Nursing Station SRS&Process

System Requirement & Process
Nursing Station
Nursing Station Module Requirement

& Process Details
JEEVA Hospital Information System
Karishma Software Limited
403, Archana Arcade
St. Johns Road
Secunderabad
KARISHMA SOFTWARE LTD.
(Ver 1.0 - 12/05/2004)
PAGE 1 / 64
Nursing Station
Table of Contents
No
Description
1
Introduction
1.1
About this document
1.2
Module introduction
1.3
Salient features
1.4
Screen Layouts
1.5
Activities Addressed
1.6
Terminology
2
Patient Management
2.1
Introduction
2.2
Patient List
2.3
Laboratory Orders
2.4
Pharmacy Indents
2.5
Patient Billing Folio
2.6
Charging (Ward Procedures)
2.7
Bed Transfers
2.8
Laboratory Results
2.9
Laboratory Order Status
2.10 Special Instructions
2.11 Medico Legal Cases
2.12 Operation Theatre Schedule
2.13 Pharmacy Order Status
2.14 Medicines Issued to Patients
2.15 Diagnosis Master
3
Ward Management
3.1
Introduction
3.2
Pharmacy indents
3.3
General stores indents
3.4
Leave application
3.5
Duty Chart
3.6
Ward Wise Surgical Indents
3.6
Ward Wise Medical Indents
3.7
Patient Free Register
4
Help/ Browse Window
5
Queries
5.1
Test Status
5.2
Bed Occupancy
5.3
Patient Wise Test/Order Status
5.4
Ward Wise Lab Orders
5.5
Missing Indent Numbers
(Ver 1.0 - 12/05/2004)
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Nursing Station
1. Introduction
1.1 About this document
This document is envisaged to describe the functions of the Nursing Station Module of
Jeeva. This document is based on the customized version of the Software implemented
at KEM Hospital.
1.2 About the Module
The Nursing Station module handles all the requirements of the Wards / Nursing Stations
of the hospital. The activities of this module can be classified into the following
categories
Patient Management
Ward Management
1.3 Salient Features

Following are some of the salient features of this module
User-friendly Interface (GUI).

True to Form Screens.
Built-in Security.
Integrated with other modules like patient billing, pharmacy, In-patients,
Laboratory and Radiology.
1.4 Screen Layouts

This document contains screen layouts for all the major transactions. The data provided
in these screen layouts are indicative and have been included for better understanding of
the data elements.
(Ver 1.0 - 12/05/2004)
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Nursing Station
1.5 Activities addressed

No
Activities Addressed
1
Patient Management
1.1 Order for Laboratory / Radiology investigations
1.2 Order for medicines from pharmacy stores
1.3 Charge for ward procedures
1.4 Register medico legal cases
1.5 Special instructions for doctor / nurse
1.6 Transfer patient across wards / beds
1.7 View laboratory results
1.8 View the status of Laboratory / Radiology orders
1.9 View operation theatre schedules
1.10 View the status of the orders raised to pharmacy stores
1.11 View details of the medicines issued to the patient
1.12 View patients billing folio
1.13 View Bed occupancy across the hospital
2
Ward Management
2.1 Raise indents for medicines/ disposables
2.2 Raise indents for general store items
2.3 Apply for leave
2.4 Prepare Duty Chart
2.5 Viewing Free Register Of Patients
1.6 Terminologies
S No
1
Terminology
MR No
IP No
3
4
5
6
MPI
LIS
RIS
QOH
Remarks
Medical Record Number.
A unique Number to identify a patient.
In Patient No
A unique Number to identify the current admission
Master Patient Index
Laboratory Information System
Radiology Information System
Quantity on Hand
(Ver 1.0 - 12/05/2004)
PAGE 4 / 64
Nursing Station
2. Patient Management
2.1 Introduction
The Patient Management sub module handles patient centric activities of a ward/nursing
station. Following are the major activities performed
No.
Activity
1
Lab Orders
2
Pharmacy
Indents
Ward Procedures
Bed Transfers
Laboratory
Results
Lab Order Status
Medico
Legal
Cases
Special
Instructions
OT schedule
8
9
10
11
12
Pharmacy Order
Status
In
Patient
Medicine Details
Diagnosis
Master
Purpose
This is used for booking laboratory tests for the InPatients in different wards controlled by nursing stations
across the hospital.
This is used for ordering medicines for the In-Patients
by the nursing stations. Indents can be raised on the
central pharmacy or any other designated stores.
This is used for charging the patients for the services
rendered in the ward.
This is used for transferring Patients from one bed to
another in the same ward or different ward
This is used for viewing the laboratory results of
different tests and procedures performed for the selected
patient
This is used for viewing the status of the laboratory
orders raised by the ward / nursing stations
This is used for entering data which has to be captured
while dealing with medico legal cases
This is used for giving special instructions for patients
by the doctor/nurse.
This is used for viewing the Operation Theater
Schedules
This is used for viewing the status of the pharmacy
indents raised.
This gives the details of the medicines issued to Patients
in the wards
This gives the details of the medicines issued to Patients
in the wards
(Ver 1.0 - 12/05/2004)
PAGE 5 / 64
Nursing Station
2.2 Patient List

