MB0049-Project Management

Unit-12 Project Execution and Control

Program

: MBA

Semester

: II

Subject Code

: MB0049

Subject Name

: Project Management

Unit number

: 12

Unit Title

: Project Execution and Control

Lecture Number

: 12

Lecture Title

: Project Execution and Control

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MB0049-Project Management
Unit-12 Project Execution and Control

Project Management

Objectives:
After studying this unit, you should be able to:

Describe the introduction of project execution phase

Identify the key elements of a project control system
Understand the roles of a project manager
Outline the responsibilities of project teams

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MB0049-Project Management
Unit-12 Project Execution and Control

Lecture Outline

Introduction

Project Execution

Project Managers Responsibilities

Project Team Responsibilities

Issue of Network, Work to List, and Work Order Form

Project Control Process

Purpose of Project Execution and Control

Summary

Check Your Learning

Activity

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MB0049-Project Management
Unit-12 Project Execution and Control

Introduction
Project execution (or implementation) is the phase in which the plan designed
in the prior phases is put into action.
The purpose of project execution is to deliver the project expected results
(deliverable and other direct outputs).
During the project execution, the execution team utilises all the schedules,
procedures, and templates that were prepared and anticipated during prior
phases.

The completion of start-up activities ensures that all elements are in place and
project is ready to take-off. Project execution converts the plan into tangible
asset, fulfilling a set of objectives.
.
In this session, you will learn about project execution, project managers
responsibilities, project team responsibilities, issue of network, work to list,
and work order form, project control process, purpose of project execution
and control.
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MB0049-Project Management
Unit-12 Project Execution and Control

Project Execution

At the time a project moves into the execution phase, the project team and
the necessary resources to carry out the project should be in place and
ready to perform project activities.

The figure depicts where in the project management the execution phase
occurs.

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MB0049-Project Management
Unit-12 Project Execution and Control

Project Managers Responsibilities

The responsibilities of the project manager are the following:

Responsible to internal and external stakeholders, the project team,

vendors, executive management

Enable project plans and processes

Provide project status

Deal with procurement and contract administration issues

Manage quality control

Monitor project risk

Daily interaction and feedback from team members

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MB0049-Project Management
Unit-12 Project Execution and Control

Project Team Responsibilities

The project team members are expected to assist in the management of the
project as well; albeit, at a more functional level.

The critical project management elements for the project team to provide
assistance includes:

Performance monitoring

Provide project status

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MB0049-Project Management
Unit-12 Project Execution and Control

Network, Work to List, Work Order

Form
Issue of network, work to list, and work order form

For execution of a large project three types of network are prepared.

They are:

Critical path
network

Detailed
network

Agency wise
network

Work-to list is a list prepared separately for each agency, after

resource scheduling process. It is a recommendation to the concerned
managers of the sequence and timing of work to be done.

Work order form acts as a history sheet. It can help in managing the
future network.

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MB0049-Project Management
Unit-12 Project Execution and Control

Project Control Process

Control of the project is exercised through formal and informal

processes exercised by the project manager, project team, and
stakeholders.

The process of conducting reviews and monitoring reports exerts a

degree of control over the project.

The different stages of project control process are:

Identify output and performance objective
Performance monitoring for schedule and cost
Cost and schedule performance measure Earned Value
Method (EVM)
Choose/implement corrective measures
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MB0049-Project Management
Unit-12 Project Execution and Control

Project Control Process (cont.)

Identify output and performance objective

There are three basic performance objectives/standards for a project which

a manager is expected to control. These include time schedule (project
duration), project cost, and conformance to design specifications which
ensure quality.

The two common methods to evaluate these objectives are variance analysis
and earned value method.

The variance and earned value analysis are not applied to the objective,
quality, as there is difficulty in quantifying it. In this case, the project
manager may develop his or her own standards or adopt available ones and
tries to ensure that they are met.

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MB0049-Project Management
Unit-12 Project Execution and Control

Project Control Process (cont.)

Performance monitoring for schedule and cost

This tells who is to monitor the information and at what frequency. Normally,
for a moderate size project, a separate project monitoring cell is created for
collecting, analysing, and reporting information to all concerned for the
purpose of information and controlling the project.

The task of the group may include:

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Monitor progress
Calculate variance/earned value
Prepare variance/earned value report and other reports and send
them to all concerned
Present the report in review meeting
Compile the measures arrived at in the meeting to deal with variances
Follow up the implementation of suggested measures
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MB0049-Project Management
Unit-12 Project Execution and Control

Project Control Process (cont.)

Cost and schedule performance measure Earned Value Method (EVM)

The Earned Value Method (EVM) is a useful tool that allows the calculations
of cost and schedule performance measures including cost variance,
schedule variance, cost and time over-runs for a project.

EVM uses the following parameters to calculate the measures.

Budgeted Cost of Work Schedule (BCWS)

Budgeted Cost of Work Actually Performed (BCWP)

Actual Cost of Work Performed (ACWP)

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MB0049-Project Management
Unit-12 Project Execution and Control

Project Control Process (cont.)

Choose/implement corrective measures

The findings about variance and forecast are compiled in the form of report.
The report is circulated to all concerned and discussed in a review meeting.

Various options including re-planning, reallocating resources or changing the

way the project is managed, etc. are discussed to resolve the variances. Of
these, a set of options are chosen.

Plan to implement these options are drawn and executing agencies are
identified. The progresses of such plans are monitored in the review
meeting.

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MB0049-Project Management
Unit-12 Project Execution and Control

Purpose of Project Execution & Control

The purpose of project execution and control is to develop the product

or service that the project was commissioned to deliver.

This is the longest phase of the project management lifecycle, where

most resources are applied.

Project execution and control utilise all the plans, schedules,

procedures, and templates that were prepared and anticipated during
prior phases.

Unanticipated events and situations will inevitably be encountered, and

the project manager and project team will be taxed to capacity to deal
with them while minimising the impact on the projects CSSQ (Cost,
Scope, Schedule, and Quality).

The conclusion of the phase arrives when the product of the project is
fully developed, tested, accepted, implemented, and transitioned to the
performing organisation.

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MB0049-Project Management
Unit-12 Project Execution and Control

Summary

Project execution (or implementation) is the phase in which the plan designed
in the prior phases is put into action.

The project managers responsibilities are to enable project plans and

processes, provide project status deal with procurement and contract
administration issue etc.

The critical project management elements for the project team to provide
assistance includes performance monitoring and provide project status.

Control of the project is exercised through formal and informal processes

exercised by the project manager, project team, and stakeholders.

The three basic performance objectives/standards for a project which a

manager is expected to control are time schedule (project duration), project
cost, and conformance to design specifications.

Earned Value Method (EVM) is a useful tool that allows the calculations of cost
and schedule performance measures including cost variance, schedule variance,
cost and time over-runs for a project.

The purpose of project execution and control is to develop the product or

service that the project was commissioned to deliver.
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MB0049-Project Management
Unit-12 Project Execution and Control

Check Your Learning

1. Name the critical project management elements for the project team to
provide assistance.
Ans: The critical project management elements are:

a. Performance monitoring
b. Provide project status
2. List the different stages of project control process.

Ans: The different stages of project control process are:

a. Identify output and performance objective
b. Performance monitoring for schedule and cost
c. Cost and schedule performance measure of EVM

d. Choose/implement corrective measures

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MB0049-Project Management
Unit-12 Project Execution and Control

Activity
Assume you are a project manager of a software company. You are
assigned to start a new project. What are the project control process
you would follow?

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