School District of Philadelphia

Title:

Executive Director, Operations

Department:

Facilities Management and Services

Reports To:

Administrative Superior

Job Summary
Directs the operations, maintenance, alterations and improvements of the School Districts
physical plants. Directs and oversees through subordinate administrators, the activities of
staff who develop and coordinate an operations and maintenance program, manage the
operations and maintenance of the Districts headquarters facility, direct the operations of
the Capital Programs and Environmental office, as well as manage the development and
maintenance of the management information systems for this division. Ensures that the
maintenance and operations of the physical plants facilitate the creation of an environment
which supports the educational mission of the School District.
Essential Functions
Fosters a culture of personal accountability, service and support.
Plans, organizes and directs through subordinate administrators, a large staff comprised of
operational, trades and professional employees engaged in a wide variety of activities such
as engineering, cleaning, training and developing and implementing management
information systems.
Develops and coordinates an operations and maintenance program encompassing all
District facilities; establishes policy and program goals designed to ensure needed
services; reviews and approves plans and programs for implementing policies; holds
conferences with subordinate staff.
Resolves the most complex operational and maintenance problems; conducts periodic
inspections of buildings and grounds for conformance to established standards; indicates
areas of improvement and suggests methods of approach for subordinate staff.
Reviews requests for major repair services to assign priority and prompt scheduling;
reviews records and reports pertaining to service and repairs performed; investigates the
possibility for the redistribution of work to maximize the utilization of available manpower.
Ensures compliance with governmental regulations governing the operation of public
school facilities.
Prepares and manages the budget for the Operations division.
Keeps abreast of the latest developments in the operation and maintenance of multiple
facilities and investigate changes in materials, equipment and work methods.
Develops strategic plan for entire division.
Responsible for leading district-wide school opening.
Develops a performance evaluation metrics and KPI system for monthly review and
accountability
Leads key projects, including business side of technology projects for improvement of
service delivery.
Develops and manage a capital program that is based on objective, equitable, academic
support and transparent services.

Minimum Requirements
Bachelors degree program from an accredited college or university.
Ten years of full-time, paid, professional facilities services operations experience, five of
which has been in an administrative or supervisory capacity and has included responsibility
for a large complex of public or industrial buildings.
OR
Any equivalent combination of education and experience determined to be acceptable by the
Office of Talent.
Knowledge, Skills and Abilities
Demonstrated knowledge of the practices and procedures essential in buildings and
grounds service and maintenance activities.
Demonstrated knowledge of maintenance and scheduling procedures as they apply to
building and grounds operations and maintenance.
Demonstrated knowledge of building services management techniques.
Demonstrated knowledge of supervisory methods and techniques.
Demonstrated ability to plan and direct through subordinate supervisory personnel, the
activities of a large professional and non-professional staff.
Demonstrated ability to estimate labor, material and time factors involved in a variety of
building and grounds maintenance projects.
Demonstrated ability to compile financial and operational data.
Ability to communicate effectively, both orally and in writing.
Ability to establish and maintain effective working relationships.
Disclaimer
The above statements are intended to describe the general nature and level of work being
performed by people assigned to this classification. They are not to be construed as an
exhaustive list of all responsibilities, duties, and skills required of personnel so classified.

HR Use Only
Title Code

0035

Salary Grade

4031

Bargaining Unit

Non-Represented

Date of Establishment

4/96

Date of Last Revision

11/14

Date of Title Change

6/15

Analyst

CCM