Purpose
The details of patients admitted in the ward are displayed in form a list. Select a patient
from the list and then required activities of patient management can be performed. The
admission, discharge and transfer processes update the list.
Screen Layout
Data Elements
No
Element
1
Ward / Bed
2
3
4
5
6
Admn. Date
IP No
Patient Name
Age/Sex
Doctor
Purpose
Nursing station or Ward Name with corresponding bed
number
Date of Admission
In-patient number
Full name of patient
Age/Sex Of the Patient
Consulting Doctor
(Ver 1.0 - 12/05/2004)
PAGE 6 / 64
Nursing Station
2.3 Laboratory Orders

Process
This process is used for raising requests for laboratory / radiology investigations
prescribed for the patient. These requests will be displayed as pending orders in the LIS /
RIS system.
Cancellation Of Requests
The system will have provision for canceling the requests raised. The cancellation will
be allowed only for un-accepted requests. The necessary audit trail will be maintained by
the system.
Request Status
The request status can be monitored by the Lab Order Status option. The following
processes will update the status of the order.
Laboratory Order
Cancellation
Sample Collection / Order Acceptance
Result Entry
Request Acceptance
The requests raised by the Ward / Nursing station are posted into the LIS / RIS as pending
orders. These orders are then accepted / rejected by the respective laboratories.
Charging for the Tests Requested
The charges for the tests / investigations requested are updated by the Order acceptance /
Sample collection process in respective laboratories.
Document Generated
This process will generate a Laboratory Request, which will be uniquely identified by a
Lab Order No.
(Ver 1.0 - 12/05/2004)
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Nursing Station
Screen Layout
Data Elements
Description
Patient Info
Priority
IP No
Mandatory
MR No
Age
Sex
Ward
Bed
Bed Category
Tariff Category
Clinic Notes
Prescribed By
Display
Display
Display
Display
Display
Display
Display
Optional
Mandatory
Description
Priority
Remarks
Used for selecting / displaying the
demographic details of the patient
Validated against the admitted
patients.
Demographic details are picked
up based on the IP No.
Medical Record Number
By default the consulting doctor

is picked up.
Remarks
(Ver 1.0 - 12/05/2004)
PAGE 8 / 64

Description
Test Details
Nursing Station
Priority
Test code
Mandatory
Description
Collection
Display
Mandatory
Priority/Status
Tests Ordered
Order No
Order Date
User Id
Dates
Remarks
There can be multiple tests in one
request.
For each test following details are
captured.
Validated against laboratory Test
master.
Test Code can be selected from a
browse window.
Description and other details are
picked up based on the Test Code
Options
Collected By Ward
Collected by Lab Assistants
Used for setting the priority of the
order.
Options
Regular
Urgent
Default is Regular
Used for displaying the orders
raised for the selected patient.
Selecting the date range can
restrict this list.
For each order following details
are displayed
Display
Display
Display
From
Mandatory
To
Mandatory
Used for selecting the time period

for displaying the Orders.
By default system date is
displayed
By default current date is
displayed
(Ver 1.0 - 12/05/2004)
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Nursing Station
2.4 Pharmacy Indents

Process
This process is used for raising indents for medicines / disposables prescribed for the
patient. These indents will be displayed as pending indents in the respective stores
(pharmacy module).
Cancellation Of Indents
The system will have provision for canceling the indents raised. The cancellation will be
allowed only for indents for which issues are not made by the respective store. The
necessary audit trail will be maintained by the system.
Indent Status
The indent status can be monitored by the Pharmacy Order Status option.
following processes will update the status of the order.
The
Pharmacy Indent
Cancellation
Issue by the Pharmacy / Store
Material Issue
The indents raised by the ward / nursing station are posted into the Pharmacy module as
pending indents. The pharmacy / store will issue the material against the indent.
Document Generated
This process will generate a Pharmacy Indent, which will be uniquely identified by a
Indent No.
(Ver 1.0 - 12/05/2004)
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Nursing Station
Screen Layout
Data Elements
Description
Nursing Station
Priority
Mandatory
Indent To
Mandatory
Indent
Number
Date
Time
Mandatory
Mandatory
Mandatory
Remarks
By default the Login Nursing
Station is displayed
The store on which the indent is
raised.
Used for generating / displaying
the Indent No
System Generated Unique No
By default System Date is taken
By default system time is taken
(Ver 1.0 - 12/05/2004)
PAGE 11 / 64
Description
Patient Info
Nursing Station
Priority
IP No
Mandatory
Age
Sex
Ward
Bed
Urgent
Display
Display
Display
Display
Mandatory
Prescribed By
Mandatory
Item Group
Item Details
Mandatory
Item Code
Mandatory
Item Name
Indent Qty
Footer
Remarks
Display
Mandatory
Remarks
patients.
Options
Yes
No
Default is No
is picked up.
Medical/Surgical (Selection)
There can be multiple items in
one indent.
For each item following details
are captured.
Validated against the Pharmacy
Item master
Item Code can be picked up from
a browse window.
Item name is picked up based on
the Item code
Optional
2.5 Billing Folio
(Ver 1.0 - 12/05/2004)
PAGE 12 / 64
Nursing Station
Process
This is used for viewing the billing folio for the selected patient.
Screen Layout
(Ver 1.0 - 12/05/2004)
PAGE 13 / 64
Nursing Station
Data Elements
No
Element
1
Patient data
Purpose
This is retrieved by the system from the master patient
index based on the IP No. The patient data consists of:
IP Number
MR Number
Name
Age
Sex
Ward
Bed
Admission date
Address
Service
details
group The following details of the services rendered are

