Philippine Consulate General in Jeddah

Guide to Consular Services

February 2010
First Edition
 The Consular Section is open to the public every Saturday to Wednesday, from
830am - 12pm, and 1pm-430pm, and on Thursdays from 8:30am to 12pm. The
Consulate is closed on Philippine and Saudi holidays. Click here PCG Holidays.
 Read about the Consulate’s functions and limitations under the Vienna Convention on
Consular Relations
To learn about requirements for consular services and download application
forms, please double click on the links below:
 Passports (renewals, new for infants, replacement for lost passports)
 Amendments to Passport Details
 Visas (Non-immigrant Tourist and Business Visas)
 Marriages Solemnized at the Consulate (between 2 Filipino citizens qualified under
Philippine law to contract marriage)
 Reporting of Marriages solemnized by Saudi authorities
 Notarization and Authentication Services
 Civil Registry Services (Birth, Marriage, Death, Clerical Corrections)1
 Dual Citizenship

A quick look at the Vienna Convention on Consular Relations (VCCR) and consular functions
illustrate the heavy emphasis that consulates shall function within the framework and limits
of the laws and regulations of the receiving State, in this case the Consulate exercises its
functions in accordance with the laws and regulations of the Kingdom of Saudi Arabia.
This is further stressed in Article 55 of the VCCR entitled ―Respect for the Laws and
Regulations of the Receiving State‖ which states:

1. Without prejudice to their privileges and immunities, it is the duty of all persons
enjoying such privileges and immunities to respect the laws and regulations of the
receiving State. They also have a duty not to interfere in the internal affairs of that
State.
2. The consular premises shall not be used in any manner incompatible with the exercise
of consular functions.
3. The provisions of paragraph 2 of this Article shall not exclude the possibility of offices of
other institutions or agencies being installed in part of the building in which the
consular premises are situated, provided that the premises assigned to them are
separate from those used by the consular post. In that event, the said offices shall not,
for the purposes of the present Convention, be considered to form part of the consular
premises.

1Civil Registration is a continuous, permanent, and compulsory recording of vital events

occurring in the life of an individual such as birth, marriage and death, and of all court
decrees and legal instruments affecting his or her civil status in appropriate registers as
mandated by Act of 3753, the Civil Registry Law.

Consular Functions & Respect for Saudi Laws

The Vienna Convention on Consular Relations (or VCCR) was completed in 1963 as a
multilateral treaty to codify consular practices that developed through customary
international law, numerous bilateral treaties, and a number of regional treaties.
The VCCR enumerates basic legal rights and duties of signatory States, including:

 the establishment and conduct of consular relations, by mutual consent, and

 the privileges and immunities of consular officers and offices from the laws of the ―receiving
State‖ (the country where the foreign consular office has been established).
Article 5 of the Vienna Convention on Consular Relations specify consular functions
consisting in:

