S. Department of Energy, NNSA
98115 Alamos, NM 87544 Nevada Site Office, P.O. Box 98518, Las
U.S. Department of Energy, NNSA U.S. Department of Energy, Lockheed Vegas, NV 89193–98518
Service Center Albuquerque, P.O. Box Martin Energy Systems, Inc., Y–12 U.S. Department of Energy, Nevada
5400, Albuquerque, NM 87185–5400 Plant, P.O. Box 2009, Oak Ridge, TN Test Site Mercury, Mercury, NV 89023
U.S. Department of Energy, Allied- 37831–8103 U.S. Department of Energy, Oak Ridge
Signal, Kansas City Division, P.O. Box U.S. Department of Energy, Lockheed Office, P.O. Box 2001, Oak Ridge, TN
419159, Kansas City, MO 64141 Martin Energy Systems, Inc., K–25 37831
U.S. Department of Energy, Amarillo Plant, P.O. Box 2003, Oak Ridge, TN U.S. Department of Energy,
Site Office, P.O. Box 30030, Amarillo, 37831–7422 Environmental Management
TX 79120–0030 U.S. Department of Energy, MK Consolidated Business Center, 1 Mound
U.S. Department of Energy, Bettis Ferguson of Oak Ridge Company, P.O. Road, Miamisburg, OH 45342
Atomic Power Laboratory, P.O. Box 79, Box 2011, Oak Ridge, TN 37831–2011 U.S. Department of Energy, Pacific
Pittsburgh, PA 15122–0079 U.S. Department of Energy, National Northwest National Laboratory, 902
U.S. Department of Energy, Energy Technology Laboratory Battelle Boulevard, P.O. Box 999,
Bonneville Power Administration, P.O. (Morgantown), P.O. Box 880, Richland, WA 99352
Box 3621, Portland, OR 97208 Morgantown, WV 26505 U.S. Department of Energy, Phoenix
U.S. Department of Energy, Chicago U.S. Department of Energy, National
Area Office, P.O. Box 6457, Phoenix, AZ
Office, 9800 South Cass Avenue, Energy Technology Laboratory
85005
Argonne, IL 60439 (Pittsburgh), P.O. Box 10940, Pittsburgh,
U.S. Department of Energy, Pittsburgh
U.S. Department of Energy, PA 15236–0940
Naval Reactors Office, P.O. Box 109,
Continuous Electron Beam Accelerator U.S. Department of Energy, National
West Mifflin, PA 15122–0109
Facility, 12000 Jefferson Avenue, Institute for Petroleum and Energy
Newport News, VA 23606 Research, BDM-Oklahoma, Inc., P.O.
Portsmouth Site Office, P.O. Box 700,
U.S. Department of Energy, Dayton Box 2565, Bartlesville, OK 74005
U.S. Department of Energy, National Piketon, OH 45661
Area Office, P.O. Box 66, Miamisburg,
Renewable Energy Laboratory Area U.S. Department of Energy, Princeton
OH 45342–0066
U.S. Department of Energy, EG&G Office, 1617 Cole Boulevard, Golden, Area Office, P.O. Box 102, Princeton, NJ
Mound Applied Technologies, P.O. Box CO 80401–3393 08542
3000, Miamisburg, OH 45343–3000 U.S. Department of Energy, Naval U.S. Department of Energy,
U.S. Department of Energy, Fernald Petroleum and Oil Shale Reserves, 907 Radiological and Environmental
Environmental Restoration Management N. Poplar, Suite 150, Casper, WY 82601 Sciences Laboratory, 850 Energy Drive,
Corporation, P.O. Box 398704, U.S. Department of Energy, Naval Idaho Falls, ID 83402
Cincinnati, OH 45239–8704 Petroleum Reserves in California, P.O. U.S. Department of Energy, Richland
U.S. Department of Energy, Fernald Box 11, Tupman, CA 93276 Operations Office, 825 Jadwin Avenue,
Field Office, 7400 Willey Road, U.S. Department of Energy, Naval P.O. Box 550, Richland, WA 99352
Cincinnati, OH 45030 Reactors Representative Office, Naval U.S. Department of Energy,
U.S. Department of Energy, Golden Base Branch Post Office, General Rocketdyne—Rockwell Aerospace, 6633
Field Office, 1617 Cole Boulevard, Delivery, Charleston Naval Shipyard, Canoga Avenue, P.O. Box 7922,
Golden, CO 80401 Charleston, SC 29408–5615 Department 056 EA08, Canoga Park, CA
U.S. Department of Energy, Grand U.S. Department of Energy, Naval 91309–7922
Junction Office, 2597 B 3/4 Road, Grand Reactors Representative Office, P.O. Box U.S. Department of Energy, Sandia
Junction, CO 81503 7021, Groton, CT 06340 Site Office, P.O. Box 5800,
U.S. Department of Energy, U.S. Department of Energy, Naval Albuquerque, NM 87115
Headquarters, 1000 Independence Reactors Representative Office, Mare U.S. Department of Energy, Savannah
Avenue, SW., Washington, DC 20585 Island Naval Shipyard, P.O. Box 2053, River Operations Office, P.O. Box A,
U.S. Department of Energy, Idaho Vallejo, CA 94592 Aiken, SC 29801
Operations Office, 850 Energy Drive, U.S. Department of Energy, Naval U.S. Department of Energy,
Idaho Falls, ID 83404 Reactors Representative Office, Newport Schenectady Naval Reactors Office, P.O.
U.S. Department of Energy, Inhalation News Shipbuilding & Dry Dock Box 1069, Schenectady, NY 12301
Toxicology Research Institute, P.O. Box Company, P.O. Box 973, Newport News, U.S. Department of Energy,
5890, Albuquerque, NM 87185 VA 23607 Southeastern Power Administration,
U.S. Department of Energy, Kansas U.S. Department of Energy, Naval 1166 Athens Tech Road, Elberton, GA
City Site Office, 2000 E. 9th Street, Reactors Representative Office, Norfolk 30635–4578
Kansas City, MO 64141–3202 Naval Shipyard P.O. Box 848, U.S. Department of Energy,
U.S. Department of Energy, Sandia Portsmouth, VA 23705–0848 Southwestern Power Administration,
Site Office, P.O. Box 5400, U.S. Department of Energy, Naval Williams Tower One, One West Third
Albuquerque, NM 87185–5400 Reactors Representative Office, Pearl Street, Tulsa, OK 74103
U.S. Department of Energy, Stanford Regulatory Commission to monitor employees of Federal, State, or local
Linear Accelerator Center, P.O. Box radiation exposure of DOE and its government or government-sponsored
4349, Stanford, CA 94309 contractors and consultants, contractors entities authorized to provide advice to
U.S. Department of Energy, Strategic from other agencies who have been the Department concerning health,
Petroleum Reserve Project Office, 900 exposed to ionizing radiation during safety or environmental issues. All
Commerce Road East, New Orleans, LA nuclear testing, and to conduct recipients of such records are required
70123 epidemiological studies of radiation to comply with the Privacy Act, to
U.S. Department of Energy, Waste effects on individuals so identified. follow prescribed measures to protect
Isolation Pilot Plant, Westinghouse 3. A record from this system may be personal privacy, and to disclose or use
Electric Company, Waste Isolation disclosed to the Department of Defense personally identifiable information only
Division, P.O. Box 2078, Carlsbad, NM for the purpose of identifying DOD and for the purpose of providing advice to
88220 DOD-contractor personnel exposed to the Department or to the Department of
U.S. Department of Energy, Weldon ionizing radiation during nuclear testing Health and Human Services.
Spring Site Remedial Action Project, and for conducting epidemiological 7. A record from this system may be
7295 Highway 94 South, St. Charles, studies of radiation effects on disclosed to Department of Health and
MO 63304 individuals so identified. Human Services, their contractors,
U.S. Department of Energy, West 4. A record from this system may be grantees, and cooperative agreement
Valley Nuclear Service Company, Inc., disclosed as a routine use to contractor holders, pursuant to the Energy
10282 Rock Springs Road, P.O. Box 191, personnel, grantees, and cooperative Employees Occupational Illness
MS: F, West Valley, NY 14171 agreement holders of components of the Compensation Program Act of 2000, to
U.S. Department of Energy, Waste Department of Health and Human estimate radiation doses and other
Isolation Pilot Project Office, P.O. Box Services, including the National workplace exposures received by
3090, Carlsbad, NM 88221 Institute for Occupational Safety and Department of Energy and contractor
U.S. Department of Energy, Western Health and the National Center for employees. Those provided information
Area Power Administration, P.O. Box Environmental Health of the Centers for under this routine use are subject to the
3402, Golden, CO 80401 Disease Control and Prevention, and the same limitations applicable to
U.S. Department of Energy, Agency for Toxic Substances and Department officers and employees
Westinghouse Electric Corporation, Disease Registry pursuant to a
Bettis Atomic Power Laboratory, Naval Memoranda of Understanding between
Reactors Facility, P.O. Box 2068, Idaho the Department and the Department of
disclosed as a routine use to DOE
Falls, ID 83403–2068 Health and Human Services or its
contractors in performance of their
components.
CATEGORIES OF INDIVIDUALS COVERED BY THE 5. A record from this system may be contracts, and their officers and
SYSTEM: disclosed as a routine use to contractors, employees who have a need for the
U.S. Department of Energy (DOE) grantees, participants in cooperative record in the performance of their
employees including National Nuclear agreements, and collaborating duties. Those provided information
Security Administration employees, and researchers, or the employees of these under this routine use are subject to the
contractor employees, and any other parties, in performance of health studies same limitations applicable to
persons having access to certain DOE or related health or environmental Department officers and employees
facilities. duties pursuant to their contracts, under the Privacy Act.
grants, and cooperating or collaborating 9. A record from this system may be
CATEGORIES OF RECORDS IN THE SYSTEM: disclosed as a routine use to the
research agreements. In order to perform
DOE contractor personnel and other such studies, the Department, its personnel, contractors, grantees, and
individuals’ radiation exposure records, contractors, grantees, participants in cooperative agreement holders of the
social security numbers, and other cooperative agreements, and Department of Labor, the Department of
records, in connection with registries of collaborating researchers may disclose a Health and Human Services, the
uranium, transuranic, or other elements record to Federal, State and local health Department of Justice, and other Federal
encountered in the nuclear industry. and medical agencies or authorities; to agencies and their components,
subcontractors in order to determine a designated by the President to
subject’s vital status or cause of death; implement the Federal compensation
42 U.S.C. 7101 et seq. and 50 U.S.C. to health care providers to verify a program established by the Energy
2401 et seq. diagnosis or cause of death; or to third Employees Occupational Illness
PURPOSE(S): parties to obtain current addresses for Compensation Program Act, for the
participants in health-related studies, purpose of assisting in the adjudication
The records are maintained and used
surveys and surveillance. All recipients or processing of a claim under that Act.
by the Department for the purpose of
of such records are required to comply Those provided information under this
monitoring and recording levels of
with the Privacy Act, to follow routine use are subject to the same
radiation exposure to individuals
prescribed measures to protect personal limitations applicable to Department
working or visiting DOE facilities.
privacy, and to disclose or use officers and employees under the
ROUTINE USES OF RECORDS MAINTAINED IN THE personally identifiable information only Privacy Act.
SYSTEM, INCLUDING CATEGORIES OF USERS AND for the above described research 10. A record from this system of
THE PURPOSES OF SUCH USES: purposes. records may be disclosed to a member
1. A record from this system may be 6. A record from this system may be of Congress submitting a request
disclosed as a routine use to the disclosed as a routine use to members involving a constituent when the
Department of the Navy to monitor of DOE advisory committees, the constituent has requested assistance
radiation exposure of Naval and other Department of Health and Human from a member with respect to the
personnel. Services Advisory Committee on subject matter of record. The member of
2. A record from this system may be Projects Related to Department of Congress must provide a copy of the
disclosed as a routine use to the Nuclear Energy Facilities and to designated constituent’s request for assistance.
11. A record from this system may be NOTIFICATION PROCEDURES: U.S. Department of Energy, Chicago
disclosed as a routine use when (1) it is In accordance with the DOE Office, 9800 South Cass Avenue,
suspected or confirmed that the security regulation implementing the Privacy Argonne, IL 60439
or confidentiality of information in the Act, at Title 10, Code of Federal U.S. Department of Energy,
system of records has been Regulations, Part 1008, a request by an Carbondale Mining Research Center,
compromised; (2) the Department has individual to determine if a system of P.O. Box 2587, Carbondale, IL 62901
determined that as a result of the records contains information about him/ U.S. Department of Energy, Clinch
suspected or confirmed compromise her should be directed to the U.S. River Breeder Reactor Plant Project, P.O.
there is a risk of harm to economic or Department of Energy, Headquarters, Box U, Oak Ridge, TN 37830
property interests, identity theft or Privacy Act Officer, or the Privacy Act U.S. Department of Energy, Dayton
fraud, or harm to the security integrity Officer at the appropriate address Area Office, P.O. Box 66, Miamisburg,
if this system or other systems or identified above under ‘‘System OH 45342
programs (whether maintained by the Locations.’’ For records maintained by U.S. Department of Energy,
Department or another agency or entity) the Laboratory, Site or Area Office, the Environmental Management
that rely upon the compromised request should be directed to the Consolidated Business Center (EMCBC),
information; and (3) the disclosure is Privacy Act Officer that has jurisdiction 250 E. Fifth Street, Suite 500,
made to such agencies, entities, and over that site. The request should Cincinnati, OH 45202
persons who are reasonably necessary to include the requester’s complete name, U.S. Department of Energy,
assist in connection with the time period for which records are Environmental Measurements
Department’s efforts to respond to the sought, and the office locations(s) where Laboratory, 376 Hudson Street, New
suspected or confirmed compromise the requester believes the records are York, NY 10014
and prevent, minimize, or remedy such located. U.S. Department of Energy, Idaho
harm. Operations Office, 850 Energy Drive,
RECORDS ACCESS PROCEDURES: Idaho Falls, ID 83401
POLICIES AND PRACTICES FOR STORING, Same as Notification Procedures U.S. Department of Energy, Idaho
RETRIEVING, ACCESSING, RETAINING, AND above. Records are generally kept at Branch Office, P.O. Box 2469, Idaho
DISPOSING OF RECORDS IN THE SYSTEM: location where the work is performed. Falls, ID 8340
In accordance with the DOE’s Privacy U.S. Department of Energy, Kansas
STORAGE:
Act regulation, proper identification is City Site Office, 2000 E 95th Street,
Records may be stored as paper required before a request is processed. Kansas City, MO 64141–3202
records, microfilm and electronic U.S. Department of Energy, Knolls
media. CONTESTING RECORD PROCEDURES: Atomic Power Laboratory, P.O. Box
Same as Notification Procedures 1072, Schenectady, NY 12301
RETRIEVABILITY: U.S. Department of Energy, Los
above.
Records may be retrieved by name, Alamos Site Office, P.O. Box 5800, Los
RECORD SOURCE CATEGORIES: Alamos, NM 87544
alphanumeric code, and social security
number. The subject individual, accident- U.S. Department of Energy, National
incident investigations, film badges, Energy Technology Laboratory
SAFEGUARDS: dosimetry records, and previous (Morgantown), P.O. Box 880,
Paper records are maintained in employee records. Morgantown, WV 26505
locked cabinets and desks. Electronic U.S. Department of Energy, National
records are controlled through Energy Technology Laboratory
OF THE ACT:
established DOE computer center (Pittsburgh), P.O. Box 10940, Pittsburgh,
None. PA 1512
procedures (personnel screening and
physical security), and they are DOE–38 U.S. Department of Energy, Naval
password protected. Access is limited to Petroleum Reserve, P.O. Box 11,
those whose official duties require SYSTEM NAME: Tupman, CA 93276
access to the records. Occupational and Industrial Accident U.S. Department of Energy, Nevada
Records. Test Site, Mercury, NV 89023
RETENTION AND DISPOSAL: U.S. Department of Energy, NNSA
SECURITY CLASSIFICATION: Nevada Site Office, P.O. Box 98518, Las
Unclassified. Vegas, NV 89193–8518
authorities are contained in the National U.S. Department of Energy, Oak Ridge
Archives and Records Administration SYSTEM LOCATION(S):
Office, P.O. Box E, Oak Ridge, TN 37830
(NARA) General Records Schedule and U.S. Department of Energy U.S. Department of Energy, Pittsburgh
DOE record schedules that have been Headquarters, 1000 Independence Naval Reactors, P.O. Box 109,
approved by NARA. Avenue, SW., Washington, DC 20585 Pittsburgh, PA 15122
U.S. Department of Energy, Alaska U.S. Department of Energy, Puerto
Power Administration, San Point Way, Rico Area Office, P.O. Box BB, San Juan,
Headquarters: Chief Health, Safety NE., Seattle, WA 98115 PR 00935
and Security Officer, Office of Health, U.S. Department of Energy, NNSA U.S. Department of Energy, Richland
Safety and Security, U.S. Department of Service Center Albuquerque, P.O. Box Operations Office, P.O. Box 550,
Energy, 1000 Independence Avenue, 5400, Albuquerque, NM 87185–5400 Richland, WA 99352
SW., Washington, DC 20585.
U.S. Department of Energy, Amarillo U.S. Department of Energy, Sandia

Field Offices: The Managers and Site Office, Pantex Plant, P.O. Box 1086, Area Office, P. O. Box 5800,
Directors of the ‘‘System Locations’’ Amarillo, TX 79105 Albuquerque, NM 87115
listed above are the records are U.S. Department of Energy, U.S. Department of Energy, Savannah
maintained are the system managers for Bonneville Power Administration, P.O. River Operations Office, P.O. Box A,
their respective portions of this system. Box 3621, Portland, OR 97208 Aiken, SC 29801
U.S. Department of Energy, regard to health, (b) provide benefits States Government agencies and their
Schenectady Naval Reactors Office, P.O. under Federal programs or contracts, components, or
Box 1069, Schenectady, NY 12301 and (c) maintain a record of (b) A current or former employee of
U.S. Department of Energy, occupational injuries or illnesses and the Department and its predecessor
Shippingport Branch Office, P. O. Box the performance of regular diagnostic agencies, current or former contractors
11, Shippingport, PA 15077 and treatment services for patients. of the Department, or other United
U.S. Department of Energy, 2. A record from this system may be States Government agencies and their
Southeastern Power Administration, disclosed as a routine use for the components, who is acting in an official
1166 Athens Tech Road, Elberton, GA purpose of an investigation, settlement capacity, or in any individual capacity
30635–4578 of claims, or the preparation and where the Department or other United
U.S. Department of Energy, conduct of litigation to (1) persons States Government agency has agreed to
Southwestern Power Administration, representing the Department in the represent the employee.
Williams Tower One, One West Third investigation, settlement or litigation, 6. A record from the system may be
Street, Tulsa, OK 74103 and to individuals assisting in such disclosed as a routine use to the
U.S. Department of Energy, Strategic representation; (2) others involved in appropriate local, state or federal agency
Petroleum Reserve, 900 Commerce the investigation, settlement, and when records alone or in conjunction
Road, East, New Orleans, LA 70123 litigation, and their representatives and with other information, indicate a
U.S. Department of Energy, Western individuals assisting those violation or potential violation of law
Area Power Administration, P.O. Box representatives; (3) witnesses, potential whether civil, criminal, or regulatory in
3402, Golden, CO 80401 witnesses, or their representatives and nature, and whether arising by general
assistants, and any other person who statute or particular program pursuant
CATEGORIES OF INDIVIDUALS COVERED BY THE thereto.
possesses information pertaining to the
SYSTEM: 7. A record from this system of
matter, when it is necessary to obtain
Department of Energy (DOE) information or testimony relevant to the records may be disclosed to foreign
including National Nuclear Security matter. governments or international
Administration (NNSA) employees, 3. A record from the system may be organizations in accordance with
contractor employees, and any other disclosed as a routine use to a federal, treaties, international conventions, or
persons having access to DOE facilities state, or local agency to obtain executive agreements.
who have had accidents on DOE information relevant to a Departmental 8. A record from the system may be
facilities. Also individuals involved in decision concerning the hiring or disclosed as a routine use to DOE
accidents with employees or contractor retention of an employee, the issuance contractors in performance of their
employees or other persons having of a security clearance, the letting of a contracts, and their officers and
access to DOE facilities. contract, or the issuance of a license, employees who have a need for the
grant, or other benefit. The Department record in the performance of their
must deem such disclosure to be duties. Those provided information
Name, social security number, compatible with the purpose for which under this routine use are subject to the
accident/incident information, the Department collected the same limitations applicable to
occupational injury and illness information. Department officers and employees
experience, property damage 4. A record from this system may be under the Privacy Act.
experience, and motor vehicle disclosed to a federal agency to facilitate 9. A record from this system of
accidents. the requesting agency’s decision records may be disclosed to a member
concerning the hiring or retention of an of Congress submitting a request
employee, the issuance of a security involving a constituent when the
5 U.S.C. 301; Department of Energy clearance, the reporting of an constituent has requested assistance
Organization Act, including authorities investigation of an employee, the letting from the member with respect to the
incorporated by reference in Title III of of a contract, or the issuance of a subject matter of the record. The
the Department of Energy Organization license, grant, or other benefit, to the member of Congress must provide a
Act; Federal Tort Claims Act, 28 U.S.C. extent that the information is relevant copy of the constituent’s request for
2671–2680; Military Personnel and and necessary to the requesting agency’s assistance.
Civilian Employees Claims Act, 31 decision on the matter. The Department 10. A record from this system may be
U.S.C. 240–243; Executive Order 12009. must deem such disclosure to be disclosed as a routine use to DOE
PURPOSE(S): compatible with the purpose for which contractor personnel, grantees, and
the Department collected the cooperative agreement holders of
information. components of the Department of Health
by the Department to monitor and
5. A record from this system may be and Human Services, including the
record information about DOE
disclosed as a routine use in court or National Institute for Occupational
employees, contract employees, and
administrative proceedings to the Safety and Health, the National Center
other persons, who have had accidents
tribunals, counsel, other parties, for Environmental Health of the Center
on DOE facilities.
witnesses, and the public (in publicly for Disease Control and Prevention, and
ROUTINE USES OF RECORDS MAINTAINED IN THE available pleadings, filings or discussion the Agency for Toxic Substances and
SYSTEM, INCLUDING CATEGORIES OF USERS AND in open court) when such disclosure: (1) Disease Registry when conducting
THE PURPOSES OF SUCH USES: Is relevant to, and necessary for, the epidemiological studies, or public
1. A record from this system may be proceeding; (2) is compatible with the health activities as required by law
disclosed as a routine use to physicians, purpose for which the Department performed and pursuant to a
the Department of Labor, various State collected the records; and (3) the Memorandum of Understanding
departments of labor and industry proceedings involve: between the Department of Health and
groups, and contractors who use (a) The Department, its predecessor Human Services or its components.
information to: (a) Ascertain suitability agencies, current or former contractors Those provided information under this
of an employee for job assignments with of the Department, or other United routine use are subject to the same
limitations applicable to Department routine use are subject to the same system managers for their respective
officers and employees under the limitations applicable to Department portions of this system.
Privacy Act. officers and employees under the
11. A record from this system may be Privacy Act.
disclosed as a routine use to contractors, 14. A record from this system may be In accordance with the DOE
grantees, participants in cooperative disclosed as a routine use when (1) it is regulation implementing the Privacy
agreements, and collaborating suspected or confirmed that the security Act, at Title 10, Code of Federal
researchers, or the employees of these or confidentiality of information in the Regulations, Part 1008, a request by an
parties, when conducting health studies system of records has been individual to determine if a system of
or related health or environmental compromised; (2) the Department has records contains information about him/
duties pursuant to their contracts, determined that as a result of the her should be directed to the U.S.
grants, and cooperating or collaborating suspected or confirmed compromise, Department of Energy, Headquarters,
research agreements. In order to conduct there is a risk of harm to economic or Privacy Act Officer, or the Privacy Act
the studies, the Department, its property interests, identity theft or Officer at the appropriate address
contractors, grantees, participants in fraud, or harm to the security integrity identified above under ‘‘System
cooperative agreements, and of this system or other systems or Locations.’’ For records maintained by
collaborating researchers may disclose a programs (whether maintained by the the Laboratory, Site or Area Office, the
record to federal, state and local health Department or another agency or entity) request should be directed to the
and medical agencies or authorities; to that rely upon the compromised Privacy Act Officer that has jurisdiction
subcontractors in order to determine a information; and (3) the disclosure is over that site. The request should
subject’s vital status or cause of death; made to such agencies, entities, and include the requester’s complete name,
to health care providers to verify a persons who are reasonably necessary to time period for which records are
diagnosis or cause of death; or to third assist in connection with the sought, and the office locations(s) where
parties to obtain current addresses for Department’s efforts to respond to the the requester believes the records are
participants in health-related studies, suspected or confirmed compromise located.
surveys and surveillances. All recipients and prevent, minimize, or remedy such RECORDS ACCESS PROCEDURES:
of such records are required to comply harm.
with the Privacy Act, to follow Same as Notification Procedures
prescribed measures to protect personal POLICIES AND PRACTICES FOR STORING, above. Records are generally kept at
privacy, and to disclose or use RETRIEVING, ACCESSING, RETAINING, AND location where the work is performed.
personally identifiable information only DISPOSING OF RECORDS IN THE SYSTEM: In accordance with the DOE Privacy Act
for the above described research STORAGE:
purpose. Those provided information required before a request is processed.
under this routine use are subject to the records, microfilm, and electronic CONTESTING RECORD PROCEDURES:
same limitations applicable to media.
Department officers and employees Same as Notification Procedures
under the Privacy Act. above.
RETRIEVABILITY:
12. A record from this system of Records may be retrieved by name RECORD SOURCE CATEGORIES:
records may be disclosed to members of and social security number. The individual who is the subject of
DOE advisory committees, the the record, physicians, medical
Department of Health and Human SAFEGUARDS:
institutions, Office of Workers
Services Advisory Committee on Project Paper records are maintained in Compensation Programs, military
Related to Department of Energy locked cabinets and desks. Electronic retired pay system records, Federal
Facilities and to designated employees records are controlled through civilian retirement systems, retirement
of Federal, State, or local government or established DOE computer center life insurance and health benefits
government-sponsored entities procedures (personnel screening and records system of the Office of
authorized to provide advice to the physical security), and they are Personnel Management, and the
Department concerning health, safety, or password protected. Passwords are personnel management records systems
environmental issues. Those provided known only by the system manager. of the Office of Personnel Management.
information under this routine use are Access is limited to those whose official
subject to the same limitations duties require access to the records. SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS
applicable to Department officers and OF THE ACT:
employees under the Privacy Act. RETENTION AND DISPOSAL: None.
13. A record from this system may be Records retention and disposal
disclosed as a routine use to the authorities are contained in the National DOE–41
personnel, contractors, grantees, and Archives and Records Administration SYSTEM NAME:
cooperative agreement holders of the (NARA) General Records Schedule and
Department of Labor, the Department of Legal Files (Claims, Litigation,
DOE record schedules that have been Criminal Violations, Patents, and
Health and Human Services, the approved by NARA.
Department of Justice, and other Federal Others).
agencies and their components, SYSTEM MANAGER(S) AND ADDRESS:
designated by the President to Headquarters: Chief, Health, Safety Unclassified.
implement the Federal compensation and Security Officer, Office of Health,
program established by the Energy Safety and Security, U.S. Department of SYSTEM LOCATION(S):
Employees Occupational Illness Energy, 1000 Independence Avenue, U.S. Department of Energy
Compensation Program Act, for the SW., Washington, DC 20585. Headquarters, 1000 Independence
purpose of assisting in the adjudication Field Offices: The Managers and Avenue, SW., Washington, DC 20585
or processing of a claim under that Act. Directors of field locations listed above U.S. Department of Energy, Alaska
Those provided information under this under ‘‘System Location(s)’’ are the Power Administration, Federal Records
Center, San Point Way, NE., Seattle, WA or other personal identifier, including: representation; (2) others involved in
98115 litigants and other claimants against the the investigation, settlement, and
U.S. Department of Energy, NNSA Department and its contractors asserting litigation, and their representatives and
Service Center Albuquerque, P.O. Box matters including, but not limited to, individuals assisting those
5400, Albuquerque, NM 87115 personal injury, property damage or representatives; (3) a witness, potential
U.S. Department of Energy, infringement (including intellectual witness, or their representatives and
Bartlesville Energy Technology Center, property), contract violation and harms assistants, and any other person who
P.O. Box 1398, Bartlesville, OK 74003 resulting from employer-employee possesses information pertaining to the
U.S. Department of Energy, relationships; persons who are the matter, when it is necessary to obtain
Bonneville Power Administration, P.O. subjects of claims by the DOE, such as information or testimony relevant to the
Box 3621, Portland, OR 97208 persons who may have violated criminal matter.
U.S. Department of Energy, Chicago laws, DOE regulations and contracts 2. A record from this system may be
Office, 9800 South Cass Avenue, with the DOE and persons against disclosed as a routine use in court or
Argonne, IL 60439 whom the DOE considered asserting administrative proceedings to the
U.S. Department of Energy, Grand such claims; DOE’s contractors and tribunals, counsel, other parties,
Forks Energy Technology Center, P.O. potential contractors; persons holding witnesses, and the public (in publicly
Box 8213, University Station, Grand copyrights and issued patents pertaining available pleadings, filings or discussion
Forks, ND 58201 to the DOE’s activities; DOE employees, in open court) when such disclosure: (1)
U.S. Department of Energy, Idaho subject to garnishment or assignments; Is relevant to, and necessary for, the
Operations Office, 850 Energy Drive, and DOE employees and contractor proceeding; (2) is compatible with the
Idaho Falls, ID 83401 employees who use Alternative Dispute purpose for which the Department
U.S. Department of Energy, Los Resolution (ADR). collected the records; and (3) the
Alamos Site Office, 528 35th Street, Los proceedings involve:
CATEGORIES OF RECORDS IN THE SYSTEM: (a) The Department, its predecessor
Alamos, NM 87544
U.S. Department of Energy, National Records concerning legal matters agencies, current or former contractors
Energy Technology Laboratory include, but are not limited to, of the Department, or other United
(Morgantown), P.O. Box 880, Morgan documents pertaining to: (1) Litigation States Government agencies and their
town, WV 26505 and all other claims against, and by, the components, or
U.S. Department of Energy, National DOE and its contractors, which have (b) A current or former employee of
Energy Technology Laboratory been assigned to the Office of General the Department and its predecessor
(Pittsburgh), P.O. Box 10940, Pittsburgh, Counsel; (2) DOE contracts; (3) issued agencies, current or former contractors
PA 15122 patents and copyright matters; (4) of the Department, or other United
U.S. Department of Energy, NNSA records pertaining ADR. Litigation and States Government agencies and their
Nevada Site Office, P.O. Box 98518, Las claim records may, among others, components, who is acting in an official
Vegas, NV 8913–8518 include correspondence, pleadings such capacity, or in any individual capacity
U.S. Department of Energy, Oak Ridge as complaints, answers, and motions; where the Department or other United
Office, P.O. Box E, Oak Ridge, TN 37830 depositions, court orders and briefs. States Government agency has agreed to
U.S. Department of Energy, Pittsburgh Records in this system also may include represent the employee.
Naval Reactors, P.O. Box 109, accident reports, inspection reports, 3. A record from the system may be
Pittsburgh, PA 15122 investigation reports, audit reports, disclosed as a routine use to a federal,
U.S. Department of Energy, Richland personnel files, contracts, consultant state, or local agency to obtain
Operations Office, P.O. Box 550, agreements, reports pertaining to information relevant to a Departmental
Richland, WA 99352 criminal matters of interest to the DOE, decision concerning the hiring or
U.S. Department of Energy, Savannah Personnel Security Review Board retention of an employee, the issuance
River Operations Office, P.O. Box A, documents, medical records, of a security clearance, the letting of a
Aiken, SC 29801 photographs, telephone records, patents contract, or the issuance of a license,
U.S. Department of Energy, and related documents, correspondence, grant, or other benefit. The Department
Schenectady Naval Reactors Office, P.O. and memoranda. must deem such disclosure to be
Box 1069, Schenectady, NY 12301 compatible with the purpose for which
AUTHORITY FOR MAINTENANCE OF THE SYSTEM: the Department collected the
Southeastern Power Administration, 42 U.S.C. 7101 et seq. and 50 U.S.C. information.
1166 Athens Tech Road, Elberton, GA 2401 et seq. 4. A record from this system may be
30635–4578 PURPOSE(S):
disclosed to a federal agency to facilitate
U.S. Department of Energy, the requesting agency’s decision
Southwestern Power Administration, concerning the hiring or retention of an
by the Department to settle claims and
Williams Tower One, One West Third employee, the issuance of a security
prepare for litigation and resolve
Street, Tulsa, OK 74103 clearance, the reporting of an
disputes.
U.S. Department of Energy, Western investigation of an employee, the letting
Area Power Administration, P.O. Box ROUTINE USES OF RECORDS MAINTAINED IN THE of a contract, or the issuance of a
3402, Golden, CO 80401 SYSTEM, INCLUDING CATEGORIES OF USERS AND license, grant, or other benefit, to the
THE PURPOSES OF SUCH USES: extent that the information is relevant
CATEGORIES OF INDIVIDUALS COVERED BY THE 1. A record from this system may be and necessary to the requesting agency’s
SYSTEM: disclosed as a routine use for the decision on the matter. The Department
All persons identified in files purpose of an investigation, settlement must deem such disclosure to be
maintained by the Office of General of claims, or the preparation and compatible with the purpose for which
Counsel, which includes attorneys at all conduct of litigation to: (1) A person the Department collected the
DOE offices including National Nuclear representing the Department in the information.
Security Administration (NNSA), from investigation, settlement or litigation, 5. A record from the system may be
which information is retrieved by name and to individuals assisting in such disclosed as a routine use to the
appropriate local, state or federal agency that rely upon the compromised time period for which records are
when records alone or in conjunction information; and (3) the disclosure is sought, and the office locations(s) where
with other information, indicates a made to such agencies, entities, and the requester believes the records are
violation or potential violation of law persons who are reasonably necessary to located.
whether civil, criminal, or regulatory in assist in connection with the
nature, and whether arising by general Department’s efforts to respond to the
statute or particular program pursuant suspected or confirmed compromise Same as Notification Procedures
thereto. and prevent, minimize, or remedy such above. Records are generally kept at
6. A record from this system of harm. locations where the work is performed.
records may be disclosed to a member In accordance with the DOE Privacy Act
of Congress submitting a request POLICIES AND PRACTICES FOR STORING, regulation, proper identification is
RETRIEVING, ACCESSING, RETAINING, AND required before a request is processed.
involving the constituent when the
constituent has requested assistance CONTESTING RECORD PROCEDURES:
from the member with respect to the STORAGE:
subject matter of the record. The Records may be stored as paper Same as Notification Procedures
member of Congress must provide a records and electronic media. above.
copy of the constituent’s request for RECORD SOURCE CATEGORIES:
RETRIEVABILITY:
assistance. Subject individuals, inspection
7. A record from this system of Records may be retrieved by name,
case name, claim name, or assigned reports, other agencies, Office of General
records may be disclosed to foreign Counsel attorneys, other agency officers
governments or international identifying number.
and staff, contractors, investigators, and
organizations in accordance with SAFEGUARDS: auditors.
treaties, international conventions, or
executive agreements. Paper records are maintained in
8. A record from the system may be locked cabinets and desks. Electronic OF THE ACT:
disclosed as a routine use to DOE records are controlled through
This system is exempt under
contractors in performance of their established DOE computer center
subsection (k)(1), (k)(2), and (k)(5) of the
contracts, and their officers and procedures (personnel screening and
Privacy Act, to the extent that
employees who have a need for the physical security), and they are
information within the System meets
record in the performance of their password protected. Access is limited to
the criteria of those subsections of the
duties. Those provided information those whose official duties require
Act. Such information has been
under this routine use are subject to the access to the records.
exempted from the provisions of
same limitations applicable to RETENTION AND DISPOSAL: subsections (c)(3), (d), and (e)(1) of the
Department officers and employees Records retention and disposal Act; see the DOE Privacy Act regulation
under the Privacy Act. authorities are contained in the National at Title 10, Code of Federal Regulations,
9. A record from this system may be Part 1008.
personnel, contractors, grantees, and DOE–43
cooperative agreement holders of the
approved by NARA. SYSTEM NAME:
Department of Labor, the Department of
Health and Human Services, the SYSTEM MANAGER(S) AND ADDRESS:
Personnel Security Files.
Department of Justice, and other Federal Headquarters: Deputy General SECURITY CLASSIFICATION:
agencies and their components, Counsel, Office of the General Counsel, Unclassified and classified.
designated by the President to U.S. Department of Energy, 1000
implement the Federal compensation Independence Avenue, SW., SYSTEM LOCATION(S):
program established by the Energy Washington, DC 20585. U.S. Department of Energy,
Employees Occupational Illness Field Offices: The Chief Counsels of Headquarters, 1000 Independence
Compensation Program Act, for the the ‘‘System Locations’’ listed above are Avenue, SW., Washington, DC 20585
purpose of assisting in the adjudication the system managers for their respective U.S. Department of Energy, NNSA
or processing of a claim under that Act. portions of this system. Service Center Albuquerque, P.O. Box
Those provided information under this 5400, Albuquerque, NM 87185–5400
routine use are subject to the same NOTIFICATION PROCEDURES:
limitations applicable to Department In accordance with the DOE Office, 9800 South Cass Avenue,
officers and employees under the regulation implementing the Privacy Argonne, IL 60439
Privacy Act. Act, at Title 10, Code of Federal U.S. Department of Energy, Idaho
10. A record from this system may be Regulations, Part 1008, a request by an Operations Office, 850 Energy Drive,
disclosed as a routine use when (1) it is individual to determine if a system of Idaho Falls, ID 83401
suspected or confirmed that the security records contains information about him/ U.S. Department of Energy, NNSA
or confidentiality of information in the her should be directed to the U.S. Nevada Site Office, P.O. Box 98518, Las
system of records has been Department of Energy, Headquarters, Vegas, NV 89193–8518
compromised; (2) the Department has Privacy Act Officer, or the Privacy Act U.S. Department of Energy, Oak Ridge
determined that as a result of the Officer at the appropriate address Office, P.O. Box 2001, Oak Ridge, TN
suspected or confirmed compromise identified above under ‘‘System 37831
there is a risk of harm to economic or Locations.’’ For records maintained by U.S. Department of Energy, Pittsburgh
property interests, identity theft or the Laboratory, Site or Area Office, the Naval Reactors Office, P.O. Box 109,
fraud, or harm to the security integrity request should be directed to the West Mifflin, PA 15122–0109
of this system or other systems or Privacy Act Officer that has jurisdiction U.S. Department of Energy, Richland
programs (whether maintained by the over that site. The request should Operations Office, 825 Jadwin Avenue,
Department or another agency or entity) include the requester’s complete name, P.O. Box 550, Richland, WA 99352
U.S. Department of Energy, Savannah citizenship status, foreign contacts, and decision concerning the hiring or
River Operations Office, P.O. Box A, spouse and/or individual(s) with whom retention of an employee, the issuance
Aiken, SC 29801 the individual resides; administrative of a security clearance, the letting of a
U.S. Department of Energy, review processing data; justifications for contract, or the issuance of a license,
Schenectady Naval Reactors Office, P.O. participation in sensitive DOE activities grant, or other benefit. The Department
Box 1069, Schenectady, NY 12301 and/or for Sensitive Compartmented must deem such disclosure to be
Information access approval; results of compatible with the purpose for which
required testing for participation in the Department collected the
SYSTEM:
sensitive DOE activities; documents information.
Applicants for Department of Energy 3. A record from this system may be
concerning Interim Access
(DOE) including National Nuclear disclosed to a federal agency to facilitate
Authorization processing or processing
Security Administration (NNSA) the requesting agency’s decision
under Section 145b of the Atomic
employment; DOE employees including concerning the hiring or retention of an
Energy Act of 1954, as amended; written
assignees and detailees, agents and employee, the issuance of a security
evaluations of reported derogatory
consultants with the DOE, DOE clearance, the reporting of an
information; credit check results; copies
contractors and subcontractors, and investigation of an employee, the letting
of correspondence to and from the
DOE access permittees processed for of a contract, or the issuance of a
individual concerning the items above
DOE access authorizations for access to license, grant, or other benefit, to the
and copies of inter- and intra-agency
classified matter or special nuclear extent that the information is relevant
correspondence concerning the items
materials; other Federal agency and necessary to the requesting agency’s
above; and any other material relevant
contractor and subcontractor applicants decision on the matter. The Department
to the individual’s DOE access
for employment, and their employees, must deem such disclosure to be
authorization or special authorization
detailees, agents, and consultants compatible with the purpose for which
eligibility or processing and, for DOE
processed for DOE access the Department collected the
employees, suitability for Federal
authorizations; and other individuals information.
employment.
processed for DOE access authorizations 4. A record from the system may be
as determined by the Secretary. AUTHORITY FOR MAINTENANCE OF THE SYSTEM: disclosed as a routine use to the
42 U.S.C. 7101 et seq.; 50 U.S.C. 2401 appropriate local, state or federal agency
et seq.; 10 CFR Part 710, Subpart A; when records alone or in conjunction
Name, date and place of birth, social with other information, indicates a
security number, citizenship status, Executive Orders 10450 and 12968; 5
CFR Part 732; DOE O 474.4 Safeguards violation or potential violation of law
grade, organization, employer(s), initial whether civil, criminal, or regulatory in
investigation and reinvestigation and Security Program of 8–26–05; DOE
M 470.4–5, Personnel Security, of 08– nature, and whether arising by general
history; and access authorization statute or particular program pursuant
history; the formal request(s) and 26–05 and Director of Central
Intelligence Directive 6/14 of 6–20–00. thereto.
justification(s) for access authorization 5. A record from this system of
processing; security forms, fingerprint PURPOSE(S): records may be disclosed to a member
cards, and acknowledgments completed The records are maintained and used of Congress submitting a request
by the individual for both the initial by the Department as an official record involving the constituent when the
investigation and reinvestigation; results of all information gathered and constituent has requested assistance
of pre-employment checks (if required); evaluated to determine an individual’s from the member with respect to the
request(s) and approval(s) for issuance initial and continued DOE access subject matter of the record. The
of a security badge(s); report of authorization eligibility and, if member of Congress must provide a
investigation provided by an agency applicable, an individual’s eligibility for copy of the constituent’s request for
which has previously conducted an participation in DOE sensitive activities assistance.
investigation of the individual for or for access to Sensitive 6. A record from this system of
employment or security clearance Compartmented Information. records may be disclosed to foreign
purposes; approvals for classified visits; governments or international
photographs; security infraction reports; ROUTINE USES OF RECORDS MAINTAINED IN THE organizations in accordance with
security termination statement(s), SYSTEM, INCLUDING CATEGORIES OF USERS AND treaties, international conventions, or
foreign travel document; letters of THE PURPOSES OF SUCH USES:
executive agreements.
interrogatory, personnel security 1. A record from this system may be 7. A record from the system may be
interview transcripts or summaries, disclosed as a routine use to competent disclosed as a routine use to DOE
and/or audio tapes of the interviews, medical authority who, under a formal contractors in performance of their
and evaluations of the interviews; agreement for payment of services with contracts, and their officers and
reports of hospitalization or treatment the local DOE personnel security employees who have a need for the
for a mental condition or substance element, conducts evaluations under record in the performance of their
abuse, including information provided Title 10, Code of Federal Regulations, duties. Those provided information
by an Employee Assistance Program Part 710, to determine whether an under this routine use are subject to the
provider; reports of DOE-sponsored individual has an illness or mental same limitations applicable to
mental evaluations conducted by condition of a nature which causes, or Department officers and employees
competent medical authorities; reports may cause, a significant defect in under the Privacy Act.
of security violations; public record judgment or reliability, or is alcohol 8. A record from this system may be
information to include law enforcement, dependent or suffering from alcohol disclosed as a routine use when (1) it is
financial, divorce, bankruptcy, name abuse. suspected or confirmed that the security
change and other court information or 2. A record from the system may be or confidentiality of information in the
reports and copies of information disclosed as a routine use to a federal, system of records has been
appearing in the media; security state, or local agency to obtain compromised; (2) the Department has
advisory letters; information concerning information relevant to a Departmental determined that as a result of the
suspected or confirmed compromise identified above under ‘‘System U.S. Department of Energy, Los
there is a risk of harm to economic or Locations.’’ For records maintained by Alamos Site Office, 528 35th Street, Los
property interests, identity theft or the Laboratory, Site or Area Office, the Alamos, NM 87544
fraud, or harm to the security integrity request should be directed to the U.S. Department of Energy, NNSA
if this system or other systems or Privacy Act Officer that has jurisdiction Nevada Site Office, P.O. Box 98518, Las
programs (whether maintained by the over that site. The request should Vegas, NV 89193–8518
Department or another agency or entity) include the requester’s complete name, U.S. Department of Energy, Oak Ridge
that rely upon the compromised time period for which records are Office, P.O. Box 2001, Oak Ridge, TN
information; and (3) the disclosure is sought, and the office locations(s) where 37831
made to such agencies, entities, and the requester believes the records are U.S. Department of Energy, Richland
persons who are reasonably necessary to located. Operations Office, 825 Jadwin Avenue,
assist in connection with the P.O. Box 550, Richland, WA 99352
Department’s efforts to respond to the U.S. Department of Energy, Sandia
Same as Notification Procedures Site Office, 1515 Eubank Avenue,
above. Records are generally kept at Albuquerque, NM 87123
locations where the work is performed. U.S. Department of Energy, Savannah
harm.
In accordance with DOE’s Privacy Act River Operations Office, P.O. Box A,
POLICIES AND PRACTICES FOR STORING, regulation, proper identification is Aiken, SC 29801
RETRIEVING, ACCESSING, RETAINING AND required before a request is processed.
DISPOSING OF RECORDS IN THE SYSTEM: CATEGORIES OF INDIVIDUALS COVERED BY THE
CONTESTING RECORD PROCEDURES: SYSTEM:
STORAGE:
Same as Notification Procedures Current and former Department of
A record may be stored as paper above.
records, microfiche, and electronic Energy (DOE) and National Nuclear
media. RECORD SOURCE CATEGORIES: Security Administration employees,
Documents completed and/or current and former DOE contractor
RETRIEVABILITY:
furnished by subject; Department of employees, and employees of other
Records may be retrieved by name Energy; Office of Personnel Federal agencies authorized access to
and assigned DOE file number Management; Federal Bureau of special categories of classified
(alphanumeric code). Investigation; Defense Security Service; information and compartmentalized
medical professionals; and confidential DOE facilities and/or areas.
SAFEGUARDS:
sources. CATEGORIES OF RECORDS IN THE SYSTEM:
locked cabinets and desks. Electronic SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS Names of individuals, social security
records are controlled through OF THE ACT: numbers, letters and memoranda, and
established DOE computer center This system is exempt under status reports relating to authorized
procedures (personnel screening and subsection (k)(1), (k)(2), and (k)(5) of the access to special categories of classified
physical security), and they are Privacy Act to the extent that information and compartmentalized
password protected. Access is limited to information within the System meets DOE facilities and/or areas.
those whose official duties require the criteria of those subsections of the
access to the records. Act. Such information has been
exempted from the provisions of 42 U.S.C. 7101; 50 U.S.C. 2401; 5
RETENTION AND DISPOSAL: U.S.C. 301; Atomic Energy Act of 1954,
subsections (c)(3), (d), and (e)(1) of the
Records retention and disposal Act. See the Department’s Privacy Act as amended; Department of Energy
authorities are contained in the National regulation at Title 10, Code of Federal Organization Act, including authorities
Archives and Records Administration Regulations, Part 1008. incorporated by reference in Title of the
(NARA) General Records Schedule and Department of Energy Organization Act;
DOE record schedules that have been DOE–44 DOE M 471.2–4, Executive Order 12333;
approved by NARA. SYSTEM NAME: Executive Order 12968; Federal
Special Access Authorization for Personnel Manual, Chapters 731 and
Categories of Classified Information. 736.
Headquarters: Director, Office of
Security Operations, U.S. Department of SECURITY CLASSIFICATION:
PURPOSE(S):
Energy, 1000 Independence Avenue, Classified. The records are maintained and used
SW., Washington, DC 20585 by DOE to verify individuals who are
Field Offices: The Managers of the SYSTEM LOCATION(S): authorized access to special categories
‘‘System Locations’’ listed above are the U.S. Department of Energy, of classified information and
system managers for their respective Headquarters, 1000 Independence compartmentalized DOE facilities and/
portions of this system. Avenue, SW., Washington, DC 20585 or areas.
NOTIFICATION PROCEDURES: ROUTINE USES OF RECORDS MAINTAINED IN THE
Service Center Albuquerque, P.O. Box
In accordance with the DOE 5400, Albuquerque, NM 87185–5400 SYSTEM, INCLUDING CATEGORIES OF USERS AND
regulation implementing the Privacy THE PURPOSES OF SUCH USES:
U.S. Department of Energy, Amarillo
Act, at Title 10, Code of Federal Site Office, Highway 60 FM2373, 1. A record from this system may be
Regulations, Part 1008, a request by an Amarillo, TX 79120 disclosed as a routine use to DOE
individual to determine if a system of U.S. Department of Energy, Idaho contractors in performance of their
records contains information about him/ Operations Office, 850 Energy Drive, contracts, and their officers and
her should be directed to the U.S. Idaho Falls, ID 83401 employees who have a need for the
Department of Energy, Headquarters, U.S. Department of Energy, Kansas record in the performance of their
Privacy Act Officer, or the Privacy Act City Site Office, 2000 E. 95th Street, duties. Those provided information
Officer at the appropriate address Kansas City, MO 64141–3202 under this routine use are subject to the
same limitations applicable to controlled through established DOE within DOE; and other Federal agencies
Department officers and employees computer center procedures (personnel and official records.
under the Privacy Act. screening and physical security), and
2. A record from this system may be they are locked in General Services
OF THE ACT:
disclosed as a routine use to other Administration approved security
federal agencies or departments for containers. Access is limited to those This system is exempt under
determining individuals who have whose official duties require access to subsection (k)(1) of the Privacy Act to
access to classified information the records on a strict need-to-know the extent that information within the
generated by these agencies. basis. System meets the criteria of those
3. A record from the system may be subsections of the Act. Such
disclosed as a routine use to the RETENTION AND DISPOSAL: information has been exempted from the
appropriate local, state or federal agency Records retention and disposal provisions of subsections (c)(3),and
when records alone or in conjunction authorities are contained in the National (e)(1) of the Act. See the Department’s
with other information, indicates a Archives and Records Administration Privacy Act regulation at Title 10, Code
violation or potential violation of law (NARA) General Records Schedule and of Federal Regulations, Part 1008.
whether civil, criminal, or regulatory in DOE record schedules that have been DOE–45
nature, and whether arising by general approved by NARA.
statute or particular program pursuant SYSTEM NAME:
thereto. Weapon Data Access Control System
4. A record from this system may be Headquarters: Director, Office of (WDACS).
disclosed as a routine use to a member Security Operations, U.S. Department of
of Congress submitting a request Energy, 1000 Independence Avenue, SECURITY CLASSIFICATION:
involving a constituent when the SW., Washington, DC 20585 Unclassified.