displayed:
Service group
Amount
Service details For the selected service group the following details are
displayed:
Date
Service Name
Amount
Doctor
Service Serial Number
Service code
Payment
The following details are displayed:
information
Description of the payment
Debit
Credit
Drugs
and The details of the drugs and disposables used by the patient
Disposables
are displayed. The following details are displayed:
Item description
Issue Quantity
Return Quantity
Amount
(Ver 1.0 - 12/05/2004)
PAGE 14 / 64
Nursing Station
2.6 Charging (Ward Procedures)

Process
This process is used for charging the patient for the services / procedures performed in
the ward.
Cost Of the Service
The cost of the selected service is based on the tariff category and the bed category of the
selected patient.
Service Description
System will have a provision to display the frequently used services. This list can be
defined based on the nursing station. The services to be charged for the patient can be
picked from this list.
Document Generated
This process will generate a Service Serial Number, which will be uniquely identified
(Ver 1.0 - 12/05/2004)
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Nursing Station
Screen Layout
Data Elements
Description
Service
Priority
Date
Time
Patient Info
Mandatory
Mandatory
IP No
Mandatory
Age
Sex
Display
Display
Remarks
Used for generating / displaying
the Service Serial No
By default System Date is taken
patients.
(Ver 1.0 - 12/05/2004)
PAGE 16 / 64
Description
Ward
Bed
Case Type
Tariff Category
Bed Category
Doctor
Nursing Station
Priority
Display
Display
Display
Display
Display
Display
Service Details
Service Code
Mandatory
Service Name
Qty
Cost
Amount
Footer
Total
Display
Mandatory
Display
Calculated
Calculated
Remarks

is selected
There can be multiple services in
one booking
For each service following details
are captured.
Validated against the service
master.
Code can be picked up from a
browse window.
Service name is picked up based
on the service code
Service Cost is picked up based
on the service Code, Tariff catg.
And Bed Category.
Default is 1
Qty * Cost
Sum total of service-wise amount
(Ver 1.0 - 12/05/2004)
PAGE 17 / 64
Nursing Station
2.7 Bed Transfer

Process
This process will be used for transferring the patient across the wards/beds in the
hospital.
Document Generated
This process will generate a Transfer Note, which is uniquely identified by a Transfer
No
Screen layout
(Ver 1.0 - 12/05/2004)
PAGE 18 / 64
Nursing Station
Data Elements
Description
Patient Information
IP No
Priority
Mandatory
MR No
Patient name
Guardian name
Admission date
Age
Sex
Address
Bed category
Transfer details
From ward
From Bed
Shift date
Shift time
Hold the bed
Display
Display
Display
Display
Display
Display
Display
Display
Bed Category
Mandatory
Wards
Mandatory
To ward
To bed
Bed List
Mandatory
Mandatory
Display
Display
Display
Mandatory
Remarks
Validated against the list of
admitted patients.
Patient demographic details are
picked up.
IP No can be selected from a
browse window.
By default system date is taken

By default System time is taken
This can be used if the bed is to
be held.
Filled from the bed category
master.
Filled from ward master.
All the vacant beds in the selected
ward are displayed
The select ward is displayed
The selected Bed is displayed
(Ver 1.0 - 12/05/2004)
PAGE 19 / 64
Nursing Station
2.8 Laboratory Results

Purpose
View the results of the laboratory tests posted by LIS / RIS.
Screen Layout
(Ver 1.0 - 12/05/2004)
PAGE 20 / 64
Nursing Station
Data Elements
Description
Patient Information
IP No
Priority
Mandatory
MR No
Patient name
DOA
Age
Sex
Ward
Bed
Order Details
Display
Display
Display
Display
Display
Display
Display
Result No
Result Date
Result Time
Ordered By
Result
Test
Result
Normal values
Image
Display
Display
Display
Display
Remarks
admitted patients.
picked up.
browse window.
Admission Date
There
can
be
multiple
orders/results for a patient
Results are picked up LIS system
for the selected patient
For each result following details
are displayed.
Display
Display
Display
Display
The graphical representation of

the test values, whether they are
above the normal values or below
the normal values for the
respective tests.
(Ver 1.0 - 12/05/2004)
PAGE 21 / 64
Nursing Station
2.9 Laboratory Order Status

