I.

UPON ASSIGNMENT TO SHOW:

FIRSTTHINGISTOCHECKINATPRODUCTIONOFFICE

1.
Productionassignmentsheet.Allartisticandproductionpersonnelassignedtothe
productionarelistedonthedepartmentProductionAssignmentSheet.Itiskeptinthe
ProductionOffice,CostumeandSceneShops.

2.
GeneralManagerforProduction.Seeheraboutanyquestionsyouhaveconcerningthe
productionandshewilltellyouwhotoseeorwhattodo.Dontbeafraidtoask.

3.
StageManagersSupplies.StagemanagerssuppliesareintheProductionOffice.
Paper,Temprapaintandpaintbrushes,forpaintinggroundplansonrehearsalroomfloors.

4.
Copies.AcopycardisavailableintheProductionOffice.Thiswillallowyoutomake
thenecessarycopiesforyourproduction.

5.
BuildingAuthorizationCard.GetthisfromtheProductionOffice.Thisisacardissued
toyou,givingyoupermissiontobeintheUniversitytheatresandbuildings.Keepitwithyouin
yourwallet.Itcansaveyoualotoftrouble,shouldasituationariseinvolvingtheUWpolice.

6.
ProductionPolicyMemoranda.ThisistheofficialSchoolofDramaPolicyconcerning
alldramadepartmentproduction.ItisAppendixAinthisbook.

7.
Keys.Thekeysyouwillneedforyourtheatreorrehearsalspacesarecheckedinand
outfromtheMainOfficeinHutchinson.

8.
Mail,MemosandMessages.Anycorrespondenceforyouandthedirectorisplacedin
theStageManagersmailboxintheproductionoffice.Youshouldcheckthisboxdaily.

9.
DistributionList.Begintosetupyourdistributionlistonemail.Thisisthemost
efficientwaytocommunicatewithyourproductionteamandcast.Itisbesttousetwo
separateaddresseelistsforproductionandactingcompanies,asyoucorrespondencewitheach
willbeofdifferingcontent.

10. ProgramandPublicityInformation.Aninformationsheetwillbeputinthestage
managersmailbox.Itisyourresponsibilitytofillouttheform(p.7)completelyandreturnitto
theProductionOfficeGSAnolaterthantowweekspriortoopening.

11. AuditionandRehearsalRooms.Aprioritysystemisusedfortheassigningofall
rehearsalrooms.SeethereceptionistintheDramaOfficetoreserveaspace.UsetheRoom
RequestForm(p.8)toreservespaceforauditions.Forrehearsals,getreservedspacefromthe

receptionistfortheentirerehearsalperiod.Thiseliminateshavingtomakeweektoweek
arrangementsforrooms.
12. PaintingRehearsalFloor.Whenassignedadefiniteroomforrehearsals,youare
allowedtopaintthegroundplanonthefloorwithtemprapaintonly.Donotputtapeofany
kindonthefloors.Youareresponsibleforwashingthepaintoffofthefloor,whenyourshow
movestoitsperformancespace.

13. Director.Meetwiththedirectortodefineyourspecificrelationship,dutiesand
assignmentsonanindividualbasis.Ifyouareworkingwithavisitingdirector,itisyour
responsibilitytofamiliarizehimorhertothecampusandtheproductionstaff.

14. Liaison.Youaretheliaisonbetweenthedirectorandallpersonnelconnectedwiththe
production.Itisespeciallyimportanttomaketheshopsawareofanychangeswantedbythe
directorduringtherehearsalprocess.Thiswillavoiddefinitedisasteratyourfirsttechnical
rehearsal.

15. Grievances.Ifyouhaveagrievancebetweenthepersonnel,actors,ordirector,seethe
GeneralManager.Ifitisnecessarytogotoahigherauthority,arrangeanappointmentto
speakwiththeExecutiveDirector.

16. ReadthePlaySeveralTimes.

a.)
Prepareacast/scenebreakdown.Thisisalistofwhoisinwhichscene.Ifthe
playisnotdividedintoscenes,doaFrenchscenebreakdown.Thisisdonebynoting
whenandwhereanycharactersenterandexit.

b.) Noteanycostumechangescalledforinthescript,especiallyanywhichcouldbe
consideredquickchanges.

c.)
Prepareapreliminarypropslist.Dothisasyouread,dontrelyontheliststhat
aresometimesfoundatthebackofscripts.

d.)
Prepareapreliminarysceneshiftplot;notewherechangesarerequiredand
whattheyare.

e.)
Prepareapreliminarysoundcuelist.

f.) Noteanyspecialeffectsthatmightberequired,especiallyonesthatwillneed
specialattention.Thesemightinclude:stagecombat,fog/smokeeffects,flame
onstage,weapons,trapsandunusualprops.

PROGRAMINFORMATIONSHEET

PleasefilloutandreturnthisformtotheGSAintheProductionOfficetwoweeks
beforeopeningoftheshow.
TheprogramistypedfromtheinformationonthissheetandsenttothePrinting
Department.Oncesent,itisnotpossibletochangethecopyinanyway.

NAMEOFPRODUCTION

AUTHOR

THEATRE

PRODUCTIONDATES

DIRECTOR

SETDESIGNER

LIGHTINGDESIGNER

SOUNDDESIGNER

COSTUMEDESIGNER

***Indicateifthisisagraduatestudentsthesisproduction.

TECHNICALDIRECTOR

MUSICALDIRECTOR

CHOREOGRAPHER

COMPOSER/ARRNGR

STAGEMANAGER

ASSTS.M.

SCENESORSETTINGS

NUMBERANDLENGTHOFINTERMISSIONS

CASTLIST:
Attachaspellchecked,finalcastlist.Askyourdirectoriforderof
appearanceoralphabeticalispreferred.

PROGRAMNOTES: Attachapagefordirectornotesontheplay,theauthoretc.

ROOMREQUESTFORM

YOURNAME:

TODAYSDATE:

PROGRAM/CLASS:

CHECKONE:

GRADUATEDIRECTINGPROJECT

UNDERGRADDIRECTINGPROJECT

UNDERGRADACTINGREHEARSAL
PATPACTINGREHEARSAL

OTHER(SPECIFY):

PERFORMANCEDATES:

PLEASENUMBERYOURROOMPREFERENCES,13ANDINDICATEIFYOUHAVESPECIALNEEDS
SUCHASAPIANOORIFYOUJUSTNEEDAROOMTORUNLINES.

HUT218

HUT303

HUT208

HUT211

HUT205(CAB)*

HUT201(PATP)

HUT202
(MOVEMENT)

SPECIALNEEDS:

DAY
DATE
FROM
TO
LEAVEBLANKFORROOMASSIGNENT
MON

TUES

WED

THURS

FRI

SAT

SUN

.
IFYOUFINDTHATYOUDONTNEEDAROOMYOUHAVERESERVED,NOTIFYTHEDRAMAOFFICE.

ACTINGCLASS/SCENEWORKREHEARSALSARELIMITEDTO1HOUR/DAYPERSTUDENT.DIRECTINGPROJECT
REHEARSALSARELIMITEDTO3HOURS/WEEKDAYPERPROJECTAND6HOURSONSATURDAYORSUNDAY.
GROUPSWORKINGONCLASSPROJECTSARELIMITEDTO3HOURS/DAY.

*IFYOUWOULDLIKETORESERVETHECABERET(HUT205)AFTER4:30PMONWEEKDAYS,ORONWEEKENDS,
YOUMUSTCONTACTTHECABERETMANAGER.TURNTHISFORMINNOLATERTHAN10:00AMFRIDAYFOR
ROOMSNEEDEDTHEFOLLOWINGWEEK.(WEEK=MONDAYSUNDAY)YOUMAYPICKUPCOMPLETEDFORMS
AFTER3:00PMFRIDAY.

II. AUDITIONS

PRIORTOAUDITIONS

1.

2.

3.

4.

5.

6.

7.

PickupscriptsfromtheProductionOffice.Makesurethefollowingproductionteam
membershaveacopyofthescriptalready.

a.
Director
b.
SetDesigner
c.
LightingDesigner
d.
CostumeDesigner
e.
PropsMaster
f.
SoundDesigner

g.
Choreographer
h.
FightDirector
PrepareyourPromptBook(seesectionIVPromptBook).
Findouthowyourdirectorwantstorunauditions:individual/group,timeallotmentfor
each,andwhetheractorsaretopreparespecificmaterialfromaperiodorgenre.
PostauditionsnoticeonAuditionsectionofthebulletinboard.Besureallinformation
iscompleteandspecific.
GetAuditionFormsfromtheProductionOffice.
ReserveauditionspaceoneweekinadvanceusingtheRoomRequestform.
BulletinBoards.LocatedthroughoutHutchinsonHall.MainStageshowinformation
boardislocatedbetweenthedoorsjustoutsidetheproductionoffice.ThePATPboard
islocatedinthehallwaybetweenHUT201&HUT202.Bulletinboardsarealsolocated
intheCostumeandSceneShops.

GENERALAUDITIONS

1.

2.

3.

4.

Arriveatleasthourearlywithscripts,sides,pencils,paperclipsetc.Youcanget
officesuppliesfromtheProductionOffice.Makephotocopiesofauditionsignupsheets
fromyourdirector.
Cleanandsetupauditionroomasrequiredbyyourdirector.
Asactorsarrive,handoutauditionformsandscriptsforthemtolookover.Allactors
aretoremainoutsideoftheauditionroomuntilcalled.
Haveactorsreturncompletedauditionformswithacopyoftheirheadshotandresume.


5.

6.

7.

8.

9.

10.

11.

12.

Thedirectormayrequestyourpresenceintheauditionroom,orpreferthatyouremain
outside.Besuretofindthisoutbeforeauditionsbegin.
Beginauditionswhenthedirectorisready.Runauditionsinthemanneryouhavebeen
toldbyyourdirector.
Callactorsintoauditionaccordingtothelistofmannerdesiredbyyourdirector.Be
sureauditionformsarecomplete,includingtelephonenumbersandanyadditional
information(scheduleconflicts,preferredroles).
Keeptheareaaroundtheauditionroomquiet.
Aftereachaudition,getscriptsbackfromtheactorsandletthemknowwhenthe
callbacklistwillbeposted.
Afterauditions,thedirectorwillgiveyoualistofactorswhowillbecalledback.Thislist
maytakethedirectorsometimetocompile.Assoonasyoureceivethislist,typeitup,
givingallthepertinentinformationastotimeandplace.PostonAuditionCallboard.
Whenleavingtheauditionroom,closeandlockallwindowsanddoors,restorefurniture
andturnoffthelights.
Whencallbacksarepostedremoveauditioninformationfromthebulletinboard.

III.

CALLBACKS:

1.

2.

Followthesamegeneralproceduresasauditions.

3.

4.

5.

6.

Findoutofthedirectorwantstorunthecallbackdifferently.Thenbesureallchanges
arecompletedforthecallback.
Actorswillbecalledintotheroomasperyourdirector.
Beclearonwhatyourdirectorneedsfromyou.
Whenfinalcastingiscomplete,theGeneralManagerforProductionswillpostthecast
listandplaceacopyforyouintheStageManagersmailbox.Usethiscopy,alongwith
theinformationgiventoyouontheauditionforms,toprepareyourcontactsheet.
CASTCONTACTSHEET:Shouldincludethenamesofallthecast,thepartstheyare
playing,phonenumbersandemail.

7.

PRODUCTIONCONTACTSHEET:Shouldincludethenamesofallthecast,thepartsthey
areplaying,phonenumbersandemail.Besuretoincludethefollowing:

Director
StageManager
Asst.StageManager(s)
Czar
SetDesigner
LightingDesigner
CostumeDesigner
SoundDesigner
PropsMaster
TechnicalDirector
MasterElectrician
BoxOffice
DramaOffice
ProductionOffice
RehearsalSpace
CostumeShop
SceneShop
TheatreBackstage
GeneralManager

IV.

