Buying Guide - Airservices Wa

Contract No.
GBA110132013
Last Updated 11 March 2015
Group Buying Arrangement for Fixed Wing Air

Charter Services in the Kimberley Region
28 July 2014 to 27 July 2016
About the Contract

How do I use this Contract?
Whats on Offer?
Who are the Contractors?
Need more Information?
Buyers Guide: GBA110132013 Group Buying Arrangement for Fixed Wing Air Charter Services in the Kimberley Region
ABOUT THE CONTRACT

Contract Number
GBA 110132013
Contract Term
28th July 2014 to 27 July 2016 [Plus three one-year extension

options]
Status
NON Mandatory for Government Agencies.
Who can use this

Contract?
All Western Australian public Authorities as defined in the State

Supply Commission Act 1991, or other Approved Buyers or any
entity expressly authorised in writing by the State Supply
Commission.
Categories
Air charter services departing out of the Broome and Kununurra

Airports.
In the following aircraft capacities:
Five Seat;
Seven Seat
Nine Seat; or
Ten plus Seat.
Key Features and

Benefits
An efficient pick and buy arrangement (up to $150 000 incl.

GST, beyond which sufficient quotations are required) that
enables agencies to achieve value for money and to
effectively match available contractors to the scope of
services on offer;
Prices shown in the Contractors Price Guide are maximum

allowable prices. (Where Contractors are requested to
provide quotations they may offer lower rates than the rates
accepted for the Contract but not higher);
Ability to make better informed decisions regarding charter
services;
Greater opportunity for agencies to co-ordinate services and
develop potential cost savings through planned travel; and
Price variation in relation to fuel and other costs are
controlled via the Contract.
Contract Manager
A dedicated Contract Manager is available to help you to understand and get the most out of this
contract. If you have any queries about this contract or this publication, please contact:
Wendy George
Department of Finance
Procurement Manager
Northern Region (Kimberley)
Northern Region Broome Office
U6 / 15-17 Woodys Arcade Dampier Terrace
Tel: (08) 9194 9731
(PO Box 926)
Fax: (08) 9194 9744
BROOME WA 6725
Email: wendy.george@finance.wa.gov.au
Page 2
HOW DO I USE THIS CONTRACT?

GBA 110132013 for the Provision of Fixed Wing Air Charter Services in the Kimberley
Region is non-mandatory for all Western Australian public authorities.
Step
Step
Step
Whats on Offer?
Click here to choose which Services

best meet your needs.
Who are the

Contractors?
Click here for a list of the qualified

contractors.
How much will it

cost
Click here for the Price Schedule
Buy directly from Contractors
Step
Compare prices and before deciding on

which contractor to buy from
Buy it!
Quote the Contract Number

(GBA110132013) when seeking
Quotes
Page 3
WHATS ON OFFER?
Fixed Wing Air charter services departing out of the Broome and Kununurra Airports have been
offered in the category of five, seven, nine and ten+ Aircraft seating capacity.
The matrix below lists all Contractors on the GBA and the services they have been contracted
to provide.
Broome Panel - Day Trips to various centres Departs

Broome Airport
Contractor
Five Seat
Broome Air Services Pty Ltd trading as

Broome Air Services
Broome Aviation Pty Ltd
Seven Seat
Nine Seat
Ten+ Seat
Kununurra Panel - Day Trips to various centres Departs

Kununurra Airport
Contractor
Five Seat
Seven Seat
Nine Seat
Ten+ Seat
Aviair Pty Ltd trading as Slingair

Shoal Air Pty Ltd
It is important to note that payload is also important in assessing the most suitable aircraft for
any particular charter services.
Savings Tip:
Public Authorities may purchase services by
contacting the Contractor directly and supplying the
following information or similar written confirmation
stating:
Customer/Agency name;
Contract number (GBA110132013);
Service required (Eg Flight path);
Number of staff (this relates to the size of the
plane);
Preferred Time/Date for delivery of the services.
Five Seater Aircraft Category

