Notice: Privacy Act: Systems of Records

Tuesday,
May 24, 2005
Part II
Central Intelligence
Agency
Privacy Act of 1974; Systems of Records
and Routine Uses; Notice
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29832 Federal Register / Vol. 70, No. 99 / Tuesday, May 24, 2005 / Notices
CENTRAL INTELLIGENCE AGENCY purpose and are under common control; magistrate, special master,
the addition of notices for records administrative law judge, or
Privacy Act of 1974; Systems of systems not previously identified as administrative board or panel, including
Records and Routine Uses being subject to the Privacy Act; and the disclosures made pursuant to statutes or
addition of notices for newly-created regulations governing the conduct of
AGENCY: Central Intelligence Agency.
records systems. such proceedings.
ACTION: Notice of complete In addition, the Agency has modified Routine Uses 8 through 14 are added:
reorganization and revision of Privacy one of its existing routine uses and 8. A record from a system of records
Act systems of records notices and the added seven new routine uses to its maintained by the Central Intelligence
modification and addition of routine ‘‘Statement of General Routine Uses.’’ Agency may be disclosed, as a routine
uses as defined in 5 U.S.C. 552a(a)(7). The modification and addition of the use, to a Member of Congress or
routine uses will clarify and increase Congressional staffer in response to an
SUMMARY: The Central Intelligence inquiry from that Member of Congress
the public’s knowledge of the
Agency has undertaken and completed circumstances in which the Central or Congressional staffer made at the
an Agency-wide review of its Privacy Intelligence Agency may disclose written request of the constituent who is
Act systems of records. As a result of information from Privacy Act systems of the subject of the record.
this review, the Agency is publishing a records. The ability to make the 9. A record from a system of records
complete set of revised Privacy Act disclosures described in the new routine maintained by the Central Intelligence
systems of records notices. The Agency uses will enhance the Agency’s ability Agency may be disclosed, as a routine
has also modified one of its existing to share information essential to the use, to the public or to the media for
routine uses and added seven new conduct of its national security mission. release to the public, to enable the
routine uses to its ‘‘Statement of General With the exception of the modification Agency to respond to charges of illegal
Routine Uses’’ for information subject to to Routine Use 4 and the addition of or improper activity, professional
the Privacy Act. As required by the Routine Uses 8 through 14, all other misconduct, or incompetence when
Privacy Act, the Agency is providing an provisions of the Agency’s published such allegations have become publicly
opportunity for interested persons to ‘‘Statement of General Routine Uses’’ known, and the General Counsel
submit comments on these notices and remain unchanged. determines that such disclosures are
routine uses. Nothing in the revised systems necessary to preserve public confidence
DATES: Submit comments to the Central notices or modified or new routine uses in the Agency and the integrity of its
Intelligence Agency on or before July 5, indicates any change in the Central processes, or to demonstrate the
2005. These revisions will be effective Intelligence Agency’s authorities or accountability of the Agency and its
on that date unless comments received practices regarding the collection and employees.
result in changes to the Agency’s notices maintenance of information about 10. A record from a system of records
or routine uses. citizens and lawful permanent residents maintained by the Central Intelligence
ADDRESSES: Submit comments in of the United States, nor do the changes Agency may be disclosed, as a routine
writing to the Chief of Information impact any individual’s rights to access use, to any Federal agency when
Management Services, Central or to amend their records pursuant to documents or other information
Intelligence Agency, Washington, DC the Privacy Act. obtained from that agency are used in
20505, or by fax to 703–613–3007. compiling the record, and the record is
Edmund Cohen, relevant to the official responsibilities of
FOR FURTHER INFORMATION CONTACT: Chief of Information Management Services. that agency.
Scott A. Koch, Information and Privacy 11. A record from a system of records
Coordinator, Central Intelligence Central Intelligence Agency
maintained by the Central Intelligence
Agency, Washington, DC 20505 or by Modification and Additions to the Agency may be disclosed, as a routine
telephone, 703–613–1287. Statement of General Routine Uses for use, to representatives of the
SUPPLEMENTARY INFORMATION: The the Central Intelligence Agency Department of Justice or of any other
Central Intelligence Agency has Consistent with the Privacy Act’s entity responsible for representing the
undertaken and completed a zero-based, requirements, the Central Intelligence interests of the Central Intelligence
Agency-wide review of its Privacy Act Agency has modified one of its existing Agency in connection with judicial,
systems of records. As a result of this general routine uses and has added administrative or other proceedings.
review, the Agency determined that its seven additional routine uses. The Records may also be disclosed to
Privacy Act notices required extensive modified routine use and the additional representatives of the Department of
modifications to more accurately routine uses described below, apply to, Justice and other U.S. Government
describe the records systems currently and are incorporated by reference into, entities, to the extent necessary to
maintained by the Agency. Rather than each Privacy Act system of records obtain their advice on any matter within
making numerous, piecemeal revisions, maintained by the Central Intelligence their official responsibilities. Records
the Agency decided to draft and Agency. With the exception of the may also be disclosed to representatives
republish updated notices for all of its modification to Routine Use 4 and the of private entities designated by the
Privacy Act systems of records. By addition of Routine Uses 8 through 14 Central Intelligence Agency to represent
doing so, the Agency hopes to make described below, all other provisions of Agency interests, to the extent necessary
these notices as clear and accessible to the Agency’s published ‘‘Statement of for the Central Intelligence Agency to
the public as possible. The modified General Routine Uses’’ remain obtain advice on any matter.
notices reflect several factors: the unchanged. 12. A record from a system of records
consolidation of records systems Routine Use 4 is amended to read: maintained by the Central Intelligence
resulting from advances in information 4. A record from a system of records Agency may be disclosed, as a routine
technology; the elimination of records maintained by the Central Intelligence use, to individual Members or staff of
systems no longer in use; the Agency may be disclosed, as a routine the Senate Select Committee on
combination of previously separate use, in the course of presenting Intelligence and the House Permanent
records systems that serve a common information or evidence to a court, Select Committee on Intelligence in
Federal Register / Vol. 70, No. 99 / Tuesday, May 24, 2005 / Notices 29833
connection with the exercise of the and passports; records concerning utomated or hand search based on
Committees’ intelligence oversight and claims submitted for financial review, extant indices and automated
legislative functions, when such including all financial documentation capabilities used in the normal course of
disclosures are necessary to a lawful accumulated in the collection and business. Under applicable law and
activity of the United States, and the settlement of amounts due the agency regulations, all searches of this system
General Counsel of the Central from employees and former employees; of records will be performed in CIA
Intelligence Agency determines that records tracking general accounting offices by CIA personnel.
such disclosures are otherwise lawful. data, including the status of funds
13. A record from a system of records advanced to individuals for official SAFEGUARDS:
maintained by the Central Intelligence purposes and the procurement of Records are stored in secured area
Agency may be disclosed, as a routine materials and services; records on within the CIA accessed only by
use, to the President’s Foreign certifying officers, contracting officers, authorized persons. Software access
Intelligence Advisory Board, the cash custodians and credit card holders, controls are also in place.
Intelligence Oversight Board, any including authorizing letters and
successor organizations, and any signature cards; and records for the RETENTION AND DISPOSAL:
intelligence oversight entities processing of personal property claims All records are maintained and
established by the President, when the and related activity. disposed of in accordance with Records
head of the Central Intelligence Agency Control Schedules approved by the
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
determines that disclosure will assist National Archives and Records
these entities in the performance of their The National Security Act of 1947, as Administration.
oversight functions. amended (50 U.S.C. 403 et seq.); the
14. In the event that none of the Central Intelligence Agency Act of 1949, SYSTEM MANAGER(S) AND ADDRESS (THIS
routine uses listed above is applicable, as amended (50 U.S.C. 403a et seq.); INCORPORATES BY REFERENCE ANY CIA
a record from a system of records Executive Order 12333 (46 FR 59941); SUCCESSOR IN FUNCTION TO THE SYSTEM
maintained by the Central Intelligence the Central Intelligence Agency MANAGER(S) SET FORTH HEREIN):
Agency may be disclosed, as a routine Retirement Act (50 U.S.C. 2001 et seq.). Chief Financial Officer, Central
use, to other appropriate recipients, if PURPOSE(S):
Intelligence Agency, Washington, DC
such dissemination is necessary to a 20505.
lawful activity of the United States, and Records in this system are used by
the General Counsel of the Central authorized personnel to: Ensure process NOTIFICATION PROCEDURE:
Intelligence Agency, in consultation integrity; enable the CIA and the head
of the CIA to carry out their lawful and Individuals seeking to learn if this
with the Department of Justice, system of records contains information
determines that such dissemination is authorized responsibilities; provide
accounting data to track items such as about them should direct their inquiries
lawful. to: Information and Privacy Coordinator,
budget and expenses to allow the CIA to
Privacy Act Systems of Records Notices acquire goods and services and provide Central Intelligence Agency,
an accounting infrastructure; travel Washington, DC 20505. Identification
CIA–1
services; and financial management requirements are specified in the CIA
expertise for fiscal resource utilization rules published in the Federal Register
SYSTEM NAME:
and control; and determine whether the (32 CFR 1901.13). Individuals must
Financial Records. comply with these rules.
commitment and expenditure of CIA
SECURITY CLASSIFICATION: funds is authorized, approved, and RECORD ACCESS PROCEDURES:
The classification of records in this certified by officials to whom such
system can range from UNCLASSIFIED authority has been delegated. Requests from individuals should be
to TOP SECRET. addressed as indicated in the
ROUTINE USES OF RECORDS MAINTAINED IN THE notification section above. Regulations
SYSTEM LOCATION: SYSTEM, INCLUDING CATEGORIES OF USERS AND for access to individual records or for
Central Intelligence Agency, THE PURPOSES OF SUCH USES: appealing an initial determination by
Washington, DC 20505. This information is set forth in the CIA concerning the access to records are
‘‘CIA Statement of General Routine published in the Federal Register (32
CATEGORIES OF INDIVIDUALS COVERED BY THE
SYSTEM:
Uses,’’ which is incorporated herein by CFR 1901.11–45).
reference.
Current and former CIA staff and CONTESTING RECORD PROCEDURE:
contract employees, and military and DISCLOSURE TO CONSUMER REPORTING
civilian personnel detailed to CIA; and AGENCIES: Requests from individuals to correct
personal services independent None. or amend records should be addressed
contractors, industrial contractors, as indicated in the notification section
commercial vendors, and consultants to POLICIES AND PRACTICES FOR STORING, above. CIA’s regulations regarding
RETRIEVING, ACCESSING, RETAINING, AND requests for amendments to, or
the CIA. DISPOSING OF RECORDS IN THE SYSTEM: disputing the contents of individual
CATEGORIES OF RECORDS IN THE SYSTEM: STORAGE: records or for appealing an initial
This system contains financial Paper records are stored in secured determination by CIA concerning these
accounts and records concerning CIA areas within the CIA. Electronic records matters are published in the Federal
expenditures. This includes: records are stored in secure file-servers located Register (32 CFR 1901.21–23, 32 CFR
relating to financial transactions within the CIA. 1901.42).
associated with commercial vendors
and contracts; official travel orders, RETRIEVABILITY: RECORD SOURCE CATEGORIES:
records of funds advanced and By name, social security number, or Individuals to whom records in this
transportation furnished, copies of other CIA identifier. Information may be system pertain, and other CIA
travel claims and accountings, visas, retrieved from this system of records by employees.
EXEMPTIONS CLAIMED FOR THE SYSTEM: DISCLOSURE TO CONSUMER REPORTING as indicated in the notification section
Certain records contained within this AGENCIES: above. CIA’s regulations regarding
system of records may be exempted None. requests for amendments to, or
from certain provisions of the Privacy disputing the contents of individual
POLICIES AND PRACTICES FOR STORING,
Act (5 U.S.C. 552a) pursuant to 5 U.S.C. RETRIEVING, ACCESSING, RETAINING, AND
records or for appealing an initial
552a(j)(1), (k), and (d)(5). DISPOSING OF RECORDS IN THE SYSTEM: determination by CIA concerning these
matters are published in the Federal
CIA–2 STORAGE:
Register (32 CFR 1901.21–23, 32 CFR
SYSTEM NAME:
Paper records are stored in secured 1901.42).
areas within the CIA. Electronic records
Training Records. RECORD SOURCE CATEGORIES:
are stored in secure file-servers located
SECURITY CLASSIFICATION: within the CIA. Individuals covered by this system;
The classification of records in this students and instructors in CIA internal
RETRIEVABILITY:
system can range from UNCLASSIFIED and CIA-sponsored external training;
to TOP SECRET. By name and employee number. and training facilities and other
Information may be retrieved from this educational institutions.