PROMPT SCRIPT/ PRODUCTION BOOK:

PROMPTSCRIPT

YourPromptScriptwillcontainalloftheinformation,collectedduringthecourseofthe
rehearsalperiod,whichpertainstotherunningofyourshow.Italsocontainsalloftheblocking
fortheshowandthelocationofallofthesoundandlightingcues.Oncetheproductioncloses,
thePromptScriptwillbethecoreoftheProductionBook,whichisarecordoftheproduction
asawholeandisfiledintheLibraryforfuturereference.

1.
Centerthepagesofthescripton8x11paper,sothatthescriptwillbeontheleft
handpageofthebook(ifyouarerighthanded).

2.
Theblockingnotationandthewritingofcuesshouldbekeptasneataspossible.This
willavoiderrorandwillgreatlysimplifythepreparationofthescriptwhenyoucometo
turnitin.

3.
Allnotesshouldbetakeninpencil.

4.

5.

6.

Whenblockingchangesduringarehearsal,makeappropriatechangesinthePrompt
Script.Youwillbeaskedbydirectororactorwhattheblockingwasforascene,you
shouldbeabletotellthemclearlywhatitwasthelasttimeyouranit.
Useaformofshorthandthatisreadilyunderstandable.Suggestionsfollow.
OneofthemostimportantreasonsforthePromptScript;intheeventtheStage
Managershouldbeunabletobeataperformance,orrehearsal,anotherpersonwould
beabletoruntheshowfromtheinformationinthebook.Oncetechnicalrehearsals
begin,thePromptScriptshouldalwaysremainintheSMBoothatthetheatre.

DEVELOPINGPROMPTSCRIPTSHORTHAND

Itisnecessarytobeabletowriteblockingandbusinessinrehearsalquicklyandefficiently.In
ordertodosoyoumustdevelopamethodofabbreviatingthatworkswellforyou.Blockingis
alwayswritteninpencilanddirectlyinthePromptScript.Neverwriteitonaseparatepaperto
transferlater.Thefollowingisaguideforblockingshorthand,useandadaptitasitfitsyour
needs.

1.

2.

3.

4.

5.

X=Cross
2=ToorTowards
ENEnter
EX=Exit

U=Uporupstage
D=Downordownstage
R=Right
L=Left

Combinesymbolstoindicatemovement.
Ex:ENURX2DLC=Enterupright,crosstodownleftcenter.
Condensecharactersnamestounderstandableabbreviations.Usually2or3lettersofthe
nameissufficient.Alwaysincludealistatthebeginningofthescriptindicatinghowyouhave
chosentoabbreviate.
Ex:Rom=Romeo,Jul=Juliet,Cap=Capulet,LC=LadyCapulet
Oftenitishelpfultocondensethenamesoffurniture,ifyoudothis,besuretoincludealist.
Ex:Cup=Cupboard,Tab=Table,Side=Sideboard.
Keepyourshorthandtothemostoftenusedtermsandwriteoutanyfurtherblockingor
businessinstructions.

PRODUCTIONBOOK

ThisisanoverlyextensivelistofallpossiblesectionsofaProductionBook.Noteveryshowwill
needallofthesesections.Thelargerandmoreextensivetheshow,themoreyouhavetokeep
track.

ActorsPersonalSheets
Lightscontd
Cast

ChannelHookup

FormerCastLists

InstrumentSchedules

UnderstudyPlot

Memos
CheckLists

PatchSheets
ContactSheets

LightPlot

Cast

Practicals

Company&Staff

ScriptNotes

Facilities

WorkingNotes

Supplies

MiscellaneousTechNotes
Costumes

MasterPlot/BackstageCues

AssignmentSheets

OPSMsCueSheets

BorrowedItems

SMsCueSheets

CostumeChangesPlot
Music

DescriptionSheets

PerformanceLogs

DressersNotes
RunningOrder

HairandWigs
SceneBreakdown

Inventory

Scenery

MeasurementCharts

Elevations

PresetPlot

Inventory

Renderings

GroundPlans

RentedItems
Memos

RepairSheets
Photos

RunningLists
PresetPlots

ScriptNotes

Renderings

WorkingNotes

ScriptsNotes
CrewInformation

ShiftAssignments
DressingRoomAssignments

FlyAssignments
Expenditures

ShiftPlot

LongDistancePhoneLogs

WorkingNotes

PettyCash
Schedules

Lighting

BookingSheet&FactSheet

AreaInformation

CostumeFittingCalls

CueandPresetSheets

DailyRehearsal

DescriptionandPlacementofCues

PerformanceSchedules

DescriptionandPlacementofSpotCues PhotoCalls

EquipmentInventory

ProductionTimetable

Gels

RehearsalTimeAllotment

Schedulescont

ResearchandHistory


SchedulingCalendar

TourItinerary
ProductionMeetings&DesignConferences
ProgramInformation

Acknowledgements

ApprovalSheets

ProgramCopy
PromptScript

DanceNotations

FencingNotations

Key

PlotProgression

PublicationandPurchaseInformation

ScriptChanges
Props

BorrowedItems

CheckLists

Elevations

FurniturePlot

Inventory

Memos

Pictures

Plot

RehearsalPropPlot

Renderings

RentedItems

RunningLists

ScriptNotes

WorkingNotes
Publicity&Reviews

FlyersandBrochures

PressReleases

ProductionPhotos

Reviews,Articles&Clippings
RehearsalHallInformation
RehearsalNotes
ReminderSheets
ReportSheets

Performance

Rehearsal

RehearsalTimeCards

AccidentReports

Touring

ScriptAssignments
Sound

CueSheets
Description&PlacementofCues

EquipmentInventory

LiveSoundPlot
Memos
ScriptNotes

SourcesofRecordedSound

TechnicalInformation

WorkingNotes
SpecialEffects

CueSheets

Description&PlacementofCues

Memos

Plot

RunningList

ScriptNotes
StaffMemos
CompanyPolicies

V.

REHEARSALS AND DAILY ROUTINE:

PRIORTOFIRSTREHEARSAL

1.

2.

MeetwithDirector.Setuparehearsalscheduleanddiscusswhatthedirectorexpects
fromyou.Also,besurethedirectorisfamiliarwithUWDramapoliciesconcerningthe
numberofhoursallottedtorehearsalsperweek.Thisisagoodopportunitytoestablish
astrongworkingrelationshipwithyourdirector.
RehearsalHours.Thehoursallottedtorehearsalsperweekareasfollows:

a.
Rehearsalsmaynotbeginpriorto5weeksbeforethedateofthefirsttechnical
rehearsal.

b.
25hoursperweekareallottedforrehearsal.EitherSaturdayorSundaymustbe
adayoffnorehearsal.
c.

5hoursperdayareallottedfromfirsttechrehearsalthroughfinaldress.There
isanestablishedcalendarforTechsandPerformancesintheProductionOffice.

ExceptionstotheaboveruleareonlymadebyobtainingdirectpermissionoftheExecutive
DirectoroftheSchoolofDrama.

3.
Callboard.Setupanareaontheappropriatebulletinboardforongoing
rehearsal/productioninformation;includingrehearsalschedule,fittingschedule,master
productioncalendar,signinsheets.

4.
RehearsalCall.Posttimeandplaceoffirstrehearsalatleast24hoursinadvance.

5.
RehearsalSpace.SchedulerehearsalspacefortheentirerehearsalwithGeneral
ManagerandtheDramaOfficeAssistant.

6.
Meet&Greet.Askdirectorifdesignersarerequiredatthefirstrehearsalwithset
modelsandcostumesketches.Ifso,informthedesigners.

7.
Fittings.Compilealistoftimesactorsareavailableforcostumemeasurementsand
fittings.Thisinformationshouldbeonactorauditionforms.Seecostumeshop
supervisortoarrangemeasurementandfittingschedules.Fittingsmustbearranged
andtheactorsmustbenotifiedatleast24hoursinadvance.Actorsarerequiredtobe
atallfittingsandmustbeontime.

8.
Timesforfittings.ItispreferredthatPATPnotbescheduledduringclasstimeandBA
studentsmaynotbe.

9.
Castchanges.Arepromptlyreportedtoeveryoneontheinitialdistributionlist.

FIRSTREHEARSAL

1.

2.

3.

4.

5.

6.

7.

8.

9.

10.

11.

12.

13.

BringPromptBookandanyscriptsforactorswhohaventsignedoneoutyet.
Arriveatleast15minutesearly,turnonthelightsandheat,sweepthoroughly,setup
spaceasneeded.Checkfornearestphoneorfireextinguisher.
PosttheSignInSheetforactors.
EstablishyourpositionasStageManageratthisfirstmeetingofthecompanyina
diplomaticandfirmmanner.DisciplineisessentialandtheStageManageris
responsibleforcompanydiscipline.Youmustsetthestandardsandadheretothem
yourself.
DecidewithyourdirectorwhenyoushouldstatetheSchoolRehearsalPolicy,eitherat
thestartoftherehearsalorafterthefirstbreak.Youareresponsibletoseethatthe
policyisreadandunderstoodbyeveryone.
Directorisinchargeoftheactualrehearsal.Cutsandadditionsarenormallymade
duringthefirstrehearsal.
Makeallcutsoradditionstothepromptbookinpencil.Cutsaresometimesaddedback
intothescript.
Callallbreaksfortheactors.10minutebreakevery80minutes.Announcewhenyou
arebackfrombreakandtellactorsatwhatpointinthesceneyouareresuming.
Afterrehearsal,besuretoemailandpostthenextdaysschedule.Thescheduleshould
beemailedtotheproductionstaffaswell.
Cleanupandrestoretherehearsalroom.Ifitsaclassroomduringtheday,besureitis
arrangedasnecessaryforthatclass.
Checkwithyourdirectorontechnicalnotesyoumayhavetakenduringrehearsaland
checkfornotesfromyourdirector.
Closeallwindows,doorsandshutofflights.
TheStageManagerisalwaysthelasttoleave,butshouldneverleavealone,especiallyif
youhavetowalkhomeortoyourcar.

DAILYREHEARSALS

1.

2.

3.

4.

5.

6.

7.

8.

9.

10.

11.

12.

13.

Generallythesameprocedureasfirstrehearsal.
Alwaysarriveatleast15minutesearly,setupproptablesandrehearsalfurniturefor
thefirstscene.
Insurerehearsalroomisclean.SetupDirector/SMtable.
Signinsheetsarentmandatory,butarehelpfulwithlargercasts.
Callallscenestoberehearsed.Besureactorsareavailableforeachscene.

Callallbreaks.Announcehowlongthebreakisgoingtobeandwhereyouwillbe
startingfromwhenyoucomeback.
Promptasneeded.Findouthoweachactorpreferstobeprompted.Oneortwowords
orwholephrases.Familiarizeyourselfwiththescriptsothatyoudontpromptduring
intendedpauses.Actorsaretocalllinewhentheywanttobeprompted.Atthefirst
technicalrehearsal,youshouldnolongerbeexpectedtoprompt.Duringtherunofthe
showtherearenoprompters.
Youareinchargeofseeingthattherehearsalrunsefficiently.Donotletanyonewaste
thedirectorsoryourtimeatrehearsals.Thedirectorisinchargeoftheactual
rehearsal,youaretoassisthim/her,andtoprepareeverythingandeveryonefor
rehearsal.
Rehearsalsarenotopentothepublic.Noguestsareallowedatanyrehearsalwithout
permissionofthedirector.
Duringrehearsal,writedownnotesofeverychangeyousee;set,props,costumes,lights
andsound.Listanyquestionsyouhave;donttrustyourmemory.Conferwiththe
directoraftereachrehearsaltoverifythechanges.Dailynotesaregeneratedbythe
StageManageraftereachrehearsal.Rehearsalreportsaredoneonemailand
distributedtothesamelistastheproductioncontactsheet.
Weeklyproductionmeetingsarescheduledtodiscussallissuesthathavecomeup
duringrehearsals.Stagemanagertakesnotesattheseproductionmeetingsand
distributesthenotesasperproductiondistributionlist.
IftheDirectorwantstostartusingtapedsoundeffects,s/heortheSoundDesigneris
responsibleforsupplyingallequipment.
Attheendofrehearsalannouncethenextrehearsalschedule,costumefittingsandany
specialcallsforthenextday.