Process
This is used for viewing the status of the laboratory orders raised by the ward / nursing
stations
Screen Layout
Data Elements
Description
Patient Information
IP No
Priority
Mandatory
Remarks
admitted patients.
picked up.
browse window.
(Ver 1.0 - 12/05/2004)
PAGE 22 / 64
Description
MR No
Patient name
DOA
Age
Sex
Ward
Bed
Criteria
Priority
Display
Display
Display
Display
Display
Display
Display
Accepted
Optional
Un Accepted
Optional
Reported Orders
Optional
Un Reported
Optional
All
Order Details
Nursing Station
Default
Order No
Order Date
Test Name
Lab Reg. No
Display
Display
Display
Display
Acceptance
Display
Reporting
Display
Remarks
Admission Date
Parameter for selecting the orders

for a selected patient
Orders
accepted
by
the
laboratory.
Orders which have been entered
but not been accepted by the
laboratory.
Orders for which the results have
already been entered
Orders for which the tests have
been conducted but the results
have not been entered
All the orders
All the orders based on the
selected criteria are displayed.
For each order following details
are displayed
Unique number generated by the

lab at the time of order
acceptance.
Options
Accepted
Pending
Options
Reported
Pending
(Ver 1.0 - 12/05/2004)
PAGE 23 / 64
Nursing Station
2.10 Special Instructions

Process
This process will be used for entering the special instructions to be followed by the
Nursing Staff / Doctor. This is normally used to convey critical information about the
patient.
The special instructions can be viewed with the following criteria
One patient all the instructions

All the instructions for a single day for all the patients
Instructions to all the patients by a single doctor
Screen Layout
(Ver 1.0 - 12/05/2004)
PAGE 24 / 64
Nursing Station
Data Elements
Description
Dates
Priority
From
Mandatory
To
Mandatory
Instruction List
Date
Instruction
Patient Info
IP No
Age
Sex
Ward
Bed
Instruction
Date
Given By
Instruction
Remarks
for displaying the Special
Instructions for the selected
patient.
displayed
displayed
Used for displaying the details of
the instructions available for the
selected patient.
For each Instruction following
details are displayed
Display
Display
Mandatory

patients.
Display
Display
Display
Display
Mandatory
Mandatory
Mandatory
By default System date is taken

Free format text
(Ver 1.0 - 12/05/2004)
PAGE 25 / 64
Nursing Station
2.10 Medico Legal Case Registration

Process
This process will be used for registering medico legal cases.
Document Generated
This process will generate a MLC register, which is uniquely identified by a MLC No.
Screen Layout
(Ver 1.0 - 12/05/2004)
PAGE 26 / 64
Nursing Station
Data Elements
Description
Dates
Priority
From
Mandatory
To
Mandatory
MLC Cases
MLC Number
Date
Time
IP Number
MR No
Patient Name
Police Station
Constable
Badge Number
Patient Info
IP No
Age
Sex
Admn. Date
Case Details
MLC No
MLC Date
MLC Time
Police Station
Constable
Badge No
Remarks
for displaying the registered MLC
cases.
displayed
displayed
Used for displayed the details of
the cases registered for the
selected time period
For each case following details
are displayed
Display
Display
Display
Display
Display
Display
Display
Display
Display
Mandatory

patients.
Display
Display
Display
Date of Admission
Mandatory
Mandatory
Mandatory
Mandatory
Mandatory
Mandatory
System generated unique No

By default System date is taken
By Default System time is taken
Entered by the user
Entered by the user
Entered by the user
(Ver 1.0 - 12/05/2004)
PAGE 27 / 64
Nursing Station
2.12 Operation Theatre Schedule

Process
This is used for viewing the surgeries posted for the selected date. The data retrieval and
filtering can be based on the following criteria
Operations scheduled in one theatre for a selected date range

Operations scheduled across all theatres for a selected date range
Operations scheduled across all theatres for a selected ward / nursing station
Operations scheduled across all theatres for a selected surgeon
Note: The surgeries are posted from the Operation Theatre Module.
Screen Layout
(Ver 1.0 - 12/05/2004)
PAGE 28 / 64
Nursing Station
Data Elements
Description
Dates
Priority
From
Mandatory
To
Mandatory
Theatre
Optional
Surgeon
Optional
Criteria
Mandatory
Surgery List
Surgery
Surgeon
Booking S. No
Booking Date
Patient Name
Age
Sex
MR No
Remarks
for displaying the surgeries
booked
displayed
displayed
This can be used as one of the
parameters for selection
This can be used as one of the
parameters for selection
The selection can be based on the
Date of booking of the surgery or
on the actual date of surgery
Default is Surgery Date
the OT schedule based on the
selected parameters
For each surgery following details
are displayed
Display
Display
Display
Display
Display
Display
Display
Display
(Ver 1.0 - 12/05/2004)
PAGE 29 / 64
Nursing Station
2.13 Pharmacy Order Status