1. protecting in the receiving State the interests of the sending State and of its
nationals, both individuals and bodies corporate, within the limits permitted by
international law;
2. furthering the development of commercial, economic, cultural and scientific
relations between the sending State and the receiving State and otherwise promoting
friendly relations between them in accordance with the provisions of the present
Convention;
3. ascertaining by all lawful means conditions and developments in the commercial,
economic, cultural and scientific life of the receiving State, reporting thereon to the
Government of the sending State and giving information to persons interested;
4. issuing passports and travel documents to nationals of the sending State,
and visas or appropriate documents to persons wishing to travel to the sending State;
5. helping and assisting nationals, both individuals and bodies corporate, of the sending
State;
6. acting as notary and civil registrar and in capacities of a similar kind, and performing
certain functions of an administrative nature, provided that there is nothing contrary thereto
in the laws and regulations of the receiving State;
7. safeguarding the interests of nationals, both individuals and bodies corporate, of the
sending State in cases of succession mortis causa in the territory of the receiving State,
in accordance with the laws and regulations of the receiving State;
8. safeguarding, within the limits imposed by the laws and regulations of the
receiving State, the interests of minors and other persons lacking full capacity who are
nationals of the sending State, particularly where any guardianship or trusteeship is
required with respect to such persons;
9. subject to the practices and procedures obtaining in the receiving State,
representing or arranging appropriate representation for nationals of the sending
State before the tribunals and other authorities of the receiving State, for the
purpose of obtaining, in accordance with the laws and regulations of the receiving
State, provisional measures for the preservation of the rights and interests of these
nationals, where, because of absence or any other reason, such nationals are unable at the
proper time to assume the defense of their rights and interests;
10. transmitting judicial and extrajudicial documents or executing letters rogatory or
commissions to take evidence for the courts of the sending State in accordance with
international agreements in force or, in the absence of such international agreements, in
any other manner compatible with the laws and regulations of the receiving State;
11. exercising rights of supervision and inspection provided for in the laws and
regulations of the sending State in respect of vessels having the nationality of the
sending State, and of aircraft registered in that State, and in respect of their crews;
12. extending assistance to vessels and aircraft mentioned in sub-paragraph (k) of
this Article and to their crews, taking statements regarding the voyage of a vessel,
examining and stamping the ship’s papers, and, without prejudice to the powers of the
authorities of the receiving State, conducting investigations into any incidents which
occurred during the voyage, and settling disputes of any kind between the master, the
officers and the seamen in so far as this may be authorized by the laws and regulations of
the sending State;
13. performing any other functions entrusted to a consular post by the sending State
which are not prohibited by the laws and regulations of the receiving State or to
 which no objection is taken by the receiving State or which are referred to in the
international agreements in force between the sending State and the receiving State.
A quick look at the VCCR and consular functions illustrate the heavy emphasis
that consulates shall function within the framework and limits of the laws and
regulations of the receiving State, in this case the Consulate exercises its functions in
accordance with the laws and regulations of the Kingdom of Saudi Arabia.
This is further stressed in Article 55 of the VCCR entitled “Respect for the Laws and
Regulations of the Receiving State” which states:
1. Without prejudice to their privileges and immunities, it is the duty of all persons
enjoying such privileges and immunities to respect the laws and regulations of the
receiving State. They also have a duty not to interfere in the internal affairs of that State.
2. The consular premises shall not be used in any manner incompatible with the
exercise of consular functions.
3. The provisions of paragraph 2 of this Article shall not exclude the possibility of
offices of other institutions or agencies being installed in part of the building in
which the consular premises are situated, provided that the premises assigned to them
are separate from those used by the consular post. In that event,the said offices shall
not, for the purposes of the present Convention, be considered to form part of the
consular premises.

Passports

Start of Issuance of Machine Readable Passport

Starting Saturday 24 May 2008, the Philippine Consulate

General commenced receiving applications for the issuance
of the new Machine Readable Passports (maroon).
The MRPs can only be issued in the Philippines, and
applications will be received by the Consulate and sent to
the Department of Foreign Affairs for issuance of the new
passport.
The applicant will receive his/her new passport thirty (30)
days after filing his/her application.
Requirements for issuance of the new Machine Readable
Passport?
 Personal appearance at the Consulate for purposes of
fingerprinting and signature verification
 Duly accomplished application form with applicant’s
signature to be signed in front of the Consular Officer
 Three colored photos (royal blue background preferably matte paper and not Polaroid)
 Submit old passport with photocopies of the data pages and inside back cover
 Renewal fee of SR200.00 (Two Hundred Saudi Riyals) for 43 pages

What is a Machine Readable Passport?

 A Machine Readable Passport (MRP) is a travel document containing data that can be read
both by the naked eye and by a machine/passport reader. It replaces hand-scripted and/or
typed passports
 MRPs contain the passport holder’s information, including a photograph, with required
biographical data printed in a standard formation. This information is reflected in an area
called the machine readable zone (MRZ).