SYSTEM LOCATION: system of records by automated or hand
Central Intelligence Agency, search based on extant indices and EXEMPTIONS CLAIMED FOR THE SYSTEM:
Washington, DC 20505. automated capabilities utilized in the Certain records contained within this
normal course of business. Under system of records may be exempted
CATEGORIES OF INDIVIDUALS COVERED BY THE from certain provisions of the Privacy
SYSTEM:
applicable law and regulations, all
searches of this system of records will Act (5 U.S.C. 552a) pursuant to 5 U.S.C.
CIA staff and contract employees, be performed in CIA offices by CIA 552a(j)(1), (k), and (d)(5).
other federal employees, CIA personal
personnel. CIA–3
services independent contractors and
industrial contractors to CIA who have SAFEGUARDS:
SYSTEM NAME:
completed internal and CIA-sponsored Records are stored in secured areas
external training courses or programs; Language Program Records.
accessed only by authorized persons.
and instructors and potential instructors Software access controls are also in SECURITY CLASSIFICATION:
for the CIA off-campus education place. The classification of records in this
program. system can range from UNCLASSIFIED
RETENTION AND DISPOSAL:
CATEGORIES OF RECORDS IN THE SYSTEM: to TOP SECRET.
All records are maintained and
Transcripts of CIA-sponsored training; disposed of in accordance with Records SYSTEM LOCATION:
student and instructor biographic data; Control Schedules approved by the Central Intelligence Agency,
course information; and names of CIA National Archives and Records Washington, DC 20505.
employees responsible for approving Administration.
CIA-sponsored training. CATEGORIES OF INDIVIDUALS COVERED BY THE
SYSTEM MANAGER(S) AND ADDRESS (THIS SYSTEM:
AUTHORITY FOR MAINTENANCE OF THE SYSTEM: INCORPORATES BY REFERENCE ANY CIA CIA staff and contract employees, and
The National Security Act of 1947, as SUCCESSOR IN FUNCTION TO THE SYSTEM other individuals who have participated
amended (50 U.S.C. 403 et seq.); the MANAGER(S) SET FORTH HEREIN): in CIA-managed or CIA-sponsored
Central Intelligence Agency Act of 1949, Chief, Training and Development language training and testing.
as amended (50 U.S.C. 403a et seq.); Office, Central Intelligence Agency,
CATEGORIES OF RECORDS IN THE SYSTEM:
Executive Order 12333 (46 FR 59941). Washington, DC 20505.
Biographic data; test scores; training
PURPOSE(S): NOTIFICATION PROCEDURE: reports from instructors; training
Records in this system are used by Individuals seeking to learn if this requests from sponsoring office(s); and
authorized personnel to: Ensure process system of records contains information attendance reports.
integrity; enable the CIA and the head about them should direct their inquiries
of the CIA to carry out their lawful and to: Information and Privacy Coordinator,
authorized responsibilities; manage Central Intelligence Agency, The National Security Act of 1947, as
training activities for individuals Washington, DC 20505. Identification amended (50 U.S.C. 403 et seq.); the
assigned to the CIA; process requests for requirements are specified in the CIA Central Intelligence Agency Act of 1949,
internal and external training for CIA rules published in the Federal Register as amended (50 U.S.C. 403a et seq.);
staff and contract employees, personal (32 CFR 1901.13). Individuals must Executive Order 12333 (46 FR 59941).
services independent contractors, comply with these rules. PURPOSE(S):
industrial contractors and military and Records in this system are used by
RECORD ACCESS PROCEDURES:
civilian personnel detailed to CIA; authorized personnel to: Ensure process
update and provide reference for CIA Requests from individuals should be
addressed as indicated in the integrity; enable the CIA and the head
employee training records; and facilitate of the CIA to carry out their lawful and
the process for selecting instructors for notification section above. Regulations
for access to individual records or for authorized responsibilities; provide
the CIA off-campus education program. information concerning language
appealing an initial determination by
ROUTINE USES OF RECORDS MAINTAINED IN THE CIA concerning the access to records are proficiency of CIA and non-CIA
SYSTEM, INCLUDING CATEGORIES OF USERS AND published in the Federal Register (32 personnel who have taken internal or
THE PURPOSES OF SUCH USES: CIA-sponsored external language
CFR 1901.11–45).
This information is set forth in the training or testing; monitor student
‘‘CIA Statement of General Routine CONTESTING RECORD PROCEDURE: performance; and conduct research and
Uses,’’ which is incorporated herein by Requests from individuals to correct compile statistics on a variety of matters
reference. or amend records should be addressed related to language learning and testing.
ROUTINE USES OF RECORDS MAINTAINED IN THE appealing an initial determination by PURPOSES(S):

SYSTEM, INCLUDING CATEGORIES OF USERS AND CIA concerning the access to records are Records in this system are used by
THE PURPOSES OF SUCH USES: published in the Federal Register (32 authorized personnel to: Ensure process
This information is set forth in the CFR 1901.11–45). integrity; enable the CIA and the head
‘‘CIA Statement of General Routine of the CIA to carry out their lawful and
Uses,’’ which is incorporated herein by CONTESTING RECORD PROCEDURE:
authorized responsibilities; and
reference. Requests from individuals to correct maintain a current list of points of
or amend records should be addressed contact at U.S. government agencies on
DISCLOSURE TO CONSUMER REPORTING
as indicated in the notification section EO 12958 declassification issues.
AGENCIES:
above. CIA’s regulations regarding
None. requests for amendments to, or ROUTINE USES OF RECORDS MAINTAINED IN THE
disputing the contents of individual SYSTEM, INCLUDING CATEGORIES OF USERS AND
THE PURPOSES OF SUCH USES:
RETRIEVING, ACCESSING, RETAINING, AND records or for appealing an initial
DISPOSING OF RECORDS IN THE SYSTEM: determination by CIA concerning these This information is set forth in the
matters are published in the Federal ‘‘CIA Statement of General Routine
STORAGE:
Register (32 CFR 1901.21–23, 32 CFR Uses,’’ which is incorporated herein by
Paper records are stored in a secured 1901.42). reference.
area within the CIA. Electronic records
are stored in secure file-servers located RECORD SOURCE CATEGORIES: DISCLOSURE TO CONSUMER REPORTING
within the CIA. AGENCIES:
Students and instructors in CIA
internal or CIA-sponsored external None.
RETRIEVABILITY:
language training courses. POLICIES AND PRACTICES FOR STORING,
By name or social security number.
RETRIEVING, ACCESSING, RETAINING, AND
Information may be retrieved from this EXEMPTIONS CLAIMED FOR THE SYSTEM:
DISPOSING OF RECORDS IN THE SYSTEM:
system of records by automated or hand Certain records contained within this
search based on extant indices and STORAGE:
system of records may be exempted
automated capabilities utilized in the from certain provisions of the Privacy Records are stored in secure file
normal course of business. Under Act (5 U.S.C. 552a) pursuant to 5 U.S.C. servers located within the CIA.
applicable law and regulations, all 552a(j)(1), (k), and (d)(5). RETRIEVABILITY:
searches of this system of records will
be performed in CIA offices by CIA CIA–4 By name, social security number, and
personnel. agency. Information may be retrieved
SYSTEM NAME: from this system of records by
SAFEGUARDS: CIA Declassification Center (CDC) automated search based on capabilities
Records are stored in secured areas External Liaison Records. utilized in the normal course of
accessed only by authorized persons. SECURITY CLASSIFICATION:
business. Under applicable law and
Software access controls are also in regulations, all searches of this system
place. The classification of records in this of records will be performed in CIA
system can range from UNCLASSIFIED offices by CIA personnel.
RETENTION AND DISPOSAL: to CONFIDENTIAL.
All records are maintained and SAFEGUARDS:
SYSTEM LOCATION:
disposed of in accordance with Records Access is restricted to individuals
Control Schedules approved by the Central Intelligence Agency, who are certified on an access control
National Archives and Records Washington, DC 20505. list. Additional software access controls
Administration. CATEGORIES OF INDIVIDUALS COVERED BY THE are also in place.
SYSTEM:
SYSTEM MANAGER(S) AND ADDRESS (THIS RETENTION AND DISPOSAL:
INCORPORATES BY REFERENCE ANY CIA Individuals at U.S. government All records are maintained and
SUCCESSOR IN FUNCTION TO THE SYSTEM agencies who serve as points of contact disposed of in accordance with records
MANAGER(S) SET FORTH HEREIN): for dealings with the CDC External control schedules approved by the
Chief, Training and Development Referral & Liaison Branch. National Archives and Records
Office, Central Intelligence Agency, Administration.
Washington, DC 20505.
Biographic information including SYSTEM MANAGERS(S) AND ADDRESS (THIS
NOTIFICATION PROCEDURE: name, social security number, position, INCORPORATES BY REFERENCE ANY CIA
Individuals seeking to learn if this title/rank, and expertise; locator SUCCESSOR IN FUNCTION TO THE SYSTEM
system of records contains information information including telephone MANAGER(S) SET FORTH HEREIN):
about them should direct their inquiries numbers, fax numbers, and addresses Chief, External Referral & Liaison
to: Information and Privacy Coordinator, (primary, e-mail and pouch); and Branch/CIA Declassification Center,
Central Intelligence Agency, information related to security Central Intelligence Agency,
Washington, DC 20505. Identification clearances and access approvals, Washington, DC 20505.
requirements are specified in the CIA including clearances held, current status
NOTIFICATION PROCEDURE:
rules published in the Federal Register of clearances, and period of
(32 CFR 1901.13). Individuals must certification. Individuals seeking to learn if this
comply with these rules. system of records contains information
AUTHORITY FOR MAINTENANCE OF THE SYSTEM: about them should direct their inquiries
RECORD ACCESS PROCEDURES: The National Security Act of 1947, as to: Information and Privacy Coordinator,
Requests from individuals should be amended (50 U.S.C. 403 et seq.); the Central Intelligence Agency,
addressed as indicated in the Central Intelligence Agency Act of 1949, Washington, DC 20505. Identification
notification section above. Regulations as amended (50 U.S.C. 403a et seq.); requirements are specified in the CIA
for access to individual records or for Executive Order 12958 (76 FR 19825). rules published in the Federal Register
(32 CFR 1901.13). Individuals must Central Intelligence Agency Act of 1949, Central Intelligence Agency,
comply with these rules. as amended (50 U.S.C. 403a et seq.); Washington, DC 20505. Identification
Executive Order 12333 (46 FR 59941). requirements are specified in the CIA
rules published in the Federal Register
Requests from individuals should be PURPOSE(S):
(32 CFR 1901.13). Individuals must
addressed as indicated in the Records in this system are used by comply with these rules.
notification section above. Regulations authorized personnel to: Ensure process
for access to individual records or for integrity; enable the CIA and the head RECORD ACCESS PROCEDURES:
appealing an initial determination by of the CIA to carry out their lawful and Requests from individuals should be
CIA concerning the access to records are authorized responsibilities; and record addressed as indicated in the
published in the Federal Register (32 experiences of current and former CIA notification section above. Regulations
CFR 1901.1–45). associates for use in CSI projects. for access to individual records or for
CONTESTING RECORD PROCEDURE: ROUTINE USES OF RECORDS MAINTAINED IN THE
CIA concerning the access to records are
Requests from individuals to correct SYSTEM, INCLUDING CATEGORIES OF USERS AND
published in the Federal Register (32
or amend records should be addressed THE PURPOSES OF SUCH USES:
CFR 1901.11–45).
as indicated in the notification section This information is set forth in the
above. CIA’s regulations regarding ‘‘CIA Statement of General Routine CONTESTING RECORD PROCEDURE:
requests for amendments to, or Uses,’’ which is incorporated herein by Requests from individuals to correct
disputing the contents of individual reference. or amend records should be addressed
records or for appealing an initial as indicated in the notification section
determination by CIA concerning these above. CIA’s regulations regarding
AGENCIES:
matters are published in the Federal requests for amendments to, or
Register (32 CFR 1901.21–23, 32 CFR None. disputing the contents of individual
1901.42). POLICIES AND PRACTICES FOR STORING, records or for appealing an initial
RETRIEVING, ACCESSING, RETAINING, AND determination by CIA concerning these
RECORD SOURCE CATEGORIES:
DISPOSING OF RECORDS IN THE SYSTEM: matters are published in the Federal
Individuals covered by this system, Register (32 CFR 1901.21–23, 32 CFR
STORAGE:
and points of contact provided by U.S. 1901.42).
government agencies. Paper and other hard-copy records are
stored in secured areas within the CIA. RECORD SOURCE CATEGORIES:
EXEMPTIONS CLAIMED FOR THE SYSTEM: Electronic records are stored in secure Individuals covered by this system;
Certain records contained within this file-servers located within the CIA. and CIA records.
from certain provisions of the Privacy RETRIEVABILITY: EXEMPTIONS CLAIMED FOR THE SYSTEM:
Act (5 U.S.C. 552a) pursuant to 5 U.S.C. By name. Information may be Certain records contained within this
552a(j)(1), (k), and (d)(5). retrieved from this system of records by system of records may be exempted
automated or hand search based on from certain provisions of the Privacy
CIA–5 extant indices and automated Act (5 U.S.C. 552a) pursuant to 5 U.S.C.