Process
This is used for viewing the status of the pharmacy indents raised
Screen Layout
Data Elements
Description
Dates
Priority
From
Mandatory
To
Mandatory
Remarks
for displaying the status of the
indents
displayed
displayed
(Ver 1.0 - 12/05/2004)
PAGE 30 / 64
Nursing Station
Description
Nursing Station
Priority
Mandatory
Criteria
Mandatory
Criteria
Mandatory
Item Code
Optional
Item Name
IP No
Display
Optional
Patient Name
Indent List
Display
Indent date
IP No
Patient Name
Ward
Bed
Status
Remarks
By default the Login Nursing
Station is displayed
Options
Pending
Received
Cancelled
All
Date of booking of the surgery or
on the actual date of surgery
Default is Surgery Date
Item master.
Item code can be picked up from
the browse window
Item Name is picked up based on
the Item Code
patients list.
Patient Name is picked up from
the MPI
the indents selected based on the
selection criteria.
For each indent following details
are displayed.
Display
Display
Display
Display
Display
Display
Options
P Pending
C Cancelled
R - Received
(Ver 1.0 - 12/05/2004)
PAGE 31 / 64
Nursing Station
2.14 Patient Medicine Details

Process
This is used for viewing the details of the medicines issued to the selected patient.
Screen Layout
(Ver 1.0 - 12/05/2004)
PAGE 32 / 64
Nursing Station
Data Elements
Description
Patient Information
IP No
Priority
Mandatory
MR No
Patient name
Age
Sex
Ward
Bed
Criteria
Display
Display
Display
Display
Display
Display
Mandatory
Issue details
Issue No
Issue Date
Indent No
Item Code
Description
Qty
Price
Amount
Issue Type
Display
Display
Display
Display
Display
Display
Display
Display
Remarks
admitted patients.
picked up.
browse window.
Options
Detail
Summary
All the pharmacy issues based on
the selected criteria are displayed.
For each transaction following
Quantity Issued
(Ver 1.0 - 12/05/2004)
PAGE 33 / 64
Nursing Station
2.15 Diagnosis Master

Process
This screen is used to enter different diagnosis.
Screen Layout
Data Elements
Description
Search
Diagnosis Master
Code
Description
Priority
Remarks
Used for searching the Diagnosis
entered as string in the control
Displays all the diagnosis
Auto Generated
Mandatory
(Ver 1.0 - 12/05/2004)
PAGE 34 / 64
Nursing Station
3. Ward Management
3.1 Introduction
This sub-module handles all the non-patient related activities.
No.
Activity
1
Pharmacy Indents
2
General Stores Indents
Leave Application
Duty Chart
Ward Wise Medical Indents
Patient Free register
Purpose
Raising and viewing indents by the wards on
the central pharmacy and other designated
stores for medicines and disposables.
Raising and viewing indents by the wards on
the general stores for the items like
stationery, cleaning material etc.
Submit leave application and view leave
status of the employee.
Viewing and setting up duty charts for
Nursing Staff
Viewing the cumulative working hours put in
by nursing staff for a selected time period.
The pre defined list of Medical items for
weekly /Monthly indents are Entered
The pre defined list of Surgical items for
weekly /Monthly indents are Entered
Used for entering the patients details who are
treated freely.
(Ver 1.0 - 12/05/2004)
PAGE 35 / 64
Nursing Station
3.2 Pharmacy Indents

Process
This process will be used for raising indents on Central Stores or any other designated
stores. The system will have facility to setup pre-defined list of items to be indented on a
weekly / monthly basis.
Indents raised by this process will be sent to the designated stores and the store will issue
the indented material. The nursing station / ward would be considered as a Department
by the Pharmacy module.
Cancellation of Indents
The system will have facility to cancel the Indents raised. However cancellation will be
allowed for indents, which are not yet accepted by the designated store.
Indent Status
The indent status can be monitored by the Department Indent Status option.
The
Pharmacy Indent
Cancellation
Issue by the Pharmacy / Store
The indent status is displayed in terms of
Indents raised but not issued by the stores

