Proposal Letter

Our reputation depends on the perception of our customers. A well- executed corporate
event can boost our credibility with our clients, prospect and stakeholders.
For the reason that, hiring a professional event management company to orchestrate
your corporate event needs experts who can:
a. Map out an end-to-end event plan.
b. Execute the logistical tasks required to deliver a quality event.
c. Measures event outcome.
As your event management partner, The INCANTATION EVENTS can oversee every
step in the event process. Outsourcing labor-intensive event logistics management to us
lets your team stay focused on more strategic activities.
EVENT SUMMARY
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Who are we?

We are a professional, creative team of event management specialist. The

INCANTATION EVENTS has a combined year of producing high-quality events. Our
passion is managing the behind-the-scenes details to deliver a superior event
experience for your audience.
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Our understanding of Your Needs

Every event is different and special. Each has its own distinct audience, tone,
personality and set of business objectives. The INCANTATION EVENTS on
streamlining logistics so that your events unique quality shines through. We have
reviewed your initial requirements and understand the following key facts about your
event.
Event Name: Wedding
Date(s): August 24, 2015
Location: Radisson Blu
Projected Number of Attendees: 100-120
In addition, we understand the following to be your primary theme and message:
Events Theme: Spring
Motif: Cherry Blossom Pink and White

We will work with you to clarify your targeted business outcomes for your event. In our
experience, typical strategic goals for similar corporate events include:

Interacting with customers, prospect and other company constituents

Providing engaging content for the audience
educating attendees on products and services

We align our proven practices with your needs in each step of the process. That way,
we ensure your desired outcomes stay at the forefront of every decision.
OUR SERVICES
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What do we do for you?

You can rely on us to manage end-to-end logistics for your event. Our responsibilities
will include:
Event Plan Management maintaining a task plan that thoroughly details all
events milestones.
Event Budget Management managing the events budget and recording all
relevant expenses.
Site Selection conducting venue research, coordinating sites visits and
negotiating venues contracts.
Vendor Management- interfacing with all event vendors, such as audio-visual
companies, caterers, transportation provider, photographers and others.
Premium Management researching and producing giveaways.
Onsite Event Execution ensuring venue setup meets expectation s, greeting
attendees, and overseeing all vendor activities to achieve a seamless event.
Post Event Analysis delivering a post report detailing event performance
against goals to help for your next event. To make sure that your event receives
the focus it deserves, we will assign a project manager to your event.
PRICING
Our Pricing for end-to-end management of your event is P120, 000.00. Payments
will be split into a non-refundable retainer. Due at project initiation- along with interim
payments and a final payment as described in the enclosed Event Management
Agreement.
EVENT MANAGEMENT AGREEMENT

Letter of Agreement

This agreement is between Ms. Quennie Coleen Zamora, hereafter referred to as a

client and company, hereafter referred as contractor.
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Pricing and Payments Terms

The total cost of event management services provided by the INCANTATION EVENTS
is P120,000.00. The client will make payments as follows:
A non-refundable retainer in the amount of P85, 000 00 upon the acceptance of
the agreement by the INCANTATION EVENTS.
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Term/Termination

This agreement will terminate automatically upon completion of the services required by
this letter of agreement.
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Changes/ Cancellations

Any changes made to this letter of agreement must be made in the writing and signed
by all parties. If the event is canceled, refunds are limited to unearned fees, funds in
excess of unused or non-refundable fees and out-of pocket expenses. If the client
cancels within less than 10 days before the event, there will be no refund.
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Acts of God

If an act of God such as fire, flood, earthquake or other natural calamity shall cause
client to cancel the event, the INCANTATION EVENTS will require payment only for the
time actually spent planning for the clients event.
Signed by:
__________________, _________________
CLIENT. First Name

CLIENT. Last Name

______________________
INCANTATION EVENTS