SECRETARY, SPECIAL SERVICES, ANDERSON

POLICE DEPARTMENT
Incumbent serves as Secretary-Special Services and Community Policing for the Anderson
Police Department, responsible for performing various clerical and data entry duties, assisting
department personnel, and the public. This position will possess an emphasis in the areas of
Crime Watch-Community Policing.
DUTIES:
Assists Training Coordinator with reports, memorandums, and related documents, including
but not limited to, letters and state mandated annual training reports to Indiana Law
Enforcement Academy (ILEA) and Department of Toxicology, updating department phone
directory, maintaining department personnel information in medical files, and submitting data
for division annual reports.
Assists with schedules various Police training to outside agencies, including registering
Officers for required training, making reservations for transportation and lodging, and
communicating travel arrangements with Officers and Supervisors.
Assists with training documents, such as training requests, travel authorization forms,
and purchase requests. Forwards Expense Reports for reimbursement as required.
Assists with coordinating department training, creating and posting bulletins and signup
sheets and emailing supervisors, preparing training rosters, recording attendance,
maintaining training hours database, and providing invoices to outside agencies for
attendance. Posts outside seminars on bulletin board.
Assists with daily activities of parking garage accounts and cash balances. Completes
proper forms for cash deposits, prepares and submits cash flow reports to Executive
Office.
Composes and types letters, memorandums, forms, reports, and related documents for Executive
Staff, Training- Special Services Division, and appropriately files all completed documents.
Answers telephone and greets office visitors, determines nature of call, responds to
inquiries and/or routes caller to appropriate person or department.
Attends Community Policing events and monthly meetings.
Assists in updating and maintaining Departmental Rules and Regulations Manual. Types all
General Orders and forwards updates to all personnel.
Assists Administration with various department operations, including: requests, requisitions,
processing department mail, distributing department documents, and posting ledger accounts,
as needed.
Occasionally assists Records Division personnel with performance of their duties such

as processing gun permits, data entry and waiting on public, as necessary.

Performs related duties as assigned.
I. JOB REQUIREMENTS AND DIFFICULTY OF WORK:
High school diploma or GED.
Working knowledge of standard office procedures, spreadsheet/database software, word
processing software, and various computer programs used by the Department, with ability
to apply such knowledge to a variety of interrelated processes, tasks, and operations.
Knowledge of standard English grammar, spelling and punctuation and ability to prepare
detailed reports as required.
Ability to operate standard office equipment, such as computer, typewriter,
Dictaphone, calculator, telephone, fax machine and copier.
Ability to provide public access to or maintain confidentiality of Department information
and records according to State requirements.
Ability to perform arithmetic calculations, and maintain accurate and organized records.
Ability to comply with all employer and Department policies and work rules, including, but
not limited to, attendance, safety, drug-free workplace, and personal conduct.
Ability to effectively communicate orally and in writing with co-workers, other law
enforcement agencies, travel agencies, hotel personnel, and the public, including being
sensitive to professional ethics, gender, cultural diversities and disabilities. Ability to
understand, memorize, retain, and carry out written or oral instructions and present findings in
oral or written form.
II. RESPONSIBILITY:
Incumbent performs standard and recurring duties according to specific instructions or
standard practices and procedures of the department. Incumbent receives general supervision
with assignments performed according to specific detailed instructions. Decisions are always
determined by specific instructions or existing, well established policies and procedures.
Errors in decisions or accuracy of work are readily detected by procedural safeguards or
through supervisory review of work. Undetected errors may lead to loss of time within the
division.
III. PERSONAL RELATIONSHIPS:
Incumbent maintains frequent contact with co-workers, other law enforcement agencies,
travel agencies, hotel personnel, and the public for the purposes of exchanging information
and rendering service.
Incumbent reports to Special Services.

IV. PHYSICAL EFFORT AND WORKING CONDITIONS:

Incumbent performs duties in a modern office environment, involving sitting for long periods,
sitting/walking at will, lifting/carrying objects weighing less than 25 pounds, keyboarding,
close vision, speaking clearly, and hearing sounds/communication.
Read on
Status

Open

Category

City of Anderson Employment Opportunities

Salary

$23,956 - $35,122/yr.

Published

Aug 17, 2015, 08:00 AM

Closing

Aug 21, 2015, 11:59 PM