Professional Documents
Culture Documents
We, the parents, guardians and teachers of Panikian National High School,Panikian,
Carrascal, Surigao del Sur, in order to form a more united action in implementing the
other urgent needs of the school, establish a better understanding among ourselves,
promote the general welfare and interest of our school students do hereby ordain and
adopt this constitution and By-Laws.
ARTICLE II MEMBERSHIP
b.
Parent-members shall comprise two-thirds (2/3) and teachermembers one-third (1/3) of the Board of Directors;
c.
d.
e.
The term of office of the Board of Directors and its Officers shall be
one (1) year from the date of election. In no case shall a PTA Board Director
serve for more than two (2) consecutive terms;
f.
g.
h.
The heads of the committees shall preferably come from the Board
of Directors, Homeroom Presidents and Homeroom Advisers; and
i.
The PTA may or may not be incorporated with the Securities and
Exchange Commission (SEC). If incorporated, the registered entity shall, as
far as practicable, be used in the organization of the PTA by the elected
Board of Directors. In any event, the formal notification by the elected Board
of Directors outlined below and the issuance of the Certificate of Recognition
by the School Head shall be the operative act to recognize the PTA.
Article IV - Privileges
Section 1: The PTECA is authorized to collect voluntary contributions from
parents/guardian-members once it has been duly recognized and given a Certificate of
Recognition by the School Head (Enclosure No. 2). Such collections, however, shall be
subject to pertinent issuances of the DepED and/or existing pertinent ordinances of the
local government unit concerned, if any.
Section 2: In addition, a duly recognized PTECA shall have the following privileges:
b.
c.
d.
e.
f.
f. To carry out the will of the members as are required expressed and passed in the
the income, expenditures, and balances of the funds in his/her custody and shall render
to the Board of Directors and financial reports as to the present standing of the funds of
the Association at least once a month, or sooner and as often as the Board of Directors
require.
d. To pay out of the funds of the Association in his/her custody all bills, obligations, and
lawful expenses of the Association, as authorized by the Board of Directors thru a
resolution, provided however, that vouchers covering such bills, obligation and expenses
shall bear the prior approval of the President, the Auditor and Adviser/consultant of the
Association.
e. To produce at any time as deemed by the Auditor or Adviser all cash balances in
his/her possession of the funds of the Association and each other records made and kept
by him/her for the purposes of audit.
f. To undertake the acquisition of all supplies and materials as are needed by the
Association in the projects or its activities, and in the exercise of this duty, he/she shall
be accompanied by the Auditor of the Association.
g. To perform such other duties as will be required of him/her or assigned to him/her by
the President and by the Board of Directors of the Association for the proper accounting
of the funds of the Association.
Section 6. It shall be the duty of the Auditor:
a. To examine and audit the books, vouchers and payments, cash accountability, and
such other records having to do with the accounts and accounting of the funds of the
Association made and kept by the Treasurer.
b. To prescribe the forms and receipts, vouchers, and the system of accountability to be
followed by the Treasurer and to prescribed rules and regulation thereof.
c. To pre-audit all vouchers covering payments and disbursement of the funds in the
custody of the Treasurer and to see to it that the lawful requirements of audits are
properly complied with.
d. To countersign all application for deposits and withdrawal of funds of the Association.
e. To render from time to time a report to the Board of Directors of the examination and
auditing of the funds and accounts of the association in the custody of the Treasurer.
Section 10. The Board of Directors shall be responsible to the Association for the
performance of the following duties and shall have a general charge and supervision of
all the interests and activities of the Association and shall also exercise the following
powers:
a. To control and supervise all investments, interests, and activities of the association
whether in property or money.
b. To secure the economical and wise disbursements and expenditures of the funds of
the Association and to safeguard from fraud or loss.
c. To enforce strict compliance with the provisions of the By-Laws.
d. To devise ways and means of raising funds for the Association and may authorize the
collection of special contributions to meet urgent needs of the school.
e. To act as policy-making body of the Association.
f. To pass urgent resolutions for the benefit of the school or the Association itself.
g. To give disciplinary action to any officer or member of the Association found
negligent and disinterested in the performance of his/her duties.
h. To appoint, qualify, or designate successors of incapacitated officers, whether
permanent or acting, to serve for the unfinished term of his/her office. In the exercise of
this power, a favorable vote of the majority of the members shall be sufficient to pass a
valid act.
i. To encourage the attendance of any officer or member of the Board of Directors in its
meeting.
j. To see to it that all reports required by law of the Association are properly
accomplished.
k. To exercise such other powers not specified above as are believed proper and lawful
for the efficient functioning of the Association.
will come from the Homeroom PTA Presidents and one (1) classroom adviser. The
different committees to be formed are as follows:
a. Committee On Finance The committee shall serve as the financial consultant of the
Board and prepare budget allocation in every project of the association.
continues but any approved agenda are unofficial. Agenda become official only after
approval on the next meeting in which quorum was constituted.
Section 10: No collection of PTECA contributions shall be done during the enrollment
period; and
Section 11: No teacher or any school personnel shall be involved in such collection
activities.
ARTICLE X FINANCIAL STATEMENT
Section 1: The books of accounts and other financial records of the PTA shall be
made available for inspection by the School Head and/or the Division PTECA
Affairs Committee at any time.
Section 2: An Annual Financial Statement signed jointly by the PTECA President,
Treasurer and Auditor shall be submitted to the School Head not later than thirty
(30) days after the last day of classes. Such financial statement shall be audited by
an external and independent auditor, posted in the PTA Bulletin Board, and
presented to the General Assembly during the next school year.
Section 3: The PTECA shall also submit to the School Head not later than
November 30, a mid-school year financial statement report ending October 30
duly audited and signed by the members of the PTECAs audit committee.
Section 4 : Failure to submit such financial statement report shall be a ground for
the cancellation of the recognition of the PTECA by the Division PTA Affairs
Committee upon the recommendation of the School Head.
Section 5: For purposes of transparency and accountability, all documents
pertaining to the operations of the PTECA shall be open to public examination.
Section 6: PTECA are required to install a PTECA Bulletin Board outside of its
office where announcements, approved resolutions, required reports and financial
statements shall be posted.
ARTICLE XI SAFEGUARDING OF FUNDS
Section 1. All funds of the Association not otherwise set aside for immediate
expenditures shall be deposited in the name of the association with any of the
reputable banking institutions to be chosen by the Board of Directors.
Section 2. Depositing and withdrawing of funds shall only be undertaken by the
President and Treasurer of the Association, provided however, that application for
deposits as well as withdrawal shall bear the signature of the Auditor and Adviser.
Withdrawal to be made from the funds of the Association on deposits shall be
authorized by the Board of Directors of the Association thru a resolution.
Section 3. Withdrawals of funds for the purposes of procurement of materials or
payment of expenses incurred shall be done by properly/duly accomplishing a
request form to be presented to the officers of the PTECA which will immediately
act to release such amount observing proper procedure in the
procurement/disbursement.
b.
c.
d.
e.
f.
g.
h.
REMYSON C. TRUGILLO
School Head
Sansen S. Geotina
Gen. PTECA President