14.

15.

16.

17.

18.

19.

Besurethecorrectrehearsalscheduleisposted.Remindyourcasttoalwayscheckthe
callboard.
Conferwithyourdirectoraftereveryrehearsal.Presentanyproblemsconcerningthe
production,andgetwhatnotess/hemighthave.
Besurerehearsalroomiscleanandrestoredtoitsdaytimefunctionality.Windows
closed,propsgatheredandstored,actorsgone,lightsoffanddoorlocked.
Youarealwaysthelastpersontoleave.However,donothesitatetoaskyourdirector
orandactortowaitandwalkwithyoutoyourbus/car/dorm.
Keepthepromptscriptwithyou.Dontleaveitintherehearsalspace.
Makesuretheassistantstagemanagerisinformedofyounotationsifyouintend
her/himtotakeoverarehearsalforyou.S/hewillneedyourpromptscript.

REHEARSALS:SPECIALINFORMATION

1.

2.

3.

4.

RehearsalSchedule.PostedonAppropriateBulletinboardatHuchinsonHall.Itshould
havethenameoftheshowonthetopofthepage.Keepitcurrent.Alwayshavethe
rehearsalscheduleinthesameplaceonthecallboard.Thesamegoesforall
informationonthecallboard.
RehearsalClothes.ArrangewithCostumeDesignertopickuprehearsalclothesfrom
thecostumeshop.Certainitemsarecheckedoutdirectlytoactorsatfittings(ex:
corsets).

RehearsalProps.Checkwiththedirectorastowhens/hewantstostartusingrehearsal
props.Getasmanyoftheseaspossiblefromthepropspersonassignedtotheshow.
Useyourimaginationtoimprovisewheresimple,easilyacquiredpropsareavailable.If
itbecomesessentialtotheshowtousetherealpropduringtherehearsal,instructthe
casttouseextremecareasthepropmaynotbereplaceable.
Valuables.Theactorisresponsibleforhisvaluablesduringrehearsaloutsideofthe
theatre.Theyshouldbekeptintherehearsalroomtopreventlossortheft.

DAILYTECHNICALROUTINE

Whenassignedtotheshow,findoutwhoarethetechnicalpeopleassigned.Introduceyourself
andbecomefamiliartothem.Thiswillhelpthembuildconfidenceinyouandyourabilityto
giveinformationandarticulatechanges.Toallowfororderlydistributionofinformationduring
rehearsals,establishadailyroutineofpersonneltocheckinwith.Theseinclude:

1.

2.

3.

4.

5.

6.

SceneShop.Thebesttimetofindpeopleinthesceneshopisusuallybetween2:00and
5:00pm.HereyoushouldbeabletofindtheSceneDesigner,TechnicalDirector,
LightingDesignerandPropsMaster.
TechnicalDirector.TheTDshouldbekeptinformedofanyuseofthesetthatmightbe
outoftheordinary(i.e.peoplejumpingontooroffoflevels,specialmaskingconcerns).
Asalways,anyinformationgiventotheTDshouldalsobeseenbythedesigner.Check
alsowiththeTDconcerningwhenthesetwillbeloadedintothetheatre.Youmayhave
toarrangeanalternaterehearsalspace.
SceneDesigner.Anynotesregardingtheuseofsetsandpropsshouldgotothescene
designer.Ifminoralterationsarenecessary,suchastheadditionofalightswitchora
coathook,informthesetdesigner.S/hemaysendyoutothepropsmasterortheTD.
PropsMaster.Aftertheinitialproplistiscompiled,itisnecessaryfortheStage
Managertokeepintouchwiththepropsmasterwheneverthereisadditional
informationabouttheprops(numberandtype,consumableetc)Allnotestothe
propsmastershouldalsogototheSetDesigner.Alsoremembersomepropsare
handledbythecostumeshop(i.e.pursesorumbrellas).Thosepropsthatare
designatedcostumepropsshouldbedeterminedatthefirstproductionmeeting.
LightingDesigner.NotesaboutlightingeffectsshouldgototheLD.InadditiontheLD
willwanttoknowwhenyouhaveplannedarunthroughoftheshow.Theearlierthis
runthroughcanhappenintherehearsalperiod,thebetter.
GeneralManagerforProduction.Ifforsomereasonyoufeelthatyouarenotgettinga
satisfactoryanswertoyourquestionsorrequests,checkwiththeGeneralManagerfor
Production.Shehasprimarycontrolovertheproductionendofallshows.

EMAILANDCOMMUNICATION

1.

2.

StageManagementMailbox.ChecktheSMboxintheproductionsofficeformessages
atleastonceaday.MessagesfortheDirectorwillbeleftinthisboxaswell.
Keepintouchviaemail.TheUWprovidesallfaculty,staffandstudentswithemail
accounts.Ifyouareworkingwithoutsideactors,designersordirectorsyouwillneedto
gettheiremailaddresses.Usingemailyoushouldprepareadistributionlistofall
productionteammembersandessentialdepartmentfacultyandstaff.Usingthislist,
senddailyrehearsalreportsandproductionmeetingnotes.Theseareessentialtokeep
alldepartmentsinformedofwhatishappeninginrehearsals.Productionnotesshould
beascompleteaspossible(moreisbetterthantoolittle).Rehearsalreportsshouldbe
sentoutfollowingrehearsalorbynolaterthan9:00am,inorderfortheshopstohave
theinformationattheearliestpossibletime.Ifyoudonothaveacomputerathome,
therearemachinesavailableattheloungeinHutchinsonHall,theproductionofficeor
anyofthecomputercenters.

3.

4.

5.

VI.

Keepintouchinperson.Emailisafastanefficientwastogetinformationtoallareas
oftheproduction.However,emailscannottaketheplaceofoneononecontactwith
thedesignersandtheshopstaff.Itisveryimportantthatyouestablishaworking
relationshipwitheveryoneinvolved.Youwanttoseewhatisbeingbuiltbecauseitmay
promptfurtherquestionsthatyoucantakebacktorehearsaloralertthedirectorto
possibleproblems.
Reports.Youmustletthetechpeopleknowofanychangesthedirectorwantswhether
theyaremajorornot.Besureyouunderstandthedirectorcompletelywhenyouget
yourdailynotes.Discussionbetweendesigneranddirectormaybenecessary,so
schedulethisassoonaspossibletoavoidthecompleterebuildofanyitem.
Callboard.Thecallboardisanotherwaytocommunicatedirectlywithyourcastand
crew.Itisimportantthatthecallboardbeeasilyreadandthatinformationcanbeeasily
found.Notifyactorstocheckthebulletinboardeverydayintheeventoflastminutes
changesintherehearsalorfittingschedules.Signinsheetsareexcellenttouse,even
withasmallcast,becauseitinsuresthatthecastislookingatthecallboardatleastonce
aday.

PRODUCTION MEETINGS

PRIORTOFIRSTANDALLPRODUCTIONMEETINGS

Productionmeetingarescheduledtoformallyworkoutalltheproblemsofthetechnicalendof
theproduction.Atthesemeetingsthedecisionsaremadeconcerningallaspectsofthe
production.Additionalproductionmeetingsdates,timesandplacesarescheduledbythe
GeneralManagerforProductionandtheStageManager.

a.

Meetingsarenormallyscheduledintheconferenceroomupstairsinthescene
shop.

b.

c.

Youattendallproductionmeetings.

Bringthepromptscript,copiesofpreliminaryproductioninformation(egg:
props/furniturelist,contactsheet,etc.)notepadandpencil.

d.

TheconferenceischairedbytheGeneralManagerforProduction.

e.

Preparealistofquestionswhichyouand/ortheDirectorneedanswered.Meet
withthedirectorpriortothemeetingtopreparethislist.

***PRODUCTIONMEETINGS***

Areheldweekly,fromthefirstrehearsaluntiltheweekbeforetech.Asyougetcloserto
movingintothetheatre,questionswillgetmorespecific;schedulinguseofthestage,whenand
whatyoucanuseforrehearsalmightchange.Specificdiscussionswillberequiredat
productionmeetings.Ifthereisaverydetailedelementoftheproductionwhichrequiresan
outsidemeetingorpropfitting,youwillhavetoschedulethat.

FIRSTPRODUCTIONMEETING

1.

2.

Thefollowingpeoplearetobeatalloftheproductionmeetings.Notifythemthrough
emailandanoticeonthecallboard.

Director

SetDesigner
StageManager

LightingDesigner
Asst.StageManager CostumeDesigner
PropsMaster

GeneralManagerforProduction
TechnicalDirector
SoundDesigner

DesignFacultyAdvisor
CostumeShopSupervisor
Bringpromptscript,copiesofpreliminaryproductioninformation(e.g.:prop/furniture
list,contactsheet,etc.)

3.

ThemeetingisrunbytheGeneralManagerforProduction.

4.

Conferencesarescheduledtotakeonehour.Occasionallytheywillrunlong.

5.

TheusualprocedureattheFirstmeetingis:
a.

Directortalksabouttheconceptoftheplayingeneraltermstoacquaint
everyonewithhis/herideas.

b.

Eachdepartmentisthenaddressedspecifically.Donotlettheconversation
carryoverintoanotherareaunlessyouandthedirectoraresatisfiedwiththe
answersgiven.

c.

Iflongerandmoredetailedsessionsarerequiredbetweenthedirectoranda
staffmember,setupaseparatemeetingforthethreeofyou.

d.

Talkaboutcrewassignmentsforrunningtheshow.

e.

Eachdesignerandmemberofthetechnicalstaffisresponsibletoseethatall
questionstheyhavearediscussedwiththedirector.

f.

Thedirectorgiveshis/herapprovaloftechnicalideasdiscussedatthemeeting.

6.

g.

Theconferenceisendedwhenalltechnicalaspectsaresatisfactorilycoveredand
understood.

Besureyouwritedowneverythingeachdepartmentintendstoaccomplish.Emailnotes
fromtheproductionmeetingtoeveryoneonyourdistributionlist.Intheeventa
departmentdoesntcompletesomeaspectoftheproduction,youwillhavewritten
downwhatwaspromised.

TECHNICALREHEARSAL

VII. TECHNICAL REHEARSALS

PRIORTOTHEFIRSTTECHNICALREHEARSAL

1.

FirstAidKit.Everytheatrehasafirstaidkitbackstage.ItiskeptintheStageManagers
booth.Checktoseethatitiscomplete.Ifthereareitemsmissing,putthatinformation
inyournotes.

2.
Production Keys. Get the keys to the theatre from Anne Stewart in the production
office.

3.
DressingRoomAssignments.Youdecidewhouseswhichroom.Dressingroomsclosest
tothestageareusedforactorswithquickormultiplecostumechanges.Assignactors
accordingly.

4.
Writingcues.

LightingCues:Acommonsystemfornumberinglightingcues;

ActIbeginsLQ100.ActIIbeginsLQ200.ActIIIbeginsLQ300.

Mostlightingdesignerswillskip#stoleaveroomtoaddcueslater.

(EX:LQ104thenLQ106.)

SoundCues:TheseareletteredSQA,SQB,SQC,inordertodistinguishthemfromthe
lightcues.EachsoundeffectontapeorCDisonecue.Ifalterationshappenwithina
cue,thisisindicatedwitha#aftertheletter.

(EX:SQBisplaying;ifthevolumeweretoincrease2pointswhileplaying,thenthat
internalcuewouldbeSQB1.)

FollowSpotCues:FollowspotssharenumberingwithLQs.Youoftenhavetocallthe
locationandgel#usedforeachfollowspotcue.

(EX:SP2pickupDSR,Frame2,FullBody)

SpecialCues:Ifanexoticcueiscalledforintheshow,writeoutthecuename.

(EX:Flashpot,Trapdoor,Etc.)

a.
Ifacueistakenoffawordofdialogue,drawalinefromthatwordtothe
cue.

b.
If a cue is taken off of a piece of business, make a note next to the
blocking.

c.
Allcuesshouldbewritteninthemarginofyourpromptscriptwithaline
drawnback,referringtoplacement.

EX:

JOHN

Pleasetakethedogoutside!

LQ243BO&GO

dog
afterJohnsXLQ243Light &GO

dog
asJohnturns LQ243Light &GO

Sometimesacueistakenataspecifictime,e.g.30secondsaftertheoverturestarts,andcan
beindicatedbywriting:30nexttothecueand:00nexttotheoverturecue.

EX:S2:00 Overture

:30 LQ100 Houselightsout

:45 LQ102 Lightsuponscene

CUESHEETS

Lights

COUNT
CUE#
PAGE
ACTION
CUELINE/LOCATION
5
1
1
Houselightsto
:30afterstartofoverture
5
2
1
House&presetout
1:15afterstartofoverture
2
3
1
Scenelightsup
Endofoverture

*Itismorelikelythatthelightingdesignerwillsupplythestagemanagerwiththistype
oflightcuesheet.

Sound

CUE PAGE
DESCRIPTION
CUELINE/LOCATION
SPEAKERS
NOTES
A
1
Preshow
20minbeforecurtain
House,onstage,

lobby
B
1
Overture
Atcurtaintime
House
Fadein
C
6
Gunshot
AsJohngetstowindow
LiveUL

D
15
Wind
Betterclosethe
USSpkrs
Fadein
windows.

PropPlot

PROP
PAGE
ACT/SC
DESCRIPTION
TRACKING
Table
1
Ii
Rusticwoodentablew/dressing
Presetonstage
Goblet
1
Ii
Golden,w/liquid
EntSR
Foodplate
1
Ii
18ovalw/bones&scraps
EntSRExSL

*BecausePropsareusedbytheactors,StageManagersmusthaveawayofkeepingtrackof
how and when props are being used. Tracking this information during rehearsal will be
valuablewhenyourpropscrewarrives.ShiftandFlycues:usuallyrefertoscenessurrounding
them

(EX:ShiftIIItoIIii).

Scenery

A.
TheStageManagerscuesheetforsceneryshouldbeacompletelistofallitems
thatshouldbecheckedinbeforeashow.Thiscanbeanexpandedversionofthe
preshowchecklist.

EX:SceneryCheckforDinneratEight

Preset:ActIsc.I

Telephoneconnectedandworking

Practicallamps

LeftandRighthingedmaskinginplace

Mrs.Jordansletteropener

USLdoorclosed

DSRdoorajar

CurtainsSLclosed

B.
Foreachscenechange,youshouldhaveastepbysteprundownofwhathasto
moveandinwhatorder.

DinnerAtEight
ScenechangeAct3scIItoAct3sc.III

Q
Stagecurtainin

Q
Alllegsout

Hingedmaskingoffstage

DisconnectlightingcablesE

Disconnectphonecables

Q
SiftRenaultwagonoffstage

Q
SiftJordanlivingroomonstage

Q
Flyinlegs

ConnectLightingcables

Flyinchandelier

Stagecurtainout

A similar shift plot should be made for each shift. These plots should be detailed enough so
that the Stage Manager knows exactly what should happen at every point in the shift. The
StageManagercanthenmakeupindividualcuesheetsforthestagecrew.Eachcrewmember
willhavehis/herowndutiestoperformduringeachshift.

5.

TechTable. During the loadin at the theatre the Technical Director sets up
theTechTableandsuppliestheheadsetsandrunninglights.

6.

FireArms.Ifpracticalfirearmsarerequiredintheshow,insurethattheprops
departmentincludesacoverpistolforcrewtofireoffstageshouldtheonstage
gun misfire. Determine an appropriate time for the Props Master to come to
techanddemonstratetheuseofthefirearm.Allfirearmsaretobelockedup
whennotinuse.

7.

Laundry. Check the costume laundry schedule with the costume shop
supervisor.

8.

Preshow Checklists. Use the individual checklists for each theatre, kept in the
productionoffice.Walkthroughthetheatreandacquaintyourselfwiththelist.

*Keepthechecklistcurrentwheninthetheatre.Itcanpreventyourbeingblamedfor
somethingnotbeingdonewhenyouhavedoneitandhavewritingproofofit.

9.
PostShowChecklist.FollowstheexactsameformatasthePreshowCheckList.
Thislistisuseduponcompletionoftherehearsalorperformanceandisusedto
closedownthetheatre.

10. Loadin.TheTechnicalDirectorisincharge.Loadinisthemovingoftheset,
lights,furnitureandpropstothetheatrebythesceneshopstaff.Youmaywant
tobeatloadintoansweroraskanyquestionsconcerningtheset.Normallythe
Set Designer and the Lighting Designer are also at loadin. Any question you
haveshouldbeansweredbythestaff.TrytohavetheDirectorseetheprogress
eachevening.Youmustbeawareoftheprogressorlackthereof.

11. UseoftheTheatreforrehearsalduringloadin.Sometimeswithsimplesets,it
ispossibletousethetheatreforactingrehearsalsduringloadin.Theuseofthe
theatre by the company must be cleared by you with the TD and the LD.
Becauseofthecomplexityofmanyshows,thisisnotalwayspossible.

PRESHOWCHECKLISTPLAYHOUSETHEATRE

TimeTo Actual
Show Time

Description
1.OpenDressingrooms,lightson
2.OpenStageManagersbooth,turn
onintercom
3.OpenLightsoundbooth
4.Unlockthestagedoor
5.Turnontheatresworklights

1.Crewsignedin
2.Stageswept&mopped
3.Unlockpropcabinet
4.Houseclean(checkwithHouse
Mgr.&Boxoffice)

1.Dimmercheck
2.Soundcheck
3.Headset&Monitorcheck
4.Stageset
5.PropsChecked
6.Onstagepropschecked
7.Aislelightsonfromlightbooth
8.Actorsfinalcheckonstage

1.Actorssignedin
2.HalfHourcall,noone allowed
onstage,actorstodressingrooms,no
guestsbackstagethankyou
3.Preseton,Houselightson,Preshow
musicon
4.Finalpropcheck
5.Scenedocklightsoff,equitylights
on
6.CheckwithHouseMgr. Open
house.Announce:Houseisopen,no
oneallowedonstageThankyou.

1.15minutecall
2.Collectvaluables

1.5minutecall
2.FinalcheckwithHouseMgr&Box
OfficeaboutFOH

1.Placesplease
2.InformHouseMgr.thatyouare
going

1.MarkcurtaintimeonSMReport

Tue

Wed

Thur

Fri

Sat

Sun

POSTSHOWCHECKLISTPLAYHOUSETHEATRE
TimeTo Actual
Show Time

Description
1.MarkcurtaintimeonSMReport

1.ReturnValuables

1.Setfurniturestruckandcovered
2.Propsstruckandstored
3.Headsetsturnedoff
4.LightboardandSoundEquipment
turnedoff
5.Aislelightsturnedoffinbooth
6.Light&soundboothlocked
7.SMboothbothsoundsystems
off,lightsoff,promptbookstored
8.SMboothlocked

1.Allcostumerepairsinsmall
dressingroomoffgreenroom,with
repairnoteattached.
2.Laundrybaginsamedressingroom
onlaundrynights
3.Allcostumeshungup
4.Makeupawayindressingrooms
offgreenroom(becauseofmakeup
classes).
5.Dressingroomlightsoff
6.Scenedocklightsout.
7.House&Worklightsout
8.Lobbyfrontdoorlocked
9.Boxofficelocked
10.Alllightsoutbutlobbylights
11.Lightsinrestroomsout
12.Theatreclearedofeveryone
13.InitialandreturntoSM
14.Greenroomandunderpasslights
out
15.Theatredarkandabouttobe
locked(exitthroughstagedoor)

Tue

Wed

Thur

Fri

Sat

Sun

PRESHOWCHECKLISTPENTHOUSETHEATRE
TimeTo Actual
Show Time

Description
1.Opentheatrefrontdoors
2.Openstagedooroffdressing
rooms
3.Opendressingrooms
4.Turnonstageworklights
5.Turnonintercomsystemin
SM/Lightbooth
6.Turnonperimeterlightsaround
theatre

1.Crewsignedin
2.Stageswept&mopped
3.HouseClean
4.MeetHouseMgr.Houseopen
policy
5.Nofurnitureleftaroundtheatres
outercirclelobby.

1.Dimmercheck
2.Soundcheck
3.StageSet
4.Propsset
5.Headsetcheck
6.Onstagepropschecked

1.Actorssignedin
2.Actorscheckonstageprops
3.HalfHourcall,nooneallowed
onstage,actorstodressingrooms,no
guestsallowedindressingrooms
thankyou
4.Entercodetoturnoffringeron
backstage&boothphones
5.CheckwithHouseMgr. Open
house.Announce:Houseisopen,no
oneallowedonstageThankyou.
6.Finalcheckpersonalprops

1.15minutecall
2.Collectvaluables
3.SeethatHouseMgr.has
PerformanceinProgressEnter
Quietlysigntopostwhen
performancebegins
4.HouseMgroncurtaintime

1.5minutecall
2.InitialandreturntoSM

1.Placesplease

1.MarkcurtaintimeonSMReport

Tue

Wed

Thur

Fri

Sat

Sun

POSTSHOWCHECKLISTPENTHOUSETHEATRE
TimeTo Actual
Show Time

Description
1.MarkcurtaintimeonSMReport

1.Usecodetoturnphoneringerson.
2.ReturnValuables

1.Setfurniturestruckandstored
2.Propsstruckandstored
3.Nothingfromshowleftintheatre
4.SMLightboothboardsturnedoff
andheadsetsystemoff,boothlocked

1.CostumerepairsinAdressingroom
withrepairnoteattachedtoeach
2.LaundrybaginAdressingroomon
laundrydays
3.Allcostumeshungup
4.Makeupputaway
5.Allwindowsindressingrooms
closed
6.Dressingroomlightsoff
7.Dressingroomlocked
8.Alldoorslocked,allwindows
closed
9.Kitchenlocked
10.Theatreclearedofeveryone
11.InitialandreturntoSM
12.Theatredarkandabouttobe
locked

Tue

Wed

Thur

Fri

Sat

Sun

PRESHOWCHECKLISTSTUDIOTHEATRE
TimeTo Actual
Show Time

Description
1.OpenDressingrooms,lightson
2.OpenStageManagersbooth,turn
onintercom
3.OpenLightsoundbooth
4.Unlockthestagedoor
5.Turnontheatresworklights

1.Crewsignedin
2.Stageswept&mopped
3.Unlockpropcabinet
4.Houseclean(checkwithHouse
Mgr.&Boxoffice)

1.Dimmercheck
2.Soundcheck
3.Headset&Monitorcheck
4.Stageset
5.PropsChecked
6.Onstagepropschecked
7.Aislelightsonfromlightbooth
8.Actorsfinalcheckonstage

1.Actorssignedin
2.HalfHourcall,nooneallowed
onstage,actorstodressingrooms,no
guestsbackstagethankyou
3.Preseton,Houselightson,Preshow
musicon
4.Finalpropcheck
5.Scenedocklightsoff,equitylights
on
6.CheckwithHouseMgr. Open
house.Announce:Houseisopen,no
oneallowedonstageThankyou.

