Professional Documents
Culture Documents
January 2013
Quality Management
Literature
Quality Management for Organizational
Excellence
by David L.Goetsch and Stanley B.Davis
January 2013
Quality Management
Part 1
Philosophy & Concepts
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Quality Management
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Quality Management
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Quality Management
Quality
Quality has been defined in a number of ways.
When viewed from a consumers perspective,
it means meeting or exceeding customer
expectations.
..providing him with superior value
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Quality Management
Dimensions of Quality
Dimension
Performance
Features
Conformance
Reliability
Durability
Serviceability
Response
Aesthetics
Reputation
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Product example
Mobile phone
Signal, Battery charge
Internet, camera,......
Workmanship
Mean-time-to-failure
Useful life
Ease of repair
Courtesy of dealer
Surface finish
Customer report ranking
Quality Management
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Total Quality
Total quality is an approach to doing business
that attempts to maximize an organizations
competitiveness through the continual
improvement of the quality of its products,
services, people, processes, and
environments.
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Jurans trilogy
Designing and planning for Quality
Compliance, controlling and assuring
quality
Improving quality
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Jurans trilogy
Creating processes to design goods and services
to meet needs of the stakeholders (internal and
external). Understand needs of customers
Creating processes to control quality. Ensure
compliance to design criteria
Creating a systematic approach to improve
continuously. Failures must be discovered and
remedied.
=> Create functions and skills to do the things
above
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Financial trilogy
Financial planning
Annual financial and operational budgets (revenues, costs and
profits)
Financial goals for the organization and its divisions
Financial control
Evaluation of actual financial performance and taking action on
the differences
Cost control, expense control, risk management, inventory
control, etc.
Financial improvement
Improvement of financial results
Cost reduction projects, new facilities, new product
development, M &A, joint ventures, etc
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Quality planning
Establish the project and design goals
Identify the customers
Discover the customer needs
Develop the product or service features
Develop the process features
Develop the controls and transfer to operations
=> Customer customer needs- product features
process features- process control features
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Benchmarking
Brainstorming
Competitive analysis
Control charts
FMEA
Flow diagram
Process capability
Scatter diagram
Etc.
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Quality Control
Assure Repeatable and Compliant Processes
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Quality Improvement
Create breakthroughs in Performance
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Recognize
Define
Measure
Analyze
Improve
Control
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Jurans trilogy
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Strategic Management
Ethics
Partnering
Quality Culture
Customer Satisfaction
Employee Empowerment
Leadership and Change
Teambuilding and Teamwork
Effective Communication
Training
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Costs of Quality
Prevention
Appraisal and inspection
Internal failure
External failure
COPQ
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Prevention Costs
Quality Planning activities
FMEA analysis
Control Plans
Quality training
Product design Verification
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Testing product
Reviewing documents
Inspecting equipment and supplies
End of line inspection
Product audits
Etc.
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Rework on product
Scrap of non conforming product
Correcting database errors
Stocking extra parts to replace defective
components
Etc,
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Scrap
Rework
Warranty
Customer Return
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Cost of Quality
Costs
Total
Failure
100%
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Cost of Quality
Cost of Quality
Quality Costs
Junk
Zone
Excess
Quality
Profit
Zone
Customer Value
of Quality
Freedom from Failures
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100%
33
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2,5 %
26 %
Appraisal
Internal Failure
68 %
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Prevention
External Failure
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Strategic Management
Ethics
Partnering
Quality Culture
Customer Satisfaction
Employee Empowerment
Leadership and Change
Teambuilding and Teamwork
Effective Communication
Training
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Strategic Management
Strategic management is management that bases
all actions, activities, and decisions on what is
most likely to ensure successful performance in
the marketplace.
The two major components of strategic
management are strategic planning and strategic
execution.
Part of strategic planning is thinking creatively to
eliminate sacred cows that work against
competitiveness.
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Strategic planning
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SWOT Analysis
Step 2
Step 3
Step 4
Step 5
Step 6
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(environmental assessment)
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SWOT analysis
SWOT analysis is defined as a structured
approach to evaluating the strategic position
of a business by identifying its strengths,
weaknesses, opportunities and threats
SWOT analysis identifies the core
competencies of the organization
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Core competencies
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SWOT analysis
Opportunities
Threats
=> apply to External Factors
Strengths
Weaknesses
=> apply to Internal Factors
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SWOT analysis
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Vision
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Mission
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Guiding Principles
An organizations guiding principles establish
the framework within which it will pursue its
mission. Together, the guiding principles
summarize an organizations value system,
the things it believes are most important.
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Action plan
Well defined, finite projects and activities
undertaken for the purpose of specific desired
outcomes in support of the broad objectives.
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Strategic Management
Strategies that organizations can adopt for gaining a
sustainable competitive advantage are
cost leadership,
differentiation, and
market-niche strategies.