Accepted Models:
Broome Air Services Pty Ltd:
B58 - can seat up to 5 Passengers
Broome Aviation Pty Ltd and Shoal Air Pty Ltd:
Cessna C310 - can seat up to 5

Passengers
Aircraft are twin engine
Seven Seater Aircraft Category

Accepted Models:
Cessna C402 - can seat up to 7/8

Passengers
Shoal Air Pty Ltd:
Piper PA 31 Navajo/Chieftain - can seat up

to 6/7 Passengers
Aircraft are twin engine
Nine Seater Aircraft Category

Accepted Models:
B200 - can seat up to 10 Passengers
Broome Aviation Pty Ltd:
Cessna C404 - can seat up to 9

Passengers
Aircraft are twin engine.
10+ Seater Aircraft Category

Accepted Models:
Broome Air Services Pty Ltd, Broome Aviation Pty
Ltd, and Aviair Pty Ltd (trading as Slingair).
Cessna C208 Grand Caravan - can seat

up to 12/13 Passengers
Aircraft are single engine-turboprop.
Cessna C208 Caravans are unable to be flown under Instrument Flight Rules (IFR) in the Charter
Category, however they can be flown under Visual Flight Rules (VFR). This means that the
aircraft can only be flown during the day and in clear visible conditions.
WHO ARE THE CONTRACTORS?

Aviair Pty Ltd trading as Slingair
T: (08) 9166 9300
F: (08) 9168 1129
Email: bookings@slingair.com.au
ABN No: 94 009 145 055
Website: http://www.slingair.com.au
Address:
Departing Kununurra Airport:
Lot 319 Laine Jones Drive (PO Box 612) Kununurra WA 6743
10+ Seat
Aviair Pty Ltd will accept bookings from one Public Agency who will act as a Booking Agent
for other Public Authorities if required.
Only 1 invoice will be provided to the Public Authority Booking Agent.
Discount for Shared Charters:
Overnight Pilot Accommodation and Meals:
Cancellation Fee:
2 - 7 days notice:
20%
Within 24 hour hours: 100%
Not Applicable
$500.00
Broome Air Services Pty Ltd Trading as Broome Air

Services
T: (08) 9192 6100
F: (08) 9192 6144
Email: broomeairservices@westnet.com.au
ABN No: 35 103 971 517
Website: http://www.broomeairservices.com.au
Address:
Departing Broome Airport:
8 and 9 Gus Winckel Drive (PO Box 3106) Broome WA 6725
5 Seat;
7 Seat;
9 Seat; and
10+ Seat
Broome Air Services will be able to advise of seat availability for upcoming charters, for
the sharing of charter flights.
BAS will be able to raise an invoice or multiple invoices to Departments.
Nil
Cancellation Fee:
Nil
Page 6

T: (08) 9192 1369
F: (08) 9192 2476
Email: nwregair@wn.com.au
ABN No: 90 054 914 546
Departing Broome Airport:
5 Seat;
9 Seat; and
10+ Seat
Website: http://www.broomeaviation.com.au
Address:
Unit 1, 2 McPherson Street (PO Box 386) Broome WA 6725

5 Seat;
9 Seat; and
10+ Seat
Broome Aviation has a dedicated booking agent which is available 24 hours a day seven
days per week.
Broome Aviation will be able to advise of seat availability for upcoming charters, for the
sharing of charter flights.
Costs will be divided between Agencies and invoiced separately if requested.
Nil
Cancellation Fee:
1 day notice: 20%
A fee of 20% of the Charter flight cost applies when cancelling within 24 hours of charter
departure date. No refund will apply to passengers cancelling later than 4pm the day prior
to departure. Cancellation and refund on compassionate grounds will be at the discretion
of Broome Aviation. Passengers deemed intoxicated will be refused entry on to the aircraft
and no refund will be provided.
Shoal Air Pty Ltd

T: (08) 9169 3554
F: (08) 9169 3558
Email: admin@shoalair.com
ABN No: 74 063 470 440
Website: http://www.shoalair.com
Address:
5 Seat; and
7 Seat.
Lot 308 (Hangar 2) Dusty Ranking Drive (PO Box 1958)

Kununurra WA 6743
Aircraft Exclusion:
The PA31 Navajo aircraft Registration VH-KFF is excluded from the Contract as the
aircraft does not meet the minimum maintenance requirements as stipulated in the
Specification. Other PA31 Navajo aircraft are suitable to undertaken the services.
Page 7
Wait times at Remote Locations:

First 2 hours of wait time is complementary at remote locations. Thereafter, additional wait
time is charged at:
Light Twin @$180.00/hr; and
PA31 @ $240.00/hr.
Shared Charters:
Shoal Air is happy to facilitate shared charters on mutually agreed term between the hirers
(usually based on number/ratio of passengers on the aircraft).
Split Invoice Fee:
Where an invoice is split amongst two or more Agencies a surcharge of $40.00 each will
be applied to each invoice.
Night Flights:
Add $100.00 per sector for higher cost of IFR flight at night. (Twin engine aircraft only)
Fuel Surcharge:
Flight routes are based on bowser fuel dispensed at Kununurra, Halls Creek and Derby.
Where client payload requires a reduction in fuel on board and uploading drum fuel at
remote location a surcharge of $2.50/ltr is applicable to the run fuel.
Cancellation Fee and No Show:
Unless agreed to between the Customer and Shoal Air, cancellation by a Customer of a
confirmed charter flight booking is subject to the following charges:
Between 24 and 48 hours prior to Departure 10% charge;
Less than 24 hour hours prior to Departure 20% charge;
A No Show: at Kununurra on the day of booked flight 30% charge; and
A No Show at a Pick-up airfield to which the aircraft has flown to 100% charge.
All cancellations of less than 24 hours must be made via direct telephone communication
(Person to Person) with the Shoal Air Booking Office.
Page 8
BUYING DIRECT
Prices for this GBA are fixed so buyers can pick and buy the specified service from the
Contractors without calling quotes or tenders.
Buyers should view the Price Schedule to obtain prices for the items they require. Where
more than one contractor or aircraft is appointed to a category or sub category, buyers can
evaluate which aircraft represents best value for money for their needs, then contact the
contractor direct to make their purchase.
Prices shown in the Price Schedule are maximum allowable prices. (Where Contractors are
requested to provide quotations they may offer lower rates than the rates accepted for the
Contract but not higher).
Orders should be placed directly with contractors by phone or e-mail.
If you are using a Contractor for the first time, you may need to establish a new account.
Pick and Buy Arrangement

Potential Customers will purchase the Services in accordance with the following Buying
Rules:
Monetary Threshold
Buying Process
1. Services valued at up to
$150,000 per individual
purchase
Public Authorities have the option to select the services of the

Contractor representing best Value for Money.
2. Services valued at $150,000 or

above per individual purchase
Public Authorities will be required to approach all Panel

Contractors for a formal quotation and select the services of the
Contractor representing best Value for Money.
Public Authorities may purchase services by contacting the Contractor directly and supplying
the following information or similar written confirmation stating:
Customer/Agency name;
Contract number (GBA110132013);
Service required (Eg Flight path);
Number of staff (this relates to the size of the plane);
Preferred Time/Date for delivery of the services.
Customers may make payments through a Purchase Order process or a Purchasing Card.
Where possible it is recommended that all purchases under $5,000.00 be paid by Purchasing
Card.
Pricing
Contractors have nominated different aircraft across each category. Buyers should check the
aircraft category to ensure that value for money is obtained. Prices are to be treated as
Commercial in Confidence and not given to third parties not associated with the contract.
Any queries regarding this should be referred to the Contract Manager.
Planned Flight Dates Flight Notification