SYSTEM NAME: capabilities utilized in the normal 552a(j)(1), (k), and (d)(5).
Center for the Study of Intelligence course of business. Under applicable
CIA–6
(CSI) Records. law and regulations, all searches of this
system of records will be performed in SYSTEM NAME:
SECURITY CLASSIFICATION: CIA offices by CIA personnel. Manuscript Review Records.
The classification of records in this
SAFEGUARDS: SECURITY CLASSIFICATION:
system can range from UNCLASSIFIED
to TOP SECRET. Records are stored in secured areas The classification of records in this
accessed only by authorized persons. system can range from UNCLASSIFIED
SYSTEM LOCATION: Software access controls are also in to TOP SECRET.
Central Intelligence Agency, place.
Washington, DC 20505. System location:
RETENTION AND DISPOSAL: Central Intelligence Agency,
CATEGORIES OF INDIVIDUALS COVERED BY THE All records are maintained and Washington, DC 20505.
SYSTEM: disposed of in accordance with Records
Current and former CIA staff and CATEGORIES OF INDIVIDUALS COVERED BY THE
Control Schedules approved by the SYSTEM:
contract employees, personal services National Archives and Records
independent contractors to CIA, and Current and former CIA employees;
Administration.
current and former employees detailed other authors obligated to submit
to the CIA who have participated in an SYSTEM MANAGER(S) AND ADDRESS (THIS writings or oral presentations for pre-
‘‘oral history’’ program. INCORPORATES BY REFERENCE ANY CIA publication review; and individuals
SUCCESSOR IN FUNCTION TO THE SYSTEM otherwise involved in pre-publication
CATEGORIES OF RECORDS IN THE SYSTEM: MANAGER(S) SET FORTH HEREIN): review matters with CIA.
Names, biographic data and the Director, Center for the Study of
content of information provided by Intelligence, Central Intelligence
individuals who have participated in Agency, Washington, DC 20505. Manuscripts and other writings
CSI’s ‘‘oral history’’ program, or worked submitted for pre-publication review;
NOTIFICATION PROCEDURE: Publication Review Board meeting
with CSI.
Individuals seeking to learn if this minutes, official memoranda,
AUTHORITY FOR MAINTENANCE OF THE SYSTEM: system of records contains information bibliographic files and related
The National Security Act of 1947, as about them should direct their inquiries documents; and Publication Review
amended (50 U.S.C. 403 et seq.); the to: Information and Privacy Coordinator, Board Reference Center documentation.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM: National Archives and Records SYSTEM LOCATION:
The National Security Act of 1947, as Administration. Central Intelligence Agency,
amended (50 U.S.C. 403 et seq.); the Washington, DC 20505.
SYSTEM MANAGER(S) AND ADDRESS (THIS
Central Intelligence Agency Act of 1949,
INCORPORATES BY REFERENCE ANY CIA CATEGORIES OF INDIVIDUALS COVERED BY THE
as amended (50 U.S.C. 403a et seq.); SUCCESSOR IN FUNCTION TO THE SYSTEM SYSTEM:
Executive Order 12333 (46 FR 59941); MANAGER(S) SET FORTH HEREIN):
Executive Order 12958 (76 FR 19825); CIA employees and other individuals
Executive Order 12968 (60 FR 40245); Chair, Publications Review Board, authorized to access CIA buildings and
Snepp v. United States, 444 U.S. 507 Central Intelligence Agency, facilities.
(1980). Washington, DC 20505.
PURPOSE(S): NOTIFICATION PROCEDURE: Personal identification information;
Records in this system are used by Individuals seeking to learn if this building and entrance information;
authorized personnel to: Ensure process system of records contains information entry or exit data and codes; and
integrity; to enable the CIA and the head about them should direct their inquiries credential information.
of the CIA to carry out their lawful and to: Information and Privacy Coordinator, AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
authorized responsibilities; as Central Intelligence Agency,
Washington, DC 20505. Identification The National Security Act of 1947, as
references for manuscripts, meeting
requirements are specified in the CIA amended (50 U.S.C. 403 et seq.); the
minutes, official memoranda,
rules published in the Federal Register Central Intelligence Agency Act of 1949,
bibliographic files and related
(32 CFR 1901.13). Individuals must as amended (50 U.S.C. 403a et seq.);
documents which have been submitted
comply with these rules. Executive Order 12333 (46 FR 59941).
for review in compliance with
applicable regulations; and to facilitate PURPOSE(S):
review of new manuscript submissions Records in this system are used by
of proposed publications or speeches Requests from individuals should be authorized personnel to: Ensure process
authored or given by present or former addressed as indicated in the integrity; enable the CIA and the head
employees. notification section above. Regulations of the CIA to carry out their lawful and
for access to individual records or for authorized responsibilities; verify
ROUTINE USES OF RECORDS MAINTAINED IN THE appealing an initial determination by
SYSTEM, INCLUDING CATEGORIES OF USERS AND individuals’ authorization to access CIA
CIA concerning the access to records are buildings and facilities; create a record
published in the Federal Register (32 of individuals’ access to CIA buildings
This information is set forth in the CFR 1901.11–45).
‘‘CIA Statement of General Routine and facilities; facilitate the issuance and
Uses,’’ which is incorporated herein by CONTESTING RECORD PROCEDURE: retrieval of visitor and temporary
reference. badges; and provide statistical data on
Requests from individuals to correct building and facility access patterns for
DISCLOSURE TO CONSUMER REPORTING or amend records should be addressed resource planning purposes.
AGENCIES: as indicated in the notification section
None. above. CIA’s regulations regarding ROUTINE USES OF RECORDS MAINTAINED IN THE
requests for amendments to, or SYSTEM, INCLUDING CATEGORIES OF USERS AND
POLICIES AND PRACTICES FOR STORING, disputing the contents of individual THE PURPOSES OF SUCH USES:
RETRIEVING, ACCESSING, RETAINING, AND records or for appealing an initial This information is set forth in the
DISPOSING OF RECORDS IN THE SYSTEM: determination by CIA concerning these ‘‘CIA Statement of General Routine
STORAGE: matters are published in the Federal Uses,’’ which is incorporated herein by
Paper records are stored in a secured Register (32 CFR 1901.21–23, 32 CFR reference.
area within the CIA. Electronic records 1901.42).
are stored in secure file-servers located AGENCIES:
within the CIA.
Current and former CIA employees None.
RETRIEVABILITY: and other obligated authors; Publication POLICIES AND PRACTICES FOR STORING,
By name. Information may be Review Boards members and staff; and RETRIEVING, ACCESSING, RETAINING, AND
retrieved from this system of records by other CIA personnel involved in the DISPOSING OF RECORDS IN THE SYSTEM:
automated or hand search based on publications review process.
STORAGE:
extant indices and automated
capabilities utilized in the normal EXEMPTIONS CLAIMED FOR THE SYSTEM: Paper and other hard-copy records are
course of business. Under applicable Certain records contained within this stored in a secured area within the CIA.
law and regulations, all searches of this system of records may be exempted Electronic records are stored in secure
system of records will be performed in from certain provisions of the Privacy file-servers located within the CIA.
CIA offices by CIA personnel. Act (5 U.S.C. 552a) pursuant to 5 U.S.C. RETRIEVABILITY:
552a(j)(1), (k), and (d)(5).
SAFEGUARDS: By name, social security number, or
Records are stored in secured areas CIA–7 other CIA identifier. Information may be
accessed only by authorized persons. retrieved from this system of records by
SYSTEM NAME: automated or hand search based on
Software access controls are also in
place. Security Access Records. extant indices and automated
capabilities utilized in the normal
RETENTION AND DISPOSAL: SECURITY CLASSIFICATION: course of business. Under applicable
All records are maintained and The classification of records in this law and regulations, all searches of this
disposed of in accordance with Records system can range from UNCLASSIFIED system of records will be performed in
Control Schedules approved by the to TOP SECRET. CIA offices by CIA personnel.
SAFEGUARDS: CIA–8 facilitate court cases or other legal

Records are stored in secured areas proceedings.
SYSTEM NAME:
accessed only by authorized persons. Security Operations Records. ROUTINE USES OF RECORDS MAINTAINED IN THE
Software access controls are also in SYSTEM, INCLUDING CATEGORIES OF USERS AND
place. SECURITY CLASSIFICATION: THE PURPOSES OF SUCH USES:
The classification of records in this Reports regarding accidents and
system can range from UNCLASSIFIED traffic violations may be provided to the
All records are maintained and to TOP SECRET. individuals involved and their
disposed of in accordance with Records insurance companies to facilitate the
Control Schedules approved by the SYSTEM LOCATION:
resolution of claims. Information on
National Archives and Records Central Intelligence Agency, additional routine uses is set forth in the
Administration. Washington, DC 20505. ‘‘CIA Statement of General Routine
CATEGORIES OF INDIVIDUALS COVERED BY THE Uses,’’ which is incorporated herein by
INCORPORATES BY REFERENCE ANY CIA SYSTEM: reference.
SUCCESSOR IN FUNCTION TO THE SYSTEM Individuals, including CIA DISCLOSURE TO CONSUMER REPORTING
MANAGER(S) SET FORTH HEREIN): employees, who have contacted or been AGENCIES:
Director of Security, Central referred to the CIA’s Security None.
Intelligence Agency, Washington, DC Operations Center; individuals,
including CIA employees, who have POLICIES AND PRACTICES FOR STORING,
20505.
been responsible for or suspected of RETRIEVING, ACCESSING, RETAINING, AND
NOTIFICATION PROCEDURE: DISPOSING OF RECORDS IN THE SYSTEM:
security incidents, or have witnessed,
Individuals seeking to learn if this reported, or investigated security STORAGE:
system of records contains information incidents involving CIA information, Paper records are stored in a secured
about them should direct their inquiries and/or CIA-controlled property or area within the CIA. Electronic records
to: Information and Privacy Coordinator, facilities; individuals who have had are stored in secure file-servers located
Central Intelligence Agency, restrictions imposed upon their within the CIA.
Washington, DC 20505. Identification entrance to CIA-controlled property or
RETRIEVABILITY:
requirements are specified in the CIA facilities; and individuals involved in
rules published in the Federal Register traffic violations on CIA-controlled By name or other personal identifier.
(32 CFR 1901.13). Individuals must property or facilities. Information may be retrieved from this
comply with these rules. system of records by automated or hand
CATEGORIES OF RECORDS IN THE SYSTEM: search based on extant indices and
RECORD ACCESS PROCEDURES: Personal identification and event automated capabilities utilized in the
Requests from individuals should be information that includes: biographic normal course of business. Under
addressed as indicated in the information, including name, social applicable law and regulations, all
notification section above. Regulations security number, and CIA identification searches of this system of records will
for access to individual records or for information; information on security- be performed in CIA offices by CIA
appealing an initial determination by related incidents occurring on CIA- personnel.