Indents accepted and material issued by the store
Cancelled Indents
Document Generated
This process will generate a Department Indent, which will be uniquely identified by an
Indent No
(Ver 1.0 - 12/05/2004)
PAGE 36 / 64
Nursing Station
Indent List
Purpose
This is used for displaying the indents raised by the nursing station on designated Stores.
Parameters like Indent Dates, Indent Nos, Indent Status, Department, item and store can
be used for selecting the indents required. This form will be used for raising new indent,
viewing and canceling the indent.
Screen Layout
(Ver 1.0 - 12/05/2004)
PAGE 37 / 64
Nursing Station
Data Elements
Description
Priority
Dates
From
Mandatory
To
Mandatory
Indent Nos
From
To
Indent Status
Pending
Optional
Optional
Received
Optional
Cancelled
All
Optional
Optional
Optional
Department
Optional
Store
Item Code
Optional
Optional
Item Name
Display
Indent List
Indent No
Indent date
From Department
To Store
Status
Remarks
Used for specifying the time
period for selecting the indents
displayed
displayed
The selection can be based on a
range of indent Nos.
Indents raised but material not

issued by the store
Indents raised and material issued
by the store
Cancelled Indents
All the indents are displayed.
This is the default value.
By default the login Nursing
Station will be selected
Item Master.
Picked from the Pharmacy Item
Master.
All the indents selected based on
the given selection criteria are
displayed in this list.
For each Indent following details
are displayed
Display
Display
Display
Display
(Ver 1.0 - 12/05/2004)
PAGE 38 / 64
Nursing Station
Pharmacy Indent
Purpose
This is used for raising new indent, viewing and canceling of indents.
Screen Layout
(Ver 1.0 - 12/05/2004)
PAGE 39 / 64
Nursing Station
Data Elements
Description
Priority
Indent
Number
Date
Time
Department
Mandatory
Mandatory
Mandatory
Mandatory
To Store
Mandatory
Item Group
Priority
Optional
Mandatory
Default List
Weekly
Optional
Monthly
Optional
Items
Priority
Item Code
Optional
Mandatory
Item Name
Indent Qty
QOH
Display
Mandatory
Display
Remarks
By default the log in Nursing
raised. Pick list will be provided
The priority of the Indent can be
specified here.
Options
Regular
Urgent
Default is regular
The pre defined list of items for
weekly indents are displayed
The pre defined list of items for
Monthly indents are displayed
There can be multiple items for a
indent. Individual item can be
marked as urgent. For each item
following details are entered
item master. Item name and
QOH are picked up based on the
Item Code and the selected store.
Stock balance in store on which
the indent is raised.
(Ver 1.0 - 12/05/2004)
PAGE 40 / 64
Nursing Station
3.3 General Stores Indents

Process
This process will be used for raising indents on General Stores or any other designated
store.
Indents raised by this process will be sent to the designated stores and the store will issue
the indented material. The nursing station / ward would be considered as a Department
by the General Store module.
Cancellation of Indents
The system will have facility to cancel the Indents raised. However cancellation will be
allowed for indents, which are not yet accepted by the designated store.
Indent Status
The indent status can be monitored by the Department Indent Status option.
The
General Store Indent

Cancellation
Issue by the Store
The indent status is displayed in terms of
Indents raised but not issued by the stores

Indents accepted and material issued by the store
Cancelled Indents
Document Generated
This process will generate a Department Indent, which will be uniquely identified by an
Indent No
(Ver 1.0 - 12/05/2004)
PAGE 41 / 64
Nursing Station
Indent List
Purpose
This is used for displaying the indents raised by the nursing station on designated Stores.
Parameters like Indent Dates, Indent Status, Department, Material and store can be used
for selecting the indents required. This form will be used for raising new indent, viewing
and canceling the indent.
Screen Layout
(Ver 1.0 - 12/05/2004)
PAGE 42 / 64
Nursing Station
Data Elements
Description
Priority
Dates
From
Mandatory
To
Mandatory
Indent Status
Pending
Optional
Received
Optional
Cancelled
All
Optional
Optional
Department
Optional
Store
Item Code
Optional
Optional
Item Name
Display
Indent List
Indent No
Indent date
From Department
To Store
Status
Remarks
period for selection of indents
displayed
displayed
Indents raised but material not
issued by the store
Indents raised and material issued
by the store
Cancelled Indents
All the indents are displayed.
This is the default value.
By default the login Nursing
Item Master.
Picked from the Pharmacy Item
Master.
All the indents selected based on
the given selection criteria are
displayed in this list.
For each Indent following details
are displayed
Display
Display
Display
Display
(Ver 1.0 - 12/05/2004)
PAGE 43 / 64
Nursing Station
General Store Indent

Purpose
This is used for raising new indent, viewing and canceling of indents.
Screen Layout
(Ver 1.0 - 12/05/2004)
PAGE 44 / 64
Nursing Station
Data Elements
Description
Priority
Indent
Number
Date
Time
Department
Mandatory
Mandatory
Mandatory
Mandatory
To Store
Mandatory
Items
Priority
Item Code
Optional
Mandatory
Item Name
Indent Qty
QOH
Display
Mandatory
Display
Remarks
raised. Pick list will be provided
indent. Individual item can be
marked as urgent. For each item
Validated against the General
Stores item master. Item name
and QOH are picked up based on
the Item Code and the selected
store.
Stock balance in store on which
the indent is raised.
(Ver 1.0 - 12/05/2004)
PAGE 45 / 64
Nursing Station
3.4 Leave Application