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Strategic Management
Integration of Quality programs in strategic
plan is important for their success
This includes annual quality goals and
subgoals
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Strategic Execution
Even the best strategic plan will serve no
purpose unless it is effectively executed.
Progress of achieving goals is measured
by:
KPIs (Key Process Indicators)
Quantitative reports on performance
Audits
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Ethics
Partnering
Quality Culture
Customer Satisfaction
Employee Empowerment
Leadership and Change
Teambuilding and Teamwork
Effective Communication
Training
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Ethics
Ethics is about doing the right thing within a
moral framework.
The most common impediment to ethical
conduct is human nature because people
tend to behave according to perceived
personal interest.
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Ethics
The Total Quality approach cannot be
successfully implemented in an organization
that fails to subscribe to high standards of
ethical behavior
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Ethics
Many of the fundamental elements of total quality
depend on trust and ethical behavior, including
communication,
interpersonal relations,
conflict management,
problem solving, teamwork,
employee involvement and empowerment, and
customer focus.
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Ethics
Sarbannes Oxley (SOX) Federal law in the US.
Top management must now individually
certify the accuracy of financial information.
Penalties for fraudulent financial activity are
much more severe
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Partnering
Quality Culture
Customer Satisfaction
Employee Empowerment
Leadership and Change
Teambuilding and Teamwork
Effective Communication
Training
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Partnering
Partnering means working together for mutual
benefit. It involves pooling resources, sharing costs,
and cooperating in ways that mutually benefit all
parties involved in the partnership.
Partnerships may be formed
internally (among departments) and
externally with suppliers, customers
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Suppliers
Suppliers
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Customer
Customer
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End Users
End Users
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Quality Culture
Customer Satisfaction
Employee Empowerment
Leadership and Change
Teambuilding and Teamwork
Effective Communication
Training
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Quality Culture
One of the greatest obstacles in implementing Total Quality is the
cultural behavior
Why?
Successful Total Quality implementation requires cultural change
People do not like to change!
Resisting change is natural human behavior
Fear
Uncertainty
Loss of control
More work
Emotional transition
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Customer Satisfaction
Employee Empowerment
Leadership and Change
Teambuilding and Teamwork
Effective Communication
Training
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Customer Satisfaction
(
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Customer Satisfaction
Supplier
Supplier
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Customer
& Supplier
Customer
& Supplier
Customer
& Supplier
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Customer
Customer
& Supplier
Customer
& Supplier
Customer
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Customer Satisfaction
In a total quality setting, customers define
quality. Therefore, customer satisfaction must be
the highest priority.
Customer satisfaction is achieved by producing
high-quality products that meet or exceed
expectations.
=>It must be renewed with each purchase.
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Customer Satisfaction
The key to establishing a customer focus is to put
employees in touch with customers so that
customer needs are known and understood.
Once the customer needs and expectations are
defined they need to be translated into product
specification.
One of the tools to do so is Quality Function
Deployment (QFD)
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Easy to move
Does not jam
Easy to click
Contoured to hand
Easy to clean
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Importance to
customer:
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5
4
4
2
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QFD Matrices
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Kano model
The Kano model is a theory of product development
and customer satisfaction developed in the 80s by
Professor Noriaki Kano which classifies customer
preferences/expectations into following categories:
Must-Be
One-Dimensional
Attractive
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Kano model
Must-be / Basic Quality
These attributes are taken for granted when fulfilled but result in
dissatisfaction when not fulfilled.
One-dimensional/ Expected Quality
These attributes result in satisfaction when fulfilled and
dissatisfaction when not fulfilled. These are attributes that are
spoken of and ones which companies compete for.
Attractive /Exciting Quality
These attributes provide satisfaction when achieved fully, but do
not cause dissatisfaction when not fulfilled. These are attributes
that are not normally expected,.
.
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Kano model
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V=RE
Value = Results - Expectations
(There is no perceived value when customers
expectations are only met)
Karl Albrecht formula
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Actual
performance
Customer
satisfaction
Product A
Product B
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VALUE ANALYSIS
Interpreting existing design for greatest utility at least cost using or optimizing
current manufacturing methods.
Methodology is applied after capital expenditures.
Find and Fix - remove unnecessary cost.
VALUE ENGINEERING
Understanding design requirements/intent to guide new design and
manufacturing methods.
Methodology is applied prior to capital expenditure on facilities, equipment or
tooling.
Prevent unnecessary cost.
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Market
Share
Profit
Function
(Value)
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Cost
Efficiency
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Traditional Approach:
Best-In-Class Approach:
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FIXED BY
YOU
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Secondary function
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Pencil
Body
Paint
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Function
B S
Make marks
#
Remove marks
#
Secure eraser
#
Improve appearance
#
Support lead
#
Transmit force
#
Accomodate grip
#
Display info
#
Protect wood
#
Improve appearance
#
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Cost Drivers
Materials: - complexity, uniqueness, ...