constituent has requested assistance Field Offices: The Managers of the
SYSTEM LOCATION(S):
from the member of Congress with ‘‘System Locations’’ listed above are the
respect to the subject matter of the system managers for their respective Headquarters: U.S. Department of
record. The member of Congress must portions of this system. Energy, 1000 Independence Avenue,
provide a copy of the constituent’s SW., Washington, DC 20585
request for assistance.
NOTIFICATION PROCEDURES: U.S. Department of Energy,
5. A record from this system may be In accordance with the DOE Albuquerque, P.O. Box 5400,
disclosed as a routine use when (1) it is regulation implementing the Privacy Albuquerque, NM 87185–5400
suspected or confirmed that the security Act, at Title 10, Code of Federal U.S. Department of Energy, Amarillo
or confidentiality of information in the Regulations, Part 1008, a request by an Site Office, P.O. Box 30030, Amarillo,
system of records has been individual to determine if a system of TX 79120–0030
compromised; (2) the Department has records contains information about him/ U.S. Department of Energy, The Office
determined that as a result of the her should be directed to the U.S. of Kansas City Site Operations, P.O. Box
suspected or confirmed compromise Department of Energy, Headquarters, 410202, Kansas City, MO 64141–0202
Privacy Act Officer, or the Privacy Act U.S. Department of Energy,
Officer at the appropriate address Miamisburg Area Office, P.O. Box 66,
identified above under ‘‘System Miamisburg, OH 45342–0066
Locations.’’ For records maintained by U.S. Department of Energy, NNSA
if this system or other systems or
the Laboratory, Site or an Area Office, Nevada Site Office, P.O. Box 98518, Las
the request should be directed to the Vegas, NV 89193–8518
Privacy Act Officer that has jurisdiction U.S. Department of Energy, Oak Ridge
over that site. The request should Office, P.O. Box 2001, Oak Ridge, TN
include the requester’s complete name, 37831
time period for which records are U.S. Department of Energy, Office of
sought, and the office location(s) where Scientific and Technical Information,
the requester believes the records are P.O. Box 62, Oak Ridge, TN 37831
located. U.S. Department of Energy, Sandia
Site Office, Albuquerque, P.O. Box
and prevent, minimize, or remedy such RECORDS ACCESS PROCEDURES: 5800, Albuquerque, NM 87185–5800
harm. U.S. Department of Energy, Sandia
POLICIES AND PRACTICES FOR STORING, above. Records are generally kept at Site Office, P.O. Box 969, Livermore, CA
RETRIEVING, ACCESSING, RETAINING AND locations where the work is performed. 94551–0969
DISPOSING OF RECORDS IN THE SYSTEM: In accordance with DOE’s Privacy Act U.S. Department of Energy, Sandia
STORAGE: regulation, proper identification is Site Office, Tonopah Test Range, P.O.
required before a request is processed. Box 871, Tonopah, NV 89049
A record may be stored as paper
records, microfiche, and electronic CONTESTING RECORD PROCEDURES: River Operations Office, P.O. Box A,
media.
Same as Notification Procedures Aiken, SC 29808
RETRIEVABILITY: above. U.S. Department of Energy, University
Records may be retrieved by name. of California, Livermore Site Office,
7000 East Avenue, P.O. Box 808,

SAFEGUARDS: The subject individual, present and Livermore, CA 94550
Paper records and microfiche are former DOE employees and contractor U.S. Department of Energy, University
maintained in locked General Services employees; publicly available material; of California, Los Alamos National
Administration approved security other agencies within the Intelligence Laboratory, P.O. Box 1663, Los Alamos,
containers. Electronic records are Community; other offices and elements NM 87545
CATEGORIES OF INDIVIDUALS COVERED BY THE fraud, or harm to the security integrity over that site. The request should
SYSTEM: if this system or other systems or include the requester’s complete name,
Department of Energy (DOE) programs (whether maintained by the time period for which records are
including National Nuclear Security Department or another agency or entity) sought, and the office locations(s) where
Administration, Department of Defense that rely upon the compromised the requester believes the records are
(DOD), and other Government agency information; and (3) the disclosure is located.
employees, contractors, and consultants made to such agencies, entities, and
requiring access to classified weapons persons who are reasonably necessary to
information and/or DOE nuclear assist in connection with the Same as Notification Procedures
weapons program facilities. Department’s efforts to respond to the above. Records are generally kept at
suspected or confirmed compromise locations where the work is performed.
CATEGORIES OF RECORDS IN THE SYSTEM: In accordance with the Privacy Act
Name, social security number, date of harm. regulation, proper identification is
birth, citizenship, employer, type of required before a request is processed.
clearance, number and date of POLICIES AND PRACTICES FOR STORING,
RETRIEVING, ACCESSING, RETAINING, AND CONTESTING RECORD PROCEDURES:
clearance, categories of information
requested and authorized, locations to DISPOSING OF RECORDS IN THE SYSTEM: Same as Notification Procedures
be visited and dates of visit, purpose of STORAGE:
above.
visit, point of contact, Government Records may be stored as microfiche, RECORD SOURCE CATEGORIES:
agency certifying need-to-know, and paper records, or electronic media. The individuals, DOE, DOD, and
classified mail/shipping addresses. other Government agencies, and their
RETRIEVABILITY:
AUTHORITY FOR MAINTENANCE OF THE SYSTEM: contractors.
Records may be retrieved by social
42 U.S.C. 7101 et seq. and 50 U.S.C. security number and name. SYSTEM EXEMPTED FROM CERTAIN PROVISIONS
2401 et seq. OF THE ACT:
SAFEGUARDS:
PURPOSE(S): None.
The records are maintained by the locked cabinets and desks. Electronic DOE–46
Department to document all persons records are controlled through
who have been authorized access to SYSTEM NAME:
established DOE computer center
nuclear weapon information through a procedures (personnel screening and Administrative Review Files.
visit to one of the DOE Nuclear physical security), and they are SECURITY CLASSIFICATION:
Weapons Complex facilities or to password protected. Access is limited to
receive classified data via a classified Unclassified and classified.
those whose official duties require
mail/shipping channel. access to the records. SYSTEM LOCATION(S):
ROUTINE USES OF RECORDS MAINTAINED IN THE U.S. Department of Energy,

SYSTEM, INCLUDING CATEGORIES OF USERS AND Headquarters, 1000 Independence
Records retention and disposal Avenue, SW., Washington, DC 20585
authorities are contained in the National U.S. Department of Energy, NNSA
Archives and Records Administration Service Center Albuquerque, P.O. Box
(NARA) General Records Schedule and 5400, Albuquerque, NM 87185–5400
contractors in performance of their
DOE record schedules that have been U.S. Department of Energy, Chicago
contracts, and their officers and
approved by NARA. Office, 9800 South Cass Avenue,
employees who have a need for the
record in the performance of their SYSTEM MANAGER(S) AND ADDRESS:
Argonne, IL 60439
duties. Those provided information U.S. Department of Energy, Idaho
Headquarters: Deputy Administrator, Operations Office, 850 Energy Drive,
under this routine use are subject to the NNSA, U.S. Department of Energy, 1000
same limitations applicable to Idaho Falls, ID 83401
Independence Avenue, SW., U.S. Department of Energy, NNSA
Department officers and employees Washington, DC 20585.
under the Privacy Act. Nevada Site Office, P.O. Box 98518, Las
Field Offices: The Managers and Vegas, NV 89193–8518
2. A record from this system may be Directors of the ‘‘System Locations’’
disclosed as a routine use to a member U.S. Department of Energy, Oak Ridge
listed above are the system managers for Office, P.O. Box 2001, Oak Ridge, TN
of Congress submitting a request their respective portions of this system.
involving a constituent when the 37831
NOTIFICATION PROCEDURES: U.S. Department of Energy, Pittsburgh
constituent has requested assistance
In accordance with the DOE Naval Reactors Office, P.O. Box 109,
from the member of Congress with
regulation implementing the Privacy West Mifflin, PA 15122–0109
respect to the subject matter of the
U.S. Department of Energy, Richland
record. The member of Congress must Act, at Title 10, Code of Federal
Operations Office, 825 Jadwin Avenue,
provide a copy of the constituent’s Regulations, Part 1008, a request by an
P.O. Box 550, Richland, WA 99352
request for assistance. individual to determine if a system of
3. A record from this system may be records contains information about him/
River Operations Office, P.O. Box A,
disclosed as a routine use when (1) it is her should be directed to the U.S.
Aiken, SC 29801
suspected or confirmed that the security Department of Energy, Headquarters, U.S. Department of Energy,
or confidentiality of information in the Privacy Act Officer, or the Privacy Act Schenectady Naval Reactors Office, P.O.
system of records has been Officer at the appropriate address Box 1069, Schenectady, NY 12301–1069
compromised; (2) the Department has identified above under ‘‘System
determined that as a result of the Locations.’’ For records maintained by a CATEGORIES OF INDIVIDUALS COVERED BY THE
suspected or confirmed compromise Laboratory, Site or an Area Office, the SYSTEM:
there is a risk of harm to economic or request should be directed to the Individuals processed for or granted
property interests, identity theft or Privacy Act Officer that has jurisdiction DOE access authorization who are
subsequently processed under 10, CFR Part 710, to determine whether an same limitations applicable to
Part 710 for denial or revocation of individual has an illness or mental Department officers and employees
access authorization. These individuals condition of a nature that causes, or may under the Privacy Act.
may be applicants for employment; cause, a significant defect in judgment 8. A record from this system may be
employees including assignees and or reliability, or is alcohol dependent or disclosed as a routine use when (1) it is
detailees; agents, and consultants with suffering from alcohol abuse. suspected or confirmed that the security
the DOE including National Nuclear 2. A record from the system may be or confidentiality of information in the
Security Administration (NNSA); DOE disclosed as a routine use to a federal, system of records has been
and NNSA contractors and state, or local agency to obtain compromised; (2) the Department has
subcontractors, and DOE access information relevant to a Departmental determined that as a result of the
permittees. Other Federal agencies’ decision concerning the hiring or suspected or confirmed compromise
applicants for employment, and their retention of an employee, the issuance there is a risk of harm to economic or
employees, assignees, detailees, agents, of an access authorization, the letting of property interests, identity theft or
consultants, contractors, and a contract, or the issuance of a license, fraud, or harm to the security integrity
subcontractors. Other individuals as grant, or other benefit. The Department if this system or other systems or
determined by the Secretary of Energy. must deem such disclosure to be programs (whether maintained by the
compatible with the purpose for which Department or another agency or entity)
the Department collected the that rely upon the compromised
Transcript of the hearing convened information.
under 10 CFR Part 710 procedures information; and (3) the disclosure is
3. A record from this system of
(when an individual does not avail made to such agencies, entities, and
records may be disclosed to a federal
himself/herself of the right to a hearing persons who are reasonably necessary to
agency to facilitate the requesting
under 10 CFR Part 710 procedures, his/ assist in connection with the
agency’s decision concerning the hiring
her DOE Personnel Security File [see Department’s efforts to respond to the
or retention of an employee, the
DOE–43, Personnel Security File] suspected or confirmed compromise
issuance of a security clearance, the
becomes the basis of the administrative and prevent, minimize, or remedy such
reporting of an investigation of an
record); exhibits submitted by the DOE employee, the letting of a contract, or harm.
and the respondent to the Hearing the issuance of a license, grant, or other POLICIES AND PRACTICES OR STORING,
Officer for inclusion in the benefit, to the extent that the RETRIEVING, ACCESSING, RETAINING AND
administrative record; the Hearing information is relevant and necessary to DISPOSING OF RECORDS IN THE SYSTEM:
Officer’s opinion; decisions rendered by the requesting agency’s decision on the
the Manager, Chief, Health, Safety, and matter. The Department must deem STORAGE:
Security Officer, and/or the Appeal such disclosure to be compatible with Records may be stored as paper
Panel; evidence submitted by the DOE the purpose for which the Department records, audio tape, video tape,
or the respondent subsequent to the collected the information. microfiche and electronic media.
closing of the administrative record; 4. A record from the system may be
correspondence to and from the disclosed as a routine use to the RETRIEVABILITY:
individual (and his/her counsel or appropriate local, state or federal agency Records may be retrieved by name
representative) related to the conduct of when records alone or in conjunction and assigned DOE file number.
proceedings; intra-agency with other information, indicates a
correspondence related to the conduct violation or potential violation of law SAFEGUARDS:
of proceedings; and information whether civil, criminal, or regulatory in Paper records are maintained in
concerning reconsideration of the case. nature, and whether arising by general locked cabinets and desks. Electronic
statute or particular program pursuant records are controlled through
thereto. established DOE computer center
42 U.S.C. 7101 et seq.; 50 U.S.C. 2401 5. A record from this system of
et seq.; 10 CFR Part 710, Subpart A; procedures (personnel screening and
records may be disclosed to a member
Executive Order 12968; DOE O 470.4, physical security), and they are
of Congress submitting a request
Safeguards and Security Program, of 8– password protected. Access is limited to
26–05, and DOE M 470.4–5, Personnel those whose official duties require
Security, of 08–26–05. access to the records.
from the member with respect to the
PURPOSE(S): subject matter of the record. The RETENTION AND DISPOSAL:
The records are maintained and used member of Congress must provide a
copy of the constituent’s request for Records retention and disposal
by the Department to maintain an authorities are contained in the National
official administrative record of 10 CFR assistance.
6. A record from this system of Archives and Records Administration
Part 710 proceedings that are conducted (NARA) General Records Schedule and
records may be disclosed to foreign
to determine an individual’s DOE access DOE record schedules that have been
governments or international
authorization eligibility. approved by NARA.
organizations in accordance with
ROUTINE USES OF RECORDS MAINTAINED IN THE treaties, international conventions, or SYSTEM MANAGER(S) AND ADDRESS:
SYSTEM, INCLUDING CATEGORIES OF USERS AND executive agreements.
THE PURPOSE OF SUCH USES: 7. A record from the system may be Headquarters: Director, Office of
1. A record from this system may be disclosed as a routine use to DOE Security Operations, U.S. Department of
Energy, 1000 Independence Avenue,
disclosed to competent medical contractors in performance of their

authority who, under a formal contracts, and their officers and SW., Washington, DC 20585
agreement for payment of services with employees who have a need for the Field Offices: The Managers of the
the local DOE personnel security record in the performance of their ‘‘System Locations’’ listed above are the
element, conducts evaluations under duties. Those provided information system managers for their respective
Title 10, Code of Federal Regulations, under this routine use are subject to the portions of the system.
NOTIFICATION PROCEDURES: U.S. Department of Energy, Amarillo purpose of an investigation, settlement

In accordance with the DOE Site Office, Highway 60 FM2373, of claims, or the preparation and
regulation implementing the Privacy Amarillo, TX 79120 conduct of litigation to (1) persons
Act, at Title 10, Code of Federal U.S. Department of Energy, Carlsbad representing the Department in the
Regulations, Part 1008, a request by an Field Office, 4021 National Parks investigation, settlement or litigation,
individual to determine if a system of Highway, Carlsbad, NM 88220 and to individuals assisting in such
records contains information about him/ U.S. Department of Energy, Chicago representation; (2) others involved in
her should be directed to the U.S. Office, 9800 South Cass Avenue, the investigation, settlement, and
Department of Energy, Headquarters, Argonne, IL 60439 litigation, and their representatives and
Privacy Act Officer, or the Privacy Act U.S. Department of Energy, Idaho individuals assisting those
Officer at the appropriate address Operations Office, 850 Energy Drive, representatives; (3) witness, potential
identified above under ‘‘System Idaho Falls, ID 83401 witness, or their representatives and
U.S. Department of Energy, Kansas assistants, and any other person who
Locations.’’ For records maintained by a
City Site Office, 2000 E. 95th Street, possesses information pertaining to the
Laboratory, Site or Area Office, the
Kansas City, MO 64141–3202 matter, when it is necessary to obtain
request should be directed to the
U.S. Department of Energy, NNSA information or testimony relevant to the
Privacy Act Officer that has jurisdiction
Nevada Site Office, P.O. Box 98518, Las matter.
over that site. The request should
Vegas, NV 89193–8518 2. A record from this system may be
include the requester’s complete name, U.S. Department of Energy, Los
time period for which records are disclosed as a routine use in court or
Alamos Site Office, 528 35th Street, Los administrative proceedings to the
sought, and the office locations(s) where Alamos, NM 87544
the requester believes the records are tribunals, counsel, other parties,
U.S. Department of Energy, Oak Ridge witnesses, and the public (in publicly
located. Office, P.O. Box 2001, Oak Ridge, TN available pleadings, filings or discussion
RECORDS ACCESS PROCEDURES: 37831 in open court) when such disclosure: (1)
U.S. Department of Energy, Pittsburgh Is relevant to, and necessary for, the
Same as Notification Procedures Naval Reactors Office, P.O. Box 109,
above. Records are generally kept at proceeding; (2) is compatible with the
West Mifflin, PA 15122–0109 purpose for which the Department
locations where the work is performed. U.S. Department of Energy, Richland collected the records; and (3) the
In accordance with DOE’s Privacy Act Operations Office, 825 Jadwin Avenue, proceedings involve:
regulation, proper identification is P.O. Box 550, Richland, WA 99352 (a) The Department, its predecessor
required before a request is processed. U.S. Department of Energy, Savannah agencies, current or former contractors
River Operations Office, P.O. Box A, of the Department, or other United
Aiken, SC 29801 States Government agencies and their
Same as Notification Procedures U.S. Department of Energy, Sandia components, or
above. Site Office, Pennsylvania & H Street, (b) A current or former employee of
Albuquerque, NM 87185–5400 the Department and its predecessor
U.S. Department of Energy, agencies, current or former contractors
The individual’s Personnel Security Schenectady Naval Reactors, P.O. Box of the Department, or other United
File, and DOE staff. 1069, Schenectady, NY 12301 States Government agencies and their
SYSTEM EXEMPTED FROM CERTAIN PROVISIONS CATEGORIES OF INDIVIDUALS COVERED BY THE components, who is acting in an official
OF THE ACT: SYSTEM: capacity, or in any individual capacity
This system is exempt under Department of Energy (DOE) where the Department or other United
subsections (k)(1), (k)(2), and (k)(5) of including National Nuclear Security States Government agency has agreed to
the Privacy Act, to the extent that Administration employees and DOE represent the employee.
contractor employees possessing DOE 3. A record from the system may be
information within the System meets
access authorizations. disclosed as a routine use to a federal,
the criteria of those subsections of the
state, or local agency to obtain
Act. Such information has been
CATEGORIES OF RECORDS IN THE SYSTEM: information relevant to a Departmental
exempted from the provisions of
Name, records of security education decision concerning the hiring or
subsections (c)(3), (d), and (e)(1) of the
briefings, and investigative and retention of an employee, the issuance
Act; see the Department’s Privacy Act
summary reports of security infraction of a security clearance, the letting of a
regulation at Title 10, Code of Federal
incidents. contract, or the issuance of a license,
Regulations, Part 1008.
grant, or other benefit. The Department
DOE–48 must deem such disclosure to be
42 U.S.C. 7101 et seq. and 50 U.S.C. compatible with the purpose for which
SYSTEM NAME: 2401 et seq. the Department collected the
Security Education and/or Infraction PURPOSE(S): information.
Reports. 4. A record from this system of
records may be disclosed to a federal
SECURITY CLASSIFICATION: by the Department to inform individuals
agency, in response to its written
of their responsibilities for protecting
Classified. request, to facilitate the requesting
classified matter, and the procedures
SYSTEM LOCATION(S): established by the Department to ensure
authorized disclosure.
U.S. Department of Energy, issuance of a security clearance, the

Headquarters, 1000 Independence ROUTINE USES OF RECORDS MAINTAINED IN THE reporting of an investigation of an
Avenue, SW., Washington, DC 20585 SYSTEM, INCLUDING CATEGORIES OF USERS AND employee, the letting of a contract, or
U.S. Department of Energy, NNSA THE PURPOSES OF SUCH USES: the issuance of a license, grant, or other
Service Center Albuquerque, P.O. Box 1. A record from this system may be benefit, to the extent that the
5400, Albuquerque, NM 87185–5400 disclosed as a routine use for the information is relevant and necessary to
the requesting agency’s decision on the SAFEGUARDS: SYSTEM EXEMPTED FROM CERTAIN PROVISIONS
matter. The Department must deem OF THE ACT:
such disclosure to be compatible with locked cabinets and desks. Electronic None.
the purpose for which the Department records are controlled through DOE–49
collected the information. established DOE computer center
5. A record from the system may be procedures (personnel screening and SYSTEM NAME:
disclosed as a routine use to the physical security), and they are Security Communications File.
appropriate local, state or federal agency password protected. Access is limited to
when records alone or in conjunction those whose official duties require SECURITY CLASSIFICATION:
with other information, indicates a access to the records. Classified and Unclassified.
violation or potential violation of law
whether civil, criminal, or regulatory in RETENTION AND DISPOSAL: SYSTEM LOCATION(S):
nature, and whether arising by general Records retention and disposal U.S. Department of Energy,
statute or particular program pursuant authorities are contained in the National Headquarters, 1000 Independence
thereto. Archives and Records Administration Avenue, SW., Washington, DC 20585.
6. A record from this system of (NARA) General Records Schedule and CATEGORIES OF INDIVIDUALS COVERED BY THE
records may be disclosed to a member DOE record schedules that have been SYSTEM:
of Congress submitting a request approved by NARA.
involving the constituent when the Individuals who communicated
constituent has requested assistance verbal, electronic, written or telephonic
from the member with respect to the expressions of interest about DOE
Headquarters: Director, Office of including National Nuclear Security
subject matter of the record. The Security Operations, U.S. Department of
member of Congress must provide a Administration (NNSA) personnel,
Energy, 1000 Independence Avenue, facilities or activities in a manner that
copy of the constituent’s request for SW., Washington, DC 20585.
assistance. causes security concerns.
Field Offices: The Managers and
7. A record from the system may be CATEGORIES OF RECORDS IN THE SYSTEM:
Directors of the ‘‘System Locations’’
disclosed as a routine use to DOE Threat communications received from
above are the system managers for their
contractors in performance of their individuals as well as individuals who
respective portions of this system.
contracts, and their officers and have been identified from articles in the
employees who have a need for the NOTIFICATION PROCEDURES: news media as being potential threats to
record in the performance of their DOE officials, DOE employees and DOE
duties. Those providing information contractor employees. Also includes
under this routine use are subject to the name, social security number, date of
same limitations applicable to birth, other personal identifiers, profiles
Department officers and employees and informational reports on any of the
under the Privacy Act. individuals who may have made threats
her should be directed to the U.S. against DOE personnel or property.
suspected or confirmed that the security AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
or confidentiality of information in the 42 U.S.C. 7101 et seq., 50 U.S.C. 2401
system of records has been et seq., and the implementing directive
compromised; (2) the Department has of E.O. 12958.
determined that as a result of the
Laboratory, Site or Area Office, the PURPOSE(S):
request should be directed to the The records are maintained and used
Privacy Act Officer that has jurisdiction by DOE to maintain a database and
over that site. The request should profiles of all individuals who have
include the requester’s complete name, made threats of any kind, and through
if this system or other systems or
time period for which records are any medium, against DOE officials, DOE
sought, and the office locations(s) where employees, DOE contractor employees,
the requester believes the records are DOE facilities and/or DOE buildings.
located.
made to such agencies, entities, and RECORDS ACCESS PROCEDURES: SYSTEM, INCLUDING CATEGORIES OF USERS AND
persons who are reasonably necessary to THE PURPOSES OF SUCH USES:
above. Records are generally kept at 1. A record from the system may be
locations where the work is performed. disclosed as a routine use to the
In accordance with the DOE Privacy Act appropriate local, state or federal agency
regulation, proper identification is when records alone or in conjunction
harm.
required before a request is processed. with other information, indicates a
POLICIES AND PRACTICES FOR STORING, violation or potential violation of law
RETRIEVING, ACCESSING, RETAINING, AND CONTESTING RECORD PROCEDURES: whether civil, criminal, or regulatory in
DISPOSING OF RECORDS IN THE SYSTEM: Same as Notification Procedures nature, and whether arising by general
STORAGE: above. statute or particular program pursuant

Records may be stored as paper files thereto.
RECORD SOURCE CATEGORIES: 2. A record from the system may be
and electronic media.
Training officers, security personnel, disclosed as a routine use to a federal,
RETRIEVABILITY: individual’s supervisor, and local, State, state or local agency to obtain
Records may be retrieved by name. and Federal authorities. information relevant to a Departmental
decision concerning the hiring or POLICIES AND PRACTICES FOR STORING, regulation, proper identification is
retention of an employee, the issuance RETRIEVING, ACCESSING, RETAINING, AND required before a request is processed.
of a security clearance, the letting of a DISPOSING OF RECORDS IN THE SYSTEM:
contract, or the issuance of a license, STORAGE:
grant, or other benefit. The Department Same as Notification Procedures
must deem such disclosure to be above.
records, microfiche, and electronic
compatible with the purpose for which media. RECORD SOURCE CATEGORIES:
the Department collected the The subject individual, complainants,
information. RETRIEVABILITY:
witnesses, agency files and records,
3. A record from this system may be Records may be retrieved by name, official Federal, State, or local records,
disclosed to a federal agency to facilitate social security number, date of birth, and publicly available material.
the requesting agency’s decision and other miscellaneous personal
concerning the hiring or retention of an identifiers. SYSTEM EXEMPTED FROM CERTAIN PROVISIONS
OF THE ACT:
employee, the issuance of a security SAFEGUARDS:
clearance, the reporting of an This system is exempt under
Paper records are maintained in subsections (k)(1), (k)(2), and (k)(5) of
investigation of an employee, the letting locked General Services Administration
of a contract, or the issuance of a the Privacy Act, to the extent that
approved security containers. Electronic information within the System meets
license, grant, or other benefit, to the records are controlled through
extent that the information is relevant the criteria of those subsections of the
established DOE computer center Act. Such information has been
and necessary to the requesting agency’s procedures (personnel screening and
decision on the matter. The Department exempted from the provisions of
physical security), and they are subsections (c)(3), (d), and (e)(1) of the
must deem such disclosure to be password protected. Access is limited to
compatible with the purpose for which Act; see the Department’s Privacy Act
those whose official duties require regulation at Title 10, Code of Federal
the Department collected the access to the records on a strict need-to-
information. Regulations, Part 1008.
know basis and other law enforcement
4. A record from the system may be authorities, as applicable. DOE–50
SYSTEM NAME:
contractors in performance of their RETENTION AND DISPOSAL:
contracts, and their officers and Records retention and disposal Human Reliability Program Records.
employees who have a need for the authorities are contained in the National SECURITY CLASSIFICATION:
record in the performance of their Archives and Records Administration Unclassified.
duties. Those provided information (NARA) General Records Schedule and
under this routine use are subject to the DOE records schedules that have been SYSTEM LOCATION(S):
same limitations applicable to DOE approved by NARA.
officers and employees under the U.S. Department of Energy,
Privacy Act. Headquarters, 1000 Independence
5. A record from the system of records U.S. Department of Energy, Director, Avenue, SW., Washington, DC 20585
may be disclosed to a member of Office of Security Operations, 1000 U.S. Department of Energy, Chicago
Congress submitting a request involving Independence Avenue, SW., Office, 9800 South Cass Avenue,
the constituent when the constituent Washington, DC 20585. Argonne, IL 60439
has requested assistance from the U.S. Department of Energy, Idaho
member concerning the subject matter Operations Office, 850 Energy Drive,
In accordance with the DOE Idaho Falls, ID 83401
of the record. The member of Congress regulation implementing the Privacy
must provide a copy of the constituent’s U.S. Department of Energy, Oak Ridge
Act, at Title 10, Code of Federal Office, P.O. Box E, Oak Ridge, TN 37830
request for assistance. Regulations, Part 1008, a request by an
6. A record from this system may be U.S. Department of Energy, Richland
individual to determine if a system of Operations Office, P.O. Box 550,
disclosed as a routine use when (1) it is records contains information about him/
suspected or confirmed that the security Richland, WA 99352
her should be directed to the U.S. U.S. Department of Energy, Savannah
or confidentiality of information in the Department of Energy, Headquarters, River Operations Office, P.O. Box A,
system of records has been Privacy Act Officer, or the Privacy Act Aiken, SC 29801
compromised; (2) the Department has Officer at the appropriate address U.S. Department of Energy, Pittsburgh
determined that as a result of the identified above under ‘‘System Naval Reactors Office, P.O. Box 109,
suspected or confirmed compromise Locations.’’ For records maintained by a Pittsburgh, PA 15122
there is a risk of harm to economic or Laboratory, Site or Area Office, the U.S. Department of Energy,
property interests, identity theft or request should be directed to the Schenectady Naval Reactors Office, P.O.
fraud, or harm to the security integrity Privacy Act Officer that has jurisdiction Box 1069, Schenectady, NY 12301
if this system or other systems or over that site. The request should U.S. Department of Energy, NNSA
programs (whether maintained by the include the requester’s complete name, Amarillo Site Office (Pantex), P.O. Box
Department or another agency or entity) time period for which records are 30030, Amarillo, TX 79120
that rely upon the compromised sought, and the office locations(s) where U.S. Department of Energy, NNSA
information; and (3) the disclosure is the requester believes the records are Kansas City Site Office, 2000 E. 9th
made to such agencies, entities, and located. Street, Kansas City, MO 64141–3202
persons who are reasonably necessary to U.S. Department of Energy, NNSA

assist in connection with the RECORDS ACCESS PROCEDURES: Livermore Site Office, P.O. Box 808,
Department’s efforts to respond to the Same as Notification Procedures Livermore, CA 94551
suspected or confirmed compromise above. Records are generally kept at U.S. Department of Energy, NNSA Los
and prevent, minimize, or remedy such locations where the work is performed. Alamos Site Office, 528 35th Street, Los
harm. In accordance with the DOE Privacy Act Alamos, NM 89193–8518
U.S. Department of Energy, NNSA Reliability Program (HRP) Certification (a) The Department, its predecessor
Nevada Site Office, P.O. Box 98518, Las Form; random alcohol testing results; agencies, current or former contractors
Vegas, NV 89193–8518 drug test results and information related of the Department, or other United
U.S. Department of Energy, NNSA to substance abuse; results from the States Government agencies and their
Oakland Site Office, 1301 Clay Street, Office of Hearings and Appeals relating components, or
Oakland, CA 94612–5208 to a safety certification issue; (b) A current or former employee of
U.S. Department of Energy, NNSA psychological evaluations; and the Department and its predecessor
Office of Secure Transportation, NA– polygraph results. agencies, current or former contractors
121, P.O. Box 5400, Albuquerque, NM of the Department, or other United
87185–5400 States Government agencies and their
U.S. Department of Energy, NNSA 41 U.S.C. 2165; 42 U.S.C. 2201; 42 components, who are acting in an
Sandia Site Office, P.O. Box 5800, U.S.C. 5814–5815; 42 U.S.C. 7101 et official capacity, or in any individual
Albuquerque, NM 87115 seq.; 50 U.S.C. 2401 et seq.; E.O. 10450, capacity where the Department or other
U.S. Department of Energy, NNSA Y– 3 CFR 1949–1953 as amended; E.O. United States Government agency has
12 Site Office, P.O. Box 2050, Oak 10865, 3 CFR 1959–1963, as amended; agreed to represent the employee.
Ridge, TN 37831–8009 and 10 CFR 712, Personnel Assurance 3. A record from this system of
U.S. Department of Energy, NNSA Program. records may be disclosed to a federal
Service Center Albuquerque, P.O. Box PURPOSE(S):
agency, in response to its written
5400, Albuquerque, NM 87115–5400 request, to facilitate the requesting
CATEGORIES OF INDIVIDUALS COVERED BY THE by the Department to ensure that
SYSTEM: individuals assigned to nuclear
issuance of a security clearance, the
Department of Energy, including explosive duties do not have emotional,
reporting of an investigation of an
National Nuclear Security mental, or physical incapacities that
employee, the letting of a contract, or
Administration, and contractor could result in a threat to nuclear
the issuance of a license, grant, or other
employees performing work that affords explosive safety. This is done through a
benefit, to the extent that the
both technical knowledge and access to continuous evaluation process that
information is relevant and necessary to
assembled nuclear explosives or certain identifies individuals whose judgment
the requesting agency’s decision on the
nuclear weapon components and or reliability may be impaired by
matter. The Department must deem
assigned to, or applying for a position physical or mental/personality
such disclosure to be compatible with
that: (1) Affords access to Category I disorders, alcohol abuse, use of illegal
the purpose for which the Department
Special Nuclear Material (SNM) or has drugs or the abuse of legal drugs or
collected the information.
responsibility for transportation or other substances, or any condition or 4. A record from the system may be
protection of Category I quantities of circumstance that may be a security or disclosed as a routine use to the
safety concern. appropriate local, state or federal agency
SNM; (2) involves nuclear explosive
duties or has responsibility for working ROUTINE USES OF RECORDS MAINTAINED IN THE when records alone or in conjunction
with, protecting, or transporting nuclear SYSTEM, INCLUDING CATEGORIES OF USERS AND with other information, indicate a
explosives, nuclear devices, or selected THE PURPOSES OF SUCH USES: violation or potential violation of law
components; (3) affords access to 1. A record from this system may be whether civil, criminal, or regulatory in
information concerning vulnerabilities disclosed as a routine use for the nature, and whether arising by general
in protective systems when transporting purpose of an investigation, settlement statute or particular program pursuant
nuclear explosives, nuclear devices, of claims, or the preparation and thereto.
selected components, or Category I conduct of litigation to (1) persons 5. A record from this system of
quantities of SNM; or (4) affords the representing the Department in the records may be disclosed to a member
potential to significantly impact investigation, settlement or litigation, of Congress submitting a request
national security or cause unacceptable and to individuals assisting in such involving the constituent when the
damage and has been approved as an representation; (2) others involved in constituent has requested assistance
HRP position. the investigation, settlement, and from the member with respect to the
litigation, and their representatives and subject matter of the record. The
CATEGORIES OF RECORDS IN THE SYSTEM: individuals assisting those member of Congress must provide a
Results of medical examination; representatives; (3) witness, potential copy of the constituent’s request for
employment review; credit/consumer witness, or their representatives and assistance.
reports; data pertaining to access assistants, and any other person who 6. A record from the system may be
authorizations (clearances); training possesses information pertaining to the disclosed as a routine use to DOE
records pertaining to individual’s duties matter, when it is necessary to obtain contractors in performance of their
involving assembled nuclear explosives information or testimony relevant to the contracts, and their officers and
or certain nuclear weapon components; matter. employees who have a need for the
employee name; department division; 2. A record from this system may be record in the performance of their
job title; L-code (mail code); telephone disclosed as a routine use in court or duties. Those provided information
number; pager number; employee administrative proceedings to the under this routine use are subject to the
number; and social security number; tribunals, counsel, other parties, same limitations applicable to
Acknowledgement and Agreement to witnesses, and the public (in publicly Department officers and employees
Participate in the Human Reliability available pleadings, filings or discussion under the Privacy Act.
Program (HRP) Form; Authorization and in open court) when such disclosure: (1) 7. A record from this system may be
Consent to Release Human Reliability Is relevant to, and necessary for, the disclosed as a routine use when (1) it is
Program (HRP) Records in Connection proceeding; (2) is compatible with the suspected or confirmed that the security
with HRP Form; Refusal of Consent purpose for which the Department or confidentiality of information in the
Form; Human Reliability Program (HRP) collected the records; and (3) the system of records has been
Alcohol Testing Form; Human proceedings involve: compromised; (2) the Department has
determined that as a result of the Officer at the appropriate address U.S. Department of Energy, NNSA
suspected or confirmed compromise identified above under ‘‘System Nevada Site Office, P.O. Box 98518, Las
there is a risk of harm to economic or Locations.’’ For records maintained by Vegas, NV 89193–8518
property interests, identity theft or the Laboratory, Area Office or Site U.S. Department of Energy, Sandia
fraud, or harm to the security integrity Offices, the request should be directed Site Office, Pennsylvania & H Street,
if this system or other systems or to the Privacy Act Officer that has Albuquerque, NM 87185–5400
programs (whether maintained by the jurisdiction over that site. The request U.S. Department of Energy, Los
Department or another agency or entity) should include the requester’s complete Alamos Site Office, 528 35th Street, Los
that rely upon the compromised name, time period for which records are Alamos, NM 87544
information; and (3) the disclosure is sought, and the office locations(s) where U.S. Department of Energy, Oak Ridge
made to such agencies, entities, and the requester believes the records are Office, P.O. Box 2001, Oak Ridge, TN
persons who are reasonably necessary to located. 37831
assist in connection with the U.S. Department of Energy, Pittsburgh
RECORDS ACCESS PROCEDURES: Naval Reactors Office, P.O. Box 109,
suspected or confirmed compromise Same as Notification Procedures West Mifflin, PA 15122–0109
and prevent, minimize, or remedy such above. Records are generally kept at U.S. Department of Energy, Richland
harm. locations where the work is performed. Operations Office, 825 Jadwin Avenue,
In accordance with the DOE Privacy Act P.O. Box 550, Richland, WA 99352
POLICIES AND PRACTICES FOR STORING, regulation, proper identification is U.S. Department of Energy, Savannah
required before a request is processed. River Operations Office, P.O. Box A,
Aiken, SC 29801
STORAGE: CONTESTING RECORD PROCEDURES:
Records may be stored as paper files Same as Notification Procedures Schenectady Naval Reactors, P.O. Box
and electronic media. above. 1069, Schenectady, NY 12301–1069
RETRIEVABILITY: RECORD SOURCE CATEGORIES: CATEGORIES OF INDIVIDUALS COVERED BY THE
Records may be retrieved by name, The individual, medical records, SYSTEM:
social security number and employee occupational training records, and HRP Department of Energy (DOE)
number. program and personnel security records. including National Nuclear Security
Information also may be obtained from Administration (NNSA) employees,
SAFEGUARDS:
the supervisor, site occupational DOE and NNSA contractor employees
Paper records are maintained in medical director, and the management and other individuals seeking access to
locked cabinets and desks. Electronic official when completing the Human DOE facilities and classified records.
records are controlled through Reliability Program Certification.
established DOE computer center CATEGORIES OF RECORDS IN THE SYSTEM:
procedures (personnel screening and SYSTEM EXEMPTED FROM CERTAIN PROVISIONS Records of individuals visiting DOE
physical security), and they are OF THE ACT: facilities, employees’ identification files,
password protected. Access is limited to None. and photographs.
those whose official duties require
DOE–51 AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
access to the records.
42 U.S.C. 7101 et seq. and 50 U.S.C.
RETENTION AND DISPOSAL: SYSTEM NAME:
2401 et seq.
Records retention and disposal Employee and Visitor Access Control
Records. PURPOSE(S):
Archives and Records Administration The records are maintained and used
(NARA) General Records Schedule and by the Department to track and control
Unclassified. individuals accessing Departmental
approved by NARA. SYSTEM LOCATION(S):
facilities and classified information
areas.
SYSTEM MANAGER(S) AND ADDRESS: U.S. Department of Energy,
Headquarters: Chief, Health, Safety Headquarters, 1000 Independence ROUTINE USES OF RECORDS MAINTAINED IN THE
and Security Officer, Office of Health, Avenue, SW., Washington, DC 20585 SYSTEM, INCLUDING CATEGORIES OF USERS AND
U.S. Department of Energy, NNSA THE PURPOSES OF SUCH USES:
Safety and Security, U.S. Department of
Energy, 1000 Independence Avenue, Service Center Albuquerque, P.O. Box 1. A record from the system may be
SW., Washington, DC 20585. 5400, Albuquerque, NM 87185–5400 disclosed as a routine use to the
Field Offices: The HRP certifying U.S. Department of Energy, Amarillo appropriate local, state or federal agency
official, or his or her designee of the Site Office, Highway 60 FM2373, when records alone or in conjunction
‘‘System Locations’’ listed above are the Amarillo, TX 79177 with other information, indicates a
system managers for their respective U.S. Department of Energy, Carlsbad violation or potential violation of law
portions of this system. Field Office, 4021 National Parks whether civil, criminal, or regulatory in
Highway, Carlsbad, NM 88220 nature, and whether arising by general
NOTIFICATION PROCEDURES: U.S. Department of Energy, Chicago statute or particular program pursuant
In accordance with the DOE Office, 9800 South Cass Avenue, thereto.
regulation implementing the Privacy Argonne, IL 60439 2. A record from this system of
Act, at 10 CFR Part 1008, a request by U.S. Department of Energy, Idaho records may be disclosed to a member
an individual to determine if a system Operations Office, 850 Energy Drive, of Congress submitting a request
of records contains information about Idaho Falls, ID 83401 involving the constituent when the
him/her should be directed to the U.S. U.S. Department of Energy, Kansas constituent has requested assistance
Department of Energy, Headquarters, City Site Office, 2000 E. 95th Street, from the member with respect to the
Privacy Act Officer, or the Privacy Act Kansas City, MO 64141–3202 subject matter of the record. The
member of Congress must provide a Archives and Records Administration SYSTEM LOCATION(S):
copy of the constituent’s request for (NARA) General Records Schedule and The centralized data system is located
assistance. DOE record schedules that have been at Los Alamos National Laboratories.
3. A record from the system may be approved by NARA. U.S. Department of Energy,
disclosed as a routine use to DOE Headquarters, Office of Security and
contractors in performance of their SYSTEM MANAGER(S) AND ADDRESS:
Emergency Operations, Office of Foreign
contracts, and their officers and Headquarters: Director, Office Visits and Assignments, 1000
employees who have a need for the Security Operations, U.S. Department of Independence Avenue, Washington DC
record in the performance of their Energy, 1000 Independence Avenue, 20585
duties. Those provided information SW., Washington, DC 20585. U.S. Department of Energy, Albany
under this routine use are subject to the Field Offices: The Managers and
Research Center 1450 Queen Avenue,
same limitations applicable to Directors of the ‘‘System Locations’’
SW, Albany, OR 97321
Department officers and employees listed above are the system managers for
under the Privacy Act. their respective portions of this system.
Service Center Albuquerque, P.O. Box
4. Records from this system may be 5400, Albuquerque, NM 87185–5400
disclosed to Department of Defense U.S. Department of Energy, Amarillo
contractors and National Aeronautics In accordance with the DOE
regulation implementing the Privacy Site Office, Highway 60 FM 2373,
and Space Administration to authorize
Act, at Title 10, Code of Federal Amarillo, TX 79120
access to classified information and
Regulations, Part 1008, a request by an U.S. Department of Energy,
areas.
5. A record from this system may be individual to determine if a system of Bonneville Power Administration, 905
disclosed as a routine use when (1) it is records contains information about him/ NE 11th Avenue, Portland, OR 97232
suspected or confirmed that the security her should be directed to the U.S. U.S. Department of Energy, Chicago
or confidentiality of information in the Department of Energy, Headquarters, Office, 9800 South Cass Avenue,
system of records has been Privacy Act Officer, or the Privacy Act Argonne, IL 60439
compromised; (2) the Department has Officer at the appropriate address U.S. Department of Energy, Dayton
determined that as a result of the identified above under ‘‘System Area Office, Dayton, OH 45343
suspected or confirmed compromise Locations.’’ For records maintained by U.S. Department of Energy,
there is a risk of harm to economic or the Laboratory or Area Office, the Environmental Measurements
property interests, identity theft or request should be directed to the Laboratory, 201 Varick Street, 5th Floor,
fraud, or harm to the security integrity Privacy Act Officer at the Operations New York, NY, 10014–4811
if this system or other systems or Office that has jurisdiction over that U.S. Department of Energy, Fernald
programs (whether maintained by the site. The request should include the Field Office, 7400 Willey Road,
Department or another agency or entity) requester’s complete name, time period Cincinnati, OH 45030
that rely upon the compromised for which records are sought, and the U.S. Department of Energy, Grand
information; and (3) the disclosure is office locations(s) where the requester Junction Office 2597 V 3/4th Road,
made to such agencies, entities, and believes the records are located. Grand Junction, CO 81503
persons who are reasonably necessary to U.S. Department of Energy, General
RECORDS ACCESS PROCEDURES: Atomics, P.O. Box 85608, San Diego, CA
Same as Notification Procedures 92186
above. Records are generally kept at U.S. Department of Energy, Hanford
locations where the work is performed. Environmental Health Foundation, 3080
In accordance with the DOE Privacy Act George Washington Way, Richland, WA
harm.
regulation, proper identification is 99352
POLICIES AND PRACTICES FOR STORING, required before a request is processed. U.S. Department of Energy, Idaho
RETRIEVING, ACCESSING, RETAINING, AND National Engineering Laboratory, 850
DISPOSING OF RECORDS IN THE SYSTEM: CONTESTING RECORD PROCEDURES:
Energy Drive, Idaho Falls, ID 83401
STORAGE:
Same as Notification Procedures U.S. Department of Energy, Idaho
above. Operations Office, 850 Energy Drive,
Records may be stored as paper files
and electronic media. RECORD SOURCE CATEGORIES: Idaho Falls, ID 83401
Subject individual, Department of U.S. Department of Energy, Kansas
RETRIEVABILITY:
Defense, DOE offices and contractors, City Site Office, 2000 E. 95th Street,
Records may be retrieved by name Kansas City, MO 64141–3202
and social security number. National Aeronautics and Space
Administration, and other Government U.S. Department of Energy, Sandia
SAFEGUARDS: agencies. Site Office, Pennsylvania & H Street,
Paper records are maintained in Albuquerque, NM
locked cabinets and desks. Electronic
SYSTEM EXEMPTED FROM CERTAIN PROVISIONS U.S. Department of Energy, Lawrence
OF THE ACT: Berkeley Laboratory, 1 Cyclotron Road
established DOE computer center None. Berkeley, CA 94720
procedures (personnel screening and U.S. Department of Energy, Livermore
DOE–52
physical security), and they are Site Office, 700 East Avenue, P.O. Box
password protected. Passwords are SYSTEM NAME: 808, L–1, Livermore, CA 94551
known only by the system manager. Access Control Records of U.S. Department of Energy, Los
Access is limited to those whose official International Visits, Assignments, and Alamos Site Office, 528 35th Street, Los
duties require access to the records. Employment at DOE Facilities and Alamos, NM 87544
Contractor Sites. U.S. Department of Energy, Los
RETENTION AND DISPOSAL: Alamos National Laboratory, University
Records retention and disposal SECURITY CLASSIFICATION: of California, SM #30 Bikini Road, Los
authorities are contained in the National Classified and Unclassified. Alamos, NM 87545
U.S. Department of Energy, U.S. Department of Energy, Western organization to be accessed during visit/
Miamisburg Area Office, 1 Mound Road, Area Power Administration 12155 W. assignment, name of the host
Miamisburg, OH 45342 Alamino Parkway, Lakewood, CO 80401 responsible for the visit/assignment,
U.S. Department of Energy, National host’s telephone number, building and
Energy Technology Center (Pittsburgh), room numbers, number of days on site,
SYSTEM:
P.O. Box 10940, Pittsburgh, PA 15236 visit assignment relationship to
U.S. Department of Energy, National All non-U.S. citizens seeking access to
program, subject codes, subjects to be
Renewable Energy Laboratory Area DOE facilities, laboratories, contractor
discussed or statement of research,
Office,1617 Cole Blvd., Golden, CO sites, or Department of Energy (DOE)
determination of computer access, and
80401 including National Nuclear Security
sensitive subject designation. Visit/
U.S. Department of Energy, NNSA Administration (NNSA) sponsored
Assignment Program Information and
Nevada Site Office, P.O. Box 98518, Las events for unclassified purposes to
Remark: Designation of high level
Vegas, NV 89193–8518 include employees of DOE or DOE
protocol visit, cost to DOE, visit or
U.S. Department of Energy, Oak Ridge contractors; prospective DOE or DOE
assignment purpose code, purpose and
National Laboratory, Bethel Valley contractor employees; employees of
justification of visit assignment
Road, Oak Ridge, TN, 37831 other U.S. Government agencies or their
including benefits to DOE program(s)
U.S. Department of Energy, Oak Ridge contractors of universities, of companies
and certification of DOE mission
Office, P.O. Box 2001, Oak Ridge, TN (professional or service staff), or of other
advancement, technology transfer
37831 institutions; foreign students at US.
determination, name of requesting
U.S. Department of Energy, institutions; officials or other persons
official or contractor, title and
Environmental Management employed by foreign governments or
organization of requesting officer,
Consolidated Business Center, other foreign institutions who may or
signature of requesting official or
(EMCBC), 250 E. Fifth Street, Suite 500, may not be involved in cooperation
contractor, date signed, name of site
Cincinnati, OH 45202 under international agreements;
manager and local headquarters
U.S. Department of Energy, Pacific permanent resident aliens;
approving official, title and organization
Northwest National Laboratory, 902 representatives or agents of foreign
of local headquarters approving official,
Battelle Boulevard P.O. Box 999, national governments seeking access to
signature(s) of site field, headquarters
Richland, WA 99352 DOE facilities, laboratories, or
approving official, date signed and
U.S. Department of Energy, Richland contractor sites or DOE-sponsored
remarks, the kind of business or
Operations Office, 825 Jadwin Avenue, events for purposes of high-level
organization of assignee’s employer (e.g.
P.O. 550, Richland, WA 99352 protocol; national security; International
government, company, Laboratory,
U.S. Department of Energy, Sandia Atomic Energy Agency, or international
university), education background of
Site Office, Eubank Street SE., relations.
requestor including college or university
Albuquerque, NM 87185–5800 CATEGORIES OF RECORDS IN THE SYSTEM: training with degrees and dates
U.S. Department of Energy, Sandia conferred; field of research, and family
Site Office, Livermore, 7011 East Personal data: Full name (including
Also Known As (A.K.A.’s), visitor members who will accompany or join
Avenue, Livermore, CA 94551–0969 the applicant later). Management
U.S. Department of Energy, Savannah request number, gender, place of birth,
city and country, date of birth, Reviews and Approvals: level, type or
River Ecology Laboratory, Drawer E, topic of review, name of reviewer and
Aiken, SC 29802 country(ies) of citizenship, date of last
visit to country of citizenship, passport or approval authority(ies), the date of
number and passport, expiration date, the review approval, and remarks.
River Technology Center, Drawer E,
Aiken, SC 29802 immigration status, type of visa and AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
U.S. Department of Energy, Savannah expiration date, country of current
residence and how long at current 42 U.S.C. 7101 et seq. and 50 U.S.C.
River Operations Office, P.O. Box A, 2401 et seq.
Aiken, SC 29801 residence, language interpretation
U.S. Department of Energy, Scientific needs, work phone, e-mail and fax, PURPOSE(S):
and Technical Information, 175 Oak name of current employer, place of Records are maintained and used by
Ridge Turnpike, Oak Ridge, TN 37830 work, street, city, state, zip code, the Department to document, track,
U.S. Department of Energy, Stanford country; position title or description of manage, analyze, and or report on
Linear Accelerator Center, 2575 Sand requesters duties. Visit/Assignment foreign visit and assignment access to
Hill Road, Menlo Park, CA 94205 Request Information: date of request, DOE facilities including Headquarters,
U.S. Department of Energy, Strategic purpose of request (including subjects to Field Offices, National Laboratories, and
Petroleum Reserve Project Office, 900 be discussed or researched and specific Contractor Sites.
Commerce Road East New Orleans, LA activities involved); requesters current
70123 whereabouts, (i.e., is proposed visitor ROUTINE USES OF RECORDS MAINTAINED IN THE
U.S. Department of Energy, Thomas currently in the US), specific visa status SYSTEM, INCLUDING CATEGORIES OF USERS AND
Jefferson National Accelerator Facility, and purpose, (i.e., exchange visitor (J–1) THE PURPOSES OF SUCH USES:
12000 Jefferson Avenue, Newport News, Visa), time duration of proposed visit, 1. A records from this system may be
VA 23606 assignment or activity (desired start and disclosed as a routine use to Department
U.S. Department of Energy, University end dates ), identification of specific of Defense contractors responsible for
of Rochester, 250 East River Road, international agreement(s) or security controlling access to sensitive
Rochester, NY 14623 delegations related to the proposed information and sensitive equipment,
U.S. Department of Energy, Waste request, name, organization, telephone and sensitive property areas.
Isolation Pilot Plant, 370 Wipp Road, number of DOE contact, name of 2. A record from this system may be
Carlsbad, NM financial sponsor, cost if sponsor is disclosed as a routine use to contractors,
U.S. Department of Energy, West other than DOE. Visit/Assignment grantees, participants in cooperative
Valley Project Office, P.O. Box 191, Facility Information: Name, location agreements, collaborating researchers, or
West Valley, NY 14171 and room number of facility or their employees, in performance of
national security, international visit and 9. A record from this system of listed above are system managers for
assignment, or foreign access related records may be disclosed as a routine their respective portions of this system.
responsibilities. use to members of the DOE Advisory
3. A record from the system may be NOTIFICATION PROCEDURES:
committees and interagency boards
disclosed as a routine use to a federal, charged with responsibilities pertaining In accordance with the DOE
state, or local agency to obtain to international visits and assignments regulation implementing the Privacy
information relevant to a Departmental and/or national security. Act, at Title 10, Code of Federal
decision concerning the hiring or 10. A record from this system may be Regulations, Part 1008, a request by an
retention of an employee, the issuance disclosed as a routine use when (1) it is individual to determine if a system of
of a security clearance, the letting of a suspected or confirmed that the security records contains information about him/
contract, or the issuance of a license, or confidentiality of information in the her should be directed to the U.S.
grant, or other benefit. The Department system of records has been Department of Energy, Headquarters,
must deem such disclosure to be compromised; (2) the Department has Privacy Act Officer, or the Privacy Act
compatible with the purpose for which determined that as a result of the Officer at the appropriate address
the Department collected the suspected or confirmed compromise identified above under ‘‘System
information. there is a risk of harm to economic or Locations.’’ For records maintained by
4. A record from this system of property interests, identity theft or the Laboratory, Site or Area Office, the
records may be disclosed to a federal fraud, or harm to the security integrity request should be directed to the
agency to facilitate the requesting if this system or other systems or Privacy Act Officer that has jurisdiction
agency’s decision concerning the hiring programs (whether maintained by the over that site. The request should
or retention of an employee, the Department or another agency or entity) include the requester’s complete name,
issuance of a security clearance, the that rely upon the compromised time period for which records are
reporting of an investigation of an information; and (3) the disclosure is sought, and the office locations(s) where
employee, the letting of a contract, or made to such agencies, entities, and the requester believes the records are
the issuance of a license, grant, or other persons who are reasonably necessary to located.
benefit, to the extent that the assist in connection with the
information is relevant and necessary to RECORDS ACCESS PROCEDURES:
the requesting agency’s decision on the Same as Notification Procedures
matter. The Department must deem above. Records are generally kept at
such disclosure to be compatible with locations where the work is performed.
harm.
the purpose for which the Department In accordance with the DOE Privacy Act
collected the information. POLICIES AND PRACTICES FOR STORING, regulation, proper identification is
5. A record from the system may be RETRIEVING, ACCESSING, RETAINING, AND required before a request is processed.
disclosed as a routine use to the DISPOSING OF RECORDS IN THE SYSTEM:
appropriate local, state or federal agency STORAGE:
when records alone or in conjunction Same as Notification Procedures
with other information, indicates a Records may be stored as paper above.
violation or potential violation of law records, microfiche, and electronic
media. RECORD SOURCE CATEGORIES:
whether civil, criminal, or regulatory in
nature, and whether arising by general Foreign national individuals
RETRIEVABILITY:
statute or particular program pursuant requesting access to DOE facilities
Records may be retrieved by name including contractor sites, reports from
thereto. and other personal identifiers.
6. A record from this system of federal investigation agencies, DOE
records may be disclosed to a member SAFEGUARDS:
Office of Counterintelligence,
of Congress submitting a request Department of State, Department of
Paper records are maintained in Defense, and Immigration and
involving the constituent when the locked cabinets and desks. Electronic
constituent has requested assistance Naturalization Service.
from the member with respect to the established DOE computer center SYSTEM EXEMPTED FROM CERTAIN PROVISIONS
subject matter of the record. The procedures (personnel screening and OF THE ACT:
member of Congress must provide a physical security), and they are None
copy of the constituent’s request for password protected. Access is limited to
assistance. those whose official duties require DOE–53
7. A record from this system of access to the records. SYSTEM NAME:
records may be disclosed to foreign
governments or international RETENTION AND DISPOSAL: Access Authorization for ADP
organizations in accordance with Records retention and disposal Equipment.
treaties, international conventions, or authorities are contained in the National SECURITY CLASSIFICATION:
executive agreements. Archives and Records Administration
8. A record from the system may be Unclassified.
disclosed as a routine use to DOE DOE record schedules that have been SYSTEM LOCATION(S):
contractors in performance of their approved by NARA. U.S. Department of Energy,
contracts, and their officers and Headquarters, Energy Information
employees who have a need for the SYSTEM MANAGER(S) AND ADDRESS:
Administration, 1000 Independence
record in the performance of their Headquarters, Director, Office of Avenue, SW., Washington, DC 20585.
duties. Those provided information Security Operations, U.S. Department of
under this routine use are subject to the Energy, 1000 Independence Avenue, CATEGORIES OF INDIVIDUALS COVERED BY THE
same limitations applicable to Washington DC 20585. SYSTEM:
Department officers and employees Field Offices: The Managers and Users of the Energy Information
under the Privacy Act. Directors of the ‘‘System Locations’’ Administration computer system,
including DOE and National Nuclear information; and (3) the disclosure is location where the work is performed.
Security Administration employees and made to such agencies, entities, and In accordance with the DOE Privacy Act
contractor employees and other persons who are reasonably necessary to regulation, proper identification is
authorized users of the system. assist in connection with the required before a request is processed.
CATEGORIES OF RECORDS IN THE SYSTEM: CONTESTING RECORD PROCEDURES:
Name, employer, citizenship, user and prevent, minimize, or remedy such Same as Notification Procedures
identification number, office address harm. above.
and telephone number, organizational
code, computer usage figures, data POLICIES AND PRACTICES FOR STORING, RECORD SOURCE CATEGORIES:
accessed, and other management-related RETRIEVING, ACCESSING, RETAINING, AND Subject individual, with some
information. information assigned by the ITG Staff.
STORAGE:
AUTHORITY FOR MAINTENANCE OF THE SYSTEM: SYSTEM EXEMPTED FROM CERTAIN PROVISIONS
Records may be stored as electronic OF THE ACT:
42 U.S.C. 7101 et seq.; 50 U.S.C. 2401 media.
et seq.; OMB Circular A–71; Department None.
of Commerce Federal Information RETRIEVABILITY:
DOE–54
Processing Standards Publications (FIPS Records may be retrieved by name
PUBS) on computer security; GSA and user identification number. SYSTEM NAME:
Procurement Regulations Amendment Investigation Files of the Inspector
SAFEGUARDS:
155, adding Section 1–1.327. General.
PURPOSE(S): locked cabinets and desks. Electronic SECURITY CLASSIFICATION:
The records are maintained and used records are controlled through
Unclassified and classified.
by the EIA to identify EIA computer established DOE computer center
users and control access to EIA procedures (personnel screening and SYSTEM LOCATION(S):
computer and information resources. physical security), and they are U.S. Department of Energy,
The information is frequently reviewed password protected. Access is limited to Headquarters, Forrestal Building, 1000
and updated to ensure records are those whose official duties require Independence Avenue, SW.,
current and accurate. access to the records. Washington, DC 20585.
ROUTINE USES OF RECORDS MAINTAINED IN THE RETENTION AND DISPOSAL:
SYSTEM, INCLUDING CATEGORIES OF USERS AND Records retention and disposal SYSTEM:
THE PURPOSES OF SUCH USES: authorities are contained in the National Subjects of an investigation, witnesses
1. A record from the system may be Archives and Records Administration in an investigation, sources of
disclosed as a routine use to DOE (NARA) General Records Schedule and investigative information, investigative
contractors in performance of their DOE record schedules that have been personnel, and DOE employees
contracts, and their officers and approved by NARA. including National Nuclear Security
SYSTEM MANAGER(S) AND ADDRESS: Administration employees and other
Administrator, Energy Information individuals involved in an Office of
duties. Those provided information
Administration, U.S. Department of Inspector General investigation.
same limitations applicable to Energy, 1000 Independence Avenue, CATEGORIES OF RECORDS IN THE SYSTEM:
Department officers and employees SW., Washington, DC 20585.
Criminal, civil, and administrative
under the Privacy Act. NOTIFICATION PROCEDURES: investigative records and files.
2. A record from this system of In accordance with the DOE
records may be disclosed to a member regulation implementing the Privacy AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
of Congress submitting a request Act, at Title 10, Code of Federal 42 U.S.C. 7101 et seq.; 50 U.S.C. 2401
involving the constituent when the Regulations, Part 1008, a request by an et seq.; The Inspector General Act of
constituent has requested assistance individual to determine if a system of 1978, as amended, 5 U.S.C. App. 3.
from the member with respect to the records contains information about him/
subject matter of the record. The PURPOSE(S):
member of Congress must provide a Department of Energy, Headquarters, The records are maintained and used
copy of the constituent’s request for Privacy Act Officer, or the Privacy Act by the Department in furtherance of the
assistance. Officer at the appropriate address responsibilities of the Inspector General.
3. A record from this system may be identified above under ‘‘System These responsibilities include
disclosed as a routine use when (1) it is Locations.’’ For records maintained by conducting and supervising
suspected or confirmed that the security the Laboratory, Site or Area Office, the investigations relating to Departmental
or confidentiality of information in the request should be directed to the programs and operations; promoting
system of records has been Privacy Act Officer that has jurisdiction economy, efficiency, and effectiveness
compromised; (2) the Department has over that site. The request should in the administration of such programs
determined that as a result of the include the requester’s complete name, and operations, and preventing and
suspected or confirmed compromise, time period for which records are detecting fraud and abuse in such
there is a risk of harm to economic or sought, and the office location(s) where programs and operations. The records
property interests, identity theft or the requester believes the records are are used in investigations of individuals
fraud, or harm to the security integrity located. and entities suspected of having
of this system or other systems or committed illegal or unethical acts. The
programs (whether maintained by the RECORDS ACCESS PROCEDURES: records also are used in any resulting
Department or another agency or entity) Same as Notification Procedures criminal prosecutions, civil
that rely upon the compromised above. Records are generally kept at proceedings, or administrative actions.
ROUTINE USES OF RECORDS MAINTAINED IN THE reporting of an investigation of an programs (whether maintained by the
SYSTEM, INCLUDING CATEGORIES OR USERS AND employee, the letting of a contract, or Department or another agency or entity)
PURPOSES OF SUCH USES: the issuance of a license, grant, or other that rely upon the compromised
1. A record from this system may be benefit, to the extent that the information; and (3) the disclosure is
disclosed as a routine use for the information is relevant and necessary to made to such agencies, entities, and
purpose of an investigation, settlement the requesting agency’s decision on the persons who are reasonably necessary to
of claims, or the preparation and matter. The Department must deem assist in connection with the
conduct of litigation to (1) persons such disclosure to be compatible with Department’s efforts to respond to the
representing the Department in the the purpose for which the Department suspected or confirmed compromise
investigation, settlement or litigation, collected the information. and prevent, minimize, or remedy such
and to individuals assisting in such 5. A record from the system may be harm.
representation; (2) others involved in disclosed as a routine use to the
the investigation, settlement, and appropriate local, state or federal agency POLICIES AND PRACTICES FOR STORING,
litigation, and their representatives and RETRIEVING, ACCESSING, RETAINING, AND
when records alone or in conjunction
individuals assisting those with other information, indicates a
representatives; (3) witness, potential violation or potential violation of law STORAGE:
witness, or their representatives and whether civil, criminal, or regulatory in Records may be stored as paper and
assistants, and any other person who nature, and whether arising by general electronic media.
possesses information pertaining to the statute or particular program pursuant
matter, when it is necessary to obtain RETRIEVABILITY:
thereto.
information or testimony relevant to the 6. A record from this system of Records may be retrieved by name of
matter. records may be disclosed to a member subject(s), case number, title of
2. A record from this system may be of Congress submitting a request investigative report, name of
disclosed as a routine use in court or involving the constituent when the complainant, name of subject(s), and
administrative proceedings to the constituent has requested assistance names of witnesses.
tribunals, counsel, other parties, from the member with respect to the SAFEGUARDS:
witnesses, and the public (in publicly subject matter of the record. The
available pleadings, filings or discussion member of Congress must provide a Paper records are maintained in
in open court) when such disclosure: (1) copy of the constituent’s request for locked cabinets and desks. Electronic
is relevant to, and necessary for, the assistance. records are controlled through
proceeding; (2) is compatible with the 7. A record from this system of established DOE computer center
purpose for which the Department records may be disclosed to foreign procedures (personnel screening and
collected the records; and (3) the governments or international physical security), and they are
proceedings involve: organizations in accordance with password protected. Classified
(a) The Department, its predecessor treaties, international conventions, or information is maintained in locked
agencies, current or former contractors executive agreements General Services Administration
of the Department, or other United 8. A record from the system may be approved class 6 security containers.
States Government agencies and their disclosed as a routine use to DOE Access is limited to those whose official
components, or contractors in performance of their duties require access to the records.
(b) A current or former employee of contracts, and their officers and RETENTION AND DISPOSAL:
the Department and its predecessor employees who have a need for the
agencies, current or former contractors record in the performance of their
of the Department, or other United duties. Those provided information
States Government agencies and their under this routine use are subject to the
components, who is acting in an official same limitations applicable to
capacity, or in any individual capacity Department officers and employees
approved by NARA.
where the Department or other United under the Privacy Act.
States Government agency has agreed to 9. A record from this system of SYSTEM MANAGER(S) AND ADDRESS:
represent the employee. records may be disclosed as a routine Assistant Inspector General for
3. A record from the system may be use to authorized officials within Investigations, U.S. Department of
disclosed as a routine use to a federal, Offices of Inspectors General listed in Energy, Headquarters, 1000
state, or local agency to obtain the Inspector General Act of 1978, the Independence Avenue, SW.,
information relevant to a Departmental Department of Justice, the Federal Washington, DC 20585.
decision concerning the hiring or Bureau of Investigation, or the U.S.
retention of an employee, the issuance Marshals Service, as necessary, for NOTIFICATION PROCEDURES:
of a security clearance, the letting of a investigative qualitative assessment In accordance with the DOE
contract, or the issuance of a license, reviews. regulation implementing the Privacy
grant, or other benefit. The Department 10. A record from this system may be Act, at Title 10, Code of Federal
must deem such disclosure to be disclosed as a routine use when (1) it is Regulations, Part 1008, a request by an
compatible with the purpose for which suspected or confirmed that the security individual to determine if a system of
the Department collected the or confidentiality of information in the records contains information about him/
information. system of records has been her should be directed to the U.S.
4. A record from this system of compromised; (2) the Department has Department of Energy, Headquarters,
records may be disclosed to a federal determined that as a result of the Privacy Act Officer, or the Privacy Act
agency, in response to its written suspected or confirmed compromise Officer at the appropriate address
request, to facilitate the requesting there is a risk of harm to economic or identified above under ‘‘System
agency’s decision concerning the hiring property interests, identity theft or Locations.’’ For records maintained by
or retention of an employee, the fraud, or harm to the security integrity the Laboratory, Site or Area Office,
issuance of a security clearance, the if this system or other systems or request should be directed to the
Privacy Act Officer that has jurisdiction U.S. Department of Energy, NNSA records requested, furnished and/or
over that site. The request should Service Center Albuquerque, P.O. Box denied; FOIA and PA division employee
include the requester’s complete name, 5400, Albuquerque, NM 87185–5400 assigned responsibility for processing
time period for which records are U.S. Department of Energy, request; dates of request and actions;
sought, and the office locations(s) where Bonneville Power Administration, P.O. interim and final actions taken on
the requester believes the records are Box 3621, Portland, OR 97208; U.S. request; persons or offices assigned
located. Department of Energy, Chicago Office, actions on requests; copy of records
9800 South Cass Avenue, Argonne, IL requested, furnished and/or denied; fee
RECORDS ACCESS PROCEDURES: 60439 data, including payment delinquencies;
Same as Notification Procedures U.S. Department of Energy, Grand final determinations of appeals; name/
above. Records are generally kept at Forks Energy Technology Center, P.O. title of officials responsible for denial of
locations where the work is performed. Box 8213, University Station, Grand records; and case notes.
In accordance with the DOE Privacy Act Forks, ND 58201
U.S. Department of Energy, Idaho AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
required before a request is processed. Operations Office, 850 Energy Drive, 42 U.S.C. 7101 et seq.; 50 U.S.C. 2401
Idaho Falls, ID 83401 et seq.; Freedom of Information Act 5
CONTESTING RECORD PROCEDURES: U.S. Department of Energy, National U.S.C. 552, and the Privacy Act of 1974,
Same as Notification Procedures Energy Technology Laboratory 5 U.S.C. 552a.
above. (Morgantown), 3610 Collins Ferry Road,
Morgantown, WV 26507–0940 PURPOSE(S):
RECORD SOURCE CATEGORIES: U.S. Department of Energy, National The records are used and maintained
Subject individuals; individuals and Energy Technology Laboratory by the Department to record, control,
organizations that have pertinent (Pittsburgh), P.O. Box 10940, Pittsburgh, and determine the status of FOIA and
knowledge about the subject; those PA 15122 PA requests; produce statistical reports;
authorized by the individual to furnish U.S. Department of Energy, NNSA and as a data source for management
information; confidential informants; Nevada Site Office, P.O. Box 98518, Las information.
the Department of Justice; Federal Vegas, NV 89193–8518
U.S. Department of Energy, Oak Ridge ROUTINE USES OF RECORDS MAINTAINED IN THE
Bureau of Investigation (FBI); and other SYSTEM, INCLUDING CATEGORIES OF USERS AND
Federal, State, and local agencies. Office, P.O. Box E, Oak Ridge, TN 37830
THE PURPOSE OF SUCH USES:
SYSTEM EXEMPTED FROM CERTAIN PROVISIONS Environmental Management 1. A record from this system of
OF THE ACT: Consolidated Business Center (EMCBC), records may be disclosed to another
250 E. Fifth Street, Suite 500, federal agency when consultation or
This system is exempt under (j) (2) of
Cincinnati, OH 45202 referral is required to process requests.
the Privacy Act to the extent that the
U.S. Department of Energy, Pittsburgh 2. A record from this system may be
information within the system meets the
Naval Reactors, P.O. Box 109, disclosed as a routine use in court or
criteria of those subsections of the Act.
Pittsburgh, PA 15122 administrative proceedings to the
Such information has been exempted
U.S. Department of Energy, Richland tribunals, counsel, other parties,
from the provisions of subsections:
Operations Office, P.O. Box 550, witnesses, and the public (in publicly
(c)(3) and (4), (d)(1), (2), (3), and (4),
Richland, WA 99352 available pleadings, filings or discussion
(e)(1), (2), and (3), (e)(4)(G) and (H),
U.S. Department of Energy, Savannah in open court) when such disclosure: (1)
(e)(5) and (8), (f), (g) of the Act; see the
River Operations Office, P.O. Box A, Is relevant to, and necessary for, the
Department’s Privacy Act regulation at
Aiken, SC 29801 proceeding; (2) is compatible with the
Title 10, Code of Federal Regulations, U.S. Department of Energy, purpose for which the Department
Part 1008. Schenectady Naval Reactors Office, P.O. collected the records; and (3) the
This system is exempt under (k)(1), Box 1069, Schenectady, NY 12301 proceedings involve:
(k)(2), and (k)(5) of the Privacy Act, to U.S. Department of Energy, (a) The Department, its predecessor
the extent that information within the Southeastern Power Administration, agencies, current or former contractors
System meets the criteria of those 1166 Athens Tech Road, Elberton, GA of the Department, or other United
subsections of the Act. Such 30635–4578 States Government agencies and their
information has been exempted from the U.S. Department of Energy, components, or
provisions of subsections (c)(3), (d), and Southwestern Power Administration, (b) A current or former employee of
(e)(1), (e)(4) (G), (H) and (f) of the Act; Williams Tower One, One West Third the Department and its predecessor
See the Department’s Privacy Act Street, Tulsa, OK 74103 agencies, current or former contractors
regulation at Title 10, Code of Federal U.S. Department of Energy, Western of the Department, or other United
Regulations, Part 1008. Area Power Administration, P.O. Box States Government agencies and their
DOE–55
3402, Golden, CO 80401 components, who is acting in an official
CATEGORIES OF INDIVIDUALS COVERED BY THE capacity, or in any individual capacity
SYSTEM NAME: SYSTEM: where the Department or other United
Freedom of Information and Privacy Individuals requesting copies of States Government agency has agreed to
Act (FOIA/PA) Requests for Records. records from Department of Energy represent the employee.
(DOE) including the National Nuclear 3. A record from this system of
SECURITY CLASSIFICATION: records may be disclosed to a member
Security Administration (NNSA) under
Unclassified. the provisions of the FOIA and the of Congress submitting a request
Privacy Act (PA) of 1974. involving the constituent when the
SYSTEM LOCATION(S): constituent has requested assistance
U.S. Department of Energy CATEGORIES OF RECORDS IN THE SYSTEM: from the member with respect to the
Headquarters, 1000 Independence Name, address, and telephone subject matter of the record. The
Avenue, SW., Washington, DC 20585 number; description or identification of member of Congress must provide a
copy of the constituent’s request for SYSTEM MANAGER(S) AND ADDRESS: 5400, Albuquerque, NM, P.O. 5400,
assistance. Headquarters: Freedom of Albuquerque, NM 87185–5400
4. A record from the system may be Information and Privacy Act Officers, U.S. Department of Energy,
disclosed as a routine use to DOE U.S. Department of Energy, 1000 Bonneville Power Administration, P.O.
contractors in performance of their Independence Avenue, SW., Box 3621, Portland, OR 97208
contracts, and their officers and Washington, DC 20585. U.S. Department of Energy, Chicago
employees who have a need for the Field Offices: The Freedom of Office, 9800 South Cass Avenue,
record in the performance of their Information and Privacy Act Officers of Argonne, IL 60439
duties. Those provided information the ‘‘Systems Locations’’ listed above U.S. Department of Energy, Idaho
under this routine use are subject to the are the system managers for their Operations Office, 850 Energy Drive.,
same limitations applicable to respective portions of this system. Idaho Falls, ID 83401
Department officers and employees U.S. Department of Energy, National
under the Privacy Act. Energy Technology Laboratory
In accordance with the DOE (Morgantown), P.O. Box 880,
5. A record from this system may be regulation implementing the Privacy
disclosed as a routine use when (1) it is Morgantown, WV 26505
Act, at Title 10, Code of Federal U.S. Department of Energy, National
suspected or confirmed that the security Regulations, Part 1008, a request by an
or confidentiality of information in the Energy Technology Laboratory
individual to determine if a system of (Pittsburgh), P.O. Box 10940, Pittsburgh,
system of records has been records contains information about him/
compromised; (2) the Department has PA 15122.
her should be directed to the U.S. U.S. Department of Energy, Oak Ridge
determined that as a result of the Department of Energy, Headquarters, Office, P.O. Box E, Oak Ridge, TN 37830
suspected or confirmed compromise Privacy Act Officer, or the Privacy Act U.S. Department of Energy, Pittsburgh
there is a risk of harm to economic or Officer at the appropriate address Naval Reactors, P.O. Box 109,
property interests, identity theft or identified above under ‘‘System Pittsburgh, PA 15122
fraud, or harm to the security integrity Locations.’’ For records maintained by U.S. Department of Energy, Richland
if this system or other systems or the Laboratory, Site or Area Office, the Operations Office, P.O. Box 550,
programs (whether maintained by the request should be directed to the Richland, WA 99352
Department or another agency or entity) Privacy Act Officer that has jurisdiction U.S. Department of Energy, Savannah
that rely upon the compromised over that site. The request should River Operations Office, P.O. Box A,
information; and (3) the disclosure is include the requester’s complete name, Aiken, SC 29801
made to such agencies, entities, and time period for which records are U.S. Department of Energy,
persons who are reasonably necessary to sought, and the office locations(s) where Schenectady Naval Reactors Office, P.O.
assist in connection with the the requester believes the records are Box 1069, Schenectady, NY 12301
Department’s efforts to respond to the located. U.S. Department of Energy,
suspected or confirmed compromise Southeastern Power Administration,
and prevent, minimize, or remedy such RECORDS ACCESS PROCEDURES:
harm. Same as Notification Procedures
30635–4578
above. Records are generally kept at
locations where the work is performed.
RETRIEVING, ACCESSING, RETAINING, AND Southwestern Power Administration,
DISPOSING OF RECORDS IN THE SYSTEM: Williams Tower One, One West Third
STORAGE: required before a request is processed. U.S. Department of Energy, Western
Records may be stored as paper, CONTESTING RECORD PROCEDURES: Area Power Administration, P.O. Box
microfiche, video, audio, and electronic Same as Notification procedures 3402, Golden, CO 80401
media. above. CATEGORIES OF INDIVIDUALS COVERED BY THE
RETRIEVABILITY: RECORD SOURCE CATEGORIES: SYSTEM:
Records may be retrieved by name of Individuals requesting copies of Individuals who have requested
requester and assigned request control records and individuals responsible for assistance from their Congressional
number. processing and/or making determination Representative, and the member of
on requests. Congress who corresponded with the
SAFEGUARDS: Department of Energy including the
SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS National Nuclear Security
Paper records are maintained in OF THE ACT:
locked cabinets and desks. Electronic Administration on behalf of the
None. constituent.
established DOE computer center DOE–56 CATEGORIES OF RECORDS IN THE SYSTEM:
procedures (personnel screening and
SYSTEM NAME: Name and address of constituent and
physical security), and they are
Congressional Constituent Inquiries. date of letter by a member of Congress
password protected. Access is limited to
on behalf of the constituent; materials
those whose official duties require SECURITY CLASSIFICATION: forwarded by a member of Congress;
access to the records. Unclassified. and DOE response.
RETENTION AND DISPOSAL: SYSTEM LOCATION(S): AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
Records retention and disposal U.S. Department of Energy, 42 U.S.C. 7101 et seq. and 50 U.S.C.
authorities are contained in the National Headquarters, 1000 Independence 2401 et seq.
Archives and Records Administration Avenue, SW., Washington, DC 20585;
(NARA) General Records Schedule and U.S. Department of Energy PURPOSE(S):
DOE record schedules that have been U.S. Department of Energy, NNSA The records are maintained and used
approved by NARA. Service Center Albuquerque, P.O. Box by the Department to record
Congressional inquiries on behalf of 5. A record from this system of RETENTION AND DISPOSAL:
constituents, to ensure proper document records may be disclosed to a member Records retention and disposal
control of the response, and to record of Congress submitting a request authorities are contained in the National
the Department’s responses to such involving the constituent when the Archives and Records Administration
inquiries. constituent has requested assistance (NARA) General Records Schedule and
from the member with respect to the DOE record schedules that have been
subject matter of the record. The approved by NARA.
member of Congress must provide a
copy of the constituent’s request for SYSTEM MANAGER(S) AND ADDRESS:
assistance. Headquarters: The Executive
disclosed as a routine use to another
federal agency when consultation or 6. A record from the system may be Secretariat, U.S. Department of Energy,
referral is required to process requests. disclosed as a routine use to DOE 1000 Independence Avenue, SW.,
2. A record from this system may be contractors in performance of their Washington, DC 20585
disclosed as a routine use for the contracts, and their officers and Field Offices: The Managers or
purpose of an investigation, settlement employees who have a need for the Directors of the ‘‘System Locations’’
of claims, or the preparation and record in the performance of their listed above are the system managers for
conduct of litigation to (1) person duties. Those provided information their respective portions of the system.
representing the Department in the under this routine use are subject to the
same limitations applicable to NOTIFICATION PROCEDURES:
investigation, settlement or litigation,
and to individuals assisting in such Department officers and employees In accordance with the DOE
representation; (2) others involved in under the Privacy Act. regulation implementing the Privacy
the investigation, settlement, and 7. A record from this system may be Act, at Title 10, Code of Federal
litigation, and their representatives and disclosed as a routine use when (1) it is Regulations, Part 1008, a request by an
individuals assisting those suspected or confirmed that the security individual to determine if a system of
representatives; (3) witness, potential or confidentiality of information in the records contains information about him/
witness, or their representatives and system of records has been her should be directed to the U.S.
assistants, and any other person who compromised; (2) the Department has Department of Energy, Headquarters,
possesses information pertaining to the determined that as a result of the Privacy Act Officer, or the Privacy Act
matter, when it is necessary to obtain suspected or confirmed compromise Officer at the appropriate address
information or testimony relevant to the there is a risk of harm to economic or identified above under ‘‘System
matter. property interests, identity theft or Locations.’’ For records maintained by
3. A record from this system may be fraud, or harm to the security integrity the Laboratory, Site or Area Office, the
disclosed as a routine use in court or if this system or other systems or request should be directed to the
administrative proceedings to the programs (whether maintained by the Privacy Act Officer that has jurisdiction
tribunals, counsel, other parties, Department or another agency or entity) over that site. The request should
witnesses, and the public (in publicly that rely upon the compromised include the requester’s complete name,
available pleadings, filings or discussion information; and (3) the disclosure is time period for which records are
in open court) when such disclosure: (1) made to such agencies, entities, and sought, and the office locations(s) where
Is relevant to, and necessary for, the persons who are reasonably necessary to the requester believes the records are
proceeding; (2) is compatible with the assist in connection with the located.
purpose for which the Department Department’s efforts to respond to the RECORDS ACCESS PROCEDURES:
collected the records; and (3) the suspected or confirmed compromise
proceedings involve: and prevent, minimize, or remedy such Same as Notification Procedures
(a) The Department, its predecessor harm. above. Records are generally kept at
agencies, current or former contractors locations where the work is performed.
of the Department, or other United POLICIES AND PRACTICES FOR STORING, In accordance with the DOE Privacy Act
States Government agencies and their RETRIEVING, ACCESSING, RETAINING, AND regulation, proper identification is
DISPOSING OF RECORDS IN THE SYSTEM: required before a request is processed.
components, or
(b) A current or former employee of STORAGE: CONTESTING RECORD PROCEDURES:
agencies, current or former contractors Records may be stored as paper Same as Notification Procedures
of the Department, or other United records and electronic records. above.
States Government agencies and their RETRIEVABILITY: RECORD SOURCE CATEGORIES:
capacity, or in any individual capacity Records may be retrieved by name of Subject individual, member of
where the Department or other United constituent and name of member of Congress, and the author of the DOE
States Government agency has agreed to Congress. response.
represent the employee. SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS
SAFEGUARDS:
4. A record from the system may be OF THE ACT:
disclosed as a routine use to the Paper records are maintained in
appropriate local, State or Federal locked cabinets and desks. Electronic None.
agency when records alone or in records are controlled through DOE–57
conjunction with other information, established DOE computer center

indicates a violation or potential procedures (personnel screening and SYSTEM NAME:
violation of law whether civil, criminal, physical security), and they are Congressional Profiles.
or regulatory in nature, and whether password protected. Access is limited to
arising by general statute or particular those whose official duties require SECURITY CLASSIFICATION:
program pursuant thereto. access to the records. Unclassified.
SYSTEM LOCATION(S): CATEGORIES OF RECORDS IN THE SYSTEM: POLICIES AND PRACTICES FOR STORING,
U.S. Department of Energy, RETRIEVING, ACCESSING, RETAINING, AND
Name, picture from Congressional DISPOSING OF RECORDS IN THE SYSTEM:
Headquarters, 1000 Independence Yellow Book, personal background
Avenue, SW., Washington, DC 20585 obtained from published sources,
STORAGE:
U.S. Department of Energy, Alaska Records may be stored as paper
demographic information by state or
Power Administration, San Point Way, records and electronic media.
district, committee assignments, and
NE., Seattle, WA 98115
U.S. Department of Energy, NNSA information about energy interests RETRIEVABILITY:
Service Center Albuquerque, P.O. Box obtained from published sources, Records may be retrieved by name.
5400, Albuquerque, NM 87185–5400 information from member’s office,
abstracts from Congressional Record, SAFEGUARDS:
Bartlesville Energy Technology Center, committee hearings and other public Paper records are maintained in
P. O. Box 1398, Bartlesville, OK 74003 sources. locked cabinets and desks. Electronic
U.S. Department of Energy, records are controlled through
Bonneville Power Administration, P.O. AUTHORITY FOR MAINTENANCE OF THE SYSTEM: established DOE computer center
Box 3621, Portland, OR 97208 procedures (personnel screening and
5 U.S.C. 301; Department of Energy physical security), and they are
U.S. Department of Energy, Chicago Organization Act, including authorities
Office, 9800 South Cass Avenue, password protected. Access is limited to
incorporated by reference in Title III of those whose official duties require
Argonne, IL 60439
the Department of Energy Organization access to the records.
Act; Executive Order 12009.
Forks Energy Technology Center, P.O. RETENTION AND DISPOSAL:
Box 8213, University Station, Grand PURPOSE(S): Records retention and disposal
Forks, ND 58201 authorities are contained in the National
U.S. Department of Energy, Idaho The information is maintained and
Operations Office, 850 Energy Drive, used by the Department to maintain (NARA) General Records Schedule and
Idaho Falls, ID 83401 biographical data on all members of DOE record schedules that have been
U.S. Department of Energy, Los Congress, including a list of their approved by NARA.
Alamos Site Office, 528 35th Street, Los sensitive energy issues or energy related
Alamos, NM 87544 legislation. SYSTEM MANAGER(S) AND ADDRESS:
U.S. Department of Energy, National Assistant Secretary for Congressional
Energy Technology Laboratory ROUTINE USES OF RECORDS MAINTAINED IN THE and Intergovernmental Affairs, U.S.
(Morgantown), P.O. Box 880, SYSTEM, INCLUDING CATEGORIES OF USERS AND Department of Energy, 1000
Morgantown, WV 26505 THE PURPOSES OF SUCH USES: Independence Avenue, SW.,
U.S. Department of Energy, National Washington, DC 20585.
Energy Technology Laboratory 1. A record from this system of
(Pittsburgh), P.O. Box 10940, Pittsburgh, records may be disclosed to a member NOTIFICATION PROCEDURES:
PA 15122 of Congress submitting a request In accordance with the DOE
U.S. Department of Energy, NNSA involving the constituent when the regulation implementing the Privacy
Nevada Site Office, P.O. Box 98518, Las constituent has requested assistance Act, at Title 10, Code of Federal
Vegas, NV 89193–8518 from the member with respect to the Regulations, Part 1008, a request by an
U.S. Department of Energy, Oak Ridge subject matter of the record. The individual to determine if a system of
Office, P.O. Box E, Oak Ridge, TN 37830 member of Congress must provide a records contains information about him/
U.S. Department of Energy, Pittsburgh copy of the constituent’s request for her should be directed to the U.S.
Naval Reactors, P.O. Box 109, assistance. Department of Energy, Headquarters,
Pittsburgh, PA 15122 Privacy Act Officer, or the Privacy Act
U.S. Department of Energy, Richland Officer at the appropriate address
Operations Office, P.O. Box 550, identified above under ‘‘System
Richland, WA 99352 suspected or confirmed that the security
U.S. Department of Energy, Savannah or confidentiality of information in the
River Operations, Office, P.O. Box A, system of records has been
Aiken, SC 29801 compromised; (2) the Department has Privacy Act Officer that has jurisdiction
U.S. Department of Energy, determined that as a result of the over that site. The request should
Schenectady Naval Reactors, Office, suspected or confirmed compromise include the requester’s complete name,
P.O. Box 1069, Schenectady, NY 12301 there is a risk of harm to economic or time period for which records are
U.S. Department of Energy, property interests, identity theft or sought, and the office locations(s) where
Southeastern Power Administration, fraud, or harm to the security integrity the requester believes the records are
1166 Athens Tech Road, Elberton, GA if this system or other systems or located.
30635–4578 programs (whether maintained by the
U.S. Department of Energy, RECORDS ACCESS PROCEDURES:
Southwestern Power Administration, that rely upon the compromised Same as Notification Procedures
Williams Tower One, One West Third information; and (3) the disclosure is above. Records are generally kept at
Street, Tulsa, OK 74103 made to such agencies, entities, and locations where the work is performed.
U.S. Department of Energy, Western persons who are reasonably necessary to In accordance with the DOE Privacy Act
Area Power Administration, P.O. Box assist in connection with the regulation, proper identification is
3402, Golden, CO 80401 Department’s efforts to respond to the required before a request is processed.
CATEGORIES OF INDIVIDUALS COVERED BY THE suspected or confirmed compromise CONTESTING RECORD PROCEDURES:
SYSTEM: and prevent, minimize, or remedy such Same as Notification Procedures
Current members of Congress. harm. above.
RECORD SOURCE CATEGORIES: 2. A record from this system may be if this system or other systems or
Published sources, committee disclosed as a routine use in court or programs (whether maintained by the
hearings, and the members’ offices. administrative proceedings to the Department or another agency or entity)
tribunals, counsel, other parties, that rely upon the compromised
witnesses, and the public (in publicly information; and (3) the disclosure is
OF THE ACT:
available pleadings, filings or discussion made to such agencies, entities, and
None. in open court) when such disclosure: (1) persons who are reasonably necessary to
DOE–58 Is relevant to, and necessary for, the assist in connection with the
proceeding; (2) is compatible with the Department’s efforts to respond to the
SYSTEM NAME: purpose for which the Department suspected or confirmed compromise
General Correspondence Files of the collected the records; and (3) the and prevent, minimize, or remedy such
Office of the Secretary, Deputy Secretary proceedings involve: harm.
and Under Secretary of Energy. (a) The Department, its predecessor
agencies, current or former contractors POLICIES AND PRACTICES FOR STORING,
SECURITY CLASSIFICATION: RETRIEVING, ACCESSING, RETAINING, AND
Unclassified. DISPOSING OF RECORDS IN THE SYSTEM:
SYSTEM LOCATION(S): components, or STORAGE:
(b) A current or former employee of Records may be stored as paper
the Department and its predecessor records and electronic media.
Headquarters, 1000 Independence
Avenue, SW., Washington, DC 20585 RETRIEVABILITY:
CATEGORIES OF INDIVIDUALS COVERED BY THE States Government agencies and their Records may be retrieved by name.
SYSTEM: components, who is acting in an official SAFEGUARDS:
Members of Congress, representatives capacity, or in any individual capacity
where the Department or other United Paper records are maintained in
of organizations, and other federal and locked cabinets and desks. Electronic
state agencies and the general public. States Government agency has agreed to
represent the employee. records are controlled through
CATEGORIES OF RECORDS IN THE SYSTEM: 3. A record from the system may be established DOE computer center
Name, address of correspondent, and disclosed as a routine use to the procedures (personnel screening and
copies of the agency response. This is appropriate local, state or federal agency physical security), and they are
the portion of the Department of Energy when records alone or in conjunction password protected. Access is limited to
(DOE) including National Nuclear with other information, indicates a those whose official duties require
Security Administration (NNSA) violation or potential violation of law access to the records.
correspondence files that relates to whether civil, criminal, or regulatory in RETENTION AND DISPOSAL:
correspondence with individuals. nature, and whether arising by general Records retention and disposal
statute or particular program pursuant authorities are contained in the National
thereto. Archives and Records Administration
42 U.S.C. 7101 et seq. and 50 U.S.C. 4. A record from this system of
2401 et seq. (NARA) General Records Schedule and
PURPOSE(S): of Congress submitting a request
approved by NARA.
The records are maintained and used involving the constituent when the
by the Department to document and constituent has requested assistance SYSTEM MANAGER(S) AND ADDRESS:
manage information from or to from the member with respect to the Headquarters: The Executive
correspondents outside of DOE and to subject matter of the record. The Secretariat, U.S. Department of Energy,
ensure proper document control of the member of Congress must provide a 1000 Independence Avenue, SW.,
DOE response. copy of the constituent’s request for Washington, DC 20585
assistance. Field Offices: The Managers and
ROUTINE USES OF RECORDS MAINTAINED IN THE 5. A record from the system may be Directors of the ‘‘System Locations’’
SYSTEM, INCLUDING CATEGORIES OF USERS AND disclosed as a routine use to DOE listed above are the system managers for
THE PURPOSES OF SUCH USES: contractors in performance of their their respective portions of the system.
1. A record from this system may be contracts, and their officers and
disclosed as a routine use for the employees who have a need for the NOTIFICATION PROCEDURES:
purpose of an investigation, settlement record in the performance of their In accordance with the DOE
of claims, or the preparation and duties. Those provided information regulation implementing the Privacy
conduct of litigation to (1) persons under this routine use are subject to the Act, at Title 10, Code of Federal
representing the Department in the same limitations applicable to Regulations, Part 1008, a request by an
investigation, settlement or litigation, Department officers and employees individual to determine if a system of
and to individuals assisting in such under the Privacy Act. records contains information about him/
representation; (2) others involved in 6. A record from this system may be her should be directed to the U.S.
the investigation, settlement, and disclosed as a routine use when (1) it is Department of Energy, Headquarters,
litigation, and their representatives and suspected or confirmed that the security Privacy Act Officer, or the Privacy Act
individuals assisting those or confidentiality of information in the Officer at the appropriate address
representatives; (3) witness, potential system of records has been identified above under ‘‘System
witness, or their representatives and compromised; (2) the Department has Locations.’’ For records maintained by
assistants, and any other person who determined that as a result of the the Laboratory, Site or Area Office, the
possesses information pertaining to the suspected or confirmed compromise request should be directed to the
matter, when it is necessary to obtain there is a risk of harm to economic or Privacy Act Officer that has jurisdiction
information or testimony relevant to the property interests, identity theft or over that site. The request should
matter. fraud, or harm to the security integrity include the requester’s complete name,
time period for which records are contractors in performance of their Archives and Records Administration
sought, and the office locations(s) where contracts, and their officers and (NARA) General Records Schedule and
the requester believes the records are employees who have a need for the DOE record schedules that have been
located. record in the performance of their approved by NARA.
RECORDS ACCESS PROCEDURES: SYSTEM MANAGER(S) AND ADDRESS:
Same as Notification Procedures same limitations applicable to Headquarters: U.S. Department of
above. Records are generally kept at Department officers and employees Energy, Director, Print Media and Mail
locations where the work is performed. under the Privacy Act. Services Group, 1000 Independence
In accordance with DOE’s Privacy Act 2. A record from this system of Avenue, SW., Washington DC 20585.
regulation, proper identification is records may be disclosed to a member NOTIFICATION PROCEDURES:
required before a request is processed. of Congress submitting a request In accordance with the DOE
CONTESTING RECORD PROCEDURES: involving the constituent when the regulation implementing the Privacy
constituent has requested assistance Act, at Title 10, Code of Federal
from the member with respect to the Regulations, Part 1008, a request by an
above.
subject matter of the record. The individual to determine if a system of
RECORD SOURCE CATEGORIES: member of Congress must provide a records contains information about him/
Subject individuals and drafter of copy of the constituent’s request for her should be directed to the U.S.
DOE response. assistance. Department of Energy, Headquarters,
3. A record from this system may be Privacy Act Officer, or the Privacy Act
SYSTEM EXEMPTED FROM CERTAIN PROVISIONS disclosed as a routine use when (1) it is Officer at the appropriate address
OF THE ACT: suspected or confirmed that the security identified above under ‘‘System
None. or confidentiality of information in the Locations.’’ For records maintained by
system of records has been the Laboratory, Site or Area Office, the
DOE–59
compromised; (2) the Department has request should be directed to the
SYSTEM NAME: determined that as a result of the Privacy Act Officer that has jurisdiction
Mailing Lists for Requesters of suspected or confirmed compromise over that site. The request should
Energy-Related Information. there is a risk of harm to economic or include the requester’s complete name,
property interests, identity theft or time period for which records are
SECURITY CLASSIFICATION: fraud, or harm to the security integrity sought, and the office location(s) where
Unclassified. if this system or other systems or the requester believes the records are
programs (whether maintained by the located.
SYSTEM LOCATION(S):
U.S. Department of Energy, that rely upon the compromised RECORDS ACCESS PROCEDURES:
Headquarters, 1000 Independence information; and (3) the disclosure is Same as Notification Procedures
Avenue, SW., Washington, DC 20585 made to such agencies, entities, and above. Records are generally kept at
CATEGORIES OF INDIVIDUALS COVERED BY THE persons who are reasonably necessary to locations where the work is performed.
SYSTEM: assist in connection with the In accordance with DOE’s Privacy Act
Persons requesting energy-related Department’s efforts to respond to the regulation, proper identification is
information including DOE and suspected or confirmed compromise required before a request is processed.
National Nuclear Security and prevent, minimize, or remedy such
Administration employees. harm.
POLICIES AND PRACTICES FOR STORING, above.
Name and address of the subject DISPOSING OF RECORDS IN THE SYSTEM: RECORD SOURCE CATEGORIES:
individual; some mailing lists may also The subject individual, generally as
STORAGE:
indicate specific interests of or the result of a request for information by
publications requested by the Records may be stored as paper that individual.
individual. records, microfiche and electronic
media. SYSTEM EXEMPTED FROM CERTAIN PROVISIONS
AUTHORITY FOR MAINTENANCE OF THE SYSTEM: OF THE ACT:
RETRIEVABILITY: None.
5 U.S.C. 301; Department of Energy
Organization Act, including authorities Records may be retrieved by record
identification and code number. DOE–60
incorporated by reference in Title III of
the Department of Energy Organization SAFEGUARDS:
SYSTEM NAME:
Act; Executive Order 12009. General Correspondence Files.
PURPOSE(S): locked cabinets and desks. Electronic SECURITY CLASSIFICATION:
The system is maintained and used by records are controlled through Unclassified.
the Department to distribute DOE established DOE computer center
procedures (personnel screening and SYSTEM LOCATION(S):
related material to DOE employees, DOE
contractors, and others requesting physical security), and they are U.S. Department of Energy,
information from DOE. password protected. Access is limited to Headquarters, Forrestal Building, 1000
those whose official duties require Independence Avenue, SW.,

ROUTINE USES OF RECORDS MAINTAINED IN THE access to the records. Washington, DC 20585
SYSTEM, INCLUDING CATEGORIES OF USERS AND U.S. Department of Energy,
THE PURPOSES OF SUCH USES: RETENTION AND DISPOSAL: Headquarters, Germantown, 19901
1. A record from the system may be Records retention and disposal Germantown Road, Germantown, MD
disclosed as a routine use to DOE authorities are contained in the National 20585
U.S. Department of Energy, NNSA AUTHORITHY FOR MAINTENANCE OF THE SYSTEM: subject matter of the record. The
Service Center Albuquerque, P.O. Box 42 U.S.C. 7101 et seq. and 50 U.S.C. member of Congress must provide a
5400, Albuquerque, NM 87185–5400 2401 et seq. copy of the constituent’s request for
U.S. Department of Energy, assistance.
Bonneville Power Administration, P.O. 5. A record from the system may be
Box 3621, Portland, OR 97208 THE PURPOSES OF SUCH USES: disclosed as a routine use to DOE
U.S. Department of Energy, Chicago contractors in performance of their
Office, 9800 South Cass Avenue, 1. A record from this system may be
disclosed as a routine use for the contracts, and their officers and
Argonne, IL 60439 employees who have a need for the
U.S. Department of Energy, Golden purpose of an investigation, settlement
of claims, or the preparation and record in the performance of their
Field Office, 1617 Cole Boulevard, duties. Those provided information
Golden, CO 80401 conduct of litigation to (1) persons
representing the Department in the under this routine use are subject to the
U.S. Department of Energy, Idaho same limitations applicable to
Operations Office, 850 Energy Drive, investigation, settlement or litigation,
and to individuals assisting in such Department officers and employees
Idaho Falls, ID 83401 under the Privacy Act.
U.S. Department of Energy, National representation; (2) others involved in
Energy Technology Laboratory the investigation, settlement, and 6. A record from this system may be
(Morgantown), P.O. Box 880, litigation, and their representatives and disclosed as a routine use when (1) it is
Morgantown, WV 26507 individuals assisting those suspected or confirmed that the security
U.S. Department of Energy, National representatives; (3) witness, potential or confidentiality of information in the
Energy Technology Laboratory witness, or their representatives and system of records has been
(Pittsburgh), P.O. Box 10940, Pittsburgh, assistants, and any other person who compromised; (2) the Department has
PA 15236–0940 possesses information pertaining to the determined that as a result of the
U.S. Department of Energy, NNSA matter, when it is necessary to obtain suspected or confirmed compromise
Nevada Site Office, P.O. Box 98518, Las information or testimony relevant to the there is a risk of harm to economic or
Vegas, NV 89193–8518 matter. property interests, identity theft or
U.S. Department of Energy, Office of 2. A record from this system may be fraud, or harm to the security integrity
Naval Reactors, Crystal City, VA 22202 disclosed as a routine use in court or if this system or other systems or
U.S. Department of Energy, Oak Ridge administrative proceedings to the programs (whether maintained by the
Office, P.O. Box 2001, Oak Ridge, TN tribunals, counsel, other parties, Department or another agency or entity)
37831 witnesses, and the public (in publicly that rely upon the compromised
U.S. Department of Energy, available pleadings, filings or discussion information; and (3) the disclosure is
Environmental Management in open court) when such disclosure: (1) made to such agencies, entities, and
Consolidated Business Center (EMCBC), Is relevant to, and necessary for, the persons who are reasonably necessary to
250 E. Fifth Street, Suite 500, proceeding; (2) is compatible with the assist in connection with the
Cincinnati, OH 45202 purpose for which the Department Department’s efforts to respond to the
U.S. Department of Energy, Richland collected the records; and (3) the suspected or confirmed compromise
Operations Office, 825 Jadwin Avenue, proceedings involve: and prevent, minimize, or remedy such
P.O. Box 550, Richland, WA 99352 (a) The Department, its predecessor harm.
U.S. Department of Energy, Savannah agencies, current or former contractors
River Operations Office, P.O. Box A, of the Department, or other United POLICIES AND PRACTICES FOR STORING,
Aiken, SC 29801 RETRIEVING, ACCESSING, RETAINING, AND
U.S. Department of Energy, DISPOSING OF RECORDS IN THE SYSTEM:
components, or
Schenectady Naval Reactors Office, P.O. (b) A current or former employee of STORAGE:
Box 1069, Schenectady, NY 12301 the Department and its predecessor
U.S. Department of Energy, Records may be stored as paper
Southeastern Power Administration, records and electronic media.
1166 Athens Tech Road, Elberton, GA States Government agencies and their RETRIEVABILITY:
30635–4578 components, who is acting in an official
U.S. Department of Energy, capacity, or in any individual capacity Records may be retrieved by name.
Southwestern Power Administration, where the Department or other United SAFEGUARDS:
Williams Tower One, One West Third States Government agency has agreed to
Street, Tulsa, OK 74103 represent the employee. Paper records are maintained in
U.S. Department of Energy, Strategic 3. A record from the system may be locked cabinets and desks. Electronic
Petroleum Reserve Project Office, 900 disclosed as a routine use to the records are controlled through
Commerce Road East, New Orleans, LA appropriate local, state or federal agency established DOE computer center
70123 when records alone or in conjunction procedures (personnel screening and
U.S. Department of Energy, Western with other information, indicates a physical security), and they are
Area Power Administration, 12155 West violation or potential violation of law password protected. Access is limited to
Alameda Street, Lakewood, CO 80228– whether civil, criminal, or regulatory in those whose official duties require
2802 nature, and whether arising by general access to the records.
CATEGORIES OF INDIVIDUALS COVERED BY THE statute or particular program pursuant
SYSTEM: thereto.
Individuals communicating with the 4. A record from this system of Records retention and disposal
DOE. records may be disclosed to a member authorities are contained in the National
of Congress submitting a request Archives and Records Administration
CATEGORIES OF RECORDS IN THE SYSTEM: involving the constituent when the (NARA) General Records Schedule and
Name, address of correspondent, and constituent has requested assistance DOE record schedules that have been
copies of the agency response. from the member with respect to the approved by NARA.
SYSTEM MANAGER(S) AND ADDRESS CATEGORIES OF RECORDS IN THE SYSTEM: suspected or confirmed compromise
Headquarters: The Office Directors for Name, date of birth, education, and prevent, minimize, or remedy such
their respective offices. employment history, research activities, harm.
Field Offices: The Managers and and technical specialties.
Directors of the ‘‘System Locations’’ RETRIEVING, ACCESSING, RETAINING, AND
listed above are the system managers for DISPOSING OF RECORDS IN THE SYSTEM:
their respective portions of the system. 42 U.S.C. 7101 et seq. and 50 U.S.C.
2401 et seq. STORAGE:
NOTIFICATION PROCEDURES: Records may be stored as electronic
PURPOSE(S):
In accordance with the DOE media.
regulation implementing the Privacy The information is maintained and
Act, at Title 10, Code of Federal used by the Department to provide a RETRIEVABILITY:
Regulations, Part 1008, a request by an database for statistical and demographic Records may be retrieved by name of
individual to determine if a system of studies of the high energy physics individual.
records contains information about him/ research community.
SAFEGUARDS:
her should be directed to the U.S. ROUTINE USES OF RECORDS MAINTAINED IN THE Electronic records are controlled
Department of Energy, Headquarters, SYSTEM, INCLUDING CATEGORIES OF USERS AND
through established DOE computer
Privacy Act Officer, or the Privacy Act THE PURPOSES OF SUCH USES:
center procedures (personnel screening
Officer at the appropriate address 1. A record from the system may be and physical security), and they are
identified above under ‘‘System disclosed as a routine use to physicists, password protected. Access is limited to
Locations.’’ For records maintained by research organizations, and various those whose official duties require
the Laboratory, Site or Area Office, the Government organizations engaged in access to the records.
request should be directed to the supporting physics research to obtain
Privacy Act Officer that has jurisdiction information for statistical and RETENTION AND DISPOSAL:
over that site. The request should demographic purposes, on individuals Records retention and disposal
include the requester’s complete name, and institutions engaged in high energy authorities are contained in the National
time period for which records are physics research. Archives and Records Administration
sought, and the office locations(s) where 2. A record from the system may be (NARA) General Records Schedule and
the requester believes the records are disclosed as a routine use to DOE DOE record schedules that have been
located. contractors in performance of their approved by NARA.
employees who have a need for the SYSTEM MANAGER(S) AND ADDRESS:
Same as Notification Procedures record in the performance of their Associate Director for High Energy
above. Records are generally kept at duties. Those provided information and Nuclear Physics, Office of Science,
locations where the work is performed. under this routine use are subject to the U.S. Department of Energy, 19901
In accordance with DOE’s Privacy Act same limitations applicable to Germantown Road, Germantown, MD
regulation, proper identification is Department officers and employees 20874–1290.
required before a request is processed. under the Privacy Act.
CONTESTING RECORD PROCEDURES: 3. A record from this system of
records may be disclosed to a member In accordance with the DOE
Same as Notification Procedures regulation implementing the Privacy
above. Act, Title 10, Code of Federal
constituent has requested assistance Regulations, Part 1008, a request by an
from the member with respect to the individual to determine if a system of
Subject individuals and drafter of records contains information about him/
DOE response. subject matter of the record. The
member of Congress must provide a her should be directed to the U.S.
SYSTEM EXEMPTED FROM CERTAIN PROVISIONS copy of the constituent’s request for Department of Energy, Headquarters,
OF THE ACT: assistance. Privacy Act Officer. The request should
None. 4. A record from this system may be include the requester’s complete name,
disclosed as a routine use when (1) it is time period for which records are
DOE–61 suspected or confirmed that the security sought, and the office locations(s) where
or confidentiality of information in the the requester believes the records are
SYSTEM NAME:
system of records has been located.
Census of High Energy Physicists. compromised; (2) the Department has RECORDS ACCESS PROCEDURES:
SECURITY CLASSIFICATION: determined that as a result of the
Unclassified. suspected or confirmed compromise
above. Records are generally kept at
SYSTEM LOCATION(S): property interests, identity theft or
U.S. Department of Energy, 19901 fraud, or harm to the security integrity
Germantown Road, Germantown, MD if this system or other systems or
20874–1290. programs (whether maintained by the
Department or another agency or entity) CONTESTING RECORD PROCEDURES:
CATEGORIES OF INDIVIDUALS COVERED BY THE that rely upon the compromised Same as Notification Procedures
SYSTEM: information; and (3) the disclosure is above.
Scientists and graduate students in made to such agencies, entities, and
the field of high energy physics persons who are reasonably necessary to SYSTEM EXEMPTED FROM CERTAIN PROVISIONS
including DOE and National Nuclear assist in connection with the OF THE ACT:
Security Administration employees. Department’s efforts to respond to the None.
DOE–62 4. A record from this system of individual to determine if a system of

records may be disclosed to a member records contains information about him/
SYSTEM NAME:
of Congress submitting a request her should be directed to the U.S.
Historical Files—Published involving the constituent when the Department of Energy, Headquarters,
Information Concerning Selected constituent has requested assistance Privacy Act Officer. The request should
Persons in the Energy Field. from the member with respect to the include the requester’s complete name,
SECURITY CLASSIFICATION: subject matter of the record. The time period for which records are
Unclassified. member of Congress must provide a sought, and the office locations(s) where
copy of the constituent’s request for the requester believes the records are
SYSTEM LOCATION(S): assistance. located.
U.S. Department of Energy, 5. A record from this system may be
Headquarters, 1000 Independence disclosed as a routine use when (1) it is
Avenue, SW., Washington, DC 20585. suspected or confirmed that the security Same as Notification Procedures
or confidentiality of information in the above. Records are generally kept at
system of records has been locations where the work is performed.
SYSTEM: In accordance with the DOE Privacy Act
compromised; (2) the Department has
Selected senior staff officials of the determined that as a result of the regulation, proper identification is
Manhattan Project, Atomic Energy suspected or confirmed compromise required before a request is processed.
Commission, Nuclear Regulatory there is a risk of harm to economic or CONTESTING RECORD PROCEDURES:
Commission, Energy Research and property interests, identity theft or
Development Administration, DOE Same as Notification Procedures
fraud, or harm to the security integrity above.
including the National Nuclear Security of this system or other systems or
Administration and other selected programs (whether maintained by the RECORD SOURCE CATEGORIES:
individuals prominent in the energy Department or another agency or entity) DOE press releases, DOE News Clips
field. that rely upon the compromised (a daily compilation of energy related
CATEGORIES OF RECORDS IN THE SYSTEM: information; and (3) the disclosure is newspaper and magazine articles), and
Name of selected person, newspaper made to such agencies, entities, and other published sources.
and magazine articles, press releases, persons who are reasonably necessary to
announcements, and speeches. assist in connection with the OF THE ACT:
None.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM: suspected or confirmed compromise
42 U.S.C. 7101 et seq. and 50 U.S.C. and prevent, minimize, or remedy such DOE–63
2401 et seq. harm.
SYSTEM NAME:
PURPOSE(S): POLICIES AND PRACTICES FOR STORING, Personal Identity Verification (PIV)
RETRIEVING, ACCESSING, RETAINING, AND Files.
The information is maintained and
used by the Department to record, SECURITY CLASSIFICATION:
historical records of the DOE and STORAGE:
Unclassified.
predecessor agencies, including the Records may be stored as paper
Atomic Energy Commission, Federal records. SYSTEM LOCATIONS/OFFICES:
Energy Administration, and the Energy U.S. Department of Energy,
RETRIEVABILITY:
Research and Development Headquarters, 1000 Independence
Administration. Records are used to Records may be retrieved by name.
Avenue, SW., Washington, DC 20585
prepare histories in responding to SAFEGUARDS: U.S. Department of Energy, Ames Site
informational inquiries from DOE Paper records are maintained in Office, 9800 S. Cass Avenue, Argonne,
officials and members of the public. locked cabinets and desks. Access is IL 60439
limited to those whose official duties U.S. Department of Energy, Ames
require access to the records. Laboratory, 311 TASF, Ames, IA 50011–
3020
RETENTION AND DISPOSAL: U.S. Department of Energy, Argonne
1. A record from the system may be Site Office, 9800 S. Cass Avenue,
disclosed as a routine use to members Argonne, IL 60439
of the public and the media when U.S. Department of Energy, Argonne
responding to requests for information. National Laboratory, 9700 S. Cass
2. A record from the system may be (NARA) General Records Schedule and
DOE record schedules that have been Avenue, Argonne, IL 60439
disclosed as a routine use to another U.S. Department of Energy, Berkeley
federal agency when consultation or approved by NARA.
Site Office, 1 Cyclotron Road, Berkeley,
referral is required to process requests. SYSTEM MANAGER(S) AND ADDRESS: CA 94720
3. A record from the system may be Chief Historian, History and Heritage U.S. Department of Energy,
disclosed as a routine use to DOE Resources, Office of the Executive Bonneville Power Administration, P.O.
contractors in performance of their Secretariat, U.S. Department of Energy, Box 3621, Portland, OR 97208–3621
contracts, and their officers and 1000 Independence Avenue, SW., U.S. Department of Energy,
employees who have a need for the Washington, DC 20585. Brookhaven Site Office, 53 Bell Avenue,
record in the performance of their Building 464, Upton, NY 11973

duties. Those provided information NOTIFICATION PROCEDURES: U.S. Department of Energy,
under this routine use are subject to the In accordance with the DOE Brookhaven National Laboratory, P.O.
same limitations applicable to regulation implementing the Privacy Box 5000, Upton, NY 1973–5000
Department officers and employees Act, at Title 10, Code of Federal U.S. Department of Energy, Carlsbad
under the Privacy Act. Regulations, Part 1008, a request by an Field Office, WIPP Information Center,
4021 National Parks Highway Carlsbad, U.S. Department of Energy, Oak Ridge applicant’s name, social security
NM 88221 Office, P.O. Box 2001, Oak Ridge, TN number, date of birth, place of birth,
U.S. Department of Energy, Chicago 37831 signature, status as Federal or contractor
Office, 9800 South Cass Avenue, U.S. Department of Energy, Pacific employee or prospective employee, and
Argonne, IL 60439 Northwest National Laboratory, P.O. sponsor’s or employer’s name, address,
U.S. Department of Energy, Box 999, K1–46, Richland, WA 99352 and telephone number. The records are
Environmental Management U.S. Department of Energy, Pacific the PIV credential request submitted by
Consolidated Business Center, 250 E. Northwest Site Office, P.O. Box 350, MS the applicant’s sponsor and may include
5th Street, Suite 500, Cincinnati, OH K 8–50, Richland, WA 99354 depending on the applicant’s history
45202 U.S. Department of Energy, and actions any of the following: copies
U.S. Department of Energy, Fermi Portsmouth/Paducah Project Office, of identity source documents; data from
National Accelerator Laboratory, P.O. 1017 Majestic Drive, Suite 200 source documents used to positively
Box 500, Batavia, IL 60510–0500 Lexington KT 40513 identify the applicant; copies of
U.S. Department of Energy, Fermi Site U.S. Department of Energy, Princeton applicant’s photograph; copies of the
Office, P.O. Box 2000, Batavia, IL Plasma Physics Laboratory, P.O. Box applicant’s background investigation
60510–0500 451, Princeton, NJ 08543 forms [e.g., Standard Form 85 (SF 85),
U.S. Department of Energy, General U.S. Department of Energy, Princeton
Atomics, 3550 General Atomics Court, Questionnaire for Non-Sensitive
Site Office, P.O. Box 102, Princeton, NJ Positions; SF 85P, Questionnaire for
San Diego, CA 92121 08042
U.S. Department of Energy, Golden Public Trust Positions; SF 86,
U.S. Department of Energy, Richland
Field Office, Mail Stop 1501, 1617 Cole Questionnaire for National Security
Operations Office, P.O. Box 550,
Boulevard, Golden, CO 80401 Positions; SF 87, Fingerprint Chart; FD–
Richland, WA 99352
U.S. Department of Energy, Grand U.S. Department of Energy, Savannah 258, Fingerprint Card; Optional Form
Junction Office, 2597 B 3/4 Road, Grand River Operations Office, P.O. Box A, 306 (OF 306), Declaration for Federal
Junction, CO 81503 Aiken, SC 29802 Employment; SF 171, Application for
U.S. Department of Energy, Idaho U.S. Department of Energy, Savannah Federal Employment; OF 612, Optional
National Laboratory, P.O. Box 1625, River Site Office, P.O. Box A, Aiken, SC Application for Federal Employment; a
Idaho Falls, ID 83415 29801 resumé or similar document];
U.S. Department of Energy, Lawrence U.S. Department of Energy, adjudication documents; verification of
Berkeley National Laboratory, 1 Southeastern Power Administration, previous adjudication decision by DOE
Cyclotron Road, Berkeley, CA 94720 1166 Athens Tech Road, Elberton, GA or another Federal agency; disposition
U.S. Department of Energy, National 30635–4578 of applicant’s PIV processing;
Energy Technology Laboratory—ARC, U.S. Department of Energy, Stanford correspondence and related documents
1450 Queen Avenue SW, Albany, OR Linear Accelerator Center, 2575 Sand to and from other Federal agencies for
97321 Hill Road, MS 75, Menlo Park, CA reciprocity purposes; and appeal
U.S. Department of Energy, National 94025 documents. The above information will
Energy Technology Laboratory- U.S. Department of Energy, Stanford be used to positively identify
Fairbanks, 2175 University Avenue Site Office, 2575 Sand Hill Road, MS 8– individuals and determine the eligibility
South, Suite 201, Fairbanks, AK 99709 A Menlo Park, CA 94025 of those individuals for access to DOE
U.S. Department of Energy, National U.S. Department of Energy, Strategic facilities in accordance with HSPD–12.
Energy Technology Laboratory Petroleum Reserve Project Management Note: Executive Order 10450 Section 9(c)
(Morgantown), 3610 Collins Ferry Road, Office, 900 Commerce Road East New stipulates that reports and other investigative
P.O. Box 880, Morgantown, WV 26507– Orleans, LA 70123–3401 material and information that originated from
0880 U.S. Department of Energy, Thomas the background investigation (BI) will remain
U.S. Department of Energy, National Jefferson National Accelerator Facility, the property of the investigative agency that
Energy Technology Laboratory 12000 Jefferson Avenue, Newport News, conducted the investigation. DOE Privacy
(Pittsburgh), 626 Cochrans Mill Road, VA 23606 Act Officers will forward requests for BI
P.O. Box 10940, Pittsburgh, PA 15236– U.S. Department of Energy, Thomas results to the agency that conducted the
0940 Jefferson Site Office, 12000 Jefferson investigation. The requester will be notified
U.S. Department of Energy, National Avenue, Newport News, VA 23606 of the referral.
Energy Technology Laboratory (Tulsa), U.S. Department of Energy, Western
One West Third Street, Suite 1400 Area Power Administration, P.O. Box
Tulsa, OK 74103–3519 AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
281213, Lakewood, CO 80228–8213
U.S. Department of Energy, NNSA 42 U.S.C. 7101 et seq., 50 U.S.C. 2401
Service Center, P.O. Box 5400, CATEGORIES OF INDIVIDUALS COVERED BY THE et seq., 5 U.S.C. 552a (the Privacy Act
Albuquerque, NM 87185–5400 SYSTEM:
of 1974), Homeland Security
U.S. Department of Energy, NNSA Individuals who have applied for a Presidential Directive 12, ‘‘Policy for a
Nevada Site Office, P.O. Box 98518, Las Department of Energy (DOE) PIV Common Identification Standard for
Vegas, NV 89193–8518 credential under the PIV process. Federal Employees Contractors,’’ August
U.S. Department of Energy, National 27, 2004, and Title 5, Code of Federal
Renewable Energy Laboratory Area CATEGORIES OF RECORDS IN THE SYSTEM:
Regulation, Parts 5 and 736.
Office, 1617 Cole Boulevard, Golden CO The records maintained in this system
80401 of records include all documents PURPOSES:
U.S. Department of Energy, Oak Ridge submitted during application for the PIV
Institute of Science and Education, 130 credential or copies of those documents, The records are maintained and used
Badger Avenue, Oak Ridge, TN 37831 and any resulting investigative, by DOE to determine the eligibility of
U.S. Department of Energy, Oak Ridge adjudicative, appeal, or reciprocity individuals for a PIV credential that
National Laboratory, P.O. Box 2008, Oak documentation. The PIV information provides access to DOE owned or leased
Ridge, TN 37831 contained in the records includes the facilities in accordance with HSPD–12.
ROUTINE USES OF RECORDS MAINTAINED IN THE benefit. No disclosure will be made and to identify the type of information
SYSTEM, INCLUDING CATEGORIES OF USERS AND unless the information has been requested.
THE PURPOSES OF SUCH USES: determined to be sufficiently reliable to 10. A record from this system may be
1. A record from this system may be support a referral to another office disclosed as a routine use to a Federal,
disclosed as a routine use for the within DOE or to another Federal State, or local agency, or other
purpose of an investigation, settlement agency for criminal, civil, appropriate entities or individuals, or
of claims, or the preparation and administrative personnel or regulatory through established liaison channels to
conduct of litigation to (1) persons action. selected foreign governments, in order
representing DOE in the investigation, 5. Except for self-admissions of illegal to enable an intelligence agency to carry
settlement or litigation, and to use of drugs or drug activity on out its responsibilities under the
individuals assisting in such questionnaire Forms SF 85, SF 85P, and National Security Act of 1947, as
representation; (2) others involved in SF 86, when a record on its face, or in amended, the CIA Act of 1949, as
the investigation, settlement, and conjunction with other records, amended, Executive Order 12333 or any
litigation, and their representatives and indicates a violation or potential successor order, applicable national
individuals assisting those violation of law, whether civil, criminal, security directives, or classified
representatives; (3) witness, potential or regulatory in nature, and whether implementing procedures approved by
witness, or their representatives and arising by general statute or particular the Attorney General and promulgated
assistants, and any other person who program statute, or by regulation, rule, pursuant to such statutes, orders, or
possesses information pertaining to the or order issued pursuant thereto, a directives.
matter, when it is necessary to obtain routine use disclosure may be made to 11. A record from this system may be
information or testimony relevant to the the appropriate public authority, disclosed as a routine use to notify
matter. whether Federal, foreign, State, local, or another Federal agency, or verify
2. A record from this system may be tribal, or otherwise, responsible for whether, a PIV credential is no longer
disclosed as a routine use to the enforcing, investigating or prosecuting valid.
Department of Justice when: (a) DOE or such violation or charged with enforcing 12. A record from this system may be
any component thereof; or (b) any or implementing the statute, or rule, disclosed as a routine use when (1) it is
employee of DOE in his or her official regulation, or order issued pursuant suspected or confirmed that the security
capacity; or (c) any employee of DOE in thereto, if the information disclosed is or confidentiality of information in the
his or her individual capacity where relevant to any enforcement, regulatory, system of records has been
DOE or the Department of Justice has investigative or prosecutorial compromised; (2) the Department has
agreed to represent the employee; or (d) responsibility of the receiving entity. determined that as a result of the
the Federal Government, is a party to 6. A record from this system may be suspected or confirmed compromise
litigation or has an interest in such disclosed as a routine use to a member there is a risk of harm to economic or
litigation, and after careful review, DOE of Congress or to a Congressional staff property interests, identity theft or
determines that the records are both member in response to an inquiry of the fraud, or harm to the security integrity
relevant and necessary to the litigation Congressional office made at the written if this system or other systems or
and the use of such records by the request of the constituent about whom programs (whether maintained by the
Department of Justice is therefore the record is maintained. The member Department or another agency or entity)
deemed by DOE to be for a purpose of Congress must provide a copy of the that rely upon the compromised
compatible with the purpose for which constituent’s request for assistance. information; and (3) the disclosure is
DOE collected the records. 7. A record from this system may be
3. A record from this system may be made to such agencies, entities, and
disclosed as a routine use to a court or persons who are reasonably necessary to
contractors in the performance of their
adjudicative body in a proceeding assist in connection with the
when: (a) DOE or any component Department’s efforts to respond to the
thereof; (b) any employee of DOE in his suspected or confirmed compromise
or her official capacity; (c) any and prevent, minimize, or remedy such
employee of DOE in his or her harm.
individual capacity where DOE or the same limitations applicable to POLICIES AND PRACTICES FOR STORING,
Department of Justice has agreed to Department officers and employees RETRIEVING, ACCESSING, RETAINING, AND
represent the employee; or (d) the under the Privacy Act. DISPOSING OF RECORDS IN THE SYSTEM:
Federal Government is a party to 8. A record from this system may be STORAGE:
litigation or has an interest in such disclosed as a routine use to the
Records may be stored as paper files
litigation and, after careful review, DOE National Archives and Records
and/or electronic media.
determines that the records are both Administration for records management
relevant and necessary to the litigation inspections under 44 U.S.C. 2904 and RETRIEVABILITY:
and the use of such records is therefore 2906. Records may be retrieved by name,
deemed by DOE to be for a purpose that 9. A record from this system may be social security number, or unique PIV
is compatible with the purpose for disclosed as a routine use to any source file number.
which DOE collected the records. or potential source from which the
4. A record from this system may be information is requested in the course of SAFEGUARDS:
disclosed as a routine use to a federal, an investigation concerning the Paper records, when not in use, are
state, local, foreign, tribal, or other retention of an employee or other maintained in a combination-locked
public authority that the system of personnel action (other than hiring), or cabinet or safe, or in an equally secure
records contains information relevant to the retention of a security clearance, area. Electronic records are controlled
the retention of an employee, the contract, grant, license, or other benefit, through established DOE cyber security
retention of a security clearance, the to the extent necessary to identify the directives or procedures, and they are
letting of a contract, or the issuance or individual, inform the source of the password protected. Both paper and
retention of a license, grant, or other nature and purpose of the investigation, electronic records are protected by
screening the personnel who have RECORD SOURCE CATEGORIES: investigation, settlement or litigation,
regular access to them and by physically Documents completed or furnished by and to individuals assisting in such
protecting the locations where they are the applicant; Department of Energy; representation; (2) others involved in
kept. Access to paper or electronic Office of Personnel Management; the investigation, settlement, and
records is limited to those whose official Federal Bureau of Investigation; other litigation, and their representatives and
duties require access to the records and Federal agencies. individuals assisting those
who have a need-to-know. Data from the representatives; (3) witness, potential
SYSTEM EXEMPTED FROM CERTAIN PROVISIONS witness, or their representatives and
system of records that is personally
OF THE ACT:
identifiable information which may be assistants, and any other person who
electronically transmitted is protected None. possesses information pertaining to the
by encryption. DOE–66
matter, when it is necessary to obtain
information or testimony relevant to the
RETENTION AND DISPOSAL: SYSTEM NAME: matter.
Records retention and disposal Power Sales to Individuals. 2. A record from this system may be
authorities are in the National Archives disclosed as a routine use in court or
and Records Administration (NARA) SECURITY CLASSIFICATION: administrative proceedings to the
General Records Schedule and in Unclassified. tribunals, counsel, other parties,
supplemental DOE record schedules witnesses, and the public (in publicly
SYSTEM LOCATION(S): available pleadings, filings or discussion
that have been approved by NARA.
U.S. Department of Energy, Western in open court) when such disclosure: (1)
SYSTEM MANAGERS AND ADDRESSES: Area Power Administration, P.O. Box Is relevant to, and necessary for, the
Headquarters: Director, Office of 3402, Golden, CO 80401 proceeding; (2) is compatible with the
Health, Safety and Security, U.S. U.S. Department of Energy, Western purpose for which the Department
Department of Energy, 1000 Area Power Administration, 1800 South collected the records; and (3) the
Independence Avenue, SW., Rio Grand, Montrose, CO 81401 proceedings involve:
Washington, DC 20585. U.S. Department of Energy, Colorado (a) The Department, its predecessor
Field Offices: The Managers of the River Storage Region, 257 E200S, Suite agencies, current or former contractors
System Locations listed with their 475, Salt Lake City, UT 84111 of the Department, or other United
addresses above are the system U.S. Department of Energy, Desert States Government agencies and their
managers for their respective portions of Southwest Region, 615 S. 43rd Avenue, components, or
the system. Phoenix, AZ 85009 (b) A current or former employee of
U.S. Department of Energy, Rocky the Department and its predecessor
NOTIFICATION PROCEDURES: Mountain Region, 5555 E. Crossroads agencies, current or former contractors
In accordance with the DOE Boulevard, Loveland, CO 80538–8986 of the Department, or other United
regulation implementing the Privacy U.S. Department of Energy, Sierra States Government agencies and their
Act at Title 10, Code of Federal Nevada Region, 114 Parkshore Drive, components, who is acting in an official
Regulations (CFR), Part 1008, a request Folsom, CA 95630–4710 capacity, or in any individual capacity
by an individual to determine if a U.S. Department of Energy, Upper where the Department or other United
system of records contains information Great Plains Region, 2900 4th Avenue States Government agency has agreed to
about him/her should be directed to the North, Billings, MT 59101–1266 represent the employee.
U.S. Department of Energy, 3. A record from the system may be
Headquarters, Privacy Act Officer, or to CATEGORIES OF INDIVIDUALS COVERED BY THE disclosed as a routine use to a federal,
SYSTEM: state, or local agency to obtain
the Privacy Act Officer at the
appropriate location identified under Individuals purchasing power from information relevant to a Departmental
System Locations above. For records the Western Area Power decision concerning the hiring or
maintained in the field including, but Administration. retention of an employee, the issuance
not limited to, Laboratories, Area of a security clearance, the letting of a
Offices, or Site Offices, the request contract, or the issuance of a license,
Executed contracts, agreements, grant, or other benefit. The Department
should be directed to the Privacy Act
amendments, extensions, and related must deem such disclosure to be
Officer that has jurisdiction over that
correspondence. compatible with the purpose for which
office or facility. The request should
include the requester’s complete name, AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
the Department collected the
time period for which records are information.
42 U.S.C. 7101 et seq. and 50 U.S.C. 4. A record from this system of
sought, and the office location(s) where 2401 et seq.
the requester believes the records are records may be disclosed to a federal
located. PURPOSE(S): agency to facilitate the requesting
The records are maintained and used agency’s decision concerning the hiring
by the Department to bill individuals for or retention of an employee, the
Same as Notification Procedures sale of purchase power. issuance of a security clearance, the
above. Records are generally kept at reporting of an investigation of an
locations where the work is performed. ROUTINE USES OF RECORDS MAINTAINED IN THE employee, the letting of a contract, or
In accordance with the DOE Privacy Act SYSTEM, INCLUDING CATEGORIES OF USERS AND the issuance of a license, grant, or other
THE PURPOSES OF SUCH USES: benefit, to the extent that the
regulation at 10 CFR 1008, proper
identification is required before a 1. A record from this system may be information is relevant and necessary to
request is processed. disclosed as a routine use for the the requesting agency’s decision on the
purpose of an investigation, settlement matter. The Department must deem
CONTESTING RECORD PROCEDURES: of claims, or the preparation and such disclosure to be compatible with
Same as Notification Procedures conduct of litigation to (1) persons the purpose for which the Department
above. representing the Department in the collected the information.
5. A record from the system may be limited to those whose official duties SYSTEM LOCATION(S):
disclosed as a routine use to the require access to the records. U.S. Department of Energy, Oak Ridge
appropriate local, state or federal agency Office, P.O. Box 2001, Oak Ridge, TN
when records alone or in conjunction 37831.
with other information, indicates a Records retention and disposal
violation or potential violation of law authorities are contained in the National CATEGORIES OF INDIVIDUALS COVERED BY THE
whether civil, criminal, or regulatory in Archives and Records Administration SYSTEM:
nature, and whether arising by general (NARA) General Records Schedule and Those persons accidentally exposed
statute or particular program pursuant DOE record schedules that have been to acute dose of ionizing radiation as
thereto. approved by NARA. defined by exposure dose criteria agreed
6. A record from this system of SYSTEM MANAGER(S) AND ADDRESS: to by the Department of Energy (DOE)
records may be disclosed to a member including the National Nuclear Security
of Congress submitting a request Administrator, Western Area Power Administration (NNSA) and the Nuclear
involving the constituent when the Administration, U.S. Department of Regulatory Commission (NRC) by an
constituent has requested assistance Energy, P.O. Box 3402, Golden, CO interagency agreement. The dose criteria
from the member with respect to the 80401. established by this agreement include
subject matter of the record. The Regional Offices: The Managers and one or more of the following: Greater
member of Congress must provide a Directors of the ‘‘System Locations’’ than or equal to 25 REM (Roentgen
copy of the constituent’s request for listed above are the system managers for Equivalent in Man) to the whole body,
assistance. their respective locations. active blood forming organs or gonads;
7. A record from the system may be NOTIFICATION PROCEDURES: greater than or equal to 600 REM to skin
disclosed as a routine use to DOE of the whole body or extremities; greater
contractors in performance of their than or equal to 75 REM to other tissues
contracts, and their officers and or organs from an external source; and
employees who have a need for the greater than or equal to 1⁄2 NCRP
record in the performance of their maximum permissible organ burden
duties. Those provided information internally; all those medical
under this routine use are subject to the administrations of radioisotopes that
same limitations applicable to result in a dose or organ burden equal
Department officers and employees to or greater than those given above.
Officer at the appropriate address CATEGORIES OF RECORDS IN THE SYSTEM:
8. A record from this system may be identified above under ‘‘System
disclosed as a routine use when (1) it is Locations.’’ For records maintained by Official accident reports including
suspected or confirmed that the security the Laboratory, Site or Area Office, the reports of those accidents that have
or confidentiality of information in the request should be directed to the occurred within the jurisdiction of the
system of records has been Privacy Act Officer that has jurisdiction NRC and have been transferred to the
compromised; (2) the Department has over that site. The request should DOE for the Accident Registry according
determined that as a result of the include the requester’s complete name, to the DOE/NRC agreement; names,
suspected or confirmed compromise time period for which records are addresses, social security numbers, date
there is a risk of harm to economic or sought, and the office locations(s) where of birth, and sex; medical records
property interests, identity theft or the requester believes the records are compiled at the time of the accident
fraud, or harm to the security integrity located. (such records include physician and
of this system or other systems or hospital records, diagnostic and
programs (whether maintained by the RECORDS ACCESS PROCEDURES: laboratory test reports, radiographs,
Department or another agency or entity) Same as Notification Procedures EKGs, and radiation exposure report);
that rely upon the compromised above. Records are generally kept at medical records of illnesses,
information; and (3) the disclosure is locations where the work is performed. examinations, including routine follow-
made to such agencies, entities, and In accordance with the DOE Privacy Act up examinations, and investigations that
persons who are reasonably necessary to regulation, proper identification is have occurred since the radiation
assist in connection with the required before a request is processed. exposure; photographs or facsimiles of
Department’s efforts to respond to the radiation-induced injuries; search and
suspected or confirmed compromise CONTESTING RECORD PROCEDURES: contact information for registrants not
and prevent, minimize, or remedy such Same as Notification Procedures identified and/or located; consent to
harm. above. release information forms completed by
registrants; death certificates; anecdotal
POLICIES AND PRACTICES FOR STORING, RECORD SOURCE CATEGORIES: information; and correspondence
Subject individuals. relating to the accident and/or the
individuals involved.
STORAGE: SYSTEM EXEMPTED FROM CERTAIN PROVISIONS
OF THE ACT: AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
records. None. 42 U.S.C. 7101 et seq.; 50 U.S.C. 2401
DOE–71 et seq.; DOE Order 5500.2B, Emergency
RETRIEVABILITY: Categories, Classes, and Notification and