CIA concerning the access to records are controlled property or facilities,
SAFEGUARDS:
published in the Federal Register (32 including date and place of incidents,
subject matter or incident description, Records are stored in secured areas
CFR 1901.11–45). accessed only by authorized persons.
arrests and violation information,
including court disposition and Software access controls are also in
CONTESTING RECORD PROCEDURE:
vehicular information where place.
Requests from individuals to correct
appropriate. RETENTION AND DISPOSAL:
or amend records should be addressed
as indicated in the notification section AUTHORITY FOR MAINTENANCE OF THE SYSTEM: All records are maintained and
above. CIA’s regulations regarding The National Security Act of 1947, as disposed of in accordance with Records
requests for amendments to, or amended (50 U.S.C. 403 et seq.); the Control Schedules approved by the
disputing the contents of individual Central Intelligence Agency Act of 1949, National Archives and Records
records or for appealing an initial as amended (50 U.S.C. 403a et seq.); Administration.
determination by CIA concerning these Executive Order 12333 (46 FR 59941). SYSTEM MANAGER(S) AND ADDRESS (THIS
matters are published in the Federal INCORPORATES BY REFERENCE ANY CIA
Register (32 CFR 1901.21–23, 32 CFR PURPOSE(S):
SUCCESSOR IN FUNCTION TO THE SYSTEM
1901.42). Records in this system are used by MANAGER(S) SET FORTH HEREIN):
authorized personnel to: Ensure process Director of Security, Central
integrity; enable the CIA and the head Intelligence Agency, Washington, DC
CIA badge system; after-hours of the CIA to carry out their lawful and 20505.
building and facility logs; visitor-no- authorized responsibilities; track events,
escort badge record cards; and permits individuals, and groups of individuals NOTIFICATION PROCEDURE:
and identification sources. that may pose a threat to the CIA; assist Individuals seeking to learn if this
CIA security officials in identifying system of records contains information
EXEMPTIONS CLAIMED FOR THE SYSTEM: present and future threats to CIA- about them should direct their inquiries
Certain records contained within this controlled property or facilities and CIA to: Information and Privacy Coordinator,
system of records may be exempted personnel; track traffic violations, Central Intelligence Agency,
from certain provisions of the Privacy security incidents, and access control Washington, DC 20505. Identification
Act (5 U.S.C. 552a) pursuant to 5 U.S.C. issues; serve as a statistical and requirements are specified in the CIA
552a(j)(1), (k), and (d)(5). management reporting tool; and rules published in the Federal Register
(32 CFR 1901.13). Individuals must as amended (50 U.S.C. 403a et seq.); SYSTEM MANAGER(S) AND ADDRESS (THIS
comply with these rules. Executive Order 12333 (46 FR 59941); INCORPORATES BY REFERENCE ANY CIA
Executive Order 10450 (5 U.S.C. 7311
RECORD ACCESS PROCEDURES: MANAGER(S) SET FORTH HEREIN):
note); Executive Order 12958 (78 FR
Requests from individuals should be 19825); and Executive Order 12968 (60 Procurement Executive, Office of the
addressed as indicated in the FR 40245). Chief Financial Officer, Central
notification section above. Regulations Intelligence Agency, Washington, DC
for access to individual records or for PURPOSE(S): 20505.
appealing an initial determination by Records in this system are used by NOTIFICATION PROCEDURE:
CIA concerning the access to records are authorized personnel to: Ensure process Individuals seeking to learn if this
published in the Federal Register (32 integrity; enable the CIA and the head system of records contains information
CFR 1901.11–45). of the CIA to carry out their lawful and about them should direct their inquiries
CONTESTING RECORD PROCEDURE: authorized responsibilities; document to: Information and Privacy Coordinator,
Requests from individuals to correct security clearance(s) held by industrial Central Intelligence Agency,
or amend records should be addressed contractors, commercial vendors, and Washington, DC 20505. Identification
as indicated in the notification section persons in the private sector associated requirements are specified in the CIA
above. CIA’s regulations regarding with the CIA; and provide a reference to rules published in the Federal Register
requests for amendments to, or answer inquiries on security clearances. (32 CFR 1901.13). Individuals must
disputing the contents of individual comply with these rules.
ROUTINE USES OF RECORDS MAINTAINED IN THE
records or for appealing an initial SYSTEM, INCLUDING CATEGORIES OF USERS AND RECORD ACCESS PROCEDURES:
determination by CIA concerning these THE PURPOSES OF SUCH USES: Requests from individuals should be
matters are published in the Federal addressed as indicated in the
Register (32 CFR 1901.21–23, 32 CFR Records in this system are used to
certify clearances of individuals covered notification section above. Regulations
1901.42). for access to individual records or for
by the system. Information on
RECORD SOURCE CATEGORIES: additional routine uses is set forth in the appealing an initial determination by
‘‘CIA Statement of General Routine CIA concerning the access to records are
Individuals covered by this system of
Uses,’’ which is incorporated herein by published in the Federal Register (32
records; members of the general public;
reference. CFR 1901.11–45).
CIA employees; and employees of other
federal agencies and state and local CONTESTING RECORD PROCEDURE:
governments. Requests from individuals to correct
AGENCIES:
EXEMPTIONS CLAIMED FOR THE SYSTEM:
None. as indicated in the notification section
Certain records contained within this above. CIA’s regulations regarding
system of records may be exempted POLICIES AND PRACTICES FOR STORING,
requests for amendments to, or
from certain provisions of the Privacy RETRIEVING, ACCESSING, RETAINING, AND
disputing the contents of individual
Act (5 U.S.C. 552a) pursuant to 5 U.S.C. records or for appealing an initial
552a(j)(1), (k), and (d)(5). STORAGE: determination by CIA concerning these
CIA–9 Paper records are stored in a secured matters are published in the Federal
area within the CIA. Electronic records Register (32 CFR 1901.21–23, 32 CFR
SYSTEM NAME: 1901.42).
Industrial Security Clearance Records. within the CIA. RECORD SOURCE CATEGORIES:
SECURITY CLASSIFICATION:
RETRIEVABILITY:
Individuals who hold or have held
The classification of records in this security clearances and the
system can range from UNCLASSIFIED By individual or company name, and organizations with which they are
to TOP SECRET. social security number. Information may employed or otherwise associated; and
be retrieved from this system of records certification of clearance from the
SYSTEM LOCATION: by automated or hand search based on Center for CIA Security.
Central Intelligence Agency, extant indices and automated
capabilities utilized in the normal EXEMPTIONS CLAIMED FOR THE SYSTEM:
course of business. Under applicable Certain records contained within this
CATEGORIES OF INDIVIDUALS COVERED BY THE law and regulations, all searches of this system of records may be exempted
SYSTEM: from certain provisions of the Privacy
system of records will be performed in
Industrial contractors and commercial CIA offices by CIA personnel. Act (5 U.S.C. 552a) pursuant to 5 U.S.C.
vendors; and persons in the private 552a(j)(1), (k), and (d)(5).
sector associated with the CIA who hold SAFEGUARDS:
industrial security clearances. CIA–10
Records are stored in secured areas
accessed only by authorized persons. SYSTEM NAME:
Software access controls are also in Parking Records.
Biographic data, including name,
address, position, and social security place. SECURITY CLASSIFICATION:
number; and security clearance RETENTION AND DISPOSAL: The classification of records in this
information. system can range from UNCLASSIFIED
All records are maintained and to CONFIDENTIAL.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM: disposed of in accordance with Records
The National Security Act of 1947, as Control Schedules approved by the SYSTEM LOCATION:
amended (50 U.S.C. 403 et seq.); the National Archives and Records Central Intelligence Agency,
Central Intelligence Agency Act of 1949, Administration. Washington, DC 20505.
CATEGORIES OF INDIVIDUALS COVERED BY THE Control Schedules approved by the CATEGORIES OF INDIVIDUALS COVERED BY THE
SYSTEM: National Archives and Records SYSTEM:
CIA employees and any other Administration. CIA staff and contract employees;
individuals requiring parking permits at personal services independent
CIA-controlled facilities. contractors; industrial contractors;
INCORPORATES BY REFERENCE ANY CIA
CATEGORIES OF RECORDS IN THE SYSTEM: SUCCESSOR IN FUNCTION TO THE SYSTEM military and civilian personnel detailed
MANAGER(S) SET FORTH HEREIN): to CIA; and other individuals who
Name, office location, grade, badge
Chief of Global Support, Central possess CIA accountable property.
number, vehicle license number,
personal identifying information and Intelligence Agency, Washington, DC CATEGORIES OF RECORDS IN THE SYSTEM:
relevant medical information of 20505. Name, signature and office location of
individuals covered in this system. NOTIFICATION PROCEDURE: individuals covered by this system; and
AUTHORITY FOR MAINTENANCE OF THE SYSTEM: Individuals seeking to learn if this description of accountable property
The National Security Act of 1947, as system of records contains information charged to individuals covered by this
amended (50 U.S.C. 403 et seq.); the about them should direct their inquiries system.
Central Intelligence Agency Act of 1949, to: Information and Privacy Coordinator, AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
as amended (50 U.S.C. 403a et seq.); Central Intelligence Agency,
Washington, DC 20505. Identification The National Security Act of 1947, as
Executive Order 12333 (46 FR 59941).
PURPOSE(S):
rules published in the Federal Register Central Intelligence Agency Act of 1949,
Records in this system are used by (32 CFR 1901.13). Individuals must as amended (50 U.S.C. 403a et seq.);
authorized personnel to: Ensure process comply with these rules. Executive Order 12333 (46 FR 59941).
integrity; enable the CIA and the head PURPOSE(S):
of the CIA to carry out their lawful and RECORD ACCESS PROCEDURES:
authorized responsibilities; and Requests from individuals should be Records in this system are used by
document the allocation and control of addressed as indicated in the authorized personnel to: Ensure process
parking spaces at CIA-controlled notification section above. Regulations integrity; enable the CIA and the head
facilities. for access to individual records or for of the CIA to carry out their lawful and
appealing an initial determination by authorized responsibilities; document
CIA concerning the access to records are accountability for CIA nonexpendable
SYSTEM, INCLUDING CATEGORIES OF USERS AND property; and track, inventory, audit,
THE PURPOSES OF SUCH USES: published in the Federal Register (32
CFR 1901.11–45). and report on accountable property.
This information is set forth in the
‘‘CIA Statement of General Routine CONTESTING RECORD PROCEDURE: ROUTINE USES OF RECORDS MAINTAINED IN THE
Uses,’’ which is incorporated herein by SYSTEM, INCLUDING CATEGORIES OF USERS AND
Requests from individuals to correct THE PURPOSES OF SUCH USES:
reference. or amend records should be addressed
as indicated in the notification section This information is set forth in the
above. CIA’s regulations regarding ‘‘CIA Statement of General Routine
AGENCIES:
requests for amendments to, or Uses,’’ which is incorporated herein by
None. reference.
POLICIES AND PRACTICES FOR STORING, records or for appealing an initial DISCLOSURE TO CONSUMER REPORTING
determination by CIA concerning these AGENCIES:
matters are published in the Federal None.
STORAGE: Register (32 CFR 1901.21–23, 32 CFR
Paper records are stored in a secured 1901.42). POLICIES AND PRACTICES FOR STORING,
area within the CIA. Electronic records RETRIEVING, ACCESSING, RETAINING, AND
RECORD SOURCE CATEGORIES: DISPOSING OF RECORDS IN THE SYSTEM:
within the CIA. CIA employees and other individuals STORAGE:
requiring parking permits at CIA-
RETRIEVABILITY: controlled facilities. Paper records are stored in a secured
By name, and vehicle license number. area within the CIA. Electronic records
EXEMPTIONS CLAIMED FOR THE SYSTEM: are stored in secure file-servers located
Information may be retrieved from this
system of records by automated or hand Certain records contained within this within the CIA.
search based on extant indices and system of records may be exempted
RETRIEVABILITY:
automated capabilities utilized in the from certain provisions of the Privacy
Act (5 U.S.C. 552a) pursuant to 5 U.S.C. By name. Information may be
normal course of business. Under
552a(j)(1), (k), and (d)(5). retrieved from this system of records by
applicable law and regulations, all
automated or hand search based on
searches of this system of records will CIA–11 extant indices and automated
be performed in CIA offices by CIA
SYSTEM NAME:
personnel.
course of business. Under applicable
Accountable Property Records.
