Ensure a Safe Workplace

BSBWHS501A
Assessment Task 3
A. Existing hazards for ACE are:
Browne is fatally injured due to a broken ladder.
Workers not using the correct Personal Protective
Equipment.
Not complying with the safety inspector instructions.
Site manager not complying with the safety standards of
ACE.
Future hazards for ACE are:
Someone else might have fallen from the broken ladder
Bad reputation of ACE in the community from the previous
accidents.
Another accident would occur because of not wearing
safety boots.
Loss of contracts.
B. Control measurements and recommendations for existing and
future risks identified:
Hazards

Control
measurements

Recommendations

Existing
Browne is fatally injured due
to a broken ladder

Change the existing

ladder every year

Workers not using PPE

Proper training in PPE

Ensuring all the staff look at

condition of the ladder before
they start work
Explaining the staff the long
term harms of not using PPE
Give penalty to staffs who do
not comply with the
instructions.
Revising the role and
responsibilities of the site
manager

Not complying with safety

inspector instructions

Internal checking and

follow up of the
inspectors instructions
Site manager non compliance Warning to the site
manager
Future
Bad reputation in community
Heavy fines from safety
inspector

Community
engagement through
working safely
Complying with safety
standards

Loss of contracts

Working as per states

ACE must work safely to gain

trust and its reputation back
in the community
Work safely or just stop the
work until the workplace is
checked and considered safe
to work
Making sure all the staff

laws and regulations

Putting contractual
obligations over safety

Explain workers to work

safely first

understand the WHS laws and

works according to them
Safety must be the first
priority in the workplace

C. WHS induction and training programme for the staff

The principal contractor will:

ensure workers are trained and competent for the work to be carried out

ensure workers are trained to deal with any risks associated with the work
and understand the control measures in place

ensure all workers have had relevant white card training (or other appropriate
training from another jurisdiction)

ensure on-site training and supervision is provided

organise external training for specific tasks where required

seek high risk licences for all high risk work and maintain a register of
licences

communicate with other contractors to ensure their workers are appropriately

trained and competent.

The principal contractor will work with other contractors to ensure a site specific
induction is provided for all workers before starting work.
This induction must outline:

the expectations outlined in this WHS Management Plan, including all policies
and procedures

the emergency meeting point

the site rules

the facilities

any site specific hazards

high risk construction work activities

WHS Induction
Online ACE health and safety induction program

The online ACE Health and Safety Induction program

should be completed within 2 weeks of arrival.
The ACE Safety Induction program is available at the
WHS web site
(http://www.ace.com.au/WHS/training/safety-inductionprogram.html)
The primary aim of the induction is to provide new staff
with a brief overview of WHS policies, procedures and

practices at ACE and to provide them with a basic

understanding of their own WHS roles and
responsibilities.
Records of completion by an inductee are maintained by
WHS via an electronic database attached to the online
induction.
Supporting documentation: The online induction must
be used in conjunction with other supporting WHS
documentation and also be accompanied by information
on local WHS processes.
A checklist to be used by supervisors during the local
induction of new staff is available at the WHS web site
.The checklist should only be seen as a guide and any
local departmental information should also be included.
Upon completion of the induction process, the checklist
should be signed by the supervisor and the new staff
member as acknowledgement that the induction
process has been completed.
Supporting documentation to be distributed to new staff
like ACE Safety Induction Summary and WHS
Information Sheet; WHS Structure, Function Roles and
Responsibilities document.
1. WHS Training: DETERMINATION OF WHS TRAINING
NEEDS:
Each unit/entity must identify the WHS training needs
for staff, working in their area.
The WHS branch has provided a guide to the WHS
training requirements at ACE in the Occupational Health
& Safety Training Guide. The Work Health & Safety
Training Guide lists: the WHS courses available at ACE,
the essential WHS training requirements for staff and
contractors in various roles; the recommended training
requirements for staff and contractors in various roles;
the time period during which each course remains
current, i.e. the time period after which the course must
be repeated.
In addition to courses outlined in the guide, the
individual WHS training needs of units/entities can be
determined through discussions with safety officers or
by contacting the WHS branch or the WHS&E consultant
for the area. WHS training for undergraduate staff is the
responsibility of the unit/entity in control of the specific
coursework of the staff. Following the analysis and
identification of WHS training needs, staff, and staff
must complete the WHS training before they commence
activities that may be hazardous. This WHS training can
be provided by: supervisors, safety personnel and
experts at a local level; and/or external organizations.

2. WHS TRAINING RECORDS

In order for units/entities and supervisors to
demonstrate effectively that they have provided
comprehensive WHS training for the staff and staff that
they supervise, the training undertaken must be
recorded.
The WHS branch has a developed a simple performance
to use to record attendance at local WHS training in
each unit/entity.
A short description of the points covered in the training
should also be documented for all WHS training
provided in the unit/entity. The description will act as
both a reminder regarding the areas that should be
covered in the training and as a record of the areas
covered in the training.
Task based WHS training
I. When task based training in a procedure or in the
use of equipment occurs, completion of the
training must be recorded.
II.
Records of WHS training should be maintained in
a folder in each area, e.g. work area/staff room/
training room where training is provided.
III.
The staff being trained should be able to
demonstrate competence in the task(s) before the
training provider completes the record of training.
IV.
A short description of the points covered in the
training should also be kept for each process, use
of equipment or procedure.

D. Continuous improvement measurements:

ACEs senior managers actively support and promote WHS.
Include WHS as an agenda item at all employee meetings.
Consult with health and safety representatives and
employees on all matters related to WHS.
Establish methods of communication in regards to WHS
information.
Implement an agreed WHS issue resolution process.
Update the WHS legal requirements in the ACE business
processes and procedures.
Senior management measures and checks the WHS
performance at regular intervals (ie. Monthly, annually,
etc).
E. 2 statistical techniques:
1) General monitoring and inspections: this process should be
done on ongoing basis and the corrective actions must be

taken henceforth. It requires all control measures

implemented as a part of the hazard management process
and incident investigations are to be monitored for their
effectiveness. General monitoring includes routine checks,
workplace inspections, tests, examinations and observation
of safe working procedures.
2) Performance measures/ indicators: while developing the
WHS program, the performance measures must be
planned. It includes long or short-term requirements. The
measurements must be related to the WHS activity being
evaluated. Some of the measurements/ indicators include
number of hazards that have been fixed, 100% hazardous
substances have Material Safety Data Sheet, number of
incidents, number of employees trained, all employees are
aware of the WHS policy, all legislative requirements are
identified etc.
F. Appropriate recordkeeping procedures:
Create records routinely: include recording meetings or
telephone conversations, receipt of funds, or email as to
reflect transaction or activity that has taken place.
Make a backup file: failure to capture records into official
record systems make the company difficult to locate when
they needed because they may have ended up lost
accidentally. Thus, making a back up file for the record is
very important.
Protect the records from unauthorised access: records
might contain personal and confidential information which
must not be disclosed to unauthorised persons. Ensure
that the records are placed in a secure and have protected
password
References
3. http://safetyconcepts.com.au/building-an-WHSinduction-program/