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SAP ECC 6.

0 FINANCIALS/CONTROLLING
NEW GENERAL LEDGER CONFIGURATION STEP-BY-STEP

Prepared By:

Ms.Pramila Nagaraj
First Class MBA Finance Graduate (2009-10)
Global Academy of Technology, Bangalore (VTU- Belgaum)
Trained up in SAP FICO @ SAPTAC Bangalore (FRESHER)

2010-2012 SAPTAC ALL RIGHTS RESERVED

SAP ECC 6.0 FICO: New GL Configuration Steps


1. Define Field Status Variants
Use
In this activity you create a field status variant with the corresponding field status
groups
IMG Menu

Financial Accounting (NEW) > Financial Accounting


Global Settings (New) > Ledgers > Fields > Define Field Status
Variants

2. Assign Company Code to Field Status Variants


Use
In this activity you assign the company code to the field status variant.
IMG Menu

Financial Accounting (NEW) > Financial Accounting


Global Settings (New) > Ledgers > Fields > Assign Company Code
to Field Status Variants

3. Define Currencies of Leading Ledger


Use
In this IMG activity, you specify the currencies to be applied in the leading ledger.
You can make the following settings for each company code:

The local currency (as company code currency) is specified in the company code
settings.

You can define one or two additional local currencies that you store per company code
parallel to the first local currency.

IMG Menu

Financial Accounting (NEW) > Financial Accounting Global Settings


(New) > Ledgers > Ledger > Define Currencies of Leading Ledger

4. Assign scenarios and customer fields to ledgers


Use
In this activity, you assign the following to your ledgers:

Scenarios: determines what fields in a ledger are updated when it receives posting from
other application components.
Custom Fields: you can add custom fields (that you have already defined) to the ledger.
Versions: this enables you to make general version settings for the ledger that depend on
the fiscal year.
In the versions, you specify whether actual data is recorded, whether manual planning is
allowed, and whether planning integration with Controlling is activated.

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IMG Menu

Financial Accounting (NEW) > Financial Accounting Global Settings


(New) > Ledgers > Ledger > Assign scenarios and customer fields
to ledgers

Scenario for General


Ledger Accounting
FIN_PCA
FIN_SEGM

Long Text
Profit Centre
Update
Segmentation

5. Assign Posting PeriodsVariants to Company Code


Use
In this activity, you make the specification that is necessary to be able to work in several
company codes
with the same variant for open posting periods.

IMG Menu

Financial Accounting (NEW) > Financial Accounting Global Settings


(New) > Ledgers > Fiscal Year and Posting Periods > Posting
Periods > Assign Variants to Company Code

6. Define Accounting Principles


Use
In this activity, you define your accounting principles.
Then you can assign the desired ledger group to the accounting principles.
For performance reasons, you can combine several different accounting principles in one
entry;
for example, you create one accounting principle for IAS/US-GAAP.

IMG Menu

Financial Accounting (New) > Financial Accounting Global Settings


(New) > Ledgers > Parallel Accounting > Define Accounting
Principles

Accounting Principles
HGB

Name
Local GAAP Germany

7. Assign Accounting Principle to Ledger Groups


Use
In this IMG activity, you assign the desired ledger group to your accounting
principles.
IMG Menu

Financial Accounting(New) > Financial Accounting Global Settings


(New) > Ledgers > Parallel Accounting > Assign Accounting
Principle to Ledger Groups

Accounting Principles
HGB

Target Ledger Group


0L

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8. Assign Variants for Real-Time Integration to Company Codes


Use
In this IMG activity, you assign the variants to one or more company codes in which you have
combined customizing settings for the real-time integration of Controlling with Financial
Accounting.
If you assign no variant to a company code, no real-time integration is activated for that
company code.

IMG Menu

Financial Accounting(New) > Financial Accounting Global Settings


(New) > Ledgers > Real-Time Integration of Controlling with
Financial Accounting > Assign Variants for Real-Time Integration
to Company Codes

9. Define Foreign VAT Registration Numbers


Use
In this activity, you define the VAT registration number which you received in
another EC member state for every company code which has its headquarter in an
EC country and maintains business transactions with other EC member states.
IMG Menu

Financial Accounting (NEW) > Financial Accounting Global Settings


(New) > Global Parameters for Company Code > Tax > VAT
Registration Numbers (VAT Reg. No.) > Define Foreign VAT
Registration Numbers

10. Define Document Number Ranges for Entry View


Use
Only one document number interval can be defined for each document type in a company
code.
The document number intervals in a company code must not overlap.
In this activity you define the number ranges which are to be used for the document types.

IMG Menu

Financial Accounting (NEW) > Financial Accounting Global Settings


(New) > Document > Document Number Ranges > Documents in
Entry View > Define Document Number Ranges for Entry View

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11. Define Document Number Ranges for General Ledger View


Use
Only one document number interval can be defined for each document type in a company
code.The document number intervals in a company code must not overlap.
In this activity you define the number ranges which are to be used for the document types.