SAFEGUARDS: law and regulations, all searches of this
Records are stored in secured areas SECURITY CLASSIFICATION: system of records will be performed in
accessed only by authorized persons. The classification of records in this CIA offices by CIA personnel.
Software access controls are also in system can range from UNCLASSIFIED
SAFEGUARDS:
place. to TOP SECRET.
RETENTION AND DISPOSAL: SYSTEM LOCATION: accessed only by authorized persons.
All records are maintained and Central Intelligence Agency, Software access controls are also in
disposed of in accordance with Records Washington, DC 20505. place.
RETENTION AND DISPOSAL: SYSTEM LOCATION: be performed in CIA offices by CIA

All records are maintained and Central Intelligence Agency, personnel.
disposed of in accordance with Records Washington, DC 20505.
SAFEGUARDS:
Control Schedules approved by the
National Archives and Records CATEGORIES OF INDIVIDUALS COVERED BY THE Records are stored in secured areas
SYSTEM: accessed only by authorized persons.
Administration.
CIA staff and contract employees, Software access controls are also in
SYSTEM MANAGER(S) AND ADDRESS (THIS personal services independent place.
INCORPORATES BY REFERENCE ANY CIA contractors, or industrial contractors
SUCCESSOR IN FUNCTION TO THE SYSTEM RETENTION AND DISPOSAL:
who have licenses to drive buses,
MANAGER(S) SET FORTH HEREIN):
trucks, and other specialty vehicles as All records are maintained and
Chief of Global Support, Central part of their official CIA employment disposed of in accordance with Records
Intelligence Agency, Washington, DC duties. Control Schedules approved by the
20505. National Archives and Records
CATEGORIES OF RECORDS IN THE SYSTEM: Administration.
Biographic data on employees; SYSTEM MANAGER(S) AND ADDRESS (THIS
Individuals seeking to learn if this medical qualification forms; driver test INCORPORATES BY REFERENCE ANY CIA
system of records contains information data; registers of permits issued; and SUCCESSOR IN FUNCTION TO THE SYSTEM
about them should direct their inquiries accident report records. MANAGER(S) SET FORTH HEREIN):
to: Information and Privacy Coordinator,
Chief, Transportation Support,
Central Intelligence Agency, AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
Central Intelligence Agency,
Washington, DC 20505. Identification The National Security Act of 1947, as Washington, DC 20505.
rules published in the Federal Register Central Intelligence Agency Act of 1949, NOTIFICATION PROCEDURE:
(32 CFR 1901.13). Individuals must as amended (50 U.S.C. 403a et seq.); Individuals seeking to learn if this
comply with these rules. Executive Order 12333 (46 FR 59941). system of records contains information
about them should direct their inquiries
PURPOSE(S):
Requests from individuals should be Records in this system are used by Central Intelligence Agency,
addressed as indicated in the authorized personnel to: Ensure process Washington, DC 20505. Identification
notification section above. Regulations integrity; enable the CIA and the head requirements are specified in the CIA
for access to individual records or for of the CIA to carry out their lawful and rules published in the Federal Register
appealing an initial determination by authorized responsibilities; document (32 CFR 1901.13). Individuals must
CIA concerning the access to records are CIA staff and contract employees who comply with these rules.
published in the Federal Register (32 are qualified to drive buses, trucks, and
CFR 1901.11–45). other specialty vehicles in the course of RECORD ACCESS PROCEDURES:

their CIA employment duties; and issue Requests from individuals should be
official U.S. Government driver’s addressed as indicated in the
licenses and renewals. notification section above. Regulations
for access to individual records or for
as indicated in the notification section ROUTINE USES OF RECORDS MAINTAINED IN THE
above. CIA’s regulations regarding SYSTEM, INCLUDING CATEGORIES OF USERS AND
disputing the contents of individual This information is set forth in the CFR 1901.11–45).
records or for appealing an initial ‘‘CIA Statement of General Routine
determination by CIA concerning these Uses,’’ which is incorporated herein by CONTESTING RECORD PROCEDURE:
matters are published in the Federal reference. Requests from individuals to correct
Register (32 CFR 1901.21–23, 32 CFR or amend records should be addressed
1901.42). as indicated in the notification section
AGENCIES:
None. requests for amendments to, or
Individuals concerned with disputing the contents of individual
accountable property, and accountable records or for appealing an initial
property officers. DISPOSING OF RECORDS IN THE SYSTEM: determination by CIA concerning these
EXEMPTIONS CLAIMED FOR THE SYSTEM: STORAGE:
Certain records contained within this Register (32 CFR 1901.21–23, 32 CFR
Paper records are stored in secured 1901.42).
system of records may be exempted area within the CIA. Electronic records
from certain provisions of the Privacy are stored in secure file servers located RECORD SOURCE CATEGORIES:
Act (5 U.S.C. 552a) pursuant to 5 U.S.C. within the CIA. CIA staff and contract employees,
552a(j)(1), (k), and (d)(5). personal services independent
RETRIEVABILITY:
CIA–12 contractors, and industrial contractors;
By name or driver’s permit number. and federal, state and local law
SYSTEM NAME: Information may be retrieved from this enforcement agencies as their records
Vehicle Operator Records. system of records by automated or hand relate to competency testing and
search based on extant indices and accident reporting.
SECURITY CLASSIFICATION: automated capabilities used in the
The classification of records in this normal course of business. Under EXEMPTIONS CLAIMED FOR THE SYSTEM:
system can range from UNCLASSIFIED applicable law and regulations, all Certain records contained within this
to TOP SECRET. searches of this system of records will system of records may be exempted
from certain provisions of the Privacy skills assessment data; locator Uses,’’ which is incorporated herein by
Act (5 U.S.C. 552a) pursuant to 5 U.S.C. information; cables and dispatches of reference.
552a(j)(1), (k), and (d)(5). administrative and operational
significance; employee grievances, DISCLOSURE TO CONSUMER REPORTING
CIA–13 including equal employment AGENCIES:
SYSTEM NAME: opportunity complaints; employee None.

Component Human Resources evaluation panel files; and employee
Records. awards. POLICIES AND PRACTICES FOR STORING,
SECURITY CLASSIFICATION: DISPOSING OF RECORDS IN THE SYSTEM:
The National Security Act of 1947, as
The classification of records in this amended (50 U.S.C. 403 et seq.); the STORAGE:
system can range from UNCLASSIFIED Central Intelligence Agency Act of 1949,
to TOP SECRET. Paper and other hard-copy records are
as amended (50 U.S.C. 403a et seq.); stored in a secured area located in
SYSTEM LOCATION: Executive Order 12333 (46 FR 59941); premises controlled by the head of the
Central Intelligence Agency, the Central Intelligence Agency CIA. Electronic records are stored in
Washington, DC 20505. Retirement Act (50 U.S.C. 2001 et seq.). secure file-servers located in premises
PURPOSE(S): controlled by the head of the CIA.
SYSTEM: Records are created, maintained and
RETRIEVABILITY:
Current and former CIA staff and used by human resource management
contract employees; military and officials, supervisory personnel, and By name, social security number, CIA
civilian personnel detailed or assigned other authorized personnel at all levels employee number, or other personal
to the CIA; applicants for employment of the organization on a need-to-know identifiers. Information may be retrieved
with the CIA; current and former basis. These records, including from this system of records by
supervisors’ working files, EEO and automated or hand search based on
employees of industrial contractors; and
grievance files, and suitability files, are extant indices and automated
current and former independent
used to: Ensure process integrity; enable capabilities utilized in the normal
contractors.
the CIA and the head of the CIA to carry course of business.
CATEGORIES OF RECORDS IN THE SYSTEM: out their lawful and authorized
Memoranda, correspondence and responsibilities; supplement official SAFEGUARDS:
other documents, including personnel personnel folders (‘‘soft files’’); facilitate
soft files and supervisors’ working files and expedite processing or procedural
maintained by Agency offices and requirements related to employee
components, concerning individuals transactions; provide reference to
place.
covered by this system on matters monitor, record, and perform personnel
involving: performance appraisals; management functions including RETENTION AND DISPOSAL:
travel, financial, retirement and claims employee counseling, employee
evaluation, assignment, promotion, All records are maintained and
information; time and attendance,
authorization of training, awards and disposed of in accordance with Records
including leave information;
leave; and provide management with Control Schedules approved by the
performance, conduct, and suitability;
statistical reporting. National Archives and Records
education, certification, training, and
Administration.
testing; special qualifications or ROUTINE USES OF RECORDS MAINTAINED IN THE
restrictions; dependency and residence; SYSTEM, INCLUDING CATEGORIES OF USERS AND SYSTEM MANAGER(S) AND ADDRESS (THIS
emergency notifications; medical THE PURPOSES OF SUCH USES: INCORPORATES BY REFERENCE ANY CIA
information, including disabilities and This information is set forth in the SUCCESSOR IN FUNCTION TO THE SYSTEM
job-related injuries; biographic data; ‘‘CIA Statement of General Routine MANAGER(S) SET FORTH HEREIN):
Component: Manager:
Office of the Executive Director ............................................................... Executive Director

Directorate of Intelligence ......................................................................... DI Information Management Officer
Directorate of Operations ......................................................................... Chief, DO Human Resources Staff
Directorate of Science & Technology ....................................................... Chief, DS&T Administrative Resources
Office of the Chief Financial Officer ......................................................... Chief Financial Officer
Office of the Chief Information Officer ..................................................... Chief Information Officer
Office of Global Support ........................................................................... Chief of Global Support
Office of Human Resources ..................................................................... Chief Human Resources Officer
Office of Security ...................................................................................... Director of Security
National Intelligence Council .................................................................... Chairman, National Intelligence Council
Office of Congressional Affairs ................................................................. Director of Congressional Affairs
Office of the DDCI for Community Management ..................................... Executive Director for IC Affairs
Office of General Counsel ........................................................................ General Counsel
Office of Inspector General ...................................................................... Inspector General
Office of Public Affairs .............................................................................. Director of Public Affairs
Additional DCI Area Components: ........................................................... DCI Information Management Officer
Address: Central Intelligence Agency, Order 12958 (EO); individuals who POLICIES AND PRACTICES FOR STORING,
Washington, DC 20505 make special search requests and other RETRIEVING, ACCESSING, RETAINING, AND
related individuals; and individuals DISPOSING OF RECORDS IN THE SYSTEM:
who are the subject of FOIA/PA/EO and STORAGE:
Individuals seeking to learn if this special search requests and other related Paper records are stored in secured
system of records contains information individuals. areas within the CIA. Electronic records
to: Information and Privacy Coordinator, CATEGORIES OF RECORDS IN THE SYSTEM:
within the CIA.
Central Intelligence Agency, FOIA/PA/EO requests and processing
Washington, DC 20505. Identification files including correspondence and RETRIEVABILITY:
requirements are specified in the CIA supporting documents; documents By name, case number, and full text
rules published in the Federal Register responsive to FOIA/PA/EO and special search. Information may be retrieved
(32 CFR 1901.13). Individuals must search requests; duplicate files from this system of records by
comply with these rules. maintained by Directorate Information automated or hand search based on
RECORD ACCESS PROCEDURES: Review Officers (IROs) and component extant indices and automated
focal points; weekly reports of FOIA/ capabilities utilized in the normal
Requests from individuals should be
PA/EO case activity and status; and course of business. Under applicable
addressed as indicated in the
indices related to special searches. law and regulations, all searches of this
notification section above. Regulations
for access to individual records or for AUTHORITY FOR MAINTENANCE OF THE SYSTEM: CIA offices by CIA personnel.
CIA concerning the access to records are The National Security Act of 1947, as SAFEGUARDS:
published in the Federal Register (32 amended (50 U.S.C. 403 et seq.); the
CFR 1901.11–45). Central Intelligence Agency Act of 1949,
as amended (50 U.S.C. 403a et seq.);
CONTESTING RECORD PROCEDURE: Software access controls are also in
Executive Order 12333 (46 FR 59941);
place.