Process
This process will be used for entering the details of the leaves applied by ward / Nursing
station staff.
Document Generated
This process will generate a Leave Application, which will be uniquely identified by an
application No
(Ver 1.0 - 12/05/2004)
PAGE 46 / 64
Nursing Station
Leave Application List

Purpose
This is used for displaying the leave applications raised during the selected time period.
The leave applications can be listed based on different parameters like leave dates,
department, employee, status etc. The leave application screen can be launched from this
screen.
Screen Layout
(Ver 1.0 - 12/05/2004)
PAGE 47 / 64
Nursing Station
Data Elements
Description
Priority
Dates
From
Mandatory
To
Mandatory
Status
Pending
Optional
Rejected
Optional
Employee
Code
Name
Applications List
Number
Date
Emp. Code
Employee Name
Status
App. Status
Optional
Remarks
period for selection
displayed
displayed
status of the indent.
Applications not processed by the
Personnel Department
Application rejected by the
Personnel Department
Validated against the Employee
database.
Display
Used
for
displaying
the
applications selected based on the
specified criteria.
For each application following
Display
Display
Display
Display
Display
Display
Employee Code
The status of the document
The status updated by
personnel department.
(Ver 1.0 - 12/05/2004)
the
PAGE 48 / 64
Nursing Station
Leave Application
Purpose
This is used for entering leave applications for the employees in the nursing station.
Screen Layout
Data Elements
Description
Application
Number
Date
Time
Priority
Mandatory
Mandatory
Mandatory
Remarks
System Generated Unique No
(Ver 1.0 - 12/05/2004)
PAGE 49 / 64
Employee Details
Code
Nursing Station
Mandatory
Name
Department
Designation
Application Details
Leave Type
Display
Display
Display
No Of days
From Date
To Date
Reason
Recommended By
Remarks
Leave Balances
Mandatory
Mandatory
Calculated
Mandatory
Mandatory
Optional
Leave Type
Balance
Other Applied Days
Display
Display
Application No
From Date
To Date
Leave Type
Status
Other Employees
Display
Display
Display
Display
Display
Employee Name
From date
To Date
Mandatory

database.
Employee name,
department, designation etc are
picked up
Code can be selected from the
browse window
Standard
provided
Pick
list
will
be
From date + No of Days
The leave balance for the selected

employee is displayed. For each
type of leave following details are
displayed
Displays the details of the
previous applications made by the
selected employee.
For each application following
Displays the other employees of

the department who are on leave
for the same period
For Each employee following
Display
Display
Display
(Ver 1.0 - 12/05/2004)
PAGE 50 / 64
Nursing Station
3.5 Duty Chart

Process
This process will be used for entering the shift details of Nurses and other paramedical
staff working in different wards / departments. The shift details will be picked-up from
the manually worked out Roaster.
Area Of Posting
These will be the actual physical locations where the staff would be posted. (Eg. Ward I,
Ward II, OT etc.).
Screen Layout
(Ver 1.0 - 12/05/2004)
PAGE 51 / 64
Nursing Station
Date Elements
Description
Priority
Dates
From
To
Area of Posting
Duty Chart
Mandatory
Mandatory
Mandatory
Emp. Code
Mandatory
Employee Name
Display
Shift
Mandatory
Remarks
The period for which the Duty
chart is to entered or Displayed
The system would display the list
of employees who have been
posted in the selected posting area
for the selected time period.
For each employee following
details are entered / Displayed
master.
Picked up based on the emp.
Code.
The shift in which the employee
is posted.
(Ver 1.0 - 12/05/2004)
PAGE 52 / 64
Nursing Station
3.6 Ward Wise Surgical Indents

Process
This process will be used for entering pre-defined surgical items for raising department /
Ward Indents
Screen Layout
(Ver 1.0 - 12/05/2004)
PAGE 53 / 64
Nursing Station
Data Elements
Description
Nursing Station
Ward
Options
Items
Item Code
Item Name
Indent Qty
Priority
Mandatory
Remarks
Mandatory
The Ward for which the item are
going to be predefined. Pick list
will be provided
Mandatory/Optional To define whether list defined is
for Weekly Indents/Monthly
Indents.
Weekly
Monthly
an option. For each item
Mandatory
Validated against the Central
are picked up based on the Item
Code
Display
Mandatory
(Ver 1.0 - 12/05/2004)
PAGE 54 / 64
Nursing Station
3.7 Ward Wise Medical Indents

Process
This process will be used for entering pre-defined Medical items for raising department /
Ward Indents
Screen Layout
(Ver 1.0 - 12/05/2004)
PAGE 55 / 64
Nursing Station
Data Elements
Description
Nursing Station
Ward
Options
Items
Item Code
Item Name
Indent Qty
Priority
Mandatory
Remarks
Mandatory
The Ward for which the item are
going to be predefined. Pick list
will be provided
Mandatory/Optional To define whether list defined is
for Weekly Indents/Monthly
Indents.
Weekly
Monthly
an option. For each item
Mandatory
Validated against the Central
are picked up based on the Item
Code
Display
Mandatory
(Ver 1.0 - 12/05/2004)
PAGE 56 / 64
Nursing Station
3.8 Patient Free Register