- transport, packaging, ...
Production method:- complexity, uniqueness, ...
- labor, scrap, ...
Machines / tools: - complexity, uniqueness, ...
- wear, indirect labor, ...
Specifications: - complexity, uniqueness, ...
- unbalanced tolerances, ...
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VA thinking process
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L
O
G
I
S
T
I
C
S
1 TIER
SUPPLIER
1 TIER
SUPPLIER
L
O
G
I
S
T
I
C
S
YOUR
COMPANY
L
O
G
I
S
T
I
C
S
CUSTOMER
Material
Capital
3rd Qtr
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Labour
100
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Employee Empowerment
Leadership and Change
Teambuilding and Teamwork
Effective Communication
Training
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Employee Empowerment
Empowerment means engaging employees in the
thinking processes of an organization in ways that matter
Empowerment means giving employees ownership of
their jobs ( they are the best experts)
but it does not mean that managers abdicate their responsibility
or authority
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Employee Empowerment
Best Managers
for Empowerement
People Oriented
Managers
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Balanced
Managers
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Task Oriented
Managers
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Empowerement
Why empowerment?
it is the best way to increase creative thinking
resulting in enhancing an organizations
competitiveness.
it can be an outstanding motivator.
Vehicles:
Quality circles
Kaizen groups
Suggestion Boxes
Etc.
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Leadership
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Change Management
Change management is a process of
systematically identifying and facilitating the
implementation of new methods and systems
in an ongoing organization to minimize the
pain and resistance that normally comes with
such change
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PRODUCTIVITY
Renewal
Acceptance
/ Confusion
TIME
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Change Management
Transition model of change
Transition is the state that change puts people
into
Transition is NOT automatic (not everybody will
make it)
Reaction to change:
Embrace immediately
Take time to adopt
Never accept
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Change Management
RESISTERS OF CHANGE
- Desired status quo
- Potential Negative
Consequences of Change
ADVOCATES OF CHANGE
- Desired change
- Benefits of Change
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Change Management
Resistance can occur because people fear:
Loss of credibilty or reputation
Lack of career or financial advancement
Possible damage to relationships with boss
Loss of employment
Interpersonal rejection
Change in job role
Job transfer or demotion
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Change Management
People will support change if they:
believe the change will improve the situation
expect personal gain in security, money, status
had some input in the decision
respect the person or people who are behind the
change
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Change Management
Force-field analysis
Management technique for diagnosing situations
In any situation there are both driving and restraining
forces that influence any change
Driving forces:
tend to initiate change and keep it going
Restraining forces:
are acting to restrain or decrease the driving forces
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Change Management
Driving forces examples:
Pressure from supervisor
Incentive earnings
Competition
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Change Management
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Change Management
ADAPT
Reaction to Stress
FIGHT
AVOID
-Reactions to change-
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Victim
Change
Critic
Bystander
Change
Agent
Resists
Feels angry or depressed
Will not ask for help
Goes back to old ways of doing things
Actively looks for reasons it will not work
Will not see the positive side
Challenges appropriateness
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Change Management
30 %
Resistors
50 %
Late Adapters Critics/Victims
20 %
Innovators
Early
Adapters
Bystanders
Change Agents
Low
High
Level of Resistance
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Change Management
Proposed
Change
Automate production processes
Initiate employee
empowerement
Establish a supplier
partnership
Establish and
employee training
and education
program
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Perception of
Advocates
Improved
productivity
More resources
available for CI
Mutually beneficial
business alliances
More
knowledgable,
Perception of
Resisters
Threat to job
security
Loss of authority
Disruption of
established
purchasing networks
Too expensive
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Change Management
It is the task of the leaders to understand what
happens during a change
It is also their task to assure
Communication
Emotional support
Direction and Guidance
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Teamwork
Quality Circles
Kaizen
Team oriented problem solving
8D methodology (Ford)
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Effective Communication
Training
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Communication
Message received
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Communi
cation
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Message understood
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Effective communication
Communication is the transfer of a message
that is both received and understood.
Effective communication is a higher order of
communication. It means the message is
received, understood, and being acted on in
the desired manner.
Communication is the oil that keeps the total
quality engine running. Without it, total
quality breaks down.
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Effective communication
In Total Quality, the success of the following
elements is depending on effective
communication:
Customer focus
Leadership
Decision Making
Teamwork
Problem solving
Employee empowerment
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Training
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Training
Training is an organized, systematic series of
activities designed to enhance an individuals
work-related knowledge, skills, understanding,
and motivation.
.
.
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Training
Benefits of training
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Training
Chinese proverb:
You hear you forget
You see you remember
You do you understand
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