Requests from individuals to correct Executive Order 12958 (76 FR 19825);
or amend records should be addressed the Freedom of Information Act (5 RETENTION AND DISPOSAL:
as indicated in the notification section U.S.C. 552); the Privacy Act (5 U.S.C. All records are maintained and
above. CIA’s regulations regarding 552a); the President John F. Kennedy disposed of in accordance with Records
requests for amendments to, or Assassination Records Collection Act of Control Schedules approved by the
disputing the contents of individual 1992 (44 U.S.C. 2107 note); the Nazi National Archives and Records
records or for appealing an initial War Crimes Disclosure Act (5 U.S.C. 552 Administration.
determination by CIA concerning these note); the Japanese Imperial
matters are published in the Federal Government Records Disclosure Act (5 SYSTEM MANAGER(S) AND ADDRESS (THIS
Register (32 CFR 1901.21–23, 32 CFR U.S.C. 552 note). INCORPORATES BY REFERENCE ANY CIA
1901.42).
PURPOSE(S): MANAGER(S) SET FORTH HEREIN):
RECORD SOURCE CATEGORIES: Chief of Information Management
Records in this system are used by
Individuals covered by the system; authorized personnel to: Ensure process Services, Central Intelligence Agency,
educational institutions and private integrity; enable the CIA and the head Washington, DC 20505.
organizations; CIA employees; and other of the CIA to carry out their lawful and NOTIFICATION PROCEDURE:
federal agencies. authorized responsibilities; support the Individuals seeking to learn if this
EXEMPTIONS CLAIMED FOR THE SYSTEM: review, redaction, and release of CIA system of records contains information
Certain records contained within this records pursuant to federal statutes and about them should direct their inquiries
system of records may be exempted Executive Orders; formulate responses to: Information and Privacy Coordinator,
from certain provisions of the Privacy to FOIA/PA/EO and special search Central Intelligence Agency,
Act (5 U.S.C. 552a) pursuant to 5 U.S.C. requests; provide reference in Washington, DC 20505. Identification
552a(j)(1), (k), and (d)(5). processing cases under administrative requirements are specified in the CIA
appeal and civil litigation; provide rules published in the Federal Register
CIA–14 documentation for referral to other (32 CFR 1901.13). Individuals must
federal agencies for their review comply with these rules.
SYSTEM NAME:
pursuant to Executive Order 12958, and
Information Release Records. the third agency rule; and generate RECORD ACCESS PROCEDURES:
SECURITY CLASSIFICATION: external reports as required by federal Requests from individuals should be
statutes and internal reports for use by addressed as indicated in the
CIA officials. notification section above. Regulations
to TOP SECRET. for access to individual records or for
SYSTEM, INCLUDING CATEGORIES OF USERS AND
SYSTEM LOCATION:
Central Intelligence Agency, published in the Federal Register (32
Washington, DC 20505. This information is set forth in the CFR 1901.11–45).
‘‘CIA Statement of General Routine
CATEGORIES OF INDIVIDUALS COVERED BY THE Uses,’’ which is incorporated herein by CONTESTING RECORD PROCEDURE:
SYSTEM: reference. Requests from individuals to correct
Individuals who make information or amend records should be addressed
release requests to CIA under provisions DISCLOSURE TO CONSUMER REPORTING as indicated in the notification section
AGENCIES:
of the Freedom of Information Act above. CIA’s regulations regarding
(FOIA), Privacy Act (PA), and Executive None. requests for amendments to, or
disputing the contents of individual ROUTINE USES OF RECORDS MAINTAINED IN THE CIA concerning the access to records are
records or for appealing an initial SYSTEM, INCLUDING CATEGORIES OF USERS AND published in the Federal Register (32
determination by CIA concerning these THE PURPOSES OF SUCH USES: CFR 1901.11–45).
matters are published in the Federal This information is set forth in the
Register (32 CFR 1901.21–23, 32 CFR ‘‘CIA Statement of General Routine
1901.42). Uses,’’ which is incorporated herein by Requests from individuals to correct
reference. or amend records should be addressed
RECORD SOURCE CATEGORIES: as indicated in the notification section
Individuals who make FOIA/PA/EO DISCLOSURE TO CONSUMER REPORTING above. CIA’s regulations regarding
and special search requests, and related AGENCIES: requests for amendments to, or
individuals; and CIA components that None. disputing the contents of individual
provide information in response to POLICIES AND PRACTICES FOR STORING,
FOIA/PA/EO and special search RETRIEVING, ACCESSING, RETAINING, AND
determination by CIA concerning these
requests. DISPOSING OF RECORDS IN THE SYSTEM: matters are published in the Federal
EXEMPTIONS CLAIMED FOR THE SYSTEM: STORAGE:
1901.42).
Certain records contained within this Paper records are stored in a secured
system of records may be exempted area within the CIA. Electronic records RECORD SOURCE CATEGORIES:
from certain provisions of the Privacy are stored in secure file servers located Individuals covered by this system;
Act (5 U.S.C. 552a) pursuant to 5 U.S.C. within the CIA. CIA employees; academic institutions
552a(j)(1), (k), and (d)(5). and private organizations; libraries and
RETRIEVABILITY: commercial databases; and federal
CIA–15 By name. Information may be agencies.
SYSTEM NAME:
retrieved from this system of records by
Guest Speaker Records. Certain records contained within this
extant indices and automated
SECURITY CLASSIFICATION: capabilities utilized in the normal system of records may be exempted
The classification of records in this course of business. Under applicable from certain provisions of the Privacy
system can range from UNCLASSIFIED law and regulations, all searches of this Act (5 U.S.C. 552a) pursuant to 5 U.S.C.
to TOP SECRET. system of records will be performed in 552a(j)(1), (k), and (d)(5).
CIA offices by CIA personnel. CIA–16
SYSTEM LOCATION:
Central Intelligence Agency, SAFEGUARDS: SYSTEM NAME:
Washington, DC 20505. Records are stored in secured areas Employee Clinical and Psychiatric
accessed only by authorized persons. Records.
SYSTEM: SECURITY CLASSIFICATION:
place.
Individuals under consideration for The classification of records in this
guest speaker engagements, training RETENTION AND DISPOSAL: system can range from UNCLASSIFIED
courses and other presentations; such All records are maintained and to TOP SECRET.
individuals may include members of the disposed of in accordance with Records
academic and business world as well as Control Schedules approved by the SYSTEM LOCATION:
present and former senior CIA and other National Archives and Records Central Intelligence Agency,
government officials. Administration. Washington, DC 20505.
CATEGORIES OF RECORDS IN THE SYSTEM: SYSTEM MANAGER(S) AND ADDRESS (THIS CATEGORIES OF INDIVIDUALS COVERED BY THE
SYSTEM:
Biographic data including academic INCORPORATES BY REFERENCE ANY CIA
credentials; publicly available SUCCESSOR IN FUNCTION TO THE SYSTEM CIA staff and contract employees and
information, including publications MANAGER(S) SET FORTH HEREIN): their dependents; military and civilian
authored by the potential speaker; Chief Information Officer, Central employees detailed to CIA and their
correspondence; and administrative Intelligence Agency, Washington, DC dependents; retired or separated CIA
records. 20505. employees and their dependents; and
physicians who provide services to any
AUTHORITY FOR MAINTENANCE OF THE SYSTEM: NOTIFICATION PROCEDURE: of the categories of individuals listed
The National Security Act of 1947, as Individuals seeking to learn if this above.
amended (50 U.S.C. 403 et seq.); the system of records contains information
Central Intelligence Agency Act of 1949, about them should direct their inquiries
as amended (50 U.S.C. 403a et seq.); to: Information and Privacy Coordinator, Physical examinations; laboratory
Executive Order 12333 (46 FR 59941). Central Intelligence Agency, data; X-rays; private physician reports;
Washington, DC 20505. Identification reports of on-the-job injuries and
PURPOSE(S): illnesses; results of psychiatric
requirements are specified in the CIA
Records in this system are used by rules published in the Federal Register screening and testing; reports of
authorized personnel to: Ensure process (32 CFR 1901.13). Individuals must psychiatric interviews; records of
integrity; to enable the CIA and the head comply with these rules. immunizations; records on individuals
of the CIA to carry out their lawful and covered by this system receiving Agency
authorized responsibilities; and for RECORD ACCESS PROCEDURES: counseling; other medical material
curriculum development and selection Requests from individuals should be relating to environmental health, safety
of speakers for training courses and addressed as indicated in the training, and preventative medicine;
special presentations. Biographic data notification section above. Regulations and biographic information on
may be used as part of the official file for access to individual records or for physicians covered by this system of
for personal services contracts. appealing an initial determination by records.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM: system of records will be performed in EXEMPTIONS CLAIMED FOR THE SYSTEM:
The National Security Act of 1947, as CIA offices by CIA personnel. Certain records contained within this
amended (50 U.S.C. 403 et seq.); the system of records may be exempted
SAFEGUARDS:
Central Intelligence Agency Act of 1949, from certain provisions of the Privacy
as amended (50 U.S.C. 403a et seq.); Records are stored in secured areas Act (5 U.S.C. 552a) pursuant to 5 U.S.C.
Executive Order 12333 (46 FR 59941). accessed only by authorized persons. 552a(j)(1), (k), and (d)(5).
PURPOSE(S): CIA–17
place.
Records in this system are used by
authorized personnel to: Ensure process RETENTION AND DISPOSAL: SYSTEM NAME:
integrity; to enable the CIA and the head All records are maintained and Applicant Clinical and Psychiatric
of the CIA to carry out their lawful and disposed of in accordance with Records Records.
authorized responsibilities; to maintain Control Schedules approved by the
a complete and accurate medical record National Archives and Records SECURITY CLASSIFICATION:
of all CIA employees, their dependents, Administration.
military and civilian employees detailed The classification of records in this
to CIA, and retired or separated SYSTEM MANAGER(S) AND ADDRESS (THIS
employees; to respond to requirements INCORPORATES BY REFERENCE ANY CIA to TOP SECRET.
relating to safety and environmental SUCCESSOR IN FUNCTION TO THE SYSTEM
MANAGER(S) SET FORTH HEREIN): SYSTEM LOCATION:
issues and to CIA safety and
environmental compliance training; to Chief, Medical Services Office, Central Intelligence Agency,
evaluate suitability for assignment, Central Intelligence Agency, Washington, DC 20505.
travel, fitness-for-duty, health Washington, DC 20505.
maintenance and in reviewing CATEGORIES OF INDIVIDUALS COVERED BY THE
NOTIFICATION PROCEDURE: SYSTEM:
applications for medical disability
retirement; to track the safety and health Individuals seeking to learn if this Applicants for employment with CIA
status of CIA employees, components, system of records contains information
sites, and operations; and to refer about them should direct their inquiries CATEGORIES OF RECORDS IN THE SYSTEM:
individuals for specialty medical to: Information and Privacy Coordinator, Physical examinations and related
assistance. Central Intelligence Agency, medical material; laboratory data;
Washington, DC 20505. Identification results of psychiatric screening and
requirements are specified in the CIA testing; and reports of psychiatric
rules published in the Federal Register interviews.
A record from this system of records comply with these rules. AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
may be disclosed, as a routine use, to
the Office of Personnel Management in RECORD ACCESS PROCEDURES: The National Security Act of 1947, as
the case of an employee who applies for amended (50 U.S.C. 403 et seq.); the
Requests from individuals should be
medical disability, and to the Central Intelligence Agency Act of 1949,
addressed as indicated in the
Department of Labor in the case of an as amended (50 U.S.C. 403a et seq.);
employee who applies for Worker’s Executive Order 12333 (46 FR 59941).
for access to individual records or for
Compensation benefits. Information on
appealing an initial determination by PURPOSE(S):
additional routine uses is set forth in the
‘‘CIA Statement of General Routine Records in this system are used by
Uses,’’ which is incorporated herein by authorized personnel to: Ensure process
CFR 1901.11–45).
reference. integrity; to enable the CIA and the head
CONTESTING RECORD PROCEDURE: of the CIA to carry out their lawful and
AGENCIES: Requests from individuals to correct authorized responsibilities; to maintain
None. or amend records should be addressed a complete and accurate medical file on
as indicated in the notification section all individuals applying for CIA
POLICIES AND PRACTICES FOR STORING, above. CIA’s regulations regarding employment; to evaluate the medical
RETRIEVING, ACCESSING, RETAINING, AND requests for amendments to, or suitability of applicants; to serve as a
DISPOSING OF RECORDS IN THE SYSTEM: basis for the Employee Clinical and
STORAGE: records or for appealing an initial Psychiatric Record once an applicant is
Paper records are stored in a secured determination by CIA concerning these hired by the CIA; and to generate
area within the CIA. Electronic records matters are published in the Federal statistical reports on applicants.
are stored in secure file-servers located Register (32 CFR 1901.21–23, 32 CFR
within the CIA. 1901.42).