Process
This process will be used for entering patients who have been treated freely by the
hospital.
Screen Layout
Data Elements
Description
Priority
Dates
From
Mandatory
To
Mandatory
IP No
Mandatory
Remarks
Used for specifying
period for selection
By default current
displayed
By default current
displayed
Validated against the
patients.
(Ver 1.0 - 12/05/2004)
the time
date
is
date
is
admitted
PAGE 57 / 64

Description
Nursing Station
Priority
Name
Free Register List
Display
Number
Date
IP No
Patient Name
Bill No
Bill Amount
Status
Display
Display
Display
Display
Display
Display
Display
Remarks
Used for displaying the Patient
selected based on the specified
criteria.
IP Number
Updated status
Patient Register Entry

Purpose This process will be used for entering patients who have been treated freely by
the hospital.
Screen Layout
(Ver 1.0 - 12/05/2004)
PAGE 58 / 64
Nursing Station
Data Elements
Description
Free Register
Number
Date
Bill Info
Bill No
Date
Bill Amount
Deposit Amount
Concession Amount
Received Amount
Refunded Amount
Due Amount
Settlement
Priority
Mandatory
Mandatory
Displays the settlement details for

the bill.
Display
Display
Receipt Amount
Concession Amount
Authorised By
Display
Optional
Mandatory
Diagnosis Description
Concession Category

Bill Information Of the Patient
Display
Display
Display
Display
Display
Display
Display
Display
Receipt Number
Receipt Date
Diagnosis
Diagnosis
Remarks
Mandatory
Mandatory
Mandatory

item master. Item name and
QOH are picked up based on the
Item Code and the selected store.
Authorized
Concession
Person
for
Validation against the diagnosis

Master
Entry by the user
Chosen from the List
4. Help /Browse Windows
(Ver 1.0 - 12/05/2004)
PAGE 59 / 64
Nursing Station
4.1 Introduction
The system provides extensive browse / Help window for selecting various codes. This
will help the user in quickly picking up the information required. The user need not
remember the codes, he/she can get the required information by searching the database
on the Name or combination of various parameters.
Help/Browse Windows are available for the following data.
No.
1
Data
Patient Data
Laboratory Tests
Pharmacy Items
General Store Items
Services
Employee Details
Process
Used for selecting the required IP No and other patient
details from Master Patient Index (MPI)
Used for selecting the required laboratory test and other
details from Lab Test Master.
Used for selecting the required pharmacy item and other
details from the Pharmacy Item master
Used for selecting the required item and other details
from the General Stores Item master
Used for selecting the required service code and other
details from service master and tariffs
Used for selecting the employee code and other details
from the employee master.
4.2 Sample Screen Layout

Sample screens are provided for the following
No.
1
2
3
Data
Patient Data
Services
Pharmacy Items
Form Description
Patient Help
Service Help
Item Help
(Ver 1.0 - 12/05/2004)
PAGE 60 / 64
Nursing Station
Patient Help
(Ver 1.0 - 12/05/2004)
PAGE 61 / 64
Nursing Station
Service Help
(Ver 1.0 - 12/05/2004)
PAGE 62 / 64
Nursing Station
Item Help
(Ver 1.0 - 12/05/2004)
PAGE 63 / 64
Nursing Station
5. Queries
5.1 Introduction
The Queries are used for displaying patient centric activities of a ward/nursing station.
No.
Activity
1
Test Status
2
3
4
5
Purpose
This is used for viewing Status of the order booked from
different wards to different labs
Bed Occupancy This is used Viewing bed Occupancy.
Patient
Wise This is used for viewing patients wise test status ordered.
Test/Order
Status
Ward Wise Lab This is used for viewing ward wise laboratory orders
Orders
generated
Missing Indent This is used for viewing the if any indent number is
Numbers
missing
(Ver 1.0 - 12/05/2004)
PAGE 64 / 64

Nursing Station SRS&Process

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System Requirement & Process

Nursing Station Module Requirement

KARISHMA SOFTWARE LTD.

(Ver 1.0 - 12/05/2004)

System Requirement & Process

KARISHMA SOFTWARE LTD.

(Ver 1.0 - 12/05/2004)

System Requirement & Process

1.3 Salient Features

User-friendly Interface (GUI).

1.4 Screen Layouts

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System Requirement & Process

1.5 Activities addressed

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System Requirement & Process

Lab Order Status

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System Requirement & Process

2.2 Patient List

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2.3 Laboratory Orders

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System Requirement & Process

KARISHMA SOFTWARE LTD.

By default the consulting doctor

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System Requirement & Process

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Used for selecting the time period

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System Requirement & Process

2.4 Pharmacy Indents

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System Requirement & Process

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System Requirement & Process

2.5 Billing Folio

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group The following details of the services rendered are

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2.6 Charging (Ward Procedures)

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System Requirement & Process