Why change to a Machine Readable Passport?

 In order to accelerate the processing of the increasing number of international travelers at
ports of entry and exit, specifications for machine readable travel documents were published
by the International Civil Aviation Organization (ICAO) in 1980.
 A UN body with 190 member-states including the Philippines, ICAO sets the standards for
passports and other travel documents.
 In July 2005, the format for the MRPs specified by the ICAO became the worldwide standard
with a deadline of April 2010 for all travel documents to comply.
 Pilot testing of the Philippine MRP was launched in June 2007, with full implementation of
the new passport
What are the benefits of the new MRP?
 Due to its standard layout and global recognition, information in MRPs can easily be
distinguished and read by immigration officials which allows passengers to be identified and
processed more quickly resulting in less time required for individual inspection.
 MRPs also have additional features such as special paper, designs inks and laminates,
among others, making the travel document more secure in comparison to hand-scripted
passports.
 FAQ: Philippine Citizenship
 Applying for a Machine Readable Passport
 Guidelines on New Photo Requirements for Machine-Readable Passport
 Validity of Green Passports: until expiration!

IMPORTANT !
Requirements for the Issuance of a New Passport for Children Born in the
Kingdom:
 Duly accomplished Passport Application Form
 Three (3) photos 1.77\‖x1.37\‖(4.5 cm.x3.5cm.) with royal blue background. Picture must
be recent, taken within a period of 6 months.
 Original Birth Certificate duly authenticated by the Ministry of Foreign Affairs, KSA
(translated into English and photocopies of the Arabic Birth Certificate and the English
translation.
 Marriage Contract of parents duly authenticated by the Department of Foreign Affairs in
Manila and the Saudi Embassy in Manila.
 Photocopy of parents’ passports (pages 1 and 33)
 Duly accomplished Report of Birth Form Page 1
 Duly accomplished Report of Birth Form Page 2
 Fee: SR300.00

Requirements for Renewal of Passport

 Duly accomplished Passport Application Form
 Three (3) photos 1.77\‖x1.37\‖(4.5 cm.x3.5cm.) with royal blue background. Picture must
be recent, taken within a period of 6 months.
 Must present the original old Passport with photocopy of pages 1 and 33.
 Fee: SR200.00

Requirements for Lost Passports

 Duly accomplished Passport Application Form
 Three (3) photos 1.77\‖x1.37\‖ (4.5 cm.x3.5cm.) with royal blue background. Picture must
be recent, taken within a period of 6 months.
 Photocopy of lost Philippine passport. In the absence of a photocopy, a 15-day waiting
period will be enforced to allow the Embassy to verify the issuance in Manila or the
appropriate place of issue.
 Police Report on the loss of the passport and its translation into English.
 Photocopy of the newspaper publication reporting the loss of the passport and its translation
into English.
 Two (2) copies of the Affidavit of Loss.
 Fee: SR460.00 (if lost passport was issued in Jeddah)
 Fee: SR540.00 (if lost passport was issued in Manila)
Duration: Passports are released in thirty (30) calendar days from date of
application. (For confirmation if your new passport is already available within the
period you may send a text message (SMS) to 055219614. Please indicate your
full name and date of application when u send the SMS.)

DOWNLOADS:
 Gabay sa Pilipinong Expat sa Saudi
 Start of Issuance of Machine Readable Passport
 Advisory – Please Apply for Your New Machine Readable Passport Well in Advance
 Keep Iqama & Passport Particulars Handy
 Guidelines for Temporary Extension of Validity of Green Passports
 RA 8239: 1996 Philippine Passport Act
 Download Consular Forms and Applications

Consular Mobile Services :

Date City
January 21 & 22 Tabuk
February 25 & 26 Abha
March 11 & 12 Yanbu
May 27 & 28 Al-Madinah Al-Munawarah
July 22 & 23 Najran
August 5 & 6 Tabuk
October 14 & 15 Abha
December 9 & 10 Jizan

Guidelines for temporary extension of passport validity

In a Circular (FSC No. 129-08) that took effect on 30 October this year, the Department of
Foreign Affairs (DFA) in Manila has prescribed a set of guidelines to all Philippine Embassies
and Consulates abroad on temporarily extending the validity of passports in their respective
jurisdictions. Banking on an Opinion issued by the Department of Justice (DOJ), the DFA has
adopted the guidelines as an interim measure to address the sudden upsurge of applications
for passport renewal that has resulted from the longer period to process and issue machine-
readable passports (MRPs) and pending the implementation of the e-Passport.
 Guided by the Circular and subsequent related clarifications issued by the DFA this
December, the Consulate General is now ready to accept and process applications for the
temporary extension of the validity of Philippine passports under the following
circumstances:

1. Manually scripted green passports are no longer in stock;

2. The passport sought to be extended has a validity of not more than six (6) months;
3. The owner must personally file for the extension of his/her passport with the Consulate
General;
4. The owner must submit his/her passport together with an application form for the
amendment of its validity and an affidavit in which he/she must state: a) the reason/s for
the urgency of having the validity of the passport extended for one (1) year and that he/she
cannot wait for the issuance of the MRP or e-Passport; and b) that he/she undertakes to
apply for a new passport within the extended period of validity. The affidavit must be duly
authenticated by the Consulate General;
5. Upon finding that the applicant’s stated reason/s for extension are meritorious, the
Consulate General may extend the validity of his/her passport for a period of not more than
one (1) year from the date of the application; and
6. The prescribed fee for temporary amendment of the validity of the passport shall be paid
prior to any extension.

Considering that the renewal of the validity of passports addresses an emergency situation,
the fee for the affidavit required under the guidelines has been waived. Instead, the
applicant will simply be charged with a flat fee of SR80.

Amendments: Passport Details

Application for amendment of name in passport must be filed in person.

The following documents are required:
1. Application Form for Amendment of Name (maiden to married surname) in passport;
2. Processing and Notarization fees for Certificate of Report of Marriage (in cash);
3. Other requirements:

Amendment of Name for adopted minors:

1. Original and copy of Birth Certificate with appropriate annotation by the Local Civil Registrar
printed on security paper by the National Statistics Office (NSO) and authenticated by the
Department of Foreign Affairs (DFA);
2. Original and copy of Certificate of Finality issued by the Court authenticated by the DFA.

For women who got married in Saudi Arabia:

(TO FOLLOW)

For women who got married in the Philippines:

1. Marriage Contract issued by the NSO in Manila duly authenticated by the Authentication
Office of the DFA, Manila;
2. Photocopy of the data pages of Passports of both husband and wife.

For women who were divorced by their foreign husbands:

1. Original and Photocopy of the dispositive portion of the court judgment granting the
divorce;
2. Copy of the applicant’s birth certificate issued by the NSO and authenticated by the DFA;
3. Photocopy of the data page of Philippine passport.

For women whose marriage was annulled by Court:

1. Copy of the Court decision declaring the annulment of marriage duly authenticated by the
DFA;
2. Copy of the marriage contract with the previous spouse with annotation of the annulment
printed on security paper by the NSO and duly authenticated by the DFA;
3. Copy of the applicant’s birth certificate issued by the NSO and authenticated by the DFA;
4. Photocopy of the data page of Philippine passport.

For widows:
1. Death certificate of deceased spouse. If husband died in the Philippines, the death
certificate should be authenticated by the NSO in Manila and the DFA;
2. Copy of the applicant’s birth certificate issued by the NSO and authenticated by the DFA;
3. Photocopy of the data page of Philippine passport of widow.

Change of Name for males/females (Due to Conversion to Islam)

(To Follow soon)

Marriage Solemnization

What marriages can consular officers solemnize?

Under Article 10 of the Family Code of the Philippines, the authority of the a consul general,
consul or vice consul to solemnize marriages extends only to ―marriages between Filipino
citizens abroad―.

For Filipino Muslims in Jeddah, can a Filipino Imam in Jeddah solemnize

the marriage?

Pursuant to Article 7(2) of the Family Code, a religious solemnizer can solemnize marriages
if the following requisites are present:

1. the imam is duly authorized

2. he must be registered with the Civil Register General
3. he must act with the limits of his written authority; and
4. at least one of the contracting parties must belong to the sect/religion

According to the Family Code, short of these requirements a religious solemnizer cannot
solemnize a marriage. Clearly, this refers to marriages solemnized in the Philippines.
However, Article 10 states that ―Marriages between Filipino citizens abroad may be
solemnized by a consul-general, consul or vice-consul of the Republic of the Philippines. The
issuance of the marriage license and the duties of the local civil registrar and of the
solemnizing officer with regard to the celebration of marriage shall be performed by said
consular official.”

Marriage Solemnization Requirements

In accordance with the Family Code of the Philippines, the Consulate solemnizes
marriages between two (2) legally qualified Filipino citizens, who are able to
submit the following requirements:
Documentary Requirements:
Principal: (In the original and duly authenticated by the Department of Foreign Affairs
(DFA))

1. Certification of No Record of Marriage (CENOMAR) issued by the National Statistics Office

(NSO), Quezon Blvd. Ext., Quezon City; and

2. Notarized Affidavit of Parents stating or attesting to the civil status of the Contracting
Parties, or as the case may be, Parent’s Consent, if below twenty one (21) years of age but
above eighteen (18) years of age/Parent’s Advice, if below twenty five (25) years of age —
duly authenticated by the Regional Trial Court (RTC).

Supporting:

1. Joint Affidavit of Contracting Parties (form is available & to be notarized at the

Consulate);

2. Two (2) passport size photographs of Contracting Parties;

3. Photocopies of each of the following of the Contracting Parties: (a) Philippine passport;
(b) birth certificate; (c) iqama; and (d) other identification card;

4. Two (2) witnesses during the Ceremony;

5. Photocopies of each of the following of the witnesses: (a) Philippine passport; and (b)
Iqama; and

6. Letter of No Objection from the respective employers of the Contracting Parties (Optional,
though may be eventually required by Saudi authorities for purposes of authentication).

Issuance of Marriage License & Bans: Upon full compliance with and submission of the
requirements to the Consulate, the marriage license will be issued and solemnization of
marriage will be scheduled after a ten (10) day notice to the public.
Schedule of Fees:
Marriage fee : SR 240.00
Authentication of Marriage Contract : 100.00
Marriage License : 100.00
Notarization of Joint Affidavit of Parties : 100.00
Total 540.00*

Translation of the Marriage Contract must be done at an accredited translation office.

Minimum Appropriate Attire:

Bride - Formal/Semi-Formal dress or gown

Groom - Barong Tagalog/Business suit/Long-sleeved shirt with tie

Wedding Rings: The Contracting Parties are encouraged to bring wedding rings for the
Ceremony.

Notarization & Authentication

STEPS & REQUIREMENTS
(as of 09 May 2009)
The Consulate performs its authentication function/services in the context of the 1963
Vienna Convention on Consular Relations. The Consulate may authenticate an act,
deed/document etc. executed or sourced with the Philippine legal jurisdiction by way of
certifying said act, as follows: a) executed before a local notary public officer authorized to
execute such functions, b) testified to by a public seal, c) rendered public by the authority
of a competent magistrate, d) certified as being a copy of a public register, e) authenticated
by the Department of Foreign Affairs.

The Consulate authentication attests to the genuineness of the signature appearing on the
attached certification for the purpose of identifying a specific document and giving credence
to the official acts of the notary public or certifying officer thereon for use, if and when
required, as instrument of evidence in foreign countries. As such, the Consulate
certification/authentication does not, per se, authenticate the validity/efficacy/enforceability
of the basic document itself. However, the Consular Officer is impressed with duties calling
for carefulness and faithfulness whereby he must inform himself of the facts to which he
intends to certify and avoid participation in illegal enterprises.
Saudi authorities require that documents issued in the Philippines must be duly
authenticated by the Department of Foreign Affairs and a Philippine consular officer.
Philippine government agencies, private banks, institutions and parties require that
documents for use in the Philippines, and whose signatories are abroad at the time of the
document’s execution, be notarized or authenticated by the nearest Philippine Embassy or
Consulate.
PCG Jeddah strongly recommends that Filipinos traveling to the Kingdom
authenticate their documents with the Department of Foreign Affairs and other
agencies prior to departure from the Philippines. Likewise, Filipinos who have
documents whose signatories are in the Kingdom,should authenticate them before
sending these documents to the Philippines.

A. AUTHENTICATION – The Consulate authenticates the following:

1. Documents that are duly authenticated in the Philippines (in accordance with
the following specific steps of authentication), which will be used or are going to be
used in Saudi Arabia. (NOTE: The Saudi Ministry of Foreign Affairs (MFA) does not accept
documents issued in the Philippines that are not authenticated.)
Public Documents
Document Steps Required Before Authentication by the
Consulate (In Order)
1. Birth Certificate a.NSO

2. Death Certificate b.DFA

3. Marriage Contract or Certificate

4. Certificate of No Marriage Record

(CENOMAR)

5. Certificate of Muslim Tribal Affiliation* a.OMA

6. Certificate of Conversion to Islam b.Shari’a Court, Zamboanga City

c.NSO

d.DFA

7. NBI Clearance a.NBI

b.DFA

8. LTO Certificate a.LTO (Main Office, Quezon City)

9. Driver’s License b.DFA

10. Report of Rating a.NBI

11. Certificate of Registration b.DFA

12. Certificate of Good Standing

13. Professional License

14. Community Tax Certificate a.City Treasurer’s Office

b.DFA
15. Barangay Certification a.Barangay Chairman

b.Mayor

c.DFA

16. Voter’s ID/Certificate a.COMELEC Manila

b.DFA

17. Travel Clearance of a Filipino Minor a.DSWD

Without Accompanying Parents
b.DFA

18. Alien Certificate of Registration a.Bureau of Immigration

Immigrant/Native-Born Residence Certificate
b.DFA

19. Court Decision/Court Order a.Court (Supreme Court; Court of Appeals;

Sandigan Bayan; Regional Trial Court;
Municipal Trial Courts, etc.)

b.DFA

Personal Documents
Document Steps Required Before Authentication by the
Consulate (In Order)

School Records

1. College Diploma a.University/College/School

2. Transcript of Records b.CHED (depending on the region)

3. Special Order c.DFA

4. Certificate of Enrollment/Report of
Grades
5. Certificate of Graduation

6. Secondary/Elementary School Diploma a.Secondary/Elementary School

7. Form 137-A b.DepEd (depending on the region)

8. Special Order c.DFA

9. Certificate of Graduation

10. Certificate of Enrollment/Report

of Grades

11. Diploma on Technical Skills & a.School

Development Courses
b.TESDA (depending on the region)
12. Transcript of Records
c.DFA
13. Certificate of Enrollment/Report
of Grades

14. Certificate of Graduation

Medical Records

15. Medical Certificate a.Hospital/Clinic

16. AIDS-Free Certificate b.DOH-BLR

c.DFA

SPAs, Affidavits etc.

17. Special Power of Attorney a.Notary Public

18. Employment Certificate b.Regional Trial Court

19. Job Description c.DFA

20. Training Certificates

21. Agreement/Contract
22. Affidavit of Support & Guaranty

23. Affidavit of Parental

Consent/Advice/Single Status

24. Affidavit of Loss

25. GOSI Forms

26. Doctor’s Affidavit

Commercial & Export Documents

Document Steps Required Before Authentication by the

Consulate (In Order)

1. Certificate of Origin For Certificates of Origin Issued by the

Bureau of Customs:
2. Commercial Invoice
a.Bureau of Customs
3. Packing List/Recap Sheet
b.DFA
4. Bill of Lading/Air Way Bill
Otherwise (for all other documents)
5. Shipping Agent’s Certificate

6. Quarantine Clearance Certificate a.PCCI

7. Weight Certification/Weight List b.DFA

8. Manufacturer’s Certificate

9. Commodity Clearance

10. Insurance Certification

11. Others

2. Documents issued in Saudi Arabia that are duly authenticated by the appropriate
Saudi government authorities, which will be used in the Philippines. (NOTE: Documents
issued in Saudi Arabia are required to be authenticated if they would be used in the
Philippines. If written in Arabic, they must be accordingly translated.)
Foreign Documents

Document Steps Required Before Authentication by the

Consulate (In Order)
 a.Consul of the Philippine
Embassy/Consulate or of the concerned
Foreign Embassy/Consulate in the
Philippines

b.DFA

B. NOTARIZATION – The Consulate notarizes documents executed by Filipinos who are

within its area of responsibility and will be used in the Philippines like special powers of
attorney, affidavits, deeds of conveyance, pleadings for submission to courts of law in the
Philippines, certifications, etc.
FEES (Authentication & Notarization) – SR 100.00 per document

DURATION - Three (3) working days, which include the following four (4) steps: (a)
processing; (b) payment of prescribed fee(s); (c) act of notarization/authentication (after
translation, if required); and (d) release.

NOTICE – (a) All applications for authentication/notarization should be made in person by

the applicant except under certain circumstances (e.g. documents filed by his/her
immediate kin or duly authorized representative); (b) Applications shall be paid prior to
processing.

WARNING - Any spurious, fake or tampered documents submitted for

authentication are subject to outright seizure upon proper determination by the
Post’s Authentication/Notarization Officer. Holders of said documents, as well as,
people responsible for its faking and tampering will be duly prosecuted in
accordance with law.

Civil Registry Services

Civil Registration is a continuous, permanent, and compulsory recording of vital
events occurring in the life of an individual such as birth, marriage and death, and
of all court decrees and legal instruments affecting his or her civil status in
appropriate registers as mandated by Act of 3753, the Civil Registry Law.

The Civil Registry Unit of the Consulate General was created to specifically handle
the registration of the following documents as provided for in the Civil Registry
Law (RA No. 3753) and Clerical Error Law (RA 9048):

Delayed Birth Registration

1. Request Certification of NO Record of Birth from the National Statistics Office, Manila
2. Duly accomplished Report of Birth in triplicate copies (3) copies and Birth Description form
in triplicate copies;
3. Copy of the 1st old passport of the applicant;
4. Copy of Arabic Birth Certificate;
5. Photocopies of parent’s passport and Iqama;
6. Photocopy of parent’s marriage contract
7. Fee SR. 100.00
NOTE: To avoid double registration, NSO certification of no birth record is required in filing
a delayed birth registration.

Report of Marriage: (Marriage solemnized by local Saudi authorities)

Duly accomplished Report of Marriage application form;

Original Marriages Contract solemnized(authenticated by the Saudi Ministry of Foreign

Affairs)

3. Five (5) photocopies of marriage contract;

4. Four (4) photocopies of passport and Iqama of the contracting parties

Report of Marriage fees:

Report of Marriage SR. 100.00

Authentication SR. 100.00

Steps in Processing a Petition For Correction of Clerical Error in the Report of Birth
(R.A. 9048):
Petitioner:
1.) Secure from the National Statistics Office, Manila, a copy of the authenticated
Report of Birth;

2.) File the Petition with the Consulate General and do the following:

a) Fill up in triplicate original copies the Petition form;

b) Attach at least two (2) documents to support the correction sought;

c) Submit authenticated Report of Birth from NSO;

d) Pay the notarial fee of S.R. 100.00 and the filing fee of US$50.00 or its
equivalent in local currency value.

The Consulate General:

1.) Processes the petition, issues receipt of payment;

2.) Issues Notice of Posting (To be posted for 10 consecutive days at Consulate
Board)

After 15 days, the Consul General:

1.) Acts on the Petition filed

2.) Issues a Certificate of Posting

· Documents will be sent to the National Statistics Office, Manila, thru the Department of
Foreign Affairs
· Department of Foreign Affairs will indorse documents to NSO
· NSO will act and documents will be sent back to PCG Jeddah thru the Diplomatic pouch
 · Jeddah PCG- Consul General will issue Certificate of Finality, Annotated Report of Birth
· Jeddah PCG will send back documents to NSO for final action.
· Petitioner will apply for the corrected final copy of child’s Report of Birth at NSO.

Dual Citizenship
Citizenship Retention and Reacquisition Under RA9225

Former Filipinos may re-acquire their Philippine citizenship through the Citizenship
Reacquisition under Republic Act (RA) No. 9225. This Law, which took effect on 17
September 2003, declares that former natural-born Filipino citizens who acquired foreign
citizenship through naturalization are deemed not to have lost their Philippine citizenship
under conditions provided in the Act. A former Filipino can re-acquire Philippine citizenship
by taking the oath of allegiance to the Republic of the Philippines.

A. Documentary Requirements:

1. Birth Certificate issued by the National Statistics Office duly authenticated by the
Department of Foreign Affairs. In case the birth certificate is not available, other
documentary proof of the applicant’s being a former natural-born Filipino citizen.

2. Certificate of Naturalization. Since the Act requires that the ―loss of Philippine
citizenship by the applicant must be on account of naturalization as a citizen of a foreign
country‖, he/she should submit documents showing the fact of his/her naturalization as a
citizen of a foreign country.

3. Authenticated Marriage certificate, if married.

4. Authenticated Death certificate, if widowed.

5. Annulment, if the marriage is annulled. The court decision to nullify the marriage
must be certified by the proper court and authenticated by the DFA.

6. Divorce decree, if divorcee. It must be certified by the proper court.

7. Duly accomplished application form for the citizenship re-acquisition/retention.

8. Three (3) 2 X 2 photos (white background) with the following view: left side view,
front view and right side view.

B. Procedures:

1. Order of Approval will be issued by the Consular Officer of the Embassy which shall
be the substantive proof that applicant has re-acquired/retained his/her Philippine
citizenship.

2. Oath of Allegiance to be undertaken by the Consular Officer after the Order of

Approval is issued.
 The processing of the application will take two (2) working days.

C. Consular Service Fee

SR______ for taking an Oath of Allegiance for the re-acquisition of Philippine Citizenship.

Balikbayan Privileges

The following are considered balikbayans:

1. a Filipino citizen who has been continuously out of the Philippines for more a period of at
least one year;
2. a Filipino overseas worker;
3. a former Filipino citizen; and
4. the alien spouse and children of balikbayans as defined in categories 1, 2, and 3 traveling
with them unless the spouse is an excludable alien.

Balikbayans enjoy the following benefits:

1. Exemption from travel tax;

2. Visa-free entry to the Philippines for a period of one year for foreign passport holders;
3. Duty-free shopping privilege of up to US$2,000.00 with the following limitations:
o shopping must be done within 2 days upon arrival and
o purchases must be made personally by the balikbayan.

These benefits are available to Balikbayans every time they enter the Philippines, regardless
of their frequent travel.

Balikbayan privileges are extended to the alien spouse and children of Filipinos and former
Filipino citizens. This allows visa-free entries into the Philippines for the alien spouse and
their children traveling with the Filipino or former Filipino citizen for a stay in the Philippines
of up to 1 year.