RECORD SOURCE CATEGORIES: THE PURPOSES OF SUCH USES:
RETRIEVABILITY:
By name, chart number, or other Individuals supply their medical This information is set forth in the
identifying information. Information history; physicians supply their ‘‘CIA Statement of General Routine
may be retrieved from this system of biographic information; and additional Uses,’’ which is incorporated herein by
records by automated or hand search sources may include routine medical reference.
based on extant indices and automated processing and reports from private
capabilities utilized in the normal physicians or medical facilities when
AGENCIES:
course of business. Under applicable written permission is granted by the
law and regulations, all searches of this individual. None.
POLICIES AND PRACTICES FOR STORING, disputing the contents of individual ROUTINE USES OF RECORDS MAINTAINED IN THE
RETRIEVING, ACCESSING, RETAINING, AND records or for appealing an initial SYSTEM, INCLUDING CATEGORIES OF USERS AND
DISPOSING OF RECORDS IN THE SYSTEM: determination by CIA concerning these THE PURPOSES OF SUCH USES:
STORAGE: matters are published in the Federal This information is set forth in the
Paper records are stored in a secured Register (32 CFR 1901.21–23, 32 CFR ‘‘CIA Statement of General Routine
area within the CIA. Electronic records 1901.42). Uses,’’ which is incorporated herein by
are stored in secure file-servers located reference.
within the CIA. Applicants who supply their medical DISCLOSURE TO CONSUMER REPORTING
history; additional sources may include AGENCIES:
RETRIEVABILITY:
routine medical processing and reports None.
By name, chart number, or other
identifying information. Information from private physicians or medical POLICIES AND PRACTICES FOR STORING,
may be retrieved from this system of facilities when written permission is RETRIEVING, ACCESSING, RETAINING, AND
records by automated or hand search granted by the applicant. DISPOSING OF RECORDS IN THE SYSTEM:
based on extant indices and automated EXEMPTIONS CLAIMED FOR THE SYSTEM: STORAGE:
capabilities utilized in the normal Certain records contained within this Paper records are stored in a secured
course of business. Under applicable system of records may be exempted area within the CIA. Electronic records
law and regulations, all searches of this from certain provisions of the Privacy are stored in secure file-servers located
system of records will be performed in Act (5 U.S.C. 552a) pursuant to 5 U.S.C. within the CIA.
CIA offices by CIA personnel. 552a(j)(1), (k), and (d)(5).
RETRIEVABILITY:
SAFEGUARDS: CIA–18 By name, or other identifying
Records are stored in secured areas information. Information may be
SYSTEM NAME:
accessed only by authorized persons. retrieved from this system of records by
Software access controls are also in Psychological Testing Data Records.
place. SECURITY CLASSIFICATION: extant indices and automated
RETENTION AND DISPOSAL: The classification of records in this capabilities utilized in the normal
system can range from UNCLASSIFIED course of business. Under applicable
to TOP SECRET. law and regulations, all searches of this
disposed of in accordance with Records
CIA offices by CIA personnel.
National Archives and Records Central Intelligence Agency,
Administration. Washington, DC 20505. SAFEGUARDS:

INCORPORATES BY REFERENCE ANY CIA accessed only by authorized persons.
SYSTEM:
SUCCESSOR IN FUNCTION TO THE SYSTEM Software access controls are also in
Applicants for employment with the place.
CIA; CIA staff or contract employees
Chief, Medical Services Office, and their dependents; military and RETENTION AND DISPOSAL:
Central Intelligence Agency, civilian personnel detailed to the CIA; All records are maintained and
Washington, DC 20505. and retired or separated CIA staff or disposed of in accordance with Records
NOTIFICATION PROCEDURE: contract employees and their Control Schedules approved by the
Individuals seeking to learn if this dependents. National Archives and Records
system of records contains information CATEGORIES OF RECORDS IN THE SYSTEM:
Administration.
about them should direct their inquiries Psychological testing records and SYSTEM MANAGER(S) AND ADDRESS (THIS
to: Information and Privacy Coordinator, assessment reports. INCORPORATES BY REFERENCE ANY CIA
Central Intelligence Agency, SUCCESSOR IN FUNCTION TO THE SYSTEM
Washington, DC 20505. Identification AUTHORITY FOR MAINTENANCE OF THE SYSTEM: MANAGER(S) SET FORTH HEREIN):
requirements are specified in the CIA The National Security Act of 1947, as Chief, Medical Services Office,
rules published in the Federal Register amended (50 U.S.C. 403 et seq.); the Central Intelligence Agency,
(32 CFR 1901.13). Individuals must Central Intelligence Agency Act of 1949, Washington, DC 20505.
comply with these rules. as amended (50 U.S.C. 403a et seq.);
Executive Order 12333 (46 FR 59941). NOTIFICATION PROCEDURE:
RECORD ACCESS PROCEDURES: Individuals seeking to learn if this
PURPOSE(S):
Requests from individuals should be system of records contains information
addressed as indicated in the Records in this system are used by about them should direct their inquiries
notification section above. Regulations authorized personnel to: Ensure process to: Information and Privacy Coordinator,
for access to individual records or for integrity; to enable the CIA and the head Central Intelligence Agency,
appealing an initial determination by of the CIA to carry out their lawful and Washington, DC 20505. Identification
CIA concerning the access to records are authorized responsibilities; to track requirements are specified in the CIA
published in the Federal Register (32 individual test results which aid CIA rules published in the Federal Register
CFR 1901.11–45). management and advisory personnel, (32 CFR 1901.13). Individuals must
who have a need-to-know, in decision comply with these rules.
CONTESTING RECORD PROCEDURE: making; to produce research reports of
Requests from individuals to correct aggregate data for appropriate officials RECORD ACCESS PROCEDURES:
or amend records should be addressed and components of the CIA; and to Requests from individuals should be
as indicated in the notification section examine the relationship between test addressed as indicated in the
above. CIA’s regulations regarding scores and other variables of interest notification section above. Regulations
requests for amendments to, or such as job performance. for access to individual records or for
appealing an initial determination by on those separating from CIA employees, reasons for separations;
CIA concerning the access to records are employment; personnel information provide information and statistics for
published in the Federal Register (32 including records on employment heads of Career Services to assist them
CFR 1901.11–45). history, leave, time and attendance, in administering their career
fitness and performance appraisal development and evaluation programs,
reports, awards, travel, training, job including promotion rates and
Requests from individuals to correct injury, worker’s compensation records headroom, performance appraisal report
or amend records should be addressed and security clearance information; CIA ratings, qualifications, changes in their
as indicated in the notification section personnel information including records Career Services; assess staffing patterns,
above. CIA’s regulations regarding on position and job title information, grade and salary data for office heads
requests for amendments to, or qualifications and skills assessments, required for staffing and budget
disputing the contents of individual authorized personnel staffing data, projections; provide information and
records or for appealing an initial levels, and patterns; financial statistics for components responsible for
determination by CIA concerning these information relating to payroll and administering recruitment,
matters are published in the Federal authorized retirement and retirement hospitalization, insurance, and
Register (32 CFR 1901.21–23, 32 CFR savings accounts, including authorized authorized retirement and retirement
1901.42). or required payroll deductions or savings programs; and provide records
RECORD SOURCE CATEGORIES: contributions for federal, state and local of employee transactions to responsible
taxes, other tax documentation, and CIA officials and to the employees
Individuals who have completed a
retirement, insurance and leave themselves.
variety of psychological tests and
entitlements; banking instructions for
interview sessions with CIA medical ROUTINE USES OF RECORDS MAINTAINED IN THE
dissemination of salary paychecks;
officers; and individuals involved in the SYSTEM, INCLUDING CATEGORIES OF USERS AND
contracts relating to contract employees
assessment of test data. THE PURPOSES OF SUCH USES:
and independent contractors; and
EXEMPTIONS CLAIMED FOR THE SYSTEM: financial disclosure forms submitted Information from this system
Certain records contained within this pursuant to the Ethics in Government concerning CIA retirees is routinely
system of records may be exempted Act. disseminated to the Office of Personnel
from certain provisions of the Privacy Management. Information concerning
Act (5 U.S.C. 552a) pursuant to 5 U.S.C. work-related injuries of CIA employees
The National Security Act of 1947, as is routinely provided to the Department
552a(j)(1), (k), and (d)(5).
amended (50 U.S.C. 403 et seq.); the of Labor in connection with Worker’s
CIA–19 Central Intelligence Agency Act of 1949, Compensation claims. Information on
as amended (50 U.S.C. 403a et seq.); additional routine uses is set forth in the
SYSTEM NAME: Executive Order 12333 (46 FR 59941); ‘‘CIA Statement of General Routine
Agency Human Resources Records. the Central Intelligence Agency Uses,’’ which is incorporated herein by
Retirement Act (50 U.S.C. 2001 et seq.). reference.
The classification of records in this PURPOSE(S):
system can range from UNCLASSIFIED To serve as the central human AGENCIES:
to TOP SECRET. resources management system for the
CIA. Records in this system are used by None.
SYSTEM LOCATION:
authorized personnel to: Ensure process POLICIES AND PRACTICES FOR STORING,
Central Intelligence Agency, integrity; enable the CIA and the head RETRIEVING, ACCESSING, RETAINING, AND
Washington, DC 20505. of the CIA to carry out their lawful and DISPOSING OF RECORDS IN THE SYSTEM:
CATEGORIES OF INDIVIDUALS COVERED BY THE authorized responsibilities; perform
STORAGE:
SYSTEM: centralized personnel functions such as
Current and former CIA staff and employment, separation of employment, Paper records are stored in secured
contract employees; military and payroll, position and personnel staffing, areas within the CIA. Electronic records
civilian personnel detailed to the CIA; and general employee transactions; are stored in secure file-servers located
personal services independent support the general administration of within the CIA.
contractors; applicants in process for systems dependent on personnel data
RETRIEVABILITY:
CIA employment; candidates for CIA such as insurance, medical and health
awards; participants, and beneficiaries care, and retirement and retirement By name, social security number, CIA
designated by deceased CIA employees savings; compute salary, attendance, employee number, or other personal
who were participants, in the CIA’s leave, benefits and entitlements for identifiers. Information may be retrieved
authorized retirement systems and payroll and its dependent systems from this system of records by
retirement savings programs; and including insurance, medical and health automated or hand search based on
certain OSS veterans. care, and authorized retirement and extant indices and automated
retirement savings systems; track capabilities utilized in the normal
CATEGORIES OF RECORDS IN THE SYSTEM: applicant and employee biographic and course of business. Under applicable
Biographic data including records on demographic data for use in employee law and regulations, all searches of this
education, military service data, location tracking, and statistical reports; system of records will be performed in
insurance, medical and retirement compile statistical reports for CIA CIA offices by CIA personnel.
status and locator information on management on strength, distribution
individuals covered by this system; and utilization of staffing, average SAFEGUARDS:
employment information including grades and salaries, minorities, Records are stored in secured areas
records on applicant tracking, job projected retirements, profiles of CIA accessed only by authorized persons.
matching, seasonal and cooperative skills and qualifications, comparative Software access controls are also in
employment programs, and information rates on promotions, separations, new place.
RETENTION AND DISPOSAL: SYSTEM LOCATION: General Routine Uses,’’ which is

All records are maintained and Central Intelligence Agency, incorporated herein by reference.
disposed of in accordance with Records Washington, DC 20505.
CATEGORIES OF INDIVIDUALS COVERED BY THE AGENCIES:
National Archives and Records
Administration. SYSTEM: None.
Current and former CIA staff and POLICIES AND PRACTICES FOR STORING,
contract employees; and military and RETRIEVING, ACCESSING, RETAINING, AND
civilian personnel detailed to the CIA. DISPOSING OF RECORDS IN THE SYSTEM:
CATEGORIES OF RECORDS IN THE SYSTEM: STORAGE:
Chief Human Resources Officer, Paper records are stored in secured
Personal and employment history
Central Intelligence Agency, area(s) within the CIA. Electronic
Washington, DC 20505. statements; employment contracts;
personnel actions; performance records are stored in secure file-servers
NOTIFICATION PROCEDURE: appraisal reports; awards and located with the CIA.
Individuals seeking to learn if this commendations; biographic profiles and
RETRIEVABILITY:
system of records contains information data; retirement status and exit
about them should direct their inquiries processing information; training and By name, social security number, or
to: Information and Privacy Coordinator, travel records; correspondence; and other personal identifier. Information
Central Intelligence Agency, photographs. may be retrieved from this system of
Washington, DC 20505. Identification records by automated or hand search
requirements are specified in the CIA AUTHORITY FOR MAINTENANCE OF THE SYSTEM: based on extant indices and automated
rules published in the Federal Register The National Security Act of 1947, as capabilities utilized in the normal
(32 CFR 1901.13). Individuals must amended (50 U.S.C. 403 et seq.); the course of business. Under applicable
comply with these rules. Central Intelligence Agency Act of 1949, law and regulations, all searches of this
as amended (50 U.S.C. 403a et seq.); system of records will be performed in
RECORD ACCESS PROCEDURES: CIA offices by CIA personnel.
Requests from individuals should be the Central Intelligence Agency
addressed as indicated in the SAFEGUARDS:
Retirement Act (50 U.S.C. 2001 et seq.).
notification section above. Regulations Records are stored in secured areas
for access to individual records or for PURPOSE(S): accessed only by authorized persons.
appealing an initial determination by Records in this system are used by Software access controls are also in
CIA concerning the access to records are human resource management personnel place.
published in the Federal Register (32 and other authorized personnel to: RETENTION AND DISPOSAL:
CFR 1901.11–45). Ensure process integrity; enable the CIA
and the head of the CIA to carry out All records are maintained and
CONTESTING RECORD PROCEDURE: disposed of in accordance with Records
their lawful and authorized
Requests from individuals to correct Control Schedules approved by the
responsibilities; administer routine
or amend records should be addressed National Archives and Records
personnel transactions including:
as indicated in the notification section Administration.
personnel assignments; performance
evaluations; promotions; adverse SYSTEM MANAGER(S) AND ADDRESS (THIS
actions; counseling; retirement INCORPORATES BY REFERENCE ANY CIA
determinations of qualifications; SUCCESSOR IN FUNCTION TO THE SYSTEM
records or for appealing an initial MANAGER(S) SET FORTH HEREIN):
separations; medical or insurance
claims; and statistical reports; decide on Chief Human Resources Officer,
the rights, benefits, entitlements and Central Intelligence Agency,
utilization of CIA employees; provide a Washington, DC 20505.
1901.42).
data source for production of summary
RECORD SOURCE CATEGORIES: descriptive statistics and analytical
Individuals covered by this system; studies related to human resource Individuals seeking to learn if this
educational institutions; physicians and management issues; support resource system of records contains information
medical practitioners; CIA employees; metrics; locate specific individuals for about them should direct their inquiries
and other federal agencies. personnel research or other personnel to: Information and Privacy Coordinator,
management functions; and verify Central Intelligence Agency,
EXEMPTIONS CLAIMED FOR THE SYSTEM: employment. Washington, DC 20505. Identification
Certain records contained within this requirements are specified in the CIA
system of records may be exempted ROUTINE USES OF RECORDS MAINTAINED IN THE rules published in the Federal Register
from certain provisions of the Privacy SYSTEM, INCLUDING CATEGORIES OF USERS AND (32 CFR 1901.13). Individuals must
Act (5 U.S.C. 552a) pursuant to 5 U.S.C. comply with these rules.
552a(j)(1), (k), and (d)(5). Information from this system of
records may be transmitted to another RECORD ACCESS PROCEDURES:
CIA–20 U.S. Government agency relative to Requests from individuals should be
SYSTEM NAME: employment considerations by that addressed as indicated in the
Official Personnel Files. agency, and to the Office of Personnel notification section above. Regulations
Management (OPM) relative to OPM’s for access to individual records or for
SECURITY CLASSIFICATION: administration of retirement benefits for appealing an initial determination by
The classification of records in this individuals covered by this system. CIA concerning the access to records are
system can range from UNCLASSIFIED Information on additional routine uses published in the Federal Register (32
to TOP SECRET. is set forth in the ‘‘CIA Statement of CFR 1901.11–45).
CONTESTING RECORD PROCEDURE: to review an applicant’s qualifications; RECORD ACCESS PROCEDURES:

Requests from individuals to correct for security background investigations; Requests from individuals should be
or amend records should be addressed for suitability determinations; for addressed as indicated in the
as indicated in the notification section medical screening; and to determine notification section above. Regulations
above. CIA’s regulations regarding whether employment with the CIA will for access to individual records or for
requests for amendments to, or be offered. appealing an initial determination by
disputing the contents of individual ROUTINE USES OF RECORDS MAINTAINED IN THE
records or for appealing an initial SYSTEM, INCLUDING CATEGORIES OF USERS AND published in the Federal Register (32
determination by CIA concerning these THE PURPOSES OF SUCH USES: CFR 1901.11–45).
matters are published in the Federal This information is set forth in the CONTESTING RECORD PROCEDURE:
Register (32 CFR 1901.21–23, 32 CFR ‘‘CIA Statement of General Routine
1901.42). Requests from individuals to correct
Uses,’’ which is incorporated herein by or amend records should be addressed
RECORD SOURCE CATEGORIES: reference. as indicated in the notification section
Individuals covered by this system; DISCLOSURE TO CONSUMER REPORTING above. CIA’s regulations regarding
educational institutions and private AGENCIES: requests for amendments to, or
organizations; physicians and medical None. disputing the contents of individual
practitioners; CIA employees; and other records or for appealing an initial
federal agencies. determination by CIA concerning these
Certain records contained within this STORAGE: 1901.42).
system of records may be exempted Paper records are stored in secured
from certain provisions of the Privacy areas within the CIA. Electronic records RECORD SOURCE CATEGORIES:
Act (5 U.S.C. 552a) pursuant to 5 U.S.C. are stored in secure file-servers located CIA applicants; applicant references;
552a(j)(1), (k), and (d)(5). within the CIA. educational institutions and private
organizations; physicians and medical
CIA–21 RETRIEVABILITY:
practitioners; CIA employees; and other
By name, social security number, or federal agencies.
SYSTEM NAME:
other personal identifiers. Information
Applicant Records. may be retrieved from this system of EXEMPTIONS CLAIMED FOR THE SYSTEM:
SECURITY CLASSIFICATION: records by automated or hand search Certain records contained within this
based on extant indices and automated system of records may be exempted
capabilities utilized in the normal from certain provisions of the Privacy
course of business. Under applicable Act (5 U.S.C. 552a) pursuant to 5 U.S.C.
to TOP SECRET.
law and regulations, all searches of this 552a(j)(1), (k), and (d)(5).
SYSTEM LOCATION: system of records will be performed in
CIA offices by CIA personnel. CIA–22
Washington, DC 20505. SAFEGUARDS: SYSTEM NAME:
Records are stored in secured areas Personnel Security Records.

SYSTEM: accessed only by authorized persons. SECURITY CLASSIFICATION:
Applicants for employment with the Software access controls are also in The classification of records in this
CIA. place.
RETENTION AND DISPOSAL: to TOP SECRET.
Records concerning the applicant, All records are maintained and SYSTEM LOCATION:
including: biographic data; medical and disposed of in accordance with Records
employment history statements; Control Schedules approved by the
National Archives and Records Washington, DC 20505.
educational transcripts; and personal
references, and records relating to Administration. CATEGORIES OF INDIVIDUALS COVERED BY THE
SYSTEM:
employment processing, including: SYSTEM MANAGER(S) AND ADDRESS (THIS
interview reports; test results; INCORPORATES BY REFERENCE ANY CIA Current and former applicants for CIA
correspondence; review comments; and SUCCESSOR IN FUNCTION TO THE SYSTEM employment; CIA staff and contract
general processing records. MANAGER(S) SET FORTH HEREIN): employees; personal services
Chief, Recruitment Center, Central independent contractors and industrial
AUTHORITY FOR MAINTENANCE OF THE SYSTEM: Intelligence Agency, Washington, DC contractors; military and civilian
The National Security Act of 1947, as 20505. personnel detailed to the CIA;
amended (50 U.S.C. 403 et seq.); the individuals of security interest to CIA;
Central Intelligence Agency Act of 1949, persons of, or contemplated for,
as amended (50 U.S.C. 403a et seq.); Individuals seeking to learn if this substantive affiliation with, or service
Executive Order 12333 (46 FR 59941). system of records contains information to, the CIA; persons on whom the CIA
about them should direct their inquiries has conducted or is conducting an
PURPOSE(S): to: Information and Privacy Coordinator, investigation; and federal, civilian, and
Records are used by CIA human Central Intelligence Agency, military personnel with whom the CIA
resources management officials and Washington, DC 20505. Identification conducts liaison.
other authorized personnel to: Ensure requirements are specified in the CIA
process integrity; to enable the CIA and rules published in the Federal Register CATEGORIES OF RECORDS IN THE SYSTEM:
the head of the CIA to carry out their (32 CFR 1901.13). Individuals must Biographic data (including name, sex,
lawful and authorized responsibilities; comply with these rules. date and place of birth, social security
number, and completed security security clearances or access approvals; SYSTEM MANAGER(S) AND ADDRESS (THIS
questionnaires); authorizations for the and record information relevant to INCORPORATES BY REFERENCE ANY CIA
release of financial, travel, employment, investigations into possible violations of SUCCESSOR IN FUNCTION TO THE SYSTEM
housing, educational, and other CIA rules and regulations, including the MANAGER(S) SET FORTH HEREIN):
information; summaries or reports of possible loss or compromise of Director of Security, Central
information obtained from other CIA classified or protected CIA information. Intelligence Agency, Washington, DC
records such as personnel, medical, or
ROUTINE USES OF RECORDS MAINTAINED IN THE 20505.
counterintelligence records; financial
disclosure forms submitted by CIA SYSTEM, INCLUDING CATEGORIES OF USERS AND
THE PURPOSES OF SUCH USES: NOTIFICATION PROCEDURE:
personnel; travel data on individuals
covered by this system; correspondence Records in this system are used to Individuals seeking to learn if this
pertaining to an individual’s suitability provide information, including system of records contains information
for CIA assignment or affiliation, and biographic information and records of about them should direct their inquiries
the individual’s security eligibility for security breaches, to other federal to: Information and Privacy Coordinator,
access to classified information, agencies involved in national security Central Intelligence Agency,
projects, or facilities; investigative matters in the following circumstances: Washington, DC 20505. Identification
reports, investigative information, and to respond to national agency checks; to requirements are specified in the CIA
data pertaining to actual or purported certify security clearances and access rules published in the Federal Register
compromises of classified or otherwise approvals; and to provide information (32 CFR 1901.13). Individuals must
protected information; appraisals that relevant to espionage investigations. comply with these rules.
summarize investigative results and Information on additional routine uses
provide the decision or rationale for is set forth in the ‘‘CIA Statement of RECORD ACCESS PROCEDURES:
determining whether an individual General Routine Uses,’’ which is
incorporated herein by reference. Requests from individuals should be
should receive access to classified
information, projects, or facilities, or is addressed as indicated in the
suitable for CIA affiliation or DISCLOSURE TO CONSUMER REPORTING notification section above. Regulations
assignment; documentation of, or
AGENCIES: for access to individual records or for
relating to, interim or final actions None. appealing an initial determination by
relating to issues of security, discipline, CIA concerning the access to records are
or the grant, denial, suspension, or POLICIES AND PRACTICES FOR STORING, published in the Federal Register (32
RETRIEVING, ACCESSING, RETAINING, AND CFR 1901.11–45).
revocation of a CIA security clearance, DISPOSING OF RECORDS IN THE SYSTEM:
access approval, or security approval;
STORAGE: CONTESTING RECORD PROCEDURE:
and secrecy agreements executed by
individuals covered by this system. Paper and other hard-copy records are Requests from individuals to correct
AUTHORITY FOR MAINTENANCE OF THE SYSTEM: stored in a secured area within the CIA. or amend records should be addressed
Electronic records are stored in secