How To Prepare A Basic Training Module Presentation Transcript

1. How to Prepare a Basic Training Module

2. SNAPSHOT OBJECTIVE: To prepare a Basic

Training Module AGENDA: Questions to consider while
designing the Training Module Using the ADD Concept
Effective Tips to ensure that created module is effective

3. Designing a Training Module What existing

knowledge do they have? What are the learners job related
needs? NEEDS ASSESSMENT: What is the gap between
what they know and what they need to know?

4. Designing a Training Module Are the selected

trainers ready to do the training Training Implementation What
content needs to be created Are all training resources
prepared and details regarding the training addressed?
Training Development What appropriate activities need to be
developed? What formative and evaluation instruments need
to be created?

5. Designing a Training Module What do they expect?

What do they need? The Learners How can training meet their
learning needs ? How can I as a trainer help them meet
learning needs?

6. Designing a Training Module What kind of training

plan needs to be created? What learning outcomes will meet
the learners needs? Training Design What resources are
available? What are some potential challenges to this
training?

7. Use the ADD Concept Assessment: What do your

learners need to know to accomplish job-related tasks?
Design: What will your training module look like?
Development: What content, learning methods, and resources
will you need?

8. Assessment (Characteristics of Learners)Need to

know: The learners want training delivered when THEY need
it, when they are ready and wanting to progress to a new task
or a new stage Self Concept: The learners have a desire to be
recognized by instructor as independent and self directed Life
Experience: The learners expect the instructor to recognize
their prior accomplishments and knowledge Task centered and
Practical: The learners feel that the training should help them
meet job related needs Internally Motivated: The Learners
want to be largely (but not exclusively) driven by internal
rewards and not, for e.g., grades or marks.

9. Design Trainer Notes: Detailed explanation with

questions from students and trainer Class Discussion:
Conversation with questions posed to elicit thoughtful
responses from learners Games: Competitive activities that
allows learners to test their knowledge and skill in the
subject .Small Group Exercises: 4-6 people answering
questions or solving problems together Role Plays: Smaller
groups designed for more intense discussion and problem
solving

10. Design (Contd.)Instructional Plan: An

instructional plan is a map that outlines the design of your
training module and includes the following Training Program
Title Overall Description of the Training Learning Outcomes
Length of Training Target Learners Overall Format for Training
Participant Requirements Instructional Material and Aids

needed Logistical Issues Content Outline, including :Major

Topics to be addressed Brief description for each topic
Identification of learning methods used

11. Development Consider the following while

developing content for the module :Have you taken into
consideration primary content, i.e. one-to-one
conversations/personal experiences/feedback? Have you
provided enough information and learning experiences for
trainees to accomplish the stated learning outcomes? Is there
a balance of interactive, independent, and instructor led
training experiences? Is there enough detail to allow a trainer
to use the content outline to teach the training program?

12. Development (Contd.) A training module is built

on a series of carefully designed learning experiences. When
developing learning experiences, consider the following:
Develop learning experiences based on a specific learning
outcome The learning experience should be appropriate to the
learning domain as well as for accomplishing the learning
outcome Use a variety of learning experiences Allow for
questions and student-to-student interaction in each learning
experience Consider the constraints in facilitating each
learning experience

13. Effective Tips Preparing the information: The first

task is to determine what you have to teach and how youre
going to teach it Figure out the skills you need to teach. Write
an outline of the specific skills you intend to teach and
prioritize those skills in the order they should be taught .Divide
these skills into specific groups .From your outline, organize
the skills you need to teach into sets of steps. These groups
should provide enough material for two-hour training
increments, including an assessment at the end. Check for

continuity and completeness .Make sure that the steps you

have chosen for each group include everything needed to
learn a particular skill. STEP 1

14. Effective Tips Creating the class: Now that you

know what you need to deliver, you have to decide how to
convey the information Design your presentation .Ideally, use
PowerPoint to design your presentation, take the time to write
it down or type it up, making sure to double-space your lines
for easy reading STEP 2

15. Effective TipsRead through the presentation as

though you had never learned these skills before.Make notes
for additions, changes, screen shots, etc.Run through the
information again.Ask another trainer to look over your design
and give you feedback. If anything is unclear or left out, this is
the time to fix it.Write the training guideline.Training Notes
should be written with instructions for the trainer in bold letters.
For the Title, use font size 32/36 and you can use fonts like
Mercedes (Headings)/Bookman Old Style/Book Antiqua/Times
New Roman.Make sure that the font you use is large,
minimum 16, and in an easy-to-read font, such as
Calibri/Times New Roman, so that you can glance at it quickly
and find it easy to follow. A picture is worth a 1000 words.
Use appropriate pictures which depict what you want to say

16. Effective TipsSTEP 3Keep it Simple: Remember to

keep it in order, keep it simple and easy to follow.Make sure
you have practiced the presentation several times (enough to
become at ease with the program), and you will be assured of
an effective training presentation.

17. Preparing a PowerPoint Presentation

18. INTRODUCTIONA Power Point is designed to help

you achieve a consistent look in your slide presentations.You
want your audience to focus on the message and not be
distracted by poor and inconsistent design from one slide to
the next.You can achieve this consistency by using Templates,
or pre-designed slide presentations, that coordinate
background colors and designs, font styles and placement,
and other graphic design elements. Through a Power Point
presentation, you as a trainer have the power to control the
subject and also ensure that the audience sees what you want
them to see and agree with your perspectives and your points
of view

19. ABOUT TEMPLATESA good common use for

templates is putting a border with the company's name and
logo on every slide in the Master layout.

20. ABOUT SLIDE MASTEREvery slide presentation is

based on a slide master of some sort. The slide master
determines, for example, which font appears on each slide and
how it is to be formatted.

21. MODIFICATION OF SLIDE MASTERTo modify your

Slide Master, follow these steps:Choose View, Slide Master.
PowerPoint displays the Slide Master layout and editing
screenThe Slide Master editing screen helps you change the
overall look of your presentation and maintain consistency
from slide to slide.To Close the Slide master click on Close
Master Viewto return to the main slide and view the changes.
(Red Circle)

22. ADDING OTHER GRAPHICSHere, all Ive done is

to put the date, Name of the Company and footer in the
appropriate areas and added smiley's. (Hardly 3

minutes work). Similarly you can add clip arts, graphics, etc. to
beautify your presentation.
23. WATERMARKINGTo Watermark an image. Click on

the Image, Go to Format, Click on Recolor and click on

Washout. Also there are other options like shadow, grayscale,
etc. which can be used, depending on the nature of your
presentation
24. BACKGROUNDSGradient FillTexture FillPattern

FillPicture FillTo get these backgrounds you need to right click

on a vacant area in your slide and click on format background,
where you will find various background effects
25. ABOUT CUSTOM ANIMATIONCustom Animation

helps you to project what you want to project in a stylish

manner.You can organize your statements in the order you
want them to arrive.You can emphasize on various words,
pictures, statements, etc.To choose the option of Custom
Animation, Click on Animations and Click on Custom
Animation. You can then choose what kind of Animation you
want

26. ABOUT CUSTOM ANIMATIONBelow are some of

the Varied types of Custom Animations which could be
usedCurve
UpBounceSpinnerENTRANCEEXITBlindsCheckerboardEMPH
ASISGrow/Shrink

27. ABOUT CUSTOM ANIMATION To Add the above

Effects, select the Text/Picture & click on Add Effect at the
right. To change the Custom Animation you need to click on
the Picture/Text Box on the right and click on Change

28. GOOD VS BAD SLIDESGOOD SLIDEBAD SLIDE

29. GOOD VS BAD SLIDESGOOD SLIDEBAD SLIDE

30. CONCLUSIONA Power Point presentation needs to

look neat and presentable Use pictures and animation
wherever required. (Not too much Animation)Do not overlap
text on Images, because it may look shabby. Also, the text may
not be readable, if overlapped over the Image .A perfect
mixture/proper blend of thought and expression in the
presentation is a great combination. Thus, a Power Point
presentation will help you express your thoughts in a better
way All the key elements required to build a basic training
module have been covered, matter being subjective.