MLC Guidance

No

Document Required for Audit

Minimum Safe Manning

2
3

Crew Accommodation Certificate (if available)

Crew list

4
5

Medical Certificates
Crew Certificates (Original Certificate of Competency, Flag State Endorsement, Specialize
Training Endorsement-Tanker, Gas, Chemical etc).
Evidence of on board work related training programmes

6
7
8
9
10
11

Evidence that any recruitment and placement services used complies with national and/or the
MLC, 2006 requirements for such service providers
Signed copies of the individual and/or consolidated seafarers agreements and/or contacts of
employment
Collective Bargaining Agreement(s), if applicable

12

Record of employment (discharge books)

Monthly wage payment records (payrolls), showing any exchange rates used and the
transmission of wage payments to seafarers accounts
Overtime records, if applicable

13
14

Shipboard working arrangement (Deck & Engine)

The record of hours of rest and work for all ships staff

15

A record of working hours and tasks assigned to young seafarers (seafarer between 16 to 18
years old).
Musters and fire drills, to ensure no disturbance of rest periods
A record of the Masters regular inspections of the accommodation and work areas

16
17
18

20
21

A ships general arrangement showing accommodation, recreational facilities, hospital

facilities and food preparation areas.
A record of frequent inspections of: 1) supplies of food & drinking water, 2) all spaces &
equipment used for the storage and handling of food and drinking water; and 3) galley & other
equipment for the preparation and service of meals.
Medical chest, medical equipment, medical guidelines
Medical report forms (Master/shore medical)

22
23

Medical Log book

Records of regular inspections of the medical equipment and facilities

24
25

Health & Safety policy / procedures - Person designated to be responsible for OSH
Evidence of any on board occupational health and safety awareness training programmes

26
27

Records of the regular on board assessments of noise and vibration levels

Accidents / Incidents reports and investigations

28

Safety meeting records, proof of any risk assessments made, records of any corrective action
taken and statistics relating to accidents, injuries etc.
Shore leave records
Proof of how the ship owners meets his liability obligations as per the requirements of the
Convention
International list of doctors and medical care facilities available worldwide for emergency
medical care to seafarers
The ships on board seafarers complaints procedures including a record of the complaints
received and how they were addressed (complaint log)

19

29
30
31
32

MOL Tankship Management (Asia) Pte Ltd

MLC Guidance

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Check

Check

Guidelines / Publications
1

International Medical Guide for Ships

2
3

Medical First Aid Guide for use in accidents Involving Dangerous Goods
Document of Guidance An International Maritime Training Guide

4
5

International Code of Signals (medical section)

Accident Prevention on board ship at sea and in port (ILO)

Ambient factors in the workplace (ILO) (In SMS CD)

MOL Tankship Management (Asia) Pte Ltd

MLC Guidance

Page 2 of 2