IMG Menu

Financial Accounting (NEW) > Financial Accounting Global Settings


(New) > Document > Document Number Ranges > Documents in
General Ledger View > Define Document Number Ranges for
General Ledger View

12. Define Document Types for Entry View


Use
In this IMG activity, you have to define for your leading ledger the document types
for the documents. You do this in the entry view and assign at the same time a
number range interval to the document types.
IMG Menu

Financial Accounting (NEW) > Financial Accounting Global Settings


(New) > Document > Document Types > Define Document Types
for Entry View

13. Change Message Control for Document Processing


Use
In this activity, you can configure the appearance of system messages according to
requirements.
IMG Menu

Work Area
F5
F2
F2

Financial Accounting (NEW) > Financial Accounting Global Settings


(New) > Document > Default Values > Change Message Control for
Document Processing
Message
671
145
144

Online
W
I
I

Batch Input
W
I
I

14. Classify Document Types for Document Splitting


Use
Every business transaction that is entered is analyzed during the document
splitting process. In this process, the system determines which splitting rule is
applied to the document. In order that the system can determine the splitting
rule, you have to assign a business transaction variant to each document type.
To ensure that a splitting rule is used appropriately, the relevant documents have
to meet certain requirements. These requirements relate in particular to certain

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item categories that either must or must not be available. This information is
specified for each business transaction variant and is checked against the current
document during posting. If the document does not meet these requirements, the
system rejects the posting.
IMG Menu

Financial Accounting (NEW) > General Ledger Accounting (New) >


Business Transactions > Document Splitting > Classify Document
Types for Document Splitting

Document Type
DV
KZ

Transaction Type
0200
0000

Variant
0001
0001

15. Define Document Splitting Characteristics for General Ledger Accounting


Use
In this step, you specify an input tax indicator per company code.
Then the system uses this indicator when you post acquisitions that are not subject to tax.

IMG Menu

Financial Accounting (NEW) > General ledger accounting (NEW) >


Business transactions > Document splitting > Define Document
Splitting Characteristics for General Ledger Accounting

Field
Zero Balance
SEGMENT Segment

Partner Field
PSEGMENT
Partner Segment

Mandatory

16. Define Document Splitting Characteristics for Controlling


Use
In this IMG activity, you specify which additional characteristics you intend to apply for
document splitting.
The additional characteristics are not relevant for General Ledger Accounting.
Instead, they are relevant for other application components (such as subcomponents in CO)
that use documents transferred from General Ledger Accounting.

IMG Menu

Financial Accounting (NEW) > General ledger accounting (NEW) >


Business transactions > Document splitting > Define Document
Splitting Characteristics for Controlling

Field
AUFNR Order
KOSTL Cost
Center

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17. Activate Document Splitting


Use
In this IMG activity, you have to activate document splitting. The
splitting method used is the SAP standard one, which contains the splitting rules
for the different business transactions. If this splitting method does not meet your
requirements, you can first define and then select your own method in Customizing
for document splitting. You can do this choosing Extended Document Splitting >
Assign Splitting method.
The activation then applies for the entire client. You can explicitly exclude
individual company codes from document splitting. This means, however, that you
are then no longer able to create any cross-company-code transactions containing
company codes that have divergent settings for document splitting.
IMG Menu

Financial Accounting (NEW) > General ledger accounting (NEW)


> Business transactions > Document splitting > Activate
Document Splitting

Field name
Document Splitting
Inheritance
Standard
A/CAssgnmnt
Constant

User action and


values

ZBP01

18. Define Tolerance Groups for G/L Accounting


Use
When G/L accounts are cleared, tolerance groups are used to define limits which
differences are accepted and posted automatically to predefined accounts. The
groups which are defined here are assigned in the G/L account master record.
IMG Menu

Financial Accounting(NEW) > General Ledger Accounting (NEW)


> Business Transactions > Open Item Clearing > Clearing
Differences > Define Tolerance Groups for G/L Accounting

19. Define Posting Key for Incoming Invoices/Credit Memos


Use
When you enter incoming invoices and credit memos, the posting keys for the open
items and G/L account items are generated automatically by the system. You
cannot change these keys when entering invoices and credit memos.

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IMG Menu

Financial Accounting (NEW) > Accounts Receivable/Accounts


Payable > Business Transactions > Incoming Invoices/Credit
Memos > Incoming Invoices/Credit Memo Enjoy > Define
Posting Key for Incoming Invoices/Credit Memos

Make the following entries for transaction EGX (Vendor item with special G/L
indicator):
Post. Key Debit
Posting Key Credit
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20. Set country-specific check
Use
For all countries, which maintain business relationships with your company, you
have to include rules for checking the following data.
IMG Menu

SAP Net Weaver > General Settings > Set Countries > Set
country-specific check

Country

Bank Key

Length of
Bank Key

FR
US

4
4

11
11

Checking rule
(VAT
registration
no.)
3
3

Other Data

X
X

21. Create Dummy Profit Center


Use
The dummy profit center receives postings concerning objects for which no profit
center assignment exists. This ensures that your data will be complete in Profit
Center Accounting.
To create the master record for the dummy profit center use this special
transaction. To change or display it, use the normal profit center maintenance
functions.
The name of the dummy profit center is displayed in the controlling area settings
for Profit Center Accounting.
Choose the function Extras > Set controlling area first to make sure that the
correct controlling area is set.
Transaction
Code
IMG Menu

KE59
Financial Accounting (NEW) > General Ledger Accounting (NEW)
> Master Data > Profit Center > Create Dummy Profit Center

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