Records may be retrieved by name. SYSTEM NAME: Reporting Requirements, April 30, 1991;
The Radiation Accident Registry. 42 U.S.C. 7274i. Program to monitor
SAFEGUARDS: Department of Energy workers exposed
Paper records are maintained in SECURITY CLASSIFICATION: to hazardous and radioactive
locked cabinets and desks. Access is Unclassified. substances.
PURPOSE(S): 4. A record from this system of violation of law whether civil, criminal,
The information is maintained and records may be disclosed as a routine or regulatory in nature, and whether
used by the Department to provide a use to members of DOE advisory arising by general statute or particular
current record of radiation accidents; to committees, the Department of Health program pursuant thereto.
identify specific populations for use in and Human Services Advisory 8. A record from this system of
epidemiological and clinical studies; Committee on Projects Related to records may be disclosed to foreign
and to conduct medical surveillance Department of Energy Facilities and to governments or international
during the lifetime of the registrants. designated employees of federal, state, organizations, in accordance with
or local government or government- treaties, international conventions, or
sponsored entities authorized to provide executive agreements.
advice to the Department concerning 9. A record from this system may be
health, safety, or environmental issues. disclosed to Department of Health and
1. A record from this system of
Those provided information under this Human Services, their contractors,
routine use are subject to the same grantees, and cooperative agreement
limitations applicable to Department holders, pursuant to the Energy
officers and employees under the Employees Occupational Illness
Privacy Act. Compensation Program Act of 2000, to
from the member with respect to the 5. A record from this system may be
subject matter of the record. The estimate radiation doses and other
disclosed as a routine use for the workplace exposures received by
member of Congress must provide a purpose of an investigation, settlement
copy of the constituent’s request for Department of Energy and contractor
of claims, or the preparation and employees. Those provided information
assistance. conduct of litigation to (1) persons
2. A record from this system of under this routine use are subject to the
representing the Department in the same limitations applicable to
records may be disclosed to contractor investigation, settlement or litigation,
personnel, grantees, and cooperative Department officers and employees
and to individuals assisting in such under the Privacy Act.
agreement holders of components of the representation; (2) others involved in
Department of Health and Human 10. A record from this system may be
the investigation, settlement, and disclosed as a routine use when (1) it is
Services, including the National litigation, and their representatives and
Institute for Occupational Safety and suspected or confirmed that the security
individuals assisting those or confidentiality of information in the
Health and the National Center for representatives; (3) witnesses, potential
Environmental Health of the Centers for system of records has been
witnesses, or their representatives and compromised; (2) the Department has
Disease Control and Prevention, and the assistants, and any other person who
Agency for Toxic Substances and determined that as a result of the
possesses information pertaining to the suspected or confirmed compromise
Disease Registry to facilitate health matter, when it is necessary to obtain
hazard evaluations, epidemiological there is a risk of harm to economic or
information or testimony relevant to the property interests, identity theft or
studies, or public health activities matter.
required by law pursuant to a fraud, or harm to the security integrity
6. A record from this system may be of this system or other systems or
Memoranda of Understanding between disclosed as a routine use in court or
the Department and the Department of programs (whether maintained by the
administrative proceedings to the Department or another agency or entity)
Health and Human Services or its tribunals, counsel, other parties,
components. Those provided that rely upon the compromised
witnesses, and the public (in publicly information; and (3) the disclosure is
information under this routine use are available pleadings, filings or discussion
subject to the same limitations made to such agencies, entities, and
in open court) when such disclosure: (1) persons who are reasonably necessary to
applicable to Department officers and Is relevant to, and necessary for, the
employees under the Privacy Act. assist in connection with the
proceeding; (2) is compatible with the Department’s efforts to respond to the
3. A record from this system of purpose for which the Department
records may be disclosed as a routine suspected or confirmed compromise
collected the records; and (3) the and prevent, minimize, or remedy such
use to DOE contractors, grantees, proceedings involve:
participants in cooperative agreements, harm.
(a) The Department, its predecessor
and collaborating researchers, or the agencies, current or former contractors POLICIES AND PRACTICES FOR STORING,
employees of these parties, in of the Department, or other United RETRIEVING, ACCESSING, RETAINING, AND
performance of health studies or related States Government agencies and their DISPOSING OF RECORDS IN THE SYSTEM:
health or environmental duties pursuant components, or STORAGE:
to their contracts, grants, and (b) A current or former employee of
cooperating or collaborating research Records may be stored as paper
agreements; federal, state and local records, microfilm, and electronic
health and medical agencies or media.
authorities; to subcontractors in order to States Government agencies and their RETRIEVABILITY:
determine a subject’ s vital status or components, who is acting in an official Records may be retrieved by name
cause of death; to health care providers capacity, or in any individual capacity and social security number.
to verify a diagnosis or cause of death; where the Department or other United
or to third parties to obtain current States Government agency has agreed to SAFEGUARDS:
addresses for participants in health- represent the employee. Paper records are maintained in
related studies, surveys and 7. A record from the system may be locked cabinets and desks. Electronic
surveillances. Those provided disclosed as a routine use to the records are controlled through
information under this routine use are appropriate local, state, or federal established DOE computer center
subject to the same limitations agency when records alone or in procedures (personnel screening and
applicable to Department officers and conjunction with other information, physical security), and they are
employees under the Privacy Act. indicates a violation or potential password protected. Access is limited to
those whose official duties require CATEGORIES OF INDIVIDUALS COVERED BY THE record in the performance of their
access to the records. SYSTEM: duties. Those provided information
Present and former employees, under this routine use are subject to the
Department of Energy (DOE) contractor same limitations applicable to
Records retention and disposal employees, including employees of the Department officers and employees
authorities are contained in the National National Nuclear Security under the Privacy Act.
Archives and Records Administration Administration (NNSA) predecessor 2. A record from this system of
(NARA) General Records Schedule and agencies and organizations, including records may be disclosed to a member
DOE records schedules that have been the Manhattan District, U.S. Atomic of Congress submitting a request
approved by NARA. Energy Commission, and Energy involving the constituent when the
SYSTEM MANAGER(S) AND ADDRESS: Research and Development constituent has requested assistance
Manager, U.S. Department of Energy, Administration; and present and former from the member with respect to the
civilian employees in the DOE Naval subject matter of the record. The
Oak Ridge Office, P.O. Box 2001, Oak
Reactor Program who received a whole member of Congress must provide a
Ridge, TN 37831.
body exposure of ionizing radiation copy of the constituent’s request for
NOTIFICATION PROCEDURES: equal to or in excess of 5 REM in any assistance.
In accordance with the DOE 1 year. 3. A record from this system of
regulation implementing the Privacy records may be disclosed to contractor
CATEGORIES OF RECORDS IN THE SYSTEM: personnel, grantees, and cooperative
Regulations, Part 1008, a request by an Rosters of names of individuals agreement holders of components of the
individual to determine if a system of meeting the above criteria for inclusion Department of Health and Human
records contains information about him/ in the Registry submitted through the Services, including the National
her should be directed to the U.S. DOE field operation officers from DOE Institute for Occupational Safety and
Department of Energy, Headquarters, owned and operated facilities and sites. Health and the National Center for
Privacy Act Officer, or the Privacy Act In addition to names of such Environmental Health of the Centers for
Officer at the appropriate address individuals, these rosters include social Disease Control and Prevention, and the
identified above under ‘‘System security number or other identifying Agency for Toxic Substances and
Locations.’’ For records maintained by information, sex, race, date of birth, date Disease Registry to facilitate health
the Laboratory, Site or Area Office, the and/or place of death, first date of hire, hazard evaluations, epidemiological
request should be directed to the last date of termination, continuity of studies, or public health activities
Privacy Act Officer that has jurisdiction hire, year in which they received first required by law pursuant to a
over that site. The request should dose greater than or equal to 5 REM, Memoranda of Understanding between
include the requester’s complete name, actual radiation doses in excess of 5 the Department and the Department of
time period for which records are REM, and total career radiation Health and Human Services or its
sought, and the office locations(s) where exposure dose. components. Those provided
the requester believes the records are Original or copied lifetime medical information under this routine use are
located. records from plant and private subject to the same limitations
physicians and hospitals including applicable to Department officers and
RECORDS ACCESS PROCEDURES: routine physical examinations, reports employees under the Privacy Act.
Same as Notification Procedures of diagnostic and laboratory tests, 4. A record from this system of
above. Records are generally kept at radiographs, EKGs, etc., or abstracted records may be disclosed as a routine
locations where the work is performed. portions of such records as are required use to members of DOE advisory
In accordance with the DOE Privacy Act for the purposes of this study. committees, the Department of Health
regulation, proper identification is Contact information for registrants and Human Services Advisory
required before a request is processed. who are no longer employed at qualified Committee on Projects Related to
sites or who are deceased. Department of Energy Facilities and to
RECORD SOURCE CATEGORIES: designated employees of Federal, State,
The individual, medical records, AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
or local government or government-
physicians, medical institutions, and 42 U.S.C. 7101 et seq.; 50 U.S.C. 2401 sponsored entities authorized to provide
reports of incident/accident/accident et seq.; DOE Order 5500.2B, Emergency advice to the Department concerning
investigations from private and public Categories, Classes, and Notification and health, safety, or environmental issues.
sources, radiation dosimetry records, Reporting Requirements, April 30, 1991; Those provided information under this
security clearance records, and 42 U.S.C. 7274i. routine use are subject to the same
employment records. PURPOSE(S): limitations applicable to Department
officers and employees under the
SYSTEM EXEMPTED FROM CERTAIN PROVISIONS The information is maintained and
OF THE ACT: Privacy Act.
used by the Department to identify
None. specific populations for use in
disclosed as a routine use for the
epidemiological and clinical studies;
DOE–72 purpose of an investigation, settlement
and to conduct medical surveillance
of claims, or the preparation and
SYSTEM NAME: during the lifetime of the registrants.
conduct of litigation to (1) a person
The DOE Radiation Study Registry. ROUTINE USES OF THE RECORDS MAINTAINED IN representing the Department in the
SECURITY CLASSIFICATION: THE SYSTEM, INCLUDING CATEGORIES OF USERS investigation, settlement or litigation,
AND THE PURPOSE OF SUCH USES: and to individuals assisting in such

Unclassified.
1. A record from the system may be representation; (2) others involved in
SYSTEM LOCATION(S): disclosed as a routine use to DOE the investigation, settlement, and
U.S. Department of Energy, Oak Ridge contractors in performance of their litigation, and their representatives and
Office, P.O. Box 2001, Oak Ridge, TN contracts, and their officers and individuals assisting those
37831 employees who have a need for the representatives; (3) witness, potential
witness, or their representatives and agencies and their components, SYSTEM MANAGER(S) AND ADDRESS:
assistants, and any other person who designated by the President to Manager, U.S. Department of Energy,
possesses information pertaining to the implement the Federal compensation Oak Ridge Office, P.O. Box 2001, Oak
matter, when it is necessary to obtain program established by the Energy Ridge, TN 37831.
information or testimony relevant to the Employees Occupational Illness
matter. Compensation Program Act, for the
6. A record from this system may be purpose of assisting in the adjudication In accordance with the DOE
disclosed as a routine use in court or or processing of a claim under that Act. regulation implementing the Privacy
administrative proceedings to the Those provided information under this Act, at Title 10, Code of Federal
tribunals, counsel, other parties, routine use are subject to the same Regulations, Part 1008, a request by an
witnesses, and the public (in publicly limitations applicable to Department individual to determine if a system of
available pleadings, filings or discussion officers and employees under the records contains information about him/
in open court) when such disclosure: (1) Privacy Act. her should be directed to the U.S.
is relevant to, and necessary for, the 10. A record from this system may be Department of Energy, Headquarters,
proceeding; (2) is compatible with the disclosed as a routine use when (1) it is Privacy Act Officer, or the Privacy Act
purpose for which the Department suspected or confirmed that the security Officer at the appropriate address
collected the records; and (3) the or confidentiality of information in the identified above under ‘‘System
proceedings involve: system of records has been Locations.’’ For records maintained by
(a) The Department, its predecessor the Laboratory, Site or Area Office, the
compromised; (2) the Department has
agencies, current or former contractors request should be directed to the
determined that as a result of the
of the Department, or other United Privacy Act Officer that has jurisdiction
States Government agencies and their over that site. The request should
components, or include the requester’s complete name,
(b) A current or former employee of property interests, identity theft or
fraud, or harm to the security integrity time period for which records are
the Department and its predecessor sought, and the office locations(s) where
agencies, current or former contractors if this system or other systems or
programs (whether maintained by the the requester believes the records are
of the Department, or other United located.
States Government agencies and their Department or another agency or entity)
components, who is acting in an official that rely upon the compromised RECORDS ACCESS PROCEDURES:
capacity, or in any individual capacity information; and (3) the disclosure is Same as Notification Procedures
where the Department or other United made to such agencies, entities, and above. Records are generally kept at
States Government agency has agreed to persons who are reasonably necessary to locations where the work is performed.
represent the employee. assist in connection with the In accordance with the DOE Privacy Act
7. A record from this system of Department’s efforts to respond to the regulation, proper identification is
records may be disclosed as a routine suspected or confirmed compromise required before a request is processed.
use to the United States Enrichment and prevent, minimize, or remedy such
Corporation and its contractors in harm. RECORD SOURCE CATEGORIES:
performance of their contracts, and their The individual, medical records,
POLICIES AND PRACTICES FOR STORING, physicians, medical institutions, and
officers and employees who have a need
for the record in the performance of reports of incident/accident/accident
DISPOSING OF THE RECORDS IN THE SYSTEM:
their duties subject to the same investigations from private and public
limitations applicable to DOE officers STORAGE: sources, radiation dosimetry records,
and employees under the Privacy Act at security clearance records, and
the following sites: (1) Portsmouth employment records.
records, microfilm, and electronic
Gaseous Diffusion Plant at Piketon, media. SYSTEM EXEMPTED FROM CERTAIN PROVISIONS
Ohio, and (2) Paducah Site Office at OF THE ACT:
Paducah, Kentucky. RETRIEVABILITY: None.
disclosed to Department of Health and Records may be retrieved by name
DOE–73
Human Services, their contractors, and social security number.
grantees, and cooperative agreement SYSTEM NAME:
SAFEGUARDS:
holders, pursuant to the Energy The US–DTPA Registry.
Employees Occupational Illness Paper records are maintained in
Compensation Program Act of 2000, to locked cabinets and desks. Electronic
estimate radiation doses and other records are controlled through Unclassified.
workplace exposures received by established DOE computer center SYSTEM LOCATION(S):
Department of Energy and contractor procedures (personnel screening and
U.S. Department of Energy, Oak Ridge
employees. Those provided information physical security), and they are
Office, P. O. Box 2001, Oak Ridge, TN
under this routine use are subject to the password protected. Access is limited to
37831
same limitations applicable to those whose official duties require
Department officers and employees access to the records. CATEGORIES OF INDIVIDUALS COVERED BY THE
under the Privacy Act. SYSTEM:
9. A record from this system may be Individuals who are or suspected of
disclosed as a routine use to the Records retention and disposal internal contamination with transuranic
personnel, contractors, grantees, and authorities are contained in the National elements and have received diethylene
cooperative agreement holders of the Archives and Records Administration triamine pentaacetic acid (DTPA) in the
Department of Labor, the Department of (NARA) General Records Schedule and calcium or zinc form during the course
Health and Human Services, the DOE record schedules that have been of chelation therapy. Administration of
Department of Justice, and other Federal approved by NARA. the agent DTPA is limited to physicians
who are co-investigators with the DOE subject matter of the record. The in open court) when such disclosure: (1)
contractor staff on the Investigative New member of Congress must provide a Is relevant to, and necessary for, the
Drug License of the Food and Drug copy of the constituent’s request for proceeding; (2) is compatible with the
Administration. assistance. purpose for which the Department
3. A record from this system of collected the records; and (3) the
records may be disclosed to contractor proceedings involve:
The records compiled by the personnel, grantees, and cooperative (a) The Department, its predecessor
physician administering DTPA in the agreement holders of components of the agencies, current or former contractors
event of an exposure that was known to Department of Health and Human of the Department, or other United
have or was suspected of having caused Services, including the National States Government agencies and their
transuranic contamination internally Institute for Occupational Safety and components, or
requiring chelation therapy with DTPA. Health and the National Center for (b) A current or former employee of
These records include a description of Environmental Health of the Centers for the Department and its predecessor
the exposure, the results of serial Disease Control and Prevention, and the agencies, current or former contractors
bioassays and investigations conducted Agency for Toxic Substances and of the Department, or other United
to evaluate the level of internal Disease Registry to facilitate health States Government agencies and their
contamination and the efficacy of hazard evaluations, epidemiological components, who is acting in an official
subsequent chelation by DTPA. studies, or public health activities capacity, or in any individual capacity
Name, social security numbers or required by law pursuant to Memoranda where the Department or other United
other identifiers and vital status of of Understanding between the States Government agency has agreed to
treated persons. The name and address Department and the Department of represent the employee.
of the individual’s last known private Health and Human Services or its 7. A record from the system may be
physicians are included in the DTPA components. Those provided disclosed as a routine use to the
Registry to facilitate the search and information under this routine use are appropriate local, state or federal agency
contact of individuals; medical records subject to the same limitations when records alone or in conjunction
of illnesses, examinations, including applicable to Department officers and with other information, indicates a
routine follow-up examinations, and employees under the Privacy Act. violation or potential violation of law
investigations that have occurred since 4. A record from this system of whether civil, criminal, or regulatory in
the initial administration of DTPA; and records may be disclosed as a routine nature, and whether arising by general
death certificate. use to members of DOE Advisory statute or particular program pursuant
Committees, the Department of Health thereto.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 8. A record from this system may be
and Human Services Advisory
42 U.S.C. 7101 et seq.; 50 U.S.C. 2401 Committee on Projects Related to disclosed to Department of Health and
et seq.; 42 U.S.C. 7274i. Department of Energy Facilities, and to Human Services, their contractors,
PURPOSE(S): designated employees of Federal, State, grantees, and cooperative agreement
or local government or government- holders, pursuant to the Energy
sponsored entities authorized to provide Employees Occupational Illness
by the Department to provide a current
advice to the Department concerning Compensation Program Act of 2000, to
record of individuals treated with
health, safety, or environmental issues. estimate radiation doses and other
DTPA. To identify by epidemiological
Those provided information under this workplace exposures received by
methods any long-term effects
routine use are subject to the same Department of Energy and contractor
associated with DTPA therapy; and to
limitations applicable to Department employees. Those provided information
provide information to Food and Drug
officers and employees under the under this routine use are subject to the
Administration in accordance with the
Privacy Act. same limitations applicable to
Investigative New Drug licenses and
5. A record from this system may be Department officers and employees
issuances, epidemiological and clinical
disclosed as a routine use for the under the Privacy Act.
studies; and to conduct medical 9. A record from this system may be
purpose of an investigation, settlement
surveillance during the lifetime of the disclosed as a routine use to the
registrants. personnel, contractors, grantees, and
conduct of litigation to (1) a person
ROUTINE USES OF RECORDS MAINTAINED IN THE representing the Department in the cooperative agreement holders of the
SYSTEM, INCLUDING, CATEGORIES OF USERS AND investigation, settlement or litigation, Department of Labor, the Department of
THE PURPOSES OF SUCH USES: and to individuals assisting in such Health and Human Services, the
1. A record from the system may be representation; (2) others involved in Department of Justice, and other Federal
disclosed as a routine use to DOE the investigation, settlement, and agencies and their components,
contractors in performance of their litigation, and their representatives and designated by the President to
contracts, and their officers and individuals assisting those implement the Federal compensation
employees who have a need for the representatives; (3) witnesses, potential program established by the Energy
record in the performance of their witnesses, or their representatives and Employees Occupational Illness
duties. Those provided information assistants, and any other person who Compensation Program Act, for the
under this routine use are subject to the possesses information pertaining to the purpose of assisting in the adjudication
same limitations applicable to matter, when it is necessary to obtain or processing of a claim under that Act.
Department officers and employees information or testimony relevant to the Those provided information under this
under the Privacy Act. matter. routine use are subject to the same
2. A record from this system of 6. A record from this system may be limitations applicable to Department
records may be disclosed to a member disclosed as a routine use in court or officers and employees under the
of Congress submitting a request administrative proceedings to the Privacy Act.
involving the constituent when the tribunals, counsel, other parties, 10. A record from this system may be
constituent has requested assistance witnesses, and the public (in publicly disclosed as a routine use when (1) it is
from the member with respect to the available pleadings, filings or discussion suspected or confirmed that the security
or confidentiality of information in the the Laboratory, Site or Area Office, the U.S. Department of Energy, Richland
system of records has been request should be directed to the Operations Office, P.O. Box 550,
compromised; (2) the Department has Privacy Act Officer that has jurisdiction Richland, WA 99352
determined that as a result of the over that site. The request should U.S. Department of Energy, Savannah
suspected or confirmed compromise include the requester’s complete name, River Operations Office, P.O. Box A,
there is a risk of harm to economic or time period for which records are Aiken, SC 29801
property interests, identity theft or sought, and the office locations(s) where U.S. Department of Energy,
fraud, or harm to the security integrity the requester believes the records are Schenectady Naval Reactors Office, P.O.
if this system or other systems or located. Box 1069, Schenectady, NY 12301
programs (whether maintained by the U.S. Department of Energy,
RECORDS ACCESS PROCEDURES: Southeastern Power Administration,
that rely upon the compromised Same as Notification Procedures 1166 Athens Tech Road, Elberton, GA
information; and (3) the disclosure is above. Records are generally kept at 30635–4578
made to such agencies, entities, and locations where the work is performed. U.S. Department of Energy,
persons who are reasonably necessary to In accordance with the DOE Privacy Act Southwestern Power Administration,
assist in connection with the regulation, proper identification is Williams Tower One, One West Third
Department’s efforts to respond to the required before a request is processed. Street, Tulsa, OK 74103
suspected or confirmed compromise U.S. Department of Energy, Western
and prevent, minimize, or remedy such Area Power Administration, P.O. Box
The individual, medical records, 3402, Golden, CO 80401
harm. physicians, medical institutions, and U.S. Department of Energy, Office of
POLICIES AND PRACTICES FOR STORING, reports of incident/accident/accident Repository Development, P.O. Box
RETRIEVING, ACCESSING, RETAINING, AND investigations from private and public 364629, North Las Vegas, NV 89036–
DISPOSING OF RECORDS IN THE SYSTEM: sources, radiation dosimetry records, 8629
STORAGE: security clearance records, and
employment records. CATEGORIES OF INDIVIDUALS COVERED BY THE
Records may be stored as paper SYSTEM:
records, microfilm, and electronic SYSTEM EXEMPTED FROM CERTAIN PROVISIONS Employees of Department of Energy
media. OF THE ACT:
(DOE) including employees of the
RETRIEVABILITY:
None. National Nuclear Security
Records may be retrieved by name DOE–75 Administration (NNSA) and those
and social security number. employees of other Federal agencies and
SYSTEM NAME: contractors who are located on the DOE
SAFEGUARDS: Call Detail Records. premises and who have assigned station
Paper records are maintained in numbers in the on-premise
locked cabinets and desks. Electronic telecommunications system.
records are controlled through Unclassified.
established DOE computer center SYSTEM LOCATION(S):
procedures (personnel screening and Originating and terminating call data
U.S. Department of Energy, records relating to use of DOE
physical security), and they are
Headquarters, 1000 Independence telephones, including calling station
password protected. Access is limited to
Avenue, SW., Washington, DC 20585 number; date, time call originated,
those whose official duties require U.S. Department of Energy, NNSA
access to the records. duration of call, and called number;
Service Center Albuquerque, P.O. Box directory records indicating assignment
RETENTION AND DISPOSAL: 5400, Albuquerque, NM 87185–5400 of telephone numbers to employees; and
Records retention and disposal U.S. Department of Energy, records relating to location of
authorities are contained in the National Bonneville Power Administration, P.O. telephones. Reports may be generated
Archives and Records Administration Box 3621, Portland, OR 97208 from stored call detail records and may
(NARA) General Records Schedule and U.S. Department of Energy, Chicago include, but are not limited to, station
DOE records schedules that have been Office, 9800 South Cass Avenue, usage summaries, trunk usage
approved by NARA. Argonne, IL 60439 summaries, traffic and network busy
U.S. Department of Energy, Idaho hour studies, on-net and off-net pricing,
SYSTEM MANAGER(S) AND ADDRESS: Operations Office, 850 Energy Drive, exception reports, bill certification, and
Manager, U.S. Department of Energy, Idaho Falls, ID 83401 cost allocation.
Oak Ridge Office, P.O. Box 2001, Oak U.S. Department of Energy, National
Ridge, TN 37831 Energy Technology Laboratory AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
(Morgantown), P.O. Box 880, 42 U.S.C. 7101 et seq. and 50 U.S.C.
Morgantown, WV 26505 2401 et seq.
In accordance with the DOE U.S. Department of Energy, National
regulation implementing the Privacy Energy Technology Laboratory PURPOSE(S):
Act, at Title 10, Code of Federal (Pittsburgh), P.O. Box 10940, Pittsburgh, The information is maintained and
Regulations, Part 1008, a request by an PA 15122 used by the Department to help manage
individual to determine if a system of U.S. Department of Energy, NNSA and control the costs of operating the
records contains information about him/ Nevada Site Office, P.O. Box 98518, Las Department’s telephone systems. To this
her should be directed to the U.S. Vegas, NV 89193–8518 end, the program will collect
Department of Energy, Headquarters, U.S. Department of Energy, Oak Ridge information about the use of the
Privacy Act Officer, or the Privacy Act Office, P.O. Box E, Oak Ridge, TN 37830 agency’s telephone system for local,
Officer at the appropriate address U.S. Department of Energy, Pittsburgh long distance, and other toll calls and
identified above under ‘‘System Naval Reactors, P.O. Box 109, may attempt to assign responsibility to
Locations.’’ For records maintained by Pittsburgh, PA 15122 individual person for particular calls.
The information also assists the (a) The Department, its predecessor Department officers and employees
Department in choosing more efficient agencies, current or former contractors under the Privacy Act.
and cost effective ways of of the Department, or other United 11. A record from this system may be
communicating; in making decisions States Government agencies and their disclosed as a routine use when (1) it is
about acquiring hardware, software, and components, or suspected or confirmed that the security
services; and in developing management (b) A current or former employee of or confidentiality of information in the
strategies for more efficient use of the Department and its predecessor system of records has been
existing telecommunications agencies, current or former contractors compromised; (2) the Department has
capabilities. Other uses are to deter use of the Department, or other United determined that as a result of the
of the telephone systems for unofficial States Government agencies and their suspected or confirmed compromise
purposes, and to recover the cost of components, who is acting in an official there is a risk of harm to economic or
unofficial calls. capacity, or in any individual capacity property interests, identity theft or
where the Department or other United fraud, or harm to the security integrity
ROUTINE USES OF RECORDS MAINTAINED IN THE States Government agency has agreed to
SYSTEM, INCLUDING CATEGORIES OF USERS AND if this system or other systems or
represent the employee. programs (whether maintained by the
6. A record from the system may be Department or another agency or entity)
1. A record from this system may be disclosed as a routine use to a federal,
disclosed as a routine use to that rely upon the compromised
representatives of the General Services information; and (3) the disclosure is
information relevant to a Departmental
Administration who are conducting made to such agencies, entities, and
decision concerning the hiring or
records management inspections under persons who are reasonably necessary to
the authority of 44 U.S.C. 2904 and assist in connection with the
of a security clearance, the letting of a
2906. Department’s efforts to respond to the
contract, or the issuance of a license,
2. A record from this system may be suspected or confirmed compromise
grant, or other benefit. The Department
disclosed as a routine use to ‘‘consumer and prevent, minimize, or remedy such
must deem such disclosure to be
reporting agencies’’ as defined in the harm.
compatible with the purpose for which
Fair Credit Reporting Act, 15 U.S.C. the Department collected the POLICIES AND PRACTICES FOR STORING,
2904 and 2906. information. RETRIEVING, ACCESSING, RETAINING, AND
3. A record from the system may be 7. A record from this system of DISPOSING OF RECORDS IN THE SYSTEM:
disclosed as a routine use to the records may be disclosed to a federal
appropriate local, state or federal agency agency to facilitate the requesting STORAGE:
when records alone or in conjunction agency’s decision concerning the hiring Records may be stored as paper
with other information, indicates a or retention of an employee, the records, microfilm, and electronic
violation or potential violation of law issuance of a security clearance, the media.
whether civil, criminal, or regulatory in reporting of an investigation of an
nature, and whether arising by general employee, the letting of a contract, or RETRIEVABILITY:
statute or particular program pursuant the issuance of a license, grant, or other Records may be retrieved by
thereto. benefit, to the extent that the individual telephone extension number.
4. A record from this system may be information is relevant and necessary to
disclosed as a routine use for the the requesting agency’s decision on the SAFEGUARDS:
purpose of an investigation, settlement matter. The Department must deem
of claims, or the preparation and Paper and microfilm records are
such disclosure to be compatible with maintained in locked cabinets and
conduct of litigation to (1) a person the purpose for which the Department
representing the Department in the desks. Electronic records are controlled
collected the information. through established DOE computer
investigation, settlement or litigation, 8. A record from this system of
and to individuals assisting in such center procedures (personnel screening
representation; (2) others involved in and physical security), and they are
the investigation, settlement, and password protected. Access is limited to
litigation, and their representatives and those whose official duties require
individuals assisting those access to the records.
from the member with respect to the
representatives; (3) witness, potential subject matter of the record. The RETENTION AND DISPOSAL:
witness, or their representatives and member of Congress must provide a
assistants, and any other person who copy of the constituent’s request for Records retention and disposal
possesses information pertaining to the assistance. authorities are contained in the National
matter, when it is necessary to obtain 9. A record from this system of Archives and Records Administration
information or testimony relevant to the records may be disclosed to foreign (NARA) General Records Schedule and
matter. governments or international DOE record schedules that have been
5. A record from this system may be organizations in accordance with approved by NARA.
disclosed as a routine use in court or treaties, international conventions, or SYSTEM MANAGER(S) AND ADDRESS:
administrative proceedings to the executive agreements.
tribunals, counsel, other parties, 10. A record from the system may be Headquarters: Director, Office of
witnesses, and the public (in publicly disclosed as a routine use to DOE Information Management, U.S.
available pleadings, filings or discussion contractors in performance of their Department of Energy, 19901
Germantown Road, Germantown, MD
in open court) when such disclosure: (1) contracts, and their officers and
Is relevant to, and necessary for, the employees who have a need for the 20874.
proceeding; (2) is compatible with the record in the performance of their Field Offices: The Managers and
purpose for which the Department duties. Those provided information Directors of the ‘‘System Locations’’
collected the records; and (3) the under this routine use are subject to the listed above are the system managers for
proceedings involve: same limitations applicable to their respective locations.
NOTIFICATION PROCEDURES: U.S. Department of Energy, National conduct of litigation to (1) a person
In accordance with the DOE Energy Technology Laboratory representing the Department in the
regulation implementing the Privacy (Morgantown), P.O. Box 880, investigation, settlement or litigation,
Act, at Title 10, Code of Federal Morgantown, WV 26505 and to individuals assisting in such
Regulations, Part 1008, a request by an U.S. Department of Energy, National representation; (2) others involved in
individual to determine if a system of Energy Technology Laboratory the investigation, settlement, and
records contains information about him/ (Pittsburgh), P.O. Box 10940, Pittsburgh, litigation, and their representatives and
her should be directed to the U.S. PA 15122 individuals assisting those
Department of Energy, Headquarters, U.S. Department of Energy, NNSA representatives; (3) witness, potential
Privacy Act Officer, or the Privacy Act Nevada Site Office, P.O. Box 98518, Las witness, or their representatives and
Officer at the appropriate address Vegas, NV 89193–8518 assistants, and any other person who
identified above under ‘‘System U.S. Department of Energy, Oak Ridge possesses information pertaining to the
Locations.’’ For records maintained by Office, P.O. Box 2001, Oak Ridge, TN matter, when it is necessary to obtain
the Laboratory, Site or Area Office, the 37831–8501 information or testimony relevant to the
request should be directed to the U.S. Department of Energy, Pittsburgh matter.
Privacy Act Officer that has jurisdiction Naval Reactors, P.O. Box 109, 2. A record from this system may be
over that site. The request should Pittsburgh, PA 15122 disclosed as a routine use in court or
include the requester’s complete name, U.S. Department of Energy, Office of administrative proceedings to the
time period for which records are Repository Development, P.O. Box tribunals, counsel, other parties,
sought, and the office locations(s) where 364629, North Las Vegas, NV 89036– witnesses, and the public (in publicly
the requester believes the records are 8629 available pleadings, filings or discussion
located. U.S. Department of Energy, Richland in open court) when such disclosure: (1)
Operations Office, P.O. Box 550, Is relevant to, and necessary for, the
RECORDS ACCESS PROCEDURES: Richland, WA 99352 proceeding; (2) is compatible with the
Same as Notification Procedures U.S. Department of Energy, Savannah purpose for which the Department
above. Records are generally kept at River Operations Office, P.O. Box A, collected the records; and (3) the
location where the work is performed. Aiken, SC 29801 proceedings involve:
In accordance with the DOE Privacy Act U.S. Department of Energy, (a) The Department, its predecessor
regulation, proper identification is Schenectady Naval Reactors Office, P.O. agencies, current or former contractors
required before a request is processed. Box 1069, Schenectady, NY 12301 of the Department, or other United
U.S. Department of Energy, States Government agencies and their
CONTESTING RECORD PROCEDURES: components, or
Same as Notification Procedures 1166 Athens Tech Road, Elberton, GA (b) A current or former employee of
above. 30635–4578 the Department and its predecessor
U.S. Department of Energy, agencies, current or former contractors
Southwestern Power Administration, of the Department, or other United
Categories include telephone States Government agencies and their
assignment records; call detail listings; Williams Tower One, One West Third
Street, Tulsa, OK 74103 components, who is acting in an official
results of administrative inquiries capacity, or in any individual capacity
relating to assignment of responsibility U.S. Department of Energy, Western
Area Power Administration, P.O. Box where the Department or other United
for placement of special local and long- States Government agency has agreed to
distance calls. 3402, Golden, CO 80401
CATEGORIES OF INDIVIDUALS COVERED BY THE 3. A record from the system may be
SYSTEM: disclosed as a routine use to a federal,
OF THE ACT:
None. DOE contractor employees (armed state, or local agency to obtain
uniformed guards). information relevant to a Departmental
DOE–77 decision concerning the hiring or
SYSTEM NAME: Record of individual’s ability to of a security clearance, the letting of a
Physical Fitness Test Records. complete the physical fitness test as set contract, or the issuance of a license,
forth in applicable DOE directives. grant, or other benefit. The Department
Unclassified. AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
must deem such disclosure to be
compatible with the purpose for which
SYSTEM LOCATION(S):
42 U.S.C. 7101 et seq. and 50 U.S.C. the Department collected the
2401 et seq. information.
Headquarters, 19901 Germantown Road, PURPOSE(S): 4. A record from this system of
Germantown, MD 20874–1290 The records are maintained and used records may be disclosed to a federal
U.S. Department of Energy, NNSA by the Department to record physical agency to facilitate the requesting
Service Center Albuquerque, P.O. Box fitness tests of Department of Energy agency’s decision concerning the hiring
5400, Albuquerque, NM 87185–5400 (DOE) Federal and contractor or retention of an employee, the
U.S. Department of Energy, employees. issuance of a security clearance, the
Bonneville Power Administration, P.O. reporting of an investigation of an
Box 3621, Portland, OR 97208 ROUTINE USES OF RECORDS MAINTAINED IN THE employee, the letting of a contract, or
U.S. Department of Energy, Chicago SYSTEM, INCLUDING CATEGORIES OF USERS AND the issuance of a license, grant, or other
Office, 9800 South Cass Avenue, THE PURPOSES OF SUCH USES: benefit, to the extent that the
Argonne, IL 60439 1. A record from this system may be information is relevant and necessary to
U.S. Department of Energy, Idaho disclosed as a routine use for the the requesting agency’s decision on the
Operations Office, 785 DOE Place, Idaho purpose of an investigation, settlement matter. The Department must deem
Falls, ID 83402 of claims, or the preparation and such disclosure to be compatible with
the purpose for which the Department records are controlled through SECURITY CLASSIFICATION:
collected the information. established DOE computer center Classified and unclassified.
5. A record from the system may be procedures (personnel screening and
disclosed as a routine use to the physical security), and they are SYSTEM LOCATION(S):
appropriate local, state or federal agency password protected. Access is limited to U.S. Department of Energy,
when records alone or in conjunction those whose official duties require Headquarters, Office of
with other information, indicates a access to the records. Counterintelligence, 1000 Independence
violation or potential violation of law Avenue, SW., Washington, DC 20585
whether civil, criminal, or regulatory in RETENTION AND DISPOSAL:
Records retention and disposal U.S. Department of Energy, NNSA
nature, and whether arising by general
authorities are contained in the National Service Center Albuquerque, P.O. Box
statute or particular program pursuant
thereto. Archives and Records Administration 5400, Albuquerque, NM 87185–5400;
6. A record from this system of (NARA) General Records Schedule and U.S. Department of Energy, Chicago
records may be disclosed to a member DOE record schedules that have been Office, 9800 Cass Ave., Argonne, IL
of Congress submitting a request approved by NARA. 60439
involving the constituent when the U.S. Department of Energy,
constituent has requested assistance Environmental Management
from the member with respect to the Headquarters: Director, Office of Consolidated Business Center (EMCBC),
subject matter of the record. The Security Operations, U.S. Department of 250 E. Fifth Street, Suite 500,
member of Congress must provide a Energy, 1000 Independence Avenue, Cincinnati, OH 45202
copy of the constituent’s request for SW., Washington, DC 20585. U.S. Department of Energy, Idaho
assistance. Field Offices: The Managers and Operations Office, 850 Energy Drive,
7. A record from the system may be Directors of the ‘‘System Locations’’ Idaho Falls, ID 83401
disclosed as a routine use to DOE listed above are the system managers for
their respective portions. U.S. Department of Energy, Livermore
contractors in performance of their Site Office, P.O. Box 808, L–062,
contracts, and their officers and NOTIFICATION PROCEDURES: Livermore, CA 94551
In accordance with the DOE U.S. Department of Energy, Lockheed
regulation implementing the Privacy Martin Idaho Technology, P.O. Box
Act, at Title 10, Code of Federal 1625, M/S 2800, Idaho Falls, ID 83415–
Regulations, Part 1008, a request by an 2800
same limitations applicable to
individual to determine if a system of U.S. Department of Energy, Los
Department officers and employees
records contains information about him/ Alamos National Laboratory, Mail
8. A record from this system may be her should be directed to the Director, Station 5000, P.O. Box 1663, Los
disclosed as a routine use when (1) it is Headquarters Freedom of Information Alamos, NM 87545
suspected or confirmed that the security Act and Privacy Act Group, U.S. U.S. Department of Energy, Martin
or confidentiality of information in the Department of Energy, or the Privacy Lockheed Energy Systems, P.O. Box
system of records has been Act Officer at the appropriate address 2009, Oak Ridge, TN 37831–8107
compromised; (2) the Department has identified above under ‘‘System U.S. Department of Energy, Pantex
determined that as a result of the Locations.’’ For records maintained by Plant, Bldg 11–54, P.O. Box 30020,
suspected or confirmed compromise the Laboratory, Site or Area Office, the Amarillo, TX 79177
there is a risk of harm to economic or request should be directed to the U.S. Department of Energy, Oak Ridge
property interests, identity theft or Privacy Act Officer that has jurisdiction Office, P.O. Box E, Oak Ridge, TN 37830
fraud, or harm to the security integrity over that site. The request should
include the requester’s complete name, U.S. Department of Energy, Pacific
if this system or other systems or Northwest Laboratory, 902 Battelle
programs (whether maintained by the time period for which records are
sought, and the office locations(s) where Blvd., P.O. Box 999, Richland, WA
Department or another agency or entity) 99352
that rely upon the compromised the requester believes the records are
located. U.S. Department of Energy, Richland
information; and (3) the disclosure is Operations Office, P.O. Box 550,
made to such agencies, entities, and RECORDS ACCESS PROCEDURES: Richland, WA 99352
persons who are reasonably necessary to Same as Notification Procedures U.S. Department of Energy, Savannah
above. Records are generally kept at River Operations Office, P.O. Box A,
location where the work is performed. Aiken, SC 29801
In accordance with the DOE Privacy Act U.S. Department of Energy, Sandia
regulation, proper identification is National Laboratory, P.O. Box 969, M/S
harm.
required before a request is processed. 9020, Livermore, CA 94551–0969
POLICIES AND PRACTICES FOR STORING, U.S. Department of Energy, Sandia
The subject individual, physicians, National Laboratory, Org 7400, P.O. Box
and persons administering the tests. 5800, M/S 0173, Albuquerque, NM
STORAGE: 87185
Records may be stored as paper SYSTEM EXEMPTED FROM CERTAIN PROVISIONS U.S. Department of Energy,
records and electronic media. OF THE ACT: Westinghouse Hanford Co., P.O. Box
None.
RETRIEVABILITY:
1970, Richland, WA 99352
Records may be retrieved by name. DOE–81 U.S. Department of Energy,
Worldwide Security Service Ltd., Rocky
SAFEGUARDS: SYSTEM NAME: Flats Environmental Technology Site,
Paper records are maintained in Counterintelligence Administrative P.O. Box 464, T893B, Golden, CO
locked cabinets and desks. Electronic and Analytical Records and Reports. 80402–0464
CATEGORIES OF INDIVIDUALS COVERED BY THE 2. A record from this system may be agency to facilitate the requesting
SYSTEM: disclosed as a routine use to other agency’s decision concerning the hiring
Current and former Department of counterintelligence agency components or retention of an employee, the
Energy (DOE) employees including with whom the Office of issuance of a security clearance, the
employees of the National Nuclear Counterintelligence is preparing joint reporting of an investigation of an
Security Administration (NNSA), analysis of counterintelligence-related employee, the letting of a contract, or
contractor employees, and consultants; threats which may impact the the issuance of a license, grant, or other
persons suspected of violating DOE Department. benefit, to the extent that the
regulations or laws; and, where there are 3. A record from this system may be information is relevant and necessary to
indications of contact with a current or disclosed as a routine use for the the requesting agency’s decision on the
former DOE employee, contractor purpose of an investigation, settlement matter. The Department must deem
employee or consultant, persons who of claims, or the preparation and such disclosure to be compatible with
are reasonably believed to be officers or conduct of litigation to (1) a person the purpose for which the Department
employees of, or otherwise acting for or representing the Department in the collected the information.
on behalf of, a foreign power; members investigation, settlement or litigation, 7. A record from the system may be
of an organization reasonably believed and to individuals assisting in such disclosed as a routine use to the
to be owned or controlled directly or representation; (2) others involved in appropriate local, state or federal agency
indirectly by a foreign power; the investigation, settlement, and when records alone or in conjunction
reasonably believed to be targets, litigation, and their representatives and with other information, indicates a
hostages, or victims of international individuals assisting those violation or potential violation of law
terrorist organizations; or reasonably representatives; (3) witness, potential whether civil, criminal, or regulatory in
believed to be engaged in or about to witness, or their representatives and nature, and whether arising by general
engage in clandestine intelligence assistants, and any other person who statute or particular program pursuant
activities, sabotage, assassinations, or possesses information pertaining to the thereto.
international terrorist activities matter, when it is necessary to obtain 8. A record from this system of
involving DOE programs, personnel, information or testimony relevant to the records may be disclosed to a member
facilities, information or materials. matter. of Congress submitting a request
4. A record from this system may be involving the constituent when the
CATEGORIES OF RECORDS IN THE SYSTEM: disclosed as a routine use in court or constituent has requested assistance
Analytical, training and investigative administrative proceedings to the from the member with respect to the
records, reports and files; travel reports; tribunals, counsel, other parties, subject matter of the record. The
reports on foreign contacts; records, witnesses, and the public (in publicly member of Congress must provide a
reports and files received from other available pleadings, filings or discussion copy of the constituent’s request for
DOE elements and other Federal in open court) when such disclosure: (1) assistance.
agencies. Is relevant to, and necessary for, the 9. A record from this system of
proceeding; (2) is compatible with the records may be disclosed to foreign
purpose for which the Department governments or international
42 U.S.C. 7101 et seq.; 50 U.S.C. 2401 collected the records; and (3) the organization in accordance with treaties,
et seq.; Federal Personnel Manual, proceedings involve: international conventions, or executive
Chapters 731 and 736. (a) The Department, its predecessor agreements.
PURPOSE(S): agencies, current or former contractors 10. A record from the system may be
of the Department, or other United disclosed as a routine use to DOE
The information is maintained and
States Government agencies and their contractors in performance of their
used by the Department in furtherance
components, or contracts, and their officers and
of the responsibilities of the Office of
(b) A current or former employee of employees who have a need for the
Counterintelligence (OCI), which
the Department and its predecessor record in the performance of their
include analysis of the foreign
agencies, current or former contractors duties. Those provided information
intelligence threat; conducting
of the Department, or other United under this routine use are subject to the
administrative inquiries and
States Government agencies and their same limitations applicable to
investigations to identify and neutralize
components, who is acting in an official Department officers and employees
the foreign intelligence threat to
capacity, or in any individual capacity under the Privacy Act.
classified and sensitive DOE programs, 11. A record from this system may be
personnel, information and activities; where the Department or other United
States Government agency has agreed to disclosed as a routine use when (1) it is
reporting on foreign contacts and travel, suspected or confirmed that the security
including briefings and debriefings; represent the employee.
5. A record from the system may be or confidentiality of information in the
conducting counterintelligence system of records has been
disclosed as a routine use to a federal,
investigations and producing compromised; (2) the Department has
intelligence on hostile and foreign determined that as a result of the
information relevant to a Departmental
intelligence entities; counterintelligence suspected or confirmed compromise
decision concerning the hiring or
related training; and other activities there is a risk of harm to economic or
relating to OCI’s responsibilities. property interests, identity theft or
of a security clearance, the letting of a
ROUTINE USES OF RECORDS MAINTAINED IN THE contract, or the issuance of a license, fraud, or harm to the security integrity
SYSTEM, INCLUDING CATEGORIES OF USERS AND grant, or other benefit. The Department if this system or other systems or
THE PURPOSES OF SUCH USES: must deem such disclosure to be programs (whether maintained by the
1. A record from this system may be compatible with the purpose for which Department or another agency or entity)
disclosed as a routine use to the Federal the Department collected the that rely upon the compromised
Bureau of Investigation when such information. information; and (3) the disclosure is
records indicate a violation or probable 6. A record from this system of made to such agencies, entities, and
violation of the law. records may be disclosed to a federal persons who are reasonably necessary to
assist in connection with the RECORDS ACCESS PROCEDURES: monitoring of a resulting grant or
Department’s efforts to respond to the Same as Notification Procedures contract; DOE Program Official, i.e., the
suspected or confirmed compromise above. Records are generally kept at individual who is responsible for review
and prevent, minimize, or remedy such location where the work is performed. and approval of applications or
harm. In accordance with the DOE Privacy Act proposals for funding; DOE Budget
regulation, proper identification is Official, i.e., the individual who is
required before a request is processed. responsible for certifying funds
availability for approved applications or
RECORD SOURCE CATEGORIES: proposals; DOE Contracting Officer or
STORAGE: The subject individual; present and Contract Specialist, i.e., individuals
Records may be stored as paper former DOE employees and contractor who are responsible for awarding and
records and electronic media. employees; publicly available material; administering grants or contracts. (3)
other agencies within the Intelligence Merit/Peer Reviewer, i.e., the individual
RETRIEVABILITY:
Community; other offices and elements (Federal or non-Federal) who provides a
Records may be retrieved by name, within DOE; the FBI, and other Federal, written review or evaluation of the
social security number or other personal State and local law enforcement application or proposal to the DOE
identifying data. agencies; sources contacted during Project Officer.
SAFEGUARDS: administrative inquiries and
Paper records are maintained in investigations; and official records.
Grant applications, contract
locked cabinets and desks. Electronic SYSTEM EXEMPTED FROM CERTAIN PROVISIONS proposals, technical reviews by peer
records are controlled through OF THE ACT: reviewer, records of grant and contract
established DOE computer center This system is exempt under (k)(1), awards, financial data, social security
procedures (personnel screening and (k)(2), and (k)(5) of the Privacy Act to number, and any other pertinent
physical security), and they are the extent that information within the information needed for the tracking or
password protected. Access is limited to system meets the criteria of those approval of a grant or contract.
those whose official duties require subsections of the Act. Such
access to the records. information has been exempted from the AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
RETENTION AND DISPOSAL: provisions of subsections (c)(3), and (4), 42 U.S.C. 7101 et seq. and 50 U.S.C.
(d), and (e)(1) (e)(4)(G) and (H) and (f) 2401 et seq.
authorities are contained in the National of the Act; See the DOE Privacy Act PURPOSE(S):
Archives and Records Administration regulation at Title10, Code of Federal The information is maintained and
(NARA) General Records Schedule and Regulations, Part 1008. used by the Department to track and
DOE record schedules that have been DOE–82 monitor the receipt, review, and
approved by NARA. disposition of grant applications and
SYSTEM NAME: contract proposals from universities,
Grant and Contract Records for non-profit organizations, large and small
Headquarters: Director, Office of Research Projects, Science Education, businesses, other Federal agencies, State
Counterintelligence, Analytical and Related Activities. and local governments, individuals, and
Division, U.S. Department of Energy, DOE national laboratories seeking
1000 Independence Avenue, SW., SECURITY CLASSIFICATION:
Federal financial support for research
Washington, DC 20585. Unclassified. projects, training, and related activities.
Field Offices: The Managers and The system also tracks and monitors
Directors of the ‘‘System Locations’’ SYSTEM LOCATION(S):
funding authorizations and associated
listed above are the system managers for U.S. Department of Energy, 1000 financial data.
their respective portions. Independence Avenue, SW.,
Washington, DC 20585 ROUTINE USES OF RECORDS MAINTAINED IN THE
NOTIFICATION PROCEDURES: SYSTEM, INCLUDING CATEGORIES OF USERS AND
In accordance with the DOE CATEGORIES OF INDIVIDUALS COVERED BY THE THE PURPOSES OF SUCH USES:
regulation implementing the Privacy SYSTEM:
Act, at Title 10, Code of Federal (1) Applicant/Grantee organization; disclosed as a routine use to expert peer
Regulations, Part 1008, a request by an Principal Investigator, i.e., the scientist reviewers selected by DOE for their
individual to determine if a system of or other individual designated by the expertise in specific research areas to
records contains information about him/ applicant or proposer to direct the evaluate the application or proposal in
her should be directed to the U.S. project; Senior Personnel, i.e., scientists accordance with established evaluation
Department of Energy, Headquarters, or other individuals designated by the criteria.
Privacy Act Officer, or the Privacy Act applicant or proposer to perform work 2. A record from this system of
Officer at the appropriate address on the project; Certifying records may be disclosed to a member
identified above under ‘‘System Representative, i.e., the business of Congress submitting a request
Locations.’’ For records maintained by representative having the authority to involving the constituent when the
the Laboratory, Site or Area Office, the accept the obligation to comply with constituent has requested assistance
request should be directed to the Department of Energy (DOE) including from the member with respect to the
Privacy Act Officer that has jurisdiction the National Nuclear Security subject matter of the record. The
over that office or facility. The request Administration terms and conditions if member of Congress must provide a
should include the requester’s complete DOE makes a grant or contract award. copy of the constituent’s request for
name, time period for which records are (2) DOE officials DOE Project Officer, assistance.
sought, and the office locations(s) where i.e., the individual who is responsible 3. A record from the system may be
the requester believes the records are for the review and evaluation of the disclosed as a routine use to DOE
located. application or proposal and the contractors in performance of their
contracts, and their officers and password protected. Access is limited to SYSTEM LOCATION(S):
employees who have a need for the those whose official duties require U.S. Department of Energy, Office of
record in the performance of their access to the records. Inspector General, Headquarters, 1000
duties. Those provided information Independence Avenue, SW.,
under this routine use are subject to the RETENTION AND DISPOSAL:
same limitations applicable to Records retention and disposal U.S. Department of Energy, Office of
Department officers and employees authorities are contained in the National Inspector General, P.O. Box 5400,
under the Privacy Act. Archives and Records Administration Albuquerque, NM 87185–5400
4. A record from this system may be (NARA) General Records Schedule and U.S. Department of Energy, Office of
disclosed as a routine use to an DOE record schedules that have been Inspector General, Building 703–41A,
applicant’s principal investigator, approved by NARA. Aiken, SC 29802
sponsored programs office, business U.S. Department of Energy, Office of
office, or similar element, via electronic SYSTEM MANAGER(S) AND ADDRESS:
Inspector General, P.O. Box 2254,
media for the purpose of checking the Director, Grants and Contracts Livermore, CA 94551
status of its grant applications or Division, Office of Resource U.S. Department of Energy, Office of
contract proposals which have been Management, Office of Science, U.S. Inspector General, P.O. Box 2001, Room
submitted to DOE for support. Department of Energy, Washington, DC 502, Oak Ridge, TN 37831
Safeguards will be employed on a case 20585
by case basis to allow access only to CATEGORIES OF INDIVIDUALS COVERED BY THE
NOTIFICATION PROCEDURES: SYSTEM:
authorized persons having a need to
know. In accordance with the DOE Individuals who are the subjects of
5. A record from this system may be regulation implementing the Privacy inspections or inquiries concerning
disclosed as a routine use when (1) it is Act, at Title 10, Code of Federal allegations or complaints, individuals
suspected or confirmed that the security Regulations, Part 1008, a request by an who have pertinent knowledge about
or confidentiality of information in the individual to determine if a system of the inspection or inquiry including DOE
system of records has been records contains information about him/ employees and National Nuclear
compromised; (2) the Department has her should be directed to the U.S. Security Administration employees,
determined that as a result of the Department of Energy, Headquarters, individuals authorized to furnish
suspected or confirmed compromise Privacy Act Officer, or the Privacy Act information, confidential informants,
there is a risk of harm to economic or Officer at the appropriate address complainants, Office of Inspector
property interests, identity theft or identified above under ‘‘System General inspections personnel, and
fraud, or harm to the security integrity Locations.’’ For records maintained by other individuals involved in these
if this system or other systems or the Laboratory, Site or Area Office, the inspections.
programs (whether maintained by the request should be directed to the
Department or another agency or entity) Privacy Act Officer that has jurisdiction
that rely upon the compromised over that office or facility. The request Inspection files predicated on
information; and (3) the disclosure is should include the requester’s complete allegations or complaints and which
made to such agencies, entities, and name, time period for which records are identify subjects or sources of
persons who are reasonably necessary to sought, and the office locations(s) where information by name. Inspections
assist in connection with the the requester believes the records are performed relate to sensitive allegations
Department’s efforts to respond to the located. of wrongdoing received concerning
suspected or confirmed compromise certain individuals, including agency
and prevent, minimize, or remedy such RECORDS ACCESS PROCEDURES: employees, or other persons or entities
harm. Same as Notification Procedures with some relationship to the agency.
above. Records are generally kept at Allegations include, but are not limited
POLICIES AND PRACTICES FOR STORING, to, abuse of authority; misuse of
RETRIEVING, ACCESSING, RETAINING AND government time, property, or position;
regulation, proper identification is conflicts of interest; whistleblower
STORAGE: required before a request is processed. reprisal; or other non-criminal
Records may be stored as paper violations of law, rules, or regulations.
records and electronic media. CONTESTING RECORD PROCEDURES:
Same as Notification Procedures.
RETRIEVABILITY: 42 U.S.C. 7101 et seq.; 50 U.S.C. 2401
Records may be retrieved by RECORD SOURCE CATEGORIES: et seq.; The Inspector General Act of
application or proposal number, project Grant applications and contract 1978, as amended, 5 U.S.C. App. 3.
number, award number, name of proposals. PURPOSE(S):
applicant or awardee, name of principal
investigator, social security number, SYSTEM EXEMPTED FROM CERTAIN PROVISIONS The records are maintained and used
name of peer reviewer, DOE project OF THE ACT: by the Department in furtherance of the
officer, or budget and reporting responsibilities of the Inspector General.
None.
classification code. These responsibilities include
DOE–83 evaluating the effectiveness and
SAFEGUARDS: efficiency of an operation, determining
SYSTEM NAME:
Paper records are maintained in compliance with laws and regulations,

locked cabinets and desks. Electronic Allegation-Based Inspection Files of evaluating Departmental program
records are controlled through the Office of Inspector General. operations and results, preventing and
established DOE computer center detecting fraud and abuse in such
procedures (personnel screening and SECURITY CLASSIFICATION: programs and operations, and assuring
physical security), and they are Unclassified and classified. the investigation of complaints by
contractor employees alleging agency to facilitate the requesting assist in connection with the
retaliation for making disclosures agency’s decision concerning the hiring Department’s efforts to respond to the
protected under 10 CFR Part 708 and 41 or retention of an employee, the suspected or confirmed compromise
U.S.C. 265. issuance of a security clearance, the and prevent, minimize, or remedy such
reporting of an investigation of an harm.
employee, the letting of a contract, or
SYSTEM, INCLUDING CATEGORIES OF USERS AND POLICIES AND PRACTICES FOR STORING,
PURPOSES OF SUCH USES:
benefit, to the extent that the DISPOSING OF RECORDS IN THE SYSTEM:
1. A record from this system may be information is relevant and necessary to
disclosed as a routine use for the the requesting agency’s decision on the STORAGE:
purpose of an investigation, settlement matter. The Department must deem Records may be stored as paper,
of claims, or the preparation and such disclosure to be compatible with microfilm, and electronic media.
conduct of litigation to (1) a person the purpose for which the Department
representing the Department in the collected the information. RETRIEVABILITY:
investigation, settlement or litigation, 5. A record from the system may be Records may be retrieved by name of
and to individuals assisting in such disclosed as a routine use to the individual involved, case number,
representation; (2) others involved in appropriate local, state or federal agency report title, or subject matter.
the investigation, settlement, and when records alone or in conjunction
litigation, and their representatives and SAFEGUARDS:
with other information, indicates a
individuals assisting those violation or potential violation of law Paper records are maintained in
representatives; (3) witness, potential whether civil, criminal, or regulatory in locked cabinets and desks. Electronic
witness, or their representatives and nature, and whether arising by general records are controlled through
assistants, and any other person who statute or particular program pursuant established DOE computer center
possesses information pertaining to the thereto. procedures (personnel screening and
matter, when it is necessary to obtain 6. A record from this system of physical security), and they are
information or testimony relevant to the records may be disclosed to a member password protected. Access is limited to
matter. of Congress submitting a request those whose official duties require
2. A record from this system may be involving the constituent when the access to the records.
disclosed as a routine use in court or constituent has requested assistance RETENTION AND DISPOSAL:
administrative proceedings to the from the member with respect to the
tribunals, counsel, other parties, Records retention and disposal
subject matter of the record. The
witnesses, and the public (in publicly authorities are contained in the National
member of Congress must provide a
available pleadings, filings or discussion Archives and Records Administration
copy of the constituent’s request for
in open court) when such disclosure: (1) (NARA) General Records Schedule and
assistance.
Is relevant to, and necessary for, the 7. A record from this system of DOE record schedules that have been
proceeding; (2) is compatible with the records may be disclosed to foreign approved by NARA.
purpose for which the Department governments or international SYSTEM MANAGER(S) AND ADDRESS:
collected the records; and (3) the organizations in accordance with Deputy Inspector General for
proceedings involve: treaties, international conventions, or Inspections, U.S. Department of Energy,
(a) The Department, its predecessor executive agreements. Room 5B–250, 1000 Independence
agencies, current or former contractors 8. A record from the system may be Avenue, SW., Washington, DC 20585.
of the Department, or other United disclosed as a routine use to DOE
States Government agencies and their contractors in performance of their NOTIFICATION PROCEDURES:
components, or contracts, and their officers and In accordance with the DOE
(b) A current or former employee of employees who have a need for the regulation implementing the Privacy
the Department and its predecessor record in the performance of their Act, at Title 10, Code of Federal
agencies, current or former contractors duties. Those provided information Regulations, Part 1008, a request by an
of the Department, or other United under this routine use are subject to the individual to determine if a system of
States Government agencies and their same limitations applicable to records contains information about him/
components, who is acting in an official Department officers and employees her should be directed to the U.S.
capacity, or in any individual capacity under the Privacy Act. Department of Energy, Headquarters,
where the Department or other United 9. A record from this system may be Privacy Act Officer, or the Privacy Act
States Government agency has agreed to disclosed as a routine use when (1) it is Officer at the appropriate address
represent the employee. suspected or confirmed that the security identified above under ‘‘System
3. A record from the system may be or confidentiality of information in the Locations.’’ For records maintained by
disclosed as a routine use to a federal, system of records has been the Laboratory, Site or Area Office, the
state, or local agency to obtain compromised; (2) the Department has request should be directed to the
information relevant to a Departmental determined that as a result of the Privacy Act Officer that has jurisdiction
decision concerning the hiring or suspected or confirmed compromise over that site. The request should
retention of an employee, the issuance there is a risk of harm to economic or include the requester’s complete name,
of a security clearance, the letting of a property interests, identity theft or time period for which records are
contract, or the issuance of a license, fraud, or harm to the security integrity sought, and the office locations(s) where
grant, or other benefit. The Department if this system or other systems or the requester believes the records are
must deem such disclosure to be programs (whether maintained by the located.

compatible with the purpose for which Department or another agency or entity)
the Department collected the that rely upon the compromised RECORDS ACCESS PROCEDURES:
information. information; and (3) the disclosure is Same as Notification Procedures
4. A record from this system of made to such agencies, entities, and above. Records are generally kept at the
records may be disclosed to a federal persons who are reasonably necessary to location where the work is performed.
In accordance with the DOE Privacy Act U.S. Department of Energy, Oak Ridge laws; individuals who voluntarily
regulation, proper identification is Office, P.O. Box 2001, Oak Ridge, TN request a polygraph examination in
required before a request is processed. 37831 order to respond to questions that have
U.S. Department of Energy, Pacific arisen in the context of a
Northwest National Laboratory, 902 counterintelligence investigation; and
Same as Notification Procedures Battelle Blvd., P.O. Box 999, Richland, those individuals who are (a) reasonably
above. WA 99352 believed to be officers or employees of,
RECORD SOURCE CATEGORIES: U.S. Department of Energy, Richland or otherwise acting for or on behalf of,
Subject individuals; individuals and Operations Office, P.O. Box 550, a foreign power; (b) members of an
organizations that have pertinent Richland, WA 99352 organization reasonably believed to be
knowledge about a subject individual or U.S. Department of Energy, Rocky owned or controlled directly or
corporate entity; those authorized by an Flats, Field Office, P.O. Box 928, indirectly by a foreign power; (c)
individual to furnish information; Golden, CO 80402 reasonably believed to be targets,
U.S. Department of Energy, Rocky hostages, or victims of international
confidential informants; and Federal
Flats, World Wide Security Services, terrorist organizations; or (d) reasonably
Bureau of Investigation (FBI) and other
Ltd, P.O. Box 40, Broomfield, CO 80038 believed to be engaged or about to
Federal, State, and local entities.
U.S. Department of Energy, Sandia engage in clandestine intelligence
SYSTEM EXEMPTED FROM CERTAIN PROVISION OF National Laboratory—Albuquerque, P.O. activities, sabotage, assassinations, or
THE ACT: Box 5400, Albuquerque, NM 87185– international terrorist activities
This system is exempt under (k)(1) 5800 involving DOE programs, personnel,
and (k)(2) of the Privacy Act to the U.S. Department of Energy, Sandia facilities, information, or materials and
extent that information within the National Laboratory—California, P.O. have made personal or impersonal
System meets the criteria of those Box 969, Livermore, CA 94551 contact with a current or former DOE
subsections of the Act. Such U.S. Department of Energy, Savannah employee, contractor employee or
information has been exempted from the River Operations Office, P.O. Box A, consultant.
provisions of subsections (c)(3), (d), and Aiken, SC 29801
U.S. Department of Energy, Savannah CATEGORIES OF RECORDS IN THE SYSTEM:
(e)(1), (e)(4) (G) and (H) and (f) of the
Act; See the DOE Privacy Act regulation River, Westinghouse Savannah River Law enforcement records, reports and
at Title10, Code of Federal Regulations, Company, Bldg. 703–45A, Aiken, SC files; reports on foreign contacts;
Part 1008. 29808 records, reports and files received from
other DOE elements and other Federal
DOE–84 RECORDS MAINTAINED IN DOE–84 IN CONNECTION
agencies related to intelligence
WITH DOE ADMINISTERED COUNTERINTELLIGENCE-
SYSTEM NAME: SCOPE POLYGRAPH EXAMINATIONS, WILL BE
activities; counterintelligence
evaluation records; polygraph
Counterintelligence Investigative MAINTAINED ONLY AT THE FOLLOWING
LOCATIONS: examination records; reports and
Records.
U.S. Department of Energy, videotapes of the polygraph session; and
Headquarters, 1000 Independence electronic mail stored on electronic
Classified and unclassified. Avenue, SW, Washington, DC 20585 media.
SYSTEM LOCATION(S): U.S. Department of Energy, DOE Test AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
Center, Albuquerque, NM 87106 42 U.S.C. 7101 et seq.; 50 U.S.C. 2401
Records maintained in DOE–84,
except those pertaining to polygraph RECORDS MAINTAINED IN DOE–84 IN CONNECTION et seq.; The Atomic Energy Act of 1954,
examinations and the analysis of WITH THE DOE ELECTRONIC COMMUNICATIONS as amended; National Defense
electronic communications, will be ANALYSIS WILL BE MAINTAINED ONLY AT THE Authorization Act of Fiscal Year 2000
stored at the following locations: FOLLOWING LOCATIONS: Public Law 106–65; the Employee
U.S. Department of Energy, 1000 U.S. Department of Energy, Polygraph Protection Act, Public Law
Independence Avenue, SW., Headquarters, 1000 Independence 100–347; 29 U.S.C. 2006 (b)(1)(B); the
Washington, DC 20585 Avenue, SW, Washington, DC 20585 Electronic Communications Privacy Act,
U.S. Department of Energy, NNSA U.S. Department of Energy, Idaho Public Law 99–508, 18 U.S.C. 2510 et
Service Center Albuquerque, P.O. 5400, National Laboratory, 2525 N. Freemont seq.; Executive Order 12333, United
Albuquerque, NM 87185–5400 Avenue, Idaho Falls, ID 83415 States Intelligence Activities (December
U.S. Department of Energy, Chicago U.S. Department of Energy, Pacific 4, 1981); Department of Energy
Office, 9800 South Cass Avenue, Northwest National Laboratory, 902 Procedures for Intelligence Activities,
Argonne, IL 60439 Battelle Blvd., P.O. Box 999, Richland, approved by the Attorney General under
U.S. Department of Energy, Idaho WA 99352 Executive Order 12333 (October 19,
Operations Office, 850 Energy Drive, 1992); Executive Order 12958, Classified
Idaho Falls, ID 83403 CATEGORIES OF INDIVIDUALS COVERED BY THE
National Security Information (April 17,
U.S. Department of Energy, Livermore SYSTEM:
1995); Executive Order 12968, Access to
Site Office, 7000 East Avenue, P.O. Box Current and former DOE employees Classified Information (August 2, 1995);
808, Livermore, CA 94551 including employees of the National and Presidential Decision Directive-61.
U.S. Department of Energy, Lockheed Nuclear Security Administration
Idaho Technical Center, 765 Lindsay (NNSA) and contractor employees; PURPOSE(S):
Boulevard, Idaho Falls, ID 83403 applicants for employment at DOE; The information is maintained and
U.S. Department of Energy, Los individuals who may be assigned or used by the Department to conduct
Alamos Site Office, M/S B–236, P.O. detailed to Federal positions at DOE; counterintelligence investigations. The
Box 1663, Los Alamos, NM 87545 consultants to DOE; any user of records in this system also will be used
U.S. Department of Energy, NNSA electronic communications systems at by the Office of Intelligence and
Nevada Site Office, P.O. Box 98518, Las the DOE facilities; persons suspected of Counterintelligence when participating
Vegas, NV 89193–8518 violating DOE regulations or criminal in joint law enforcement
counterintelligence-related applicable to DOE officers and SYSTEM MANAGER(S) AND ADDRESS:

investigations with the FBI or other employees under the Privacy Act. Director, Office of
Federal law enforcement agencies or 5. A record from this system of Counterintelligence, U.S. Department of
components thereof in order to detect records may be disclosed to a member Energy, 1000 Independence Avenue,
and prevent foreign intelligence threats of Congress submitting a request SW., Washington, DC 20585.
directed at or involving DOE classified involving the constituent when the Field Offices: The Managers of the
and sensitive information, materials, constituent has requested assistance ‘‘System Locations’’ listed above are the
programs, facilities, personnel, and from the member with respect to the system managers for their respective
other Department resources. Finally, the subject matter of the record. The portions of this system.
records in this system are collected and member of Congress must provide a NOTIFICATION PROCEDURES:
maintained by the Office of copy of the constituent’s request for
Counterintelligence in order to fulfill its In accordance with the DOE
assistance.
statutory responsibilities under Section regulation implementing the Privacy
3154 of the National Defense Act, at Title 10, Code of Federal
Authorization Act for Fiscal Year 2000. Regulations, Part 1008, a request by an
or confidentiality of information in the
ROUTINE USES OF RECORDS MAINTAINED IN THE records contains information about him/
SYSTEM, INCLUDING CATEGORIES OF USERS AND system of records has been
PURPOSES OF SUCH USES: compromised; (2) the Department has
1. A record from this system may be determined that as a result of the
disclosed as a routine use to an suspected or confirmed compromise
appropriate Federal, State, local or there is a risk of harm to economic or
foreign agency when a record within property interests, identity theft or
this system of records, alone or in fraud, or harm to the security integrity
conjunction with other information, if this system or other systems or
indicates a violation or potential programs (whether maintained by the
Privacy Act Officer that has jurisdiction
violation of law whether civil, criminal, Department or another agency or entity)
over that site. The request should
or regulatory in nature, and whether that rely upon the compromised
include the requester’s complete name,
arising by general statute of particular information; and (3) the disclosure is
time period for which records are
program pursuant thereto. made to such agencies, entities, and
2. A record from this system of record persons who are reasonably necessary to
the requester believes the records are
may be disclosed, as a routine use, to a assist in connection with the
located.
federal, state or local agency that Department’s efforts to respond to the
maintains relevant information to obtain suspected or confirmed compromise RECORDS ACCESS PROCEDURES:
information relevant to a Department and prevent, minimize, or remedy such Same as Notification Procedures
decision concerning the hiring or harm. above. Records are generally kept at
retention of an employee, the issuance locations where work is performed. In
of a security clearance, the letting of a accordance with the DOE Privacy Act
contract, or the issuance of a license, DISPOSING OF RECORDS IN THE SYSTEM:
grant, or other benefit. The Department required before a request is processed.
must deem such disclosure to be STORAGE:
compatible with the purpose for which Records may be stored as paper
the Department collected the records, electronic media, and Same as Notification Procedures
information. videotapes. above.
3. A record from this system may be RECORD SOURCE CATEGORIES:
disclosed to a federal agency to facilitate RETRIEVABILITY:
The subject individual, present and
the requesting agency’s decision Records may be retrieved by name, e- former DOE employees and DOE
concerning the hiring or retention of an mail address, and/or social security contractor employees, applicants for
employee, the issuance of a security number. employment, individuals assigned or
clearance, the reporting of an detailed to Federal positions at DOE,
investigation of an employee, the letting SAFEGUARDS:
and consultants; any user of a DOE
of a contract, or the issuance of a Paper records and videotapes are electronic communications system;
license, grant, or other benefit, to the maintained in locked cabinets. publicly available material; other
extent that the information is relevant Electronic records are controlled agencies within the Intelligence
and necessary to the requesting agency’s through established DOE computer Community; other offices within the
decision on the matter. The Department center procedures (personnel screening DOE; the FBI, and other Federal, State
must deem such disclosure to be and physical security), secured for and local law enforcement agencies; and
compatible with the purpose for which classified information and are password sources contacted during investigations.
the Department collected the protected. Access is limited to those
information. whose official duties require access to SYSTEM EXEMPTED FROM CERTAIN PROVISIONS
4. A record from this system may be the records. OF THE ACT:
disclosed as a routine use to DOE This system is exempt pursuant to
contractors in performance of their RETENTION AND DISPOSAL: subsections (j)(2) and (k)(1), (2) and (5)
contracts, and their officers and Records retention and disposal of the Privacy Act, 5 U.S.C. 552a, to the
employees who have a need for the authorities are contained in the National extent that information within the
record in the performance of their Archives and Records Administration system meets the requirements of those
duties. The contractor and its officers (NARA) General Records Schedule and subsections of the Act. Under
receiving information under this routine DOE record schedules that have been subsection (j)(2) of the Privacy Act, this
use are subject to the same limitations approved by NARA. system has been exempted from
subsections (c)(3) and (4), (d), (e)(1), (2), committees and subcommittees dealing equipment, devices and facilities and
and (3), (e)(4)(G) and (H), (e)(8), (f) and with radiation, correspondence with how such risks may be ameliorated.
(g) of 5 U.S.C. 552a. See DOE the members of the public, transcripts of Those provided information under this
Privacy Act Regulation at 10 CFR Part interviews of persons associated with routine use are subject to the same
1008.12. the organizing, financing and limitations applicable to Department
To the extent the information in this conducting of the experiments, reports officers and employees under the
system of records is exempt pursuant to of Congressional hearings, personal Privacy Act.
5 U.S.C. 552a(k)(1), (2) and (5), the notes, diaries and papers, archival 4. A record from this system may be
system has been further exempted from collections, interagency memoranda and disclosed as a routine use to the Centers
subsections (c)(3), (d), (e)(1), (e)(4)(G) agreements, consent forms, medical and for Disease Control and Prevention,
and (H) and (f) of 5 U.S.C. 552a under laboratory reports, transcripts of other Federal and State health agencies,
the Privacy Act of 1974. See the DOE medical conferences, and newspaper and federal and state agencies involved
Privacy Act Regulation at 10 CFR Part and magazine articles. with industrial or employee safety to be
1008.12(b). used for epidemiological or industrial
safety or hygiene studies to ascertain or
DOE–86 42 U.S.C. 7101 et seq.; 50 U.S.C. 2401 determine: (a) How radiation exposure
SYSTEM NAME:
et seq.; 42 U.S.C. 7151; 42 U.S.C. 2201 effects the health and well being of
and 42 U.S.C. 5813 and 5817. individuals or groups of individuals;
Human Radiation Experiments
Records. PURPOSE(S):
and (b) the risks of working with, or
being in proximity to, nuclear
SECURITY CLASSIFICATION: The purpose of this system of records equipment, devices and facilities, and
is to assist members of the public in how such risks may be ameliorated.
Unclassified.
piecing together their own (or
SYSTEM LOCATION(S): immediate family) history of possible
disclosed as a routine use for the
U.S. Department of Energy, Office of involvement in government-sponsored
purpose of an investigation, settlement
Human Radiation Experiments, 1000 radiation experiments.
Independence Avenue, SW., ROUTINE USES OF RECORDS MAINTAINED IN THE conduct of litigation to (1) a person
Washington, DC 20585 SYSTEM, INCLUDING CATEGORIES OF USERS AND representing the Department in the
U.S. Department of Energy, THE PURPOSES OF SUCH USES: investigation, settlement or litigation,
Coordination and Information Center, 1. A record from this system may be and to individuals assisting in such
3084 S. Highland St., Las Vegas, NV disclosed as a routine use to the representation; (2) others involved in
89109 Advisory Committee on Human the investigation, settlement, and
CATEGORIES OF INDIVIDUALS COVERED BY THE Radiation Experiments to perform its litigation, and their representatives and
SYSTEM: assigned task of evaluating the scientific individuals assisting those
Persons who participated in the and ethical aspects of the Human representatives; (3) witness, potential
organizing, conducting, and financing of Radiation Experiments and witness, or their representatives and
the Human Radiation Experiments and environmental releases. A record from assistants, and any other person who
environmental releases of radiation this system of records may be disclosed possesses information pertaining to the
described in Executive Order 12891, 59 to that Committee to provide it with matter, when it is necessary to obtain
FR 2935 (January 20, 1994). Records are information concerning experiments or information or testimony relevant to the
also maintained on persons who were releases of radiation that were matter.
subjects of the experiments or were sponsored, financed or conducted by 6. A record from this system may be
affected by the releases. Generally, the DOE, its predecessors, or other Federal disclosed as a routine use in court or
records pertain to persons in the agencies, and their contractors and administrative proceedings to the
following categories: (1) Former and subcontractors. Those provided tribunals, counsel, other parties,
current employees of the DOE, information under this routine use are witnesses, and the public (in publicly
including the National Nuclear Security subject to the same limitations available pleadings, filings or discussion
Administration, its predecessor agencies applicable to Department officers and in open court) when such disclosure: (1)
and their contractors and employees under the Privacy Act. Is relevant to, and necessary for, the
subcontractors; (2) members of the 2. A record from this system may be proceeding; (2) is compatible with the
public; (3) persons exposed to radiation disclosed as a routine use pertaining to purpose for which the Department
as a result of proximity to nuclear another federal agency if it appears from collected the records; and (3) the
facilities or the intentional or accidental the record, or other available proceedings involve:
release of radiation. information, that the other federal (a) The Department, its predecessor
agency conducted the Human Radiation agencies, current or former contractors
CATEGORIES OF RECORDS IN THE SYSTEM: Experiment or environmental release or of the Department, or other United
Records pertaining to the planning, that referral to the other Federal agency States Government agencies and their
organizing, financing, conducting, is appropriate for remedial purposes. components, or
effects and results of experiments and 3. A record from this system may be (b) A current or former employee of
environmental releases, gathered from disclosed as a routine use to DOE the Department and its predecessor
DOE, its predecessor agencies and their contractors and subcontractors agencies, current or former contractors
contractors and subcontractors. Such conducting epidemiological, industrial of the Department, or other United
records include correspondence, safety or hygiene studies to ascertain or States Government agencies and their
memoranda, published and determine: (a) How radiation exposure components, who is acting in an official
unpublished reports, notes, logs, effects the health and well being of capacity, or in any individual capacity
proposals, contracts, minutes of individuals or groups of individuals; where the Department or other United
meetings of the Atomic Energy and (b) the risks of working with, or States Government agency has agreed to
Commission and its advisory being in proximity to, nuclear represent the employee.
7. A record from the system may be 13. A record from this system may be RETENTION AND DISPOSAL:
disclosed as a routine use to a federal, disclosed as a routine use to the Records retention and disposal
state, or local agency to obtain personnel, contractors, grantees, and authorities are contained in the National
information relevant to a Departmental cooperative agreement holders of the Archives and Records Administration
decision concerning the hiring or Department of Labor, the Department of (NARA) General Records Schedule and
retention of an employee, the issuance Health and Human Services, the DOE record schedules that have been
of a security clearance, the letting of a Department of Justice, and other Federal approved by NARA.
contract, or the issuance of a license, agencies and their components,
grant, or other benefit. The Department SYSTEM MANAGER(S) AND ADDRESS:
designated by the President to
must deem such disclosure to be implement the Federal compensation U.S. Department of Energy, Director,
compatible with the purpose for which program established by the Energy Office of Human Radiation Experiments,
the Department collected the Employees Occupational Illness 1000 Independence Avenue, SW.,
information. Compensation Program Act, for the Washington, DC 20585
8. A record from this system of purpose of assisting in the adjudication NOTIFICATION PROCEDURES:
records may be disclosed to a federal or processing of a claim under that Act.
agency to facilitate the requesting In accordance with the DOE
Those provided information under this
agency’s decision concerning the hiring regulation implementing the Privacy
routine use are subject to the same
or retention of an employee, the Act, at Title 10, Code of Federal
limitations applicable to Department
issuance of a security clearance, the Regulations, Part 1008, a request by an
officers and employees under the
reporting of an investigation of an individual to determine if a system of
Privacy Act.
employee, the letting of a contract, or records contains information about him/
14. A record from this system may be her should be directed to the U.S.
disclosed as a routine use when (1) it is Department of Energy, Headquarters,
benefit, to the extent that the
suspected or confirmed that the security Privacy Act Officer, or the Privacy Act
information is relevant and necessary to
or confidentiality of information in the Officer at the appropriate address
the requesting agency’s decision on the
system of records has been identified above under ‘‘System
matter. The Department must deem
compromised; (2) the Department has Locations.’’ For records maintained by
such disclosure to be compatible with
determined that as a result of the the Laboratory, Site or Area Office, the
the purpose for which the Department
suspected or confirmed compromise request should be directed to the
collected the information.
9. A record from the system may be there is a risk of harm to economic or Privacy Act Officer that has jurisdiction
disclosed as a routine use to the property interests, identity theft or over that site. The request should
appropriate local, state or federal agency fraud, or harm to the security integrity include the requester’s complete name,
when records alone or in conjunction if this system or other systems or time period for which records are
with other information, indicates a programs (whether maintained by the sought, and the office locations(s) where
violation or potential violation of law Department or another agency or entity) the requester believes the records are
whether civil, criminal, or regulatory in that rely upon the compromised located.
nature, and whether arising by general information; and (3) the disclosure is
made to such agencies, entities, and RECORDS ACCESS PROCEDURES:
statute or particular program pursuant
thereto. persons who are reasonably necessary to Same as Notification Procedures
10. A record from this system of assist in connection with the above. Records are generally kept at
records may be disclosed to a member Department’s efforts to respond to the locations where the work is performed.
of Congress submitting a request suspected or confirmed compromise In accordance with the DOE Privacy Act
involving the constituent when the and prevent, minimize, or remedy such regulation, proper identification is
constituent has requested assistance harm. required before a request is processed.
from the member with respect to the CONTESTING RECORD PROCEDURES:
subject matter of the record. The
RETRIEVING, ACCESSING, RETAINING AND Same as Notification Procedures.
member of Congress must provide a DISPOSING OF RECORDS IN THE SYSTEM:
copy of the constituent’s request for RECORD SOURCE CATEGORIES:
assistance. STORAGE: Persons conducting or otherwise
11. A record from the system may be having a role in the organization and
disclosed as a routine use to DOE financing of experiments or releases,
records and electronic media.
contractors in performance of their present and former DOE and
contracts, and their officers and RETRIEVABILITY: predecessor agency contractors and
employees who have a need for the subcontractors, physicians, medical
record in the performance of their The records may be retrieved by name
records, dosimetry records, subject
duties. Those provided information or other personal identifier as dictated
individuals, DOE and its predecessor
under this routine use are subject to the by the needs of the particular
agency officials and operating offices.
same limitations applicable to researcher.
Department officers and employees SYSTEM EXEMPTED FROM CERTAIN PROVISIONS
12. A record from this system of Paper records are maintained in None.
records may be disclosed to officials and locked cabinets and desks. Electronic
DOE–88
contractor personnel of the Agency for records are controlled through
Toxic Substances and Disease Registry established DOE computer center SYSTEM NAME:
in carrying out that agency’s authorized procedures (personnel screening and Epidemiologic and Other Health
activities at DOE’s facilities pursuant to physical security), and they are Studies, Surveys, and Surveillances.
Section 104(I) of the Comprehensive password protected. Access is limited to
Environmental Response, those whose official duties require SECURITY CLASSIFICATION:
Compensation, and Liability Act. access to the records. Unclassified.
SYSTEM LOCATION(S): U.S. Department of Energy, U.S.C. 2201(c), 2201(I)(3), 5813 and
U.S. Department of Energy, Office of Southeastern Power Administration, 5817
Health, Safety and Security, Office of 1166 Athens Tech Road, Elberton, GA
PURPOSE(S):
Health and Safety, Germantown, MD 30635–4578
20874–1290. Portions also may be U.S. Department of Energy, The information is maintained and
located with contractors, other entities Southwestern Power Administration, used by the Department to conduct
involved in conducting or managing Williams Tower One, One West Third epidemiological and other health
health studies, surveys, and Street, Tulsa, OK 74103 studies, surveys and surveillances,
surveillances, or other Department U.S. Department of Energy, Strategic conducted by the Department and the
offices listed below: Petroleum Reserve Project Office, 900 Department of Health and Human
U.S. Department of Energy, NNSA Commerce Road East New Orleans, LA Services performing studies for the
Service Center Albuquerque, P. O. Box 70123 Department, their contractors, grantees,
5400, Albuquerque, NM 87185–5400 U.S. Department of Energy, Western and collaborating researchers. The
U.S. Department of Energy, Area Power Administration, P. O. Box health studies pertain to individual and
Bonneville Power Administration, P. O. 3402, Golden, CO 80401 aggregate population health risks from
Box 3621, Portland, OR 97208 exposures to radiation, or other
U.S. Department of Energy, Chicago SYSTEM: chemical, physical, or biological
Office, 9800 South Cass Avenue, hazards that may occur or may have
Data about individuals who were
Argonne, IL 60439 occurred as a result of the Department’s,
U.S. Department of Energy, Golden included in any authorized
epidemiologic or other health study, or its predecessor agencies’ operations,
Field Office, 1617 Cole Boulevard, or as a result of energy production,
Golden, CO 80401 survey, or surveillance. Such persons
include current and former employees transmission, or use. Individually
U.S. Department of Energy, Grand identifiable information does not appear
Junction Office, 2597 B 3/4 Road, Grand of the Department, including the
National Nuclear Security in published epidemiological studies or
Junction, CO 81503 other published health studies, surveys,
U.S. Department of Energy, Administration, its predecessor
agencies, and their contractors and and surveillances. However, the system
Headquarters, 1000 Independence will contain records compiled in
Avenue, SW., Washington, DC 20585 subcontractors, as well as other
individuals included in health studies, completing published and unpublished
surveys, and surveillances pertaining to studies, surveys, and surveillances from
Environmental Management
any potential health hazard (including which information may be retrieved by
Consolidated Business Center (EMCBC),
electromagnetic fields) associated with name or other personal identifier.
250 E. Fifth Street, Suite 500,
Cincinnati, OH 45202 energy production, transmission, or use. ROUTINE USES OF RECORDS MAINTAINED IN THE
U.S. Department of Energy, Idaho Accordingly, persons having access, or SYSTEM, INCLUDING CATEGORIES OF USERS AND
Operations Office, 850 Energy Drive, in proximity, to the Department’s THE PURPOSES OF SUCH USES:
Idaho Falls, ID 83401 facilities, persons involved in or 1. A record from this system may be
U.S. Department of Energy, National effected by energy production activities, disclosed as a routine use to contractor
Energy Technology Laboratory and members of the general population personnel, grantees, and cooperative
(Morgantown), 3610 Collins Ferry Road, selected as control groups also may be agreement holders of components of the
Morgantown, WV 26507–0880 included. Department of Health and Human
U.S. Department of Energy, National Services, including the National
Energy Technology Laboratory Institute for Occupational Safety and
(Pittsburgh), P. O. Box 10940, Specific types of records collected
and maintained are determined by the Health, the National Center for
Pittsburgh, PA 15236–0940 Environmental Health of the Centers for
U.S. Department of Energy, NNSA needs of the individual study, survey, or
surveillance. Examples include, but are Disease Control and Prevention, and the
Nevada Site Office, P.O. Box 98518, Las Agency for Toxic Substances and
Vegas, NV 89193–8518 not limited to, questionnaires,
demographic information, work history, Disease Registry pursuant to a
U.S. Department of Energy, Oak Ridge
medical and reproductive history, birth Memoranda of Understanding between
Office, P. O. Box 2001, Oak Ridge, TN
data, radiation and other exposure the Department and the Department of
37831
U.S. Department of Energy, Pacific history, laboratory test results, data from Health and Human Services or its
Northwest National Laboratory, 902 prior studies, surveys, and components. Those provided
Battelle Boulevard, P.O. Box 999, surveillances, alcohol and tobacco use information under this routine use are
Richland, WA 99352 history, and illness absence information. subject to the same limitations
U.S. Department of Energy, Pittsburgh Information may be collected directly applicable to Department officers and
Naval Reactors, P. O. Box 109, West from individuals, as well as extracted as employees under the Privacy Act.
Mifflin, PA 15122–0109 necessary from personnel files and lists, 2. A record from this system of
U.S. Department of Energy, Richland training files, medical records, legal case records may be disclosed as a routine
Operations Office, 825 Jadwin Avenue, files, bioassay records, industrial use to contractors, grantees, participants
P. O. Box 550, Richland, WA 99352 hygiene files, payroll and leave records, in cooperative agreements and
U.S. Department of Energy, Office of radiation and other hazard exposure collaborating researchers, or the
Repository Development, P.O. Box records, occupational and industrial employees of these parties, when
364629, North Las Vegas, NV 89036– accident records, employee insurance conducting health studies or related
8629 claims, personnel security clearance health or environmental duties pursuant
U.S. Department of Energy, Savannah questionnaires, personnel assurance to their contracts, grants, and
River Operations Office, P. O. Box A, program records, and related sources. cooperating or collaborating research
Aiken, SC 29801 agreements. In order to perform such
U.S. Department of Energy, AUTHORITY FOR MAINTENANCE OF THE SYSTEM: studies, the Department, its contractors,
Schenectady Naval Reactors Office, P. 42 U.S.C. 7101 et seq.; 50 U.S.C. 2401 grantees, participants in cooperative
O. Box 1069, Schenectady, NY 12301 et seq.; 42 U.S.C. 7151 and 7297; 42 agreements, and collaborating
researchers may disclose a record: to possesses information pertaining to the Health and Human Services, the
federal, state, and local health and matter, when it is necessary to obtain Department of Justice, and other federal
medical agencies or authorities; to information or testimony relevant to the agencies and their components,
subcontractors in order to determine a matter. designated by the President to
subject’s vital status or cause of death; 6. A record from this system may be implement the Federal compensation
to health care providers to verify a disclosed as a routine use in court or program established by the Energy
diagnosis or cause of death; or to third administrative proceedings to the Employees Occupational Illness
parties to obtain current addresses for tribunals, counsel, other parties, Compensation Program Act, for the
participants in health-related studies, witnesses, and the public (in publicly purpose of assisting in the adjudication
surveys and surveillances. All recipients available pleadings, filings or discussion or processing of a claim under that Act.
of such records are required to comply in open court) when such disclosure: (1) Those provided information under this
with the Privacy Act, to follow Is relevant to, and necessary for, the routine use are subject to the same
prescribed measures to protect personal proceeding; (2) is compatible with the limitations applicable to Department
privacy, and to disclose or use purpose for which the Department officers and employees under the
personally identifiable information only collected the records; and (3) the Privacy Act.
for the above described research proceedings involve: 10. A record from this system may be
purposes. Those provided information (a) The Department, its predecessor disclosed as a routine use when (1) it is
under this routine use are subject to the agencies, current or former contractors suspected or confirmed that the security
same limitations applicable to of the Department, or other United or confidentiality of information in the
Department officers and employees States Government agencies and their system of records has been
under the Privacy Act. components, or compromised; (2) the Department has
3. A record from this system of (b) A current or former employee of determined that as a result of the
records may be disclosed to members of the Department and its predecessor suspected or confirmed compromise
Department advisory committees, the agencies, current or former contractors there is a risk of harm to economic or
Department of Health and Human of the Department, or other United property interests, identity theft or
Services Advisory Committee on States Government agencies and their fraud, or harm to the security integrity
Projects Related to Department of components, who is acting in an official if this system or other systems or
Energy Facilities, and to designated capacity, or in any individual capacity
employees of federal, state, or local where the Department or other United
government, or government-sponsored States Government agency has agreed to
entities, authorized to provide advice to represent the employee.
7. A record from the system may be information; and (3) the disclosure is
the Department concerning health, made to such agencies, entities, and
safety, or environmental issues. All disclosed as a routine use to the
appropriate local, state or federal agency persons who are reasonably necessary to
recipients of such records are required assist in connection with the
to comply with the Privacy Act, to when records alone or in conjunction
with other information, indicates a Department’s efforts to respond to the
follow prescribed measures to protect suspected or confirmed compromise
personal privacy, and to disclose or use violation or potential violation of law
whether civil, criminal, or regulatory in and prevent, minimize, or remedy such
personally identifiable information only harm.
for the purpose of providing advice to nature, and whether arising by general
the Department or to the Department of statute or particular program pursuant POLICIES AND PRACTICES FOR STORING,
Health and Human Services. Those thereto. RETRIEVING, ACCESSING, RETAINING, AND
provided information under this routine 8. A record from this system may be DISPOSING OF RECORDS IN THE SYSTEM:
use are subject to the same limitations disclosed to Department of Health and
STORAGE:
applicable to Department officers and Human Services, their contractors,
grantees, and cooperative agreement Records may be stored as microfilm,
employees under the Privacy Act. paper records, and electronic media.
4. A record from this system of holders, pursuant to the Energy
records may be disclosed as a routine Employees Occupational Illness RETRIEVABILITY:
use, to DOE contractors in performance Compensation Program Act of 2000, to Records may be retrieved by name,
of their contracts, and their officers and estimate radiation doses and other study/surveillance-assigned control
employees who have a need for the workplace exposures received by number, social security number, or
record in the performance of their duties Department of Energy and contractor other personal identifier, as dictated by
subject to the same limitations employees. The Secretary of Health and the needs of the particular researcher.
applicable to DOE officers and Human Services and the Secretary of
employees under the Privacy Act. Energy shall each make available to SAFEGUARDS:
5. A record from this system may be researchers and the general public Paper records are maintained in
disclosed as a routine use for the information on the assumptions, locked cabinets and desks. Electronic
purpose of an investigation, settlement methodology, and data used in records are controlled through
of claims, or the preparation and establishing radiation doses consistent established DOE computer center
conduct of litigation to (1) a person with the protection of private medical procedures (personnel screening and
representing the Department in the records. Those provided information physical security), and they are
investigation, settlement or litigation, under this routine use are subject to the password protected. Access is limited to
and to individuals assisting in such same limitations applicable to those whose official duties require
representation; (2) others involved in Department officers and employees access to the records.
the investigation, settlement, and under the Privacy Act.

litigation, and their representatives and 9. A record from this system may be RETENTION AND DISPOSAL:
individuals assisting those disclosed as a routine use to the Records retention and disposal
representatives; (3) witness, potential personnel, contractors, grantees, and authorities are contained in the National
witness, or their representatives and cooperative agreement holders of the Archives and Records Administration
assistants, and any other person who Department of Labor, the Department of (NARA) General Records Schedule and
DOE record schedules that have been Privacy Act Officer, or the Privacy Act In accordance with the DOE Privacy Act
approved by NARA. Officer at the appropriate address regulation, proper identification is
identified above under ‘‘System required before a request is processed.
Director, Office of Illness and Injury CONTESTING RECORD PROCEDURES:
Prevention Programs, U.S. Department request should be directed to the Same as Notification Procedures.
of Energy, 19901 Germantown Road, Privacy Act Officer that has jurisdiction RECORD SOURCE CATEGORIES:
Germantown, MD. 20874–1290. over that site. The request should
include the requester’s complete name, Subject individual and the
time period for which records are individual’s employer, including DOE
In accordance with the DOE sought, and the office locations(s) where and its predecessor agencies and their
regulation implementing the Privacy the requester believes the records are contractors and subcontractors.
Act, at Title 10, Code of Federal located. SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS
Regulations, Part 1008, a request by an OF THE ACT:
individual to determine if a system of RECORDS ACCESS PROCEDURES:
None.
records contains information about him/ Same as Notification Procedures
her should be directed to the U.S. above. Records are generally kept at [FR Doc. E8–6239 Filed 4–1–08; 8:45 am]
Department of Energy, Headquarters, location where the work is performed. BILLING CODE 6450–01–P

Notice: Privacy Act Systems of Records

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Notice: Privacy Act Systems of Records

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Wednesday,

DEPARTMENT OF ENERGY Records This notice proposes to amend the

Washington, DC 20585, (202) 586–8618. The General Training Records are

Power Administration, Federal Records 8629 of claims, or the preparation and

correspondence. record in the performance of their

holders, pursuant to the Energy In accordance with the DOE

Box 3621, Portland, OR 97208 correspondence. Department’s efforts to respond to the

from the member concerning the subject

U.S. Department of Energy, Stanford PURPOSE(S): psychology, endocrinology, pathology,

disclosed as a routine use to medical matter, when it is necessary to obtain

suspected or confirmed compromise Same as Notification Procedures 37831

24 hour contact with DOE personnel RECORD SOURCE CATEGORIES:

DOE–12 suspected or confirmed that the security regulation, proper identification is

from the member concerning the subject Pittsburgh, PA 15236–0940

U.S. Department of Energy, Western agency and/or public transportation SAFEGUARDS:

DOE employees to determine the

records may be disclosed as a routine DOE badge number, security clearance

Consolidated Business Center (EMCBC), charge card account numbers,

PURPOSE(S): and prevent, minimize, or remedy such RECORD SOURCE CATEGORIES:

RETENTION AND DISPOSAL: DOE–34 U.S. Department of Energy,

individual. Records retention and disposal office, and therapists or institutions

U.S. Department of Energy, Amarillo U.S. Department of Energy, Sandia

involving a constituent when the SW., Washington, DC 20585 Unclassified.

7000 East Avenue, P.O. Box 808,

ROUTINE USES OF RECORDS MAINTAINED IN THE U.S. Department of Energy,

disclosed to competent medical contractors in performance of their

NOTIFICATION PROCEDURES: U.S. Department of Energy, Amarillo purpose of an investigation, settlement

U.S. Department of Energy, issuance of a security clearance, the

STORAGE: above. statute or particular program pursuant

persons who are reasonably necessary to U.S. Department of Energy, NNSA

conjunction with other information, established DOE computer center

those whose official duties require Independence Avenue, SW.,

DOE–62 4. A record from this system of individual to determine if a system of

record in the performance of their Building 464, Upton, NY 11973

RETRIEVABILITY: Categories, Classes, and Notification and

AND THE PURPOSE OF SUCH USES: and to individuals assisting in such

Paper records are maintained in compliance with laws and regulations,

must deem such disclosure to be programs (whether maintained by the located.

counterintelligence-related applicable to DOE officers and SYSTEM MANAGER(S) AND ADDRESS:

the investigation, settlement, and under the Privacy Act.

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