1.15minutecall
2.Collectvaluables

1.5minutecall
2.FinalcheckwithHouseMgr&Box
OfficeaboutFOH

1.Placesplease
2.InformHouseMgr.thatyouare
going

1.MarkcurtaintimeonSMReport

Tue

Wed

Thur

Fri

Sat

Sun

POSTSHOWCHECKLISTSTUDIOTHEATRE
TimeTo Actual
Show Time

Description

Tue

1.MarkcurtaintimeonSMReport

1.ReturnValuables

1.Setfurniturestruckandcovered
2.Propsstruckandstored
3.Headsetsturnedoff
4.LightboardandSoundEquipment
turnedoff
5.Aislelightsturnedoffinbooth
6.Light&soundboothlocked
7.SMboothbothsoundsystems
off,lightsoff,promptbookstored
8.SMboothlocked

1.Allcostumerepairsinsmall
dressingroomoffgreenroom,with
repairnoteattached.
2.Laundrybaginsamedressingroom
onlaundrynights
3.Allcostumeshungup
4.Makeupawayindressingrooms
offgreenroom(becauseofmakeup
classes).
5.Dressingroomlightsoff
6.Scenedocklightsout.
7.House&Worklightsout
8.Lobbyfrontdoorlocked
9.Boxofficelocked
10.Alllightsoutbutlobbylights
11.Lightsinrestroomsout
12.Theatreclearedofeveryone
13.InitialandreturntoSM
14.Greenroomandunderpasslights
out
15.Theatredarkandabouttobe
locked(exitthroughstagedoor)

Wed

Thur

Fri

Sat

Sun

PRESHOWCHECKLISTHUT218THEATRE
TimeTo Actual
Show Time

Description
1.OpenDressingrooms,lightson
2.OpenStageManagersbooth,turn
onintercom
3.OpenLightsoundbooth
4.Unlockthestagedoor
5.Turnontheatresworklights

1.Crewsignedin
2.Stageswept&mopped
3.Unlockpropcabinet
4.Houseclean(checkwithHouse
Mgr.&Boxoffice)

1.Dimmercheck
2.Soundcheck
3.Headset&Monitorcheck
4.Stageset
5.PropsChecked
6.Onstagepropschecked
7.Aislelightsonfromlightbooth
8.Actorsfinalcheckonstage

1.Actorssignedin
2.HalfHourcall,nooneallowed
onstage,actorstodressingrooms,no
guestsbackstagethankyou
3.Preseton,Houselightson,Preshow
musicon
4.Finalpropcheck
5.Scenedocklightsoff,equitylights
on
6.CheckwithHouseMgr. Open
house.Announce:Houseisopen,no
oneallowedonstageThankyou.

1.15minutecall
2.Collectvaluables

1.5minutecall
2.FinalcheckwithHouseMgr&Box
OfficeaboutFOH

1.Placesplease
2.InformHouseMgr.thatyouare
going

1.MarkcurtaintimeonSMReport

Tue

Wed

Thur

Fri

Sat

Sun

POSTSHOWCHECKLISTHUT218THEATRE
TimeTo Actual
Show Time

Description

Tue

1.MarkcurtaintimeonSMReport

1.ReturnValuables

1.Setfurniturestruckandcovered
2.Propsstruckandstored
3.Headsetsturnedoff
4.LightboardandSoundEquipment
turnedoff
5.Aislelightsturnedoffinbooth
6.Light&soundboothlocked
7.SMboothbothsoundsystems
off,lightsoff,promptbookstored
8.SMboothlocked

1.Allcostumerepairsinsmall
dressingroomoffgreenroom,with
repairnoteattached.
2.Laundrybaginsamedressingroom
onlaundrynights
3.Allcostumeshungup
4.Makeupawayindressingrooms
offgreenroom(becauseofmakeup
classes).
5.Dressingroomlightsoff
6.Scenedocklightsout.
7.House&Worklightsout
8.Lobbyfrontdoorlocked
9.Boxofficelocked
10.Alllightsoutbutlobbylights
11.Lightsinrestroomsout
12.Theatreclearedofeveryone
13.InitialandreturntoSM
14.Greenroomandunderpasslights
out
15.Theatredarkandabouttobe
locked(exitthroughstagedoor)

Wed

Thur

Fri

Sat

Sun

ABOUTDRYTECHSANDHOWWEDOTHINGS

TheSchoolofDramapolicyisthatalltechnicalelementsneedtobeintegratedwiththework
the actors are doing in the show rather than in an empty theatre. Therefore, we do not do
drytechs without actors, or cuetocues. This does not mean that such things as shift
rehearsalscannotbeheldbeforetechsorthatthedesignerscannotlookatlightcuesorlisten
tosoundcuesinthespacewithoutthedirector.

Also, prior to the first tech, the director, designers and Stage Manager should meet to talk
throughthetechprocessandtheproductiontobecertaintheyareallmovingandthinkingin
the same direction, as well as, clarifying communication and vocabulary issues about the
upcomingprocess.Thiswillfacilitatethesmoothrunningoftech.

FIRSTTECHNICALREHEARSAL

1.
Youareincompletecontrolofthetechnicalrehearsalandeveryone,withthe
exceptionoftheDirector,isresponsibletoyou.

2.
Crewiscalledat6:00pm,castiscalledat6:30pmandthetechbeginsat7:00pm.The
rehearsalmustendat11:00pmwiththetheatreclearedofallpersonnelbymidnight.
ThisisaDramaSchoolpolicyandmustbeenforced.

3.
Arriveatthetheatreatleastonehourbeforethecompanyiscalled.Bringyourprompt
scriptwithyou.

4.
PostsigninsheetonthegreenroomCallboard.

5.
Assignandlabelalldressingroomsbeforethecastarrives.

6.
UsingPreshowchecklistgetthetheatrereadyforrehearsal.

7.
Donotunlockfrontdoorofthetheatrefortech.Actorsandcrewmustusethestage
door.Technicalrehearsalsareclosedtothepublic.

8.
Checkthefirstaidkit,andnoteplacementofallfireextinguishers.

9.
Opendressingrooms,lightbooth,stagemanagersbooth.Turnontheatreworklights.
Turnonheadsetsandintercomsystemsanddoaheadsetcheckwiththecrew.

10. Checktechtable.

11. Asthecastandcrewarrivehavethemsignin.Actorsaretogotodressingroomsand
getintocostume.

12. Meetwithyourcrewandexplaintheirindividualcrewassignments.Haveboardops
reporttothelightandsounddesigners.Explainscenechanges.Besurethecrew
understandsyou.

13. Flies:Ifthefliesareusedintheproductiontheyareoftencontrolledfromtheflygalley

floorabovethestagefloorSR.Itisnecessarytounlockthebarsonthefloorleveland

relockthemonthegalleyfloor.SeetheTechnicalDirectorforcompleteinstructions.

14. Firearms:YoureceiveallfirearmsfromthePropMaster.Heinstructsyouintheircare

anduse.ScheduleatimeforAlextospeaktothecastandcrewaboutfirearmsafety

beforetheyareusedatrehearsal(usuallyatfirsttech).Youareresponsibleforsecuring

theweaponafteruse.CheckwithAlexorAnneaboutagoodplaceforsecuring

weaponsateachtheatre.

INTHEATREREHEARSALANDPERFORMANCEPOLICY

Priortothefirsttechactuallybegintoassemblethecastandcrewandexplainthepolicy.Firsthavethe
crew,technicalstaffandactingcompanyintroducethemselves.

1.
CallTimes.Allmembersofthecastandcrewarerequiredtosignbythetimesetbythestage
manager.Itisusuallyonehourbeforecurtainforcrewandahalfhourforactors.SignInSheet
isinthegreenroomarea.

2.
Lateness.Anypersonwhoknowstheywillhavetobelateforanyreasonmustphoneinand
speaktoyou.

3.
Reports. Inform them you are required to keep a Stage Managers Report that must list all
violationsbycastandcrew.ThisreportisforwardedtotheProducerwhotakeswhateveraction
isnecessary.

4.
Call System. It is usually half hour, 15 minutes, 5 minutes, and places. At intermissions it is
usually 5 minutes and places. You make all calls over the intercom system. Actors are
responsibletotimethemselvesforthecalls.Thecurtainisnottobeheldbecauseanactoris
notreadyexceptinabonafideemergencysituation.

5.
Valuables The stage manager or assistant stage manager collects all valuables after the 15
minutescallandlocksthemup.Anythingofvaluetoactorsorcrewshouldbeturnedin.The
Scholl cannot be responsible for anything stolen and that was not turned in when valuables
were collected. After the performance you return valuables to each individual. No one is to
takeanyotherpersonsitemsthatwereinyoursafekeeping.Novaluablesaretobeleftinthe
theatreovernight.

6.
Visitors. Only the cast and crew are allowed backstage prior to performance, and during
intermission. Guests are permitted to come backstage after the final curtain. No guests are
allowedatanyofthetechnicalrehearsals.Guestsatdressrehearsalsrequirepermissionofthe
showsDirector.

7.
EatingandDrinking.Noeatingordrinkingisallowedwhenanactorisincostume.

8.
AlcoholandDrugs.Noalcoholordrugsarepermittedinthetheatreatanytime.Anyinfraction
willbereportedbyyoutotheProducer(ExecutiveDirectoroftheSchoolofDrama)andshewill
takenecessarydisciplinaryaction.

9.
FirearmsPolicy.Onlytheproppersonassigned,theactorusingthefirearmandyourselfareto
touchtheweaponunderanycircumstance.Ifitistobeusedagaintheproppersonwillreload
thegun,nottheactor.

10. PropsPolicy.Propsarekeptontablesoneachsideofthetheatre.Actorsarerequiredtocheck
allonstageandoffstagepropsatthehalfhourpriortohousebeingopened.Ifapropiscarried
offstage it should be placed on a prop table by the actor or handed to a prop crew person.
Propsarenottobekeptindressingroomsunlesstheyarespecifiedasapersonalpropand
thepropspersonisnotified.

11.

12.

13.

14.

Entrances.Actorsareresponsibleformakingalltheirentrances.Afteryoucallplacesit
istheirresponsibility.
Costumes.Actorsarerequiredtokeepallcostumeshungup.Attheendofrehearsalor
performance they are to pick up everything from the floor and place it on the racks
abovethecostumes.
CostumeRepairs.Attheendoftherehearsal,costumesneedingrepairsaretobehung
onthecostumerack.Actorsmustspeakwithcostumecrewandmakethemawareof
theneededrepair.ActorsshouldalsomentionrepairneedstotheStageManager.
Laundry. The Costume Designer will determine what laundry needs to be done and
when.Thisschedulewillbeexplainedtothecostumecrewattheirorientation.Check
withtheCostumeDesignersoyoucanbeuptodateonthisinformation.Ifanyonehas
questions, they should speak to the Costume Designer or Shop Supervisor, Josie
Gardner.

TECHNICALREHEARSALINFORMATIONFORCASTANDCREW

Whileyoustillhavethecastandcrewassembledgivethemthefollowingtechrehearsal
information:

1.

TechrehearsalisprimarilyfortheStageManagerandthetechnicalcrew,toallowthem
timetointegratethetechnicalaspectsoftheshowwiththeactors.Cuesarefrequently
repeateduntiltheStageManager,Director,andDesignersaresatisfied.Actorsshould
beremindedofthisfactsothattheyDONOTleavethestageareaimmediatelyafter
theirscene.

2.

Becausetechrehearsalsareextremelycomplicatedactorsaretoremainquietonstage
andoffandaretobeavailableatalltimes.

3.

Nomemberofthecastorcrewmayleavethetheatrewithoutyourpermission.

4.

Notesaregiveninthehouseattheendofthetechnicalrehearsalafteractorsareoutof
costume.

5.

Ifitisnecessarytorepeatacueyouwillcalltotheactors,StopPlease,andgivethem
necessaryinstructions.Toresume,calloutContinuePlease.

6.

Actorsareforbiddentousetheintercomsystem,orbeinthelightorsoundbooth,orin
theflygalley,unlessassignedasamemberofthecrew.

CALLINGOFCUES

1.

Communicationbetweenthecrewandyouonheadsetisforessentialcueinformation
only.Youmustsetthetoneforcommunicationontheheadsets.(Remember,becareful
whatyousayonaheadsetbecauseyouneverknowwhomightpickoneuptolistenorifa
volumecontrolhasbeenleftuptoohigh).

2.

Cuesshouldbecalledinthefollowingmanner:
Awarnshouldbegiven4060secondsbeforethecue,followedbyastandbyabout
20secondsbeforethecue,followedbythecueitself.

EX:WarnLights6.StandbyLights6.Lights6GO.

(Notetheorderofwords.BECERTAINthatGOisthelastwordsaidwhencallingacue,and
trytotimeitjustbeforeitshouldbeexecutedtoallowforoperatorreactiontime).

3.
Allwarnsandstandbysshouldbewrittenintoyourpromptscript.Adjustthetimingof
thesecallsifyouroriginalapproximationsweregrosslyincorrect.

4.
Besuretoexplainthissystemtoallcrewmembersinvolved.

CUELIGHTS

1.
Usethecuelighttosignalallcuesthatarefeasible.

2.
Whensignalingflyswiththeinstalledlightcuesystem:
a.
b.
c.

3.

Forthewarnsimplyturnthecuelightonapproximately20secondsbeforethecue.
Fortheexecutionofthecue(theGO),simplyturnthelightoff.
Itissometimesnecessaryfortheflymantoexecutethecueonawordoractionof
whichhemustbeinformed.Inthiscasethecuelightmerelyreinforcestheaction.

SeetheTechnicalDirectorandtheMasterElectriciantomakesuretheflycuelight
systemisinworkingcondition.Alwaystestthesystemeachtimeyouaregoingtouse
thesystem.

CREWS
AllcrewsareassignedthroughtheProductionOffice.

1.
Pickupacrewlistfromtheproductionofficeabout2weeksbeforetech.

2.
Makeadistributionlistonemailandcontactyourcrewtocheckiftheyarestillableto
dothecrew.

a.
Contactthemearly.

b.

Makesuretheyhaveaproductionschedule.


c.

CheckwithGeneralManagerforProductiontoseeifanyonehasbeenpreassignedtoa
specificcreworneedstobeassignedtoaspecificcrew.

d.

ContactLightingDesignertoseewhenboardoperatorneedstobegin(thisisusually
earlierthanothercrewmembers).

e.

ContactCostumeShopSupervisor,JosieGardener,toseewhencostumecrew
orientationisscheduledandinformthosecrewmembers.

f.

Assignallcrewmemberstospecificcrews(alwaysletthemknowthatassignmentsare
subjecttochange).Andremindthemwhenthecreworientationswillbe(asperthe
productioncalendar).

TECHNICALREHEARSALPROCEDURE

1. BesureDirector,designers,cast,andcrewareready.

2. Callplacesandinformeveryonewhereyouwillstartfromtosetyourfirstcue

3. Wheneveryoneisready,givethemthebeginfromthespotinthescriptyouarestarting
from.

4. Callthecueaswritten.Thencallthestoptoeithergobackanddothecueagainor
continuethescene.

5. Followthesameprocedureforallcuesandrepeatasmanytimesasnecessarytogetthe
cueright.

6. Ifadrytechwasnotpossibleandeachcuemustbewritteninthetheatre,stopthesceneat
eachcue,lettheDirectoranddesignerssetlightlevels,thesoundoperatorsetthesound
levels,andthecrewthechangeofsetoruseofflies.Assignthecorrectnumberforeach
cueandbesureeachpersonknowsthenumber.Thengobackandrepeatthecuetomake
sureeveryoneknowswhattheyaredoing.

7. Makealistoftechnicalmistakesthataretoosmalltogobackandrepeatthewholecue.
Thesenotesshouldbeforcastandcrewasneeded.Givethenotesattheendofthe
technicalrehearsal.

8. Makealistofeveryitemfromthetechnicaldepartmentthatisnotattherehearsal.
Consultwiththedepartmentpersonnelinvolvedafterthetechaboutwhentheitemsare
goingtobehere.TurnthislistintotheGeneralManagerearlythenextmorningfor
correctiveaction.Ifanythingisstillmissingafterthenextnightsrehearsal(itsometimes
takestwonightstotechthemorecomplexshows)turninanotherlist.Ifanythingismissing
afterthatandyouandtheDirectordontknowwhy,seetheGeneralManagerfor
Production.Ifyoudonthaveresultsbythethirdnightsrehearsalthefollowingmorning
makeanappointmenttoseetheExecutiveDirector.ListalleffortsontheStageManagers
Report.

9.FollowthesameprocedureforthecostumesexceptthelistgoesthroughtheCostume
ShopSupervisorandtheCostumeFacultySupervisor.

10.BeawareofproblemsarisingbetweentheDirectorandanymemberofthestaff,designers,
orTechnicalDirector.Ifitappearsthingswillgetoutofhandatthenextrehearsalseethe
GeneralManagerforProductionearlythenextmorning.Ifanythingdrastichappensatthe
rehearsalthatresultsinchaosbetweenthedirectorandthetechnicalsupportstaff,callthe
GeneralManagerforProduction.Besureitisaproblemthatcannotbesolvedbythe
peoplepresentattherehearsal.Directorquestionsconcerningsetandcostumescan
usuallybeansweredatthetechastheCostumeandSceneShopFacultySupervisorsare
normallyatthetech.

ENDOFREHEARSAL(tech,dress)

ENDINGTHEREHEARSAL:

1.

2.

3.

4.

5.

6.

7.

8.

AllRehearsalsmuststopat11:00pm.Thetheatremustbeclearedby12:00am.Informthe
Directorofthispolicy,sheorhemaywanttostopabitearlier(youmaywanttoalso)togive
necessarynotesconcerningtech.Youcalltheendofthetech.
Actorsaretogetoutofcostume,hangthemupandcomebackintothehousefornotes.They
mustplaceallcostumestoberepairedinproperarea.
Whilethisishappeninghavethecrewcloseuptheirrespectiveworkfortheevening.Prop
peoplemustputallpropsawayandmustlockallswords,sabers,andweaponswithdangerous
edgesinthelockarea.(S.MboothPlayhouseLightBoothS.M.boothPenthouse).Sound
operatormustrewindalltapesandplacethemintheirboxes.Lightboardoperatorshutsdown
alllightingequipment.Theflymanmustinsureallflybarsaresecure.(nocrewmemberisto
takecrewsheetsoutofthetheatreunlesstheyaretakingthemhometorewritethemandhave
yourpermission).TheStageManagershouldhaveacopyofallthecuesheets,asasafeguard
againstloss.Howeverthecrewsshouldberesponsiblefortakingcareoftheirowncuesheets.
Iftheysodesire,thecrewmayasktheStageManagertokeeptheircuesheetsbetweenshows.
ConsultwithDirectortoseehowshe/hewantstohandlenotes.Getcrewnotesfromhim/her,
iftherearenottoomany,beforeactorscomeoutofdressingrooms.
Returnallvaluables.
AssemblecastandcrewforDirectorsnotesandyournotestothem.
Beforedismissingthecastandcrewmakesureeveryoneknowsthecallforthenextrehearsal.
Aftercastnotesfinishat11:30Designers,TD,andStageManagementmeetwithDirectorfor
technotes.Crewdoesnotstayfornotes.Technotsessionneedstoendby11:55pm(if
workinginMeanyHall,checkwithhousestaffaboutdeadlineforbeingoutofbuilding).

9.

10.

Ifnecessarymeetwithyourcrewseparatelytogivethemnotesandtodiscussproblemsand
solutions.Ifacrewmemberwantstocomeinearlythenexteveningtoworkonhiscrew
assignments,besureyouareatthetheatretounlockitforthem.
UsethePostShowChecklistforclosingupthetheatre.Youaretobethelastpersontoleave
thetheatre.Asalways,pleasedonothesitatetoaskthedirector,crew,oracastmemberto
remainwithyoutocloseupthetheatrespace.Yoursafetyisveryimportant.

DAMAGES

1.

2.

Costumes.Remindallcastmemberstoreportanycostumeproblemsorrepairstothecostume
crewandStageManagementattheendofallrehearsalandperformances.Checkwiththe
costumecrewabouttheneededrepairs.Noterepairsinyourreh/perfreport.Ifarepairis
neededduringtheweek,checkwiththecostumeshopthefollowingmorningtoseeiftheyhave
receivedthereport.Ifrepairsareneededoveraweekendperformancethatrequiremorethan
asafetypin,calltheCostumeDesignerathomeaftertheperformance.
Scenery,props,lights.Havetheactorsandcrewreportanydamagetoyou.SeetheScene
ShopSupervisorearlythenextmorningsorepairscanbeaffectedforthenextnightsrehearsal
orperformance.

FIREARMSANDWEAPONS

1.

2.

Youareresponsibletoseethatallsuchitemsaresafelylockedupaftereachperformance.The
proppersonistocleananygunfiredduringtheshow.
Afterthefirsttech,theproppersonistoobtainallfirearmsfromyouatthehalfhour.Besure
theyarecleaned,loaded,andonsafety.Theyaretoreturntheweaponstoyouaftertheshow
nightly.

ACCIDENTS

1.

2.

3.

4.

Emergencynumberis9911.
Takecareoftheemergencycallingforassistanceifnecessary.
ThenphonetheGeneralManagerforProduction,AnneStewartathomeifnecessary.
Thefollowingmorningyoumustfilloutanaccidentreportformifanymemberofthecastor
crewweretakentoanyhospitalordoctorsoffice.AccidentReportFormsareintheProduction
Office.

STAGEMANAGERSREPORT

1.

Thisisyourrecordoftimesoftheshowandcomplaintsandgeneralnotesforandaboutactors,
technicalstaff,andcrew.Itisaconfidentialreportandshouldremaininyourpromptscript.It
iswisetohaveahardcopyofthisreportforeachperformanceanduseittowriteyouremail
version.


2.

3.

4.

5.

6.

7.

8.

StageManagementPerformanceReportisemailedouttoeveryoneonyourproductionstaff
distributionlist.
Listallviolationsandcorrectivemeasuresyoutakefortheviolations.
IntheeventthatititsnecessarytoseetheGeneralManagerforProductionthenextmorning
youshouldemailand/orvoicemailheramessage.
Someitemsshouldbereported:

a.
Actorswhoarelateandwhy.
b.
Alatecurtainbecauseofatechnicalproblemorlateactororcrewmember.
c.
Violationsofalcoholanddrugpolicies.
d.
Poorconditionoftheatreresultingfromnegligencebythetechcreworjanitorial
services.
e.
Anydamagetothetheatre,itsheatingwater,windows,etc.
f.
ConditionsofextremeheatorcoldresultingfromPhysicalPlantsnothavingtheatre
heatonoroff.
g.
Actorschangingtheshowafterthedirectorhasleft.
h.
Technicalitemsnotpresentforthetechandwhy.
Youcannotreporttoomuch,butuseyourdiscretion.TheProducerdoesnotneedtohear
aboutdaytodaysimpleproblemsofthetechorperformance,butmustknowaboutanyserious
violations.
Performancereportsshouldbesentoutviaemailaftereachperformanceornolaterthan9:00
amthefollowingday.IncludingSaturdayandSunday.
Iftheproblemisserious,dontbeafraidtocalltheTechnicalDirectorand/orGeneralManager
forProductionathomeovertheweekend.Theywouldratherhearaboutaproblemearly,
beforeitdevelopsintoalargeroneandkeepstheshowfromcontinuing.

SUBSEQUENTTECHNICALREHEARSALS

1.

2.

Usethefirsttechrehearsalroutineasaguide,adaptinganddeletingasnecessary.
SecondTechRehearsal

a.
Iftheshowwasnotcompletelytechedthefirstnight,finishthetech.

b.
Uponcompletionofthetechand/oriftheshowwastechedcompletelytheprevious
night,scheduleaTechRunThruwithstopsforadjustmentsasnecessary.

3.

Wednesday3rdTech/DressRehearsal
a.

TryforanotherRunThru.

b.

c.

d.

4.

6.

Thispacingisimportanttothecrewbecausetheybegintoworkintheconcept
oftherhythmsandlengthsofscenechangesallowingtheplaytoflowwithout
rupturingit.Thisissomethingyoushouldbeawareofasthestagemanager.
Makeallscenechangesmoveasquicklyandquietlyaspossible.
Stopifnecessary.Donotstoptherehearsalifthemistakecanbecorrectedwith
anote.Itisstillatechrehearsalandyoushouldstriveforthecrewto
completelyunderstandtheirjob.

ThursdayTechDress
a.

b.

c.

5.

Thisshouldbetherehearsalwherethetechnicalaspectsbegintoworksmoothly
andtheactorscanstarttopulltheactingtogetheragainandstarttopacethe
show.

IfallgoeswellthisshouldbeaTechnicalDressRehearsal.
Thismeanstechnicalproblemshavebeenworkedout,andactorshaveagain
takenovertheplayanditisnearingperformancelevel.
Trynottostopthisrehearsalunlessabsolutelynecessary.

FridayFinalDress

a.
Thisisrunasaperformance.ItusuallyfollowsthenormalTechtimewhichis
halfhourat6:30,curtainat7:00.

b.
Thetechnicalaspectsshouldbecompletelyundercontrolsoyoudonthaveto
stoptheshow.Ifthedirectordeemsastop,thatistheirprerogative.Ifthereis
asafetyissue,alwaysstoptherehearsalorperformance.

c.
PhotoCallforSchoolofDramaBlockoffthefirsttworowsofseatsforthe
photographer.

Preview(Sunday/Tuesday)

a.
FollowsthesameroutineasDressRehearsalexceptthecurtainshouldbeat
7:30.

b.
Theshowshouldnotbestoppedforanypurpose,saveanemergency.

DRESSREHEARSALSPECIALINFORMATION

1.

Rehearsalswithanaudiencepriortoopeningnightrequiresthatyouopenthehouse
door.Yourkeysincludeafrontdoorkey.

2.

3.

4.

5.

6.

Havethecrewcleanupthehouseandtakeoutallladders,lumber,cords,etc.
IftheDirectornolongerneedsorwantsthedirectorstable,itshouldberemovedfrom
thehouse.Ifitistoremain,besurethevolumeontheintercomisturnedverylow.
AsktheDirectorifhe/shewishesittobeannouncedthattheperformanceisadress
rehearsal.Eitheryouorhemaymaketheannouncement.Becertaintheaudienceis
awarethatstoppingtheshowmaybenecessary.
Atthefirstdressrehearsal,getanaccuratetimingoftheshowfromopeningbyactsand
finalcurtain.ThisinformationisnecessaryfortheTheatreManagertoplanthecoffee
forintermissionduringtherun.SeethatBusinessManagergetstheinformation.
TimesforTechandDressrehearsalsaresetduringthefirstProductionMeeting.

7.

8.

9.

10.

11.

12.

13.

Theongoingcleanlinessofthestageandbackstageareaisyourresponsibility.Assigncrew
memberstocleanthestageandseethattheactorskeepthedressingroomsclean.Thestageis
normallycleanedwhenthecrewsignsin.Actorsarenotallowedonthestageuntilitisclean.
Theyarealsonotallowedonthestageoncethesetisinplace.
Normalsignintimeforthecrewisonehourbeforecurtain.Thisallowsthemenoughtimeto
cleanthestageandgettheshowsetbeforethehouseisopened.
Theproppersonshouldsetallonstageandoffstageprops.Whentheyaresetatthehalfhour,
announce,Halfhour,halfhour,noactorsallowedinthehouse,noguestsallowedbackstage.
Actorscheckyourprops.
UsethePreShowandPostShowchecklistsforallrehearsals.
Afterthepropshavebeencheckedandthecrewhascheckedouttheirequipment,youmay
openthehouseandannounce,Thehouseisnowopen,nooneallowedonstage,quiet
backstage.
Attheconclusionoftherehearsal,besuretolockthefrontdoor.UsethePostShowChecklist
whenlockingup.

PhotoCall:SchoolofDramaPROfficearrangesforthephotographer.
a.

b.

c.

d.

PhotosareusuallytakenduringthedressrehearsalonFriday.Dependingon
photographeravailability,itmaybeduringtech/dressorpreview.
Thephotographerdoesnotinterrupttherehearsal.Hetakesthepictures
aroundtherehearsalasitisinprogress.
Informtheactorsatleast24hourspriortothecall.
Postthecallonthecallboard.


e.

DesignersphotocallafterfirstSundayMatineeConsistsof1012setupshots;
alistmustbesubmittedtotheStageManager48hourspriorinordertogetthe
informationposted.

EMERGENCYPROCEDURE

Intheeventoffireoraseriousemergencyinthetheatre,dothefollowing:

a.

b.

c.

Calmlyannouncetotheaudiencethatanemergencyexists.
Askthemtoleavethroughthenearestexituntilthesituationisbroughtundercontrol.
Pointoutthenearestexitsforeachsection.

VIII. OPENING THRU CLOSING

OPENINGANDPERFORMANCEINFORMATION

1.

2.

3.

4.

Hours:

TuesdaythruThursday
6:30halfhour,7:00curtain
FridayandSaturday 7:30halfhour,8:00curtain
Matinees(ifscheduled)
1:30halfhour,2:00curtain

Followsamegeneralproceduresaslistedfortechnicalrehearsals,usingthePoseand
Preshowchecklistsasyourguideforopeningandclosingthetheatre.
Youarethefirstpersonatthetheatreandwillunlockthestagedoor.
Asofopeningnight,aHouseManagerandushersareassignedtothetheatre.
a.

b.

c.

d.

TheHouseManagerisresponsibleforeverythinginfrontofthehouse.
TheHouseMangerinsuresthehouseiscleanandturnsonlightsforoutside.
MeetwithHouseManagerpriortohalfhourofthefirstperformance.Tellthem
therunningtimeoftheactsandthenumberofintermissions.Ifthereisonly
oneintermission,itis15minuteslongandcoffeeisserved.Ifmorethanone
intermission,decidewhichoneisthecoffeeintermission,andalltheother
intermissionsarenottoexceedtenminutes.
Thehouseisusuallyopenonehalfhourpriortocurtain.TheHouseManager
mustmeetwithyoueacheveningandgetyourapprovalbeforeopeningthe
house.Thisisdonetoinsurethestageisset,clearedofallactorsandcrew,and
thecorrectlightingsetforthepreshow.


e.

f.

5.

6.

7.

8.
9.

10.

11.

12.

13.

14.

15.

16.

HavetheHouseManagerletyouknowatfiveminutesifthereistobeaholdof
thecurtain.Findouthowmuchandthenassume,unlessyouhearotherwise,
youwillgoatthattime.
TheHouseManagershouldcontrolthetimeoftheintermission,informingyou
onlyifaholdshouldbenecessary.

Whenthecastsignsinathalfhourtheyarenotallowedoutofthedressingroomgreen
roomarea.Warmingupbyactorsmustbedonebeforethehalfhour.
Noactoristobeseenincostumebyaudiencememberspriortotheshoworduring
intermission.
Actorsarenotallowedoutsideofthebackstageareaaftertheperformanceincostume.
Noguestsareallowedbackstagepriortoperformanceorduringintermission.Guests
arepermittedbackstageaftertheperformance.
Youarenotexpectedtoconveymessagestoactorsfrommembersoftheaudience.
Openingnighttelegramsandgiftsrequirethatyouusegoodjudgment.
Youareresponsiblefortheentiremountedshowandmustmaintaincompletecontrol
overtheproduction.
CompleteadailyStageManagersReport.
Directorsfinalnotes.IftheDirectorisavisitingdirectorandwillleavebeforethe
productioncloses,besureyougetwhatevernotesshe/hehasforyoutomaintainthe
artisticintegrityoftheshow.Itisyourresponsibilitytoseethatactorsmaintainthe
standardsoftheshowassetbytheDirector.Violationsmustgoonreport.
Damageand/orBreakage.Shouldthisoccurtoset,props,lights,sound,etc.,reportit
earlythenextmorningtotheappropriateshopsupervisor.Reportingearlyisessential
toinsurethedamagewillberepairedintimefortheeveningperformance.
PropFoodSupplies.Propfoodisresuppliedbyyou.Drawenoughpettycashtocover
theentirerun.Havetheassignedproppersonfortheshowactuallypurchasetheitems,
beingsuretogetreceipts.Keepallthereceipts.
Youwillruntheentireshowfromthestagemanagersbooth.Ifforsomereasonyou
muststepoutofthebooth,dosowhennocuesarecomingup.
HoldingtheCurtain.IftheHouseManagerrequestsandyouallowahold,youmust
alteryourcallstotheactors.

a.
Givethenormal5minutescall.

b.
Atcurtaintime,informthecastandcrewofthelengthofthehold

17.

18.

c.

Yournextcallisplaces.

Aftertheperformance,theHouseManagerlocksupandturnsoutlightsforeverything
frontofthecurtain.TheManagershouldreporttoyouwhenhehascompletedhisjob
eachevening.
Youareresponsibleforlockinguptheentirebackstagearea.UsethePostShow
Checklistasaguide.Youarethelastpersontoleavethetheatre.

CANCELLATIONOFPERFORMANCE

1.

2.

3.

4.

5.

Asssoonasacancellationsituationisapparent,contacttheGeneralManagerfor
Production.Ifthesituationarisesatthetheatrepriortoperformance,calltheGeneral
ManagerathomeorcalltheExecutiveDirectoroftheSchoolofDramaathome.
Ifthecancellationisapproved,contacttheBoxOfficeManageratofficeorhome.
Thencallthecastandcrewandinformthemofthecancellation.
Postthecancellationonthestagedoorentranceintheeventyoucouldnotreach
everyoneconcernedwiththeproduction.
Ifcancellationisnotgranted,theGeneralManagerforProductionwillinformyouof
whattodotoprepareunderstudies(ifused)ortoprovideanotheractortogoon.
Undernocircumstancemayyoucancelaperformance.TheGeneralManagerfor
Productionand/ortheExecutiveDirectoraretheonlypersonswiththatauthority.

FINALPERFORMANCE

1.

2.

3.

Inthecastofthemusical,wheretheactorshavegiventheStageManageradepositfor
scriptsandscores,rememberthescriptsandscoresmustbecleanbeforetheygoback
totherentalhouse.TheyshouldbecleanedbythecastmemberasthissavestheStage
Managerthechoreofcleaningallofthescripts.
Thefinalperformanceisalsostrikenightfortheshow.Theset,lights,andcostumesare
removedfromthetheatreaftertheperformance(oratalaterdate)bythetechnical
crewandreturnedtotheappropriateshops.
Announceat15minutes,intermissions,andaftertheperformancethatallcostumesare
tobehungupandtakenbytheactortothecostumeracksinthegreenroomandcheck
theminwiththecostumeperson.Thisincludesallshoes,hats,fans,andanycostume
item.(Actorsmaynottakeanycostumeshome.Theyarethepropertyofthe
University).Makeuptablesanddressingroomsaretobecleanedandactorsareto
takeallpersonalbelongingswiththemwhentheyleavethetheatre.

4.

5.

Allcastmembersaretoremaininthetheatreaftertheshowuntiltheyhavecleanedthe
dressingroomsandgottenyourapprovalbeforeleaving.Informcrewmemberswho
aredoingthisforcreditthattheyarerequiredtoremainforthestrike.
Strike

a.

b.

c.

Besureyouhavethepromptscript,crewsheets,andsoundtapesand
thatyoutakethemwithyouwhenyouleave.
Youinsurethattheactorscleanthedressingroomareaandleaveno
costumesorpersonalbelongingsbehind.
Closeandlockallpartsofthetheatre.Thismeansturningoffalllightsin
dressingrooms,lockingthem,lockingalldoorsnotbeingused,and
turningoffalllightsnotneeded.

IXPOSTPRODUCTION

Onthefirstschooldayaftertheproductioncloses:

1.
TurninthefollowingtotheProductionOffice:
a.
Soundtapes,crewsheets,andgroundplans(whichwillgointhecompleted
productionbook.

2.
TurninthefollowingtotheDramaOffice:

a.
Allkeyscheckedouttoyou.
b.
Acorrectedcastlistsignedbyyou.Actorssignupfor498creditsforbeingina
productionthefollowingquarterandtheycannotgetcreditunlessyouhave
turnedthecastlistin.

3.
Insurethatallrehearsalclothes,props,andfurniturehavebeenreturnedtothe
appropriateshoporarrangewiththeshopsforthemtobereturned.

4.
AllreceiptsforpettycashshouldgotoAlexDanilchikintheSceneShop.

5.
Besurethepaintedgroundplanhasbeenremovedfromtherehearsalfloor.

6.
ReturnallunusedsuppliestotheProductionSecretarysOffice.

PRODUCTIONBOOK

Thepromptbookisgivenitsfinalformbyyou.Itmustbecompletedandturnedintothe
ProductionOfficewithinoneweekaftertheshowcloses.

1.
Removeanyunnecessarymarksfromthebook.

2.
Includealltechnicallistsfromtheproductionconferences.

3.
Includegroundplan(getfromTechnicalDirector).

4.
Includelightplot(getfromLightingDesigner).

5.
Includeacorrectedcopyoftheprogram.

6.
IncludeacorrectedfinalPropListasusedintheshow.

7.
Seethatalladditionsand/ordeletionstothescriptareincludedintheircorrectorder.

UNIVERSITYOFWASHINGTON

SCHOOLOFDRAMA

AcademicandProduction
PolicyNotebook

EMERGENCYEVACUATIONPROCEDURESFORTHEMEANYSTUDIO

1.

2.

3.

4.

5.

6.

7.

IftheHouseManagerisawareoftheemergencysituationbeforethestagemanager,
informthestagemanagerimmediatelysothatshe/hecanstoptheshowandmakean
announcementtotheaudience.
HouseStaffisresponsibleforevacuationoftheaudienceandshouldundertakeany
measurestoinsuretheirsafetyandthesafetyofthehouseandlobbyarea.
TheHouseManagershouldopenthelobbydoorsandthefrontdoorsintothetheatre.
Theotherusherinthelobbyshouldstationthemselfinfrontofthehouse(infrontof
thestageforinstance)tohelpwithspecialproblems.Theusherinsidethetheatre
shouldgotothehouseleftdoor.Intheunlikelyeventofafireorotheremergencyin
thelobbyarea,allpatronsshouldberoutedoutofthehouseleftdoorandanusher
shouldremainpostedatthefrontdoortopreventexitthere.
Housestaffshouldstandatdoorswithflashlightsuntilallpatronsareevacuated,
assistinganyelderly,young,ordisabledpersonsthatmightneedassistance.
Wheelchairpatronsarethelasttoexit(asperfiredepartmentpolicy).Usher/House
Managershouldremainwiththemuntilallothershaveexitedoremergencypersonnel
arrivetoassistintheirevacuation.
AfterallpatronshavebeenevacuatedtheHouseManagershouldcallAnneStewartat
7238226,andTristanat6851919.Youshouldstayoutsideandlocateallyourcastand
crew*

*AtTechRehearsal,whendiscussingemergencies,youshouldsetaplacetomeeteveryoneincastof
evacuation;somewhereclosetothetheatreandobvioustoeveryone.

EX:FrontstepsoftheArchitecturebuilding.

Ifemergencyservicessuchaspolice,fire,orambulanceareneeded,call9911.

EMERGENCYEVACUATIONPROCEDURESFORTHEPENTHOUSE

1.

2.

3.

4.

5.

6.

7.

Ifemergencyservicessuchaspolice,fire,orambulanceareneeded,call9911.
IftheHouseManagerisawareoftheemergencysituationbeforethestagemanager,
informthestagemanagerimmediatelysothatshe/hecanstoptheshowandmakean
announcementtotheaudience.
HouseStaffisresponsibleforevacuationoftheaudienceandshouldundertakeany
measurestoinsuretheirsafetyandthesafetyofthehouseandlobbyarea.
TheHouseManagershouldopenallfrontdoorsandtheNorthdoorsintothetheatre.
TheotherusherinthelobbyshouldopenallbackdoorsandtheSouthdoorsintothe
theatre.TheusherinsidethetheatreshouldgotoeithertheEastorWestdoor;ifina
givenstagearrangementhe/shecouldbeneeded,orofferspecialassistanceto
wheelchairpatrons.IntheunlikelyeventofafireorotheremergencyintheNorthor
Southareasofthelobby,allpatronsshouldberoutedoutofthehouseleftdoorandan
ushershouldremainpostedatthedangerousdoortopreventexitthere.
Housestaffshouldstandatdoorswithflashlightsuntilallpatronsareevacuated,
assistinganyelderly,young,ordisabledpersonsthatmightneedassistance.
Wheelchairpatronsarethelasttoexit(asperfiredepartmentpolicy).Usher/House
Managershouldremainwiththemuntilallothershaveexitedoremergencypersonnel
arrivetoassistintheirevacuation.
HouseManagershouldturnoffalllightsandsecurealldoors(unlessotherwisedirected
bythefiredepartment)afterallpatronshavebeenevacuated.TheHouseManager
shouldcallAnneStewartat7238226.Youshouldstayoutsideandlocateallyourcast
andcrew*

*AtTechRehearsal,whendiscussingemergencies,youshouldsetaplacetomeeteveryoneincastof
evacuation;somewhereclosetothetheatreandobvioustoeveryone.

EX:NorthDoorofSchmitzhall

EMERGENCYEVACUATIONPROCEDURESFORTHEPLAYHOUSE

1.

2.

3.

4.

5.

6.

7.

Ifemergencyservicessuchaspolice,fire,orambulanceareneeded,call9911.
IftheHouseManagerisawareoftheemergencysituationbeforethestagemanager,
informthestagemanagerimmediatelysothatshe/hecanstoptheshowandmakean
announcementtotheaudience.
HouseStaffisresponsibleforevacuationoftheaudienceandshouldundertakeany
measurestoinsuretheirsafetyandthesafetyofthehouseandlobbyarea.
TheHouseManagershouldopenallfrontdoorsandtheNorthdoorsintothetheatre.
TheotherusherinthelobbyshouldopenallbackdoorsandtheSouthdoorsintothe
theatre.TheusherinsidethetheatreshouldgotoeithertheEastorWestdoor;ifina
givenstagearrangementhe/shecouldbeneeded,orofferspecialassistanceto
wheelchairpatrons.IntheunlikelyeventofafireorotheremergencyintheNorthor
Southareasofthelobby,allpatronsshouldberoutedoutofthehouseleftdoorandan
ushershouldremainpostedatthedangerousdoortopreventexitthere.
Housestaffshouldstandatdoorswithflashlightsuntilallpatronsareevacuated,
assistinganyelderly,young,ordisabledpersonsthatmightneedassistance.
Wheelchairpatronsarethelasttoexit(asperfiredepartmentpolicy).Usher/House
Managershouldremainwiththemuntilallothershaveexitedoremergencypersonnel
arrivetoassistintheirevacuation.
HouseManagershouldturnoffalllightsandsecurealldoors(unlessotherwisedirected
bythefiredepartment)afterallpatronshavebeenevacuated.TheHouseManager
shouldcallAnneStewartat7238226.Youshouldstayoutsideandlocateallyourcast
andcrew*

*AtTechRehearsal,whendiscussingemergencies,youshouldsetaplacetomeeteveryoneincastof
evacuation;somewhereclosetothetheatreandobvioustoeveryone.

EX:FrontstepsofHutchinson

PERFORMANCEREPORT
PRODUCTION:______________________________________
PERFORMANCE#:___________________________________
STAGEMANAGER:___________________________________
Act1Begin:
Costumes:
Act1End:
Act1RunningTime:

IntermissionBegin:
IntermissionEnd:

Act2Begin:
Lights:
Act2End:
Act2RunningTime:

TotalRunningTime:
TotalElapsedTime:

FOH
Scenery:

IN/OUT:

PROPS:

ADDITIONALCALLS:

SOUND:

PERFORMANCENOTES:

DAY:__________
DATE:_________

PRODUCTION:_______________________CHARACTER/SCENEBREAKDOWN:

UPDATED:______________

ActI
ActI
Act1
ActII
ActII
Sci
Scii
Sciii
Sci
Scii
Int.House
Ext.Barn
Int.House
Int.House
AField

Harry
Juan
Miguel
Abigail
Mother
Father
Tina
Servant
Maid
Farmhand
Farmhand
Farmhand
Farmhand
Vagabond
Thief
Thief
Beggar
Beggar
Shopkeeper
Blacksmith
Tavern
Owner
Townsfolk
Schoolkids

ActIII
Sciii
Theroadto
town

X
X

X
X

X
X

X
X

X
X

X
X

SIGNINSHEET
Production:_____________________________________

Mon Tues Wed Thur Fri Sat Mon Tues Wed

Name
6/1
6/2
6/3
6/4 6/5 6/6 6/8
6/9 6/10
George Spelvin

George Spelvin

Thur
6/11

Fri
6/12

Sat
6/13

LineNotes
Key:Aaddedwords PParaphrased DDroppedLine

Character Page
Line
Mistake Check

CONTACTSHEET
Production:___________________

First

George

Last

Spelvin

Role

Hamlet

Gina

Spelvin

Ophelia

Mrs.

Spelvin

Gertrude

Updated:____________

Address

Phone

Email

100ElsinoreCastleWay
Denmark

xxxxxxxxxx

crazy@msn.com

100ElsinoreCastleWay
Denmark

xxxxxxxxxx

crazy@msn.com

100ElsinoreCastleWay
Denmark

xxxxxxxxxx

crazy@msn.com

REHEARSALREPORT
PRODUCTION:______________________________________
REHEARSAL#:______________________________________
LOCATION:_________________________________________
STAGEMANAGER:___________________________________

RehearsalBegin:
Costumes:
RehearsalBreak
RehearsalBegin:
RehearsalBreak:
TotalRehearsalTime:

RehearsalNotes:
Lights:

Scenery:

Props

Fittings,Etc.

Sound:

Schedule:

Misc.

DAY:__________
DATE:_________

BULLETINBOARDS

Pleasecheckthebulletinboardsdailyforimportantmessages.TheboardsinHutchinsonare:

WHATSHAPPENINGINTHE
SCHOOLOFDRAMA

Mainhalltorightofstatue

NEWSBOARD

Mainhall,nextto101

UNDERGRADADVISING
(several)

NexttoHUT129

UNIV.RELATED
INFORMATION,THEATRE
RELATEDSERVICESANDOFF
CAMPUSCLASSES

GymHallway

NONUWDRAMA
PRODUCTIONS

OutsideHUT116

MESSAGES(amessageboard
forstudents)andpress
releasesfromotherTheatres

AcrossfromHUT116

CALLBOARD:AUDITIONS,
DIRECTINGPROJECTS

OutsideHUT117,nextto
ProductionOfficehallway

BABOARD:CLASSINFO

Landingontopofstairs
leadingtoHUT205

Infoaboutschoolproductions
andoutsideworkbeingdone
byfacultyandalum.

Schoolcalendars,important
notices

Boardswithinfoonsummer
programs,gradschools,
generaladvising,internships,
careerservices

Lectures,actingstudioclasses,
professionalservices,misc.
other

Foroffcampustheatres

Leavemessagesherefor
fellowstudents

Auditionsignups,callbacks,
castlists,andcastcalls

Class,teachingschedules,reg.
info,advisinghours,auditions
forclassesinfo

PATPBULLETINBOARD

OutsideHUT202

101JOBBOARD

AcrossfromHUT119

JOBS,ACTORSWANTED,etc.
PAYINGGIGS

Thelongboardinthehallby
HUT208

MISCELLANEOUS

Longboardinthehall
betweenHUT208and201

GRADUATESTUDENT
INFORMATION

Bythestudentmailboxesin
thehallwaynearthe
productionoffice

Classschedulesandgeneral
informationspecificallyfor
studentsintheProfessional
ActorTrainingProgram

Drama101productionproject
jobs

Nonpayingandpayingjobs
willbepostedhere

Generalnotices(thingsfor
sale,etc.housing)

Additionalinformationfor
graduatestudentsispostedby
room105B,andbythefaculty
programheadsofficesas

BulletinboardsarealsomaintainedintheSceneShopandCostumeShop.