It is preferred that Agencies notify the Contractor as soon as they are aware of upcoming
flights. This will allow the Contractor to plan aircraft and pilot availability. This will also assist
in flight co-ordination between Agencies. However, it is recognised that on occasions this
may not be possible due to urgent and unforseen circumstances and the Contractor will
endeavour to meet the Customers requirements where they can.
Page 9
Flight Cancellations
Flight cancellations caused by the Customer with 7 days notice will incur no cost. However,
cancellations caused by the Contractor, for bad weather, aircraft failure, air strip unavailability
or any other factor not directly related to the Public Agency will not incur a charge.
Variations to the Charter Service

Any variation approved by the Public Authority during a charter flight ie required to stay
longer at a location or change destination will be costed at a portion of the hourly rate
specified by the Contractor/s in the price schedule.
Standby/Per Hour/Overnight Rates

Rates are quoted for day trips to a single location. However, where the Aircraft Charter is
required to travel to a number of locations or stay in locations overnight the cost of the
journey will be calculated using the per hour hire rate. Refer Price Schedule for rates.
Exclusive Hire Rates

Public Authoritys may wish to seek rates for the exclusive use of an aircraft.
Refer Price Schedule for rates.
Payment by Purchasing Card

The Government Purchasing Card offers a quick and convenient method of payment
allowing many goods and services to be efficiently purchased.
Always remember to inform the supplier that you will be paying by Government Purchasing
Card, at the time of ordering the product or service, and ensure they clearly understand that
they must send the tax invoice directly to you, the cardholder.
Exemption from using this GBA

Agencies are recommended to use this contract. However, this contract is Non Mandatory so
no exemptions are required.
Civil Aviation Act

The Contractors are compliant with the relevant rules and regulations of the Civil Aviation
Safety Authority, including but not limited to, the Civil Aviation Act, Civil Aviation Regulations
(CAR) an Civil Aviation Orders (CAO).
Complimentary Feedback and Complaints Resolution

Department of Finance aims to continuously improve the services it provides to Customers
and welcomes feedback on the level of satisfaction experienced under this contract or with
the Contractor(s) performance.
If you are dissatisfied with the service provided by the Contractor or have any specific
concerns, these should be discussed in the first instance directly with the Contractor.
If the problem or issue is not resolved to your satisfaction the Contract Manager should be
advised through the completion and forwarding of the Contractors Performance Review.
To assist/resolve the complaint please record the following detail when completing the
Contractor Performance Review Form:
Nature of complaint;
When the complaint was made;
To whom the complaint was made;
Page 10
The issues involved;

The Contractors response; and
Any other relevant details.
This information is required for the Contract Manager to take action under the Contract.
Department of Finance is keen to ensure that every Contractor provides a satisfactory level
of service. Please do not hesitate to contact the Contract Manager if this is not the case.
Page 11
NEED MORE INFORMATION?

Appendices
Appendix 1: Frequently Asked Questions

Appendix 2: Price Schedule
Appendix 3: Contractor Performance Review Form
Still need more information?
Contact the Contract Manager
Page 12
APPENDIX 1: FREQUENTLY ASKED

QUESTIONS
Can I purchase outside of this contract?
Yes provided that normal procurement rules are followed. It is strongly recommended that
prices be checked against this price schedule.
If the contract is Non Mandatory why should I use it?

This contract has a number of checks and balances in place such as Insurances, assurance
that CASA requirements are met, minimum pilot experience and qualifications, maximum
prices, contract management and contractors adherence to general conditions of contract.
How do I pick the right aircraft?

The size of aircraft that is suitable for your needs is dependent upon a number of factors and
not just the number of seats for example:
Weight of passengers and luggage (Payload);
Distance travelled The further the plane travels the more fuel it needs to take on board
hence more payload less passengers and/or luggage;
Any night travel?

When in doubt ask the Contractor.
Savings Tip:
Prices shown in the Price Schedule are

maximum allowable prices. (Where
Contractors are requested to provide
quotations they may offer lower rates
than the rates accepted for the Contract
but not higher)
Page 13
APPENDIX 2: PRICE SCHEDULE

Broome Panel: Day trips to various centres Depart Broome Airport
5 Seater
7 Seater
9 Seater
10+ Seater
Broome Air
Services
Broome
Aviation
Broome Air
Services
Broome Air
Services
Broome
Aviation
Broome Air
Services
Broome
Aviation
Beechcraft B58
Cessna C310
Cessna C402
Beechcraft B200
Cessna C404
Cessna C208#
Cessna C208#
$4,650
$ 890
$1,040
$1,360
$2,460
$3,730
$4,160
$1,520
$1,580
$2,060
$1,420
$4,900
$2,680
$4,410
$4,320
$3,110
$6,138
$1,217
$1,541
$1,988
$3,498
$5,467
$5,869
$2,142
$2,201
$2,917
$2,082
$6,628
$3,901
$6,093
$6,093
$4,483
$8,500
$1,980
$2,340
$2,890
$5,096
$7,755
$8,305
$3,204
$3,355
$4,272
$2,985
$8,907
$5,647
$8,580
$8,580
$6,380
$7,230
$1,330
$1,700
$2,060
$3,740
$5,680
$6,360
$2,310
$2,390
$3,140
$2,160
$7,100
$4,220
$6,740
$6,720
$4,750
$8,061
$1,636
$1,848
$2,618
$4,613
$7,165
$7,697
$2,593
$2,912
$3,816
$2,734
$8,414
$5,145
$7,963
$8,016
$5,889
$9,530
$1,720
$2,030
$2,670
$4,960
$7,630
$8,510
$2,960
$3,160
$4,170
$2,840
$9,340
$5,450
$8,980
$8,990
$6,330
$890
$1,200
$2,750
$1,365
Balgo
$4,389
Bidyandanga
$ 891
Dampier Pen
$1,170
Derby
$1,457
Fitzroy Crossing
$2,508
Halls Creek
$3,927
Kalumburu
$4,224
Lombadina
$1,566
Looma
$1,584
Nookanbah
$2,079
One Arm Pt
$1,522
Truscott
$5,016
Wangkatjungka
$2,805
Warman
$4,356
Karratha
$4,389
Port Hedland
$3,234
Ad Hoc Charter and overnight stays
Flying Rate P/Hour
$990
$1,700
Standby P/Day
Exclusive Use Aircraft
Nil
Nil
Nil
Nil
Per Month
Nil
Nil
Nil
Nil
Nil
Nil
Nil
Nil
$1,720
Rate Per Flying Hour

Standing Daily Rate
# Single Engine Aircraft
Page 14
Kununurra Panel: Day trips to various centres Depart Kununurra Airport

5 Seater
7 Seater
9 Seater
10+ Seater
Broome
Aviation
Shoal Air
Shoal Air
Broome
Aviation
Broome Aviation
Aviair Pty Ltd

T/as Slingair
Cessna C310
Cessna C310
PA31 Navajo / Chieftain
Cessna C404
Cessna C208#
Cessna 208B#
$3,940
$3,840
$2,650
$2,530
$4,560
$4,830
$1,120
$3,460
$1,790
$ 680
$3,950
$3,250
$2,550
$2,250
$4,650
$5,100
$1,450
$2,950
$1,950
$1,050
$5,825
$4,985
$3,575
$3,450
$6,200
$7,450
$2,450
$3,925
$2,650
$1,720
$6,020
$5,860
$3,970
$3,870
$6,990
$7,400
$1,700
$4,980
$2,730
$1,030
$8,050
$7,810
$5,380
$5,140
$9,330
$9,890
$2,200
$6,280
$3,590
$1,330
$8,000
$8,000
$8,000
$8,000
$8,125
$9,725
$8,000
$8,000
$8,000
$8,000
$1,090
$1,720
$1,365
$1,720
$2,200
Standby P/Day
Exclusive Use Aircraft
$2,180
$3,440
$8,000
Per Month
$15,000
$26,000
Nil
Rate Per Flying Hour
$1,090
$1,720
Standing Daily Rate
$2,180
$3,440
Balgo
Fitzroy Crossing
Halls Creek
Kalumburu
Looma
One Arm Pt
Oombulgurrie
Truscott
Warmun
Wyndham
Ad Hoc Charter and overnight stays

Flying Rate P/ Hour
$890
Nil
# Single Engine Aircraft
Page 15
APPENDIX 3: CONTRACTORS
PERFORMANCE REVIEW FORM
Record of compliment/complaint
Return to:
Contract Manager,
Department of Finance Northern Region
PO Box 926
Broome WA 6725
Contract Number
GBA 1103132013
Title of Contract
Group Buying Arrangement for Fixed Wing Air Charter Services in the
Kimberley Region
Supplier Involved
Nature of the review
Compliment
Complaint
When the review was made
To whom the review was made
The highlights and issues involved
The Contractors response
Any other relevant details / Compliments
Details of Reviewer
Name of Officer
Telephone
Position Title
Facsimile
Signature / Date
E-mail
Please fax the completed form to: (08) 9194 9744 - Mark attention to: Sharon Howell
or email Sharon.howell@finance.wa.gov.au
16

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Contract No.

Group Buying Arrangement for Fixed Wing Air

About the Contract

ABOUT THE CONTRACT

28th July 2014 to 27 July 2016 [Plus three one-year extension

NON Mandatory for Government Agencies.

Who can use this

All Western Australian public Authorities as defined in the State

Air charter services departing out of the Broome and Kununurra

Ten plus Seat.

Key Features and

An efficient pick and buy arrangement (up to $150 000 incl.

Prices shown in the Contractors Price Guide are maximum

Northern Region (Kimberley)

Northern Region Broome Office

U6 / 15-17 Woodys Arcade Dampier Terrace

Tel: (08) 9194 9731

(PO Box 926)

Fax: (08) 9194 9744

HOW DO I USE THIS CONTRACT?

Click here to choose which Services

Who are the

Click here for a list of the qualified

How much will it

Click here for the Price Schedule

Buy directly from Contractors

Compare prices and before deciding on

Quote the Contract Number

Broome Panel - Day Trips to various centres Departs

Broome Air Services Pty Ltd trading as

Broome Aviation Pty Ltd

Kununurra Panel - Day Trips to various centres Departs

Aviair Pty Ltd trading as Slingair

Shoal Air Pty Ltd

Five Seater Aircraft Category

B58 - can seat up to 5 Passengers

Broome Aviation Pty Ltd and Shoal Air Pty Ltd:

Cessna C310 - can seat up to 5

Aircraft are twin engine

Seven Seater Aircraft Category

Cessna C402 - can seat up to 7/8

Shoal Air Pty Ltd:

Piper PA 31 Navajo/Chieftain - can seat up

Aircraft are twin engine

Nine Seater Aircraft Category

B200 - can seat up to 10 Passengers

Broome Aviation Pty Ltd:

Cessna C404 - can seat up to 9

Aircraft are twin engine.

10+ Seater Aircraft Category

Cessna C208 Grand Caravan - can seat

Aircraft are single engine-turboprop.

WHO ARE THE CONTRACTORS?

Departing Kununurra Airport:

Broome Air Services Pty Ltd Trading as Broome Air

Departing Broome Airport:

8 and 9 Gus Winckel Drive (PO Box 3106) Broome WA 6725

Broome Aviation Pty Ltd

Departing Kununurra Airport:

Shoal Air Pty Ltd

Departing Kununurra Airport:

Lot 308 (Hangar 2) Dusty Ranking Drive (PO Box 1958)

Wait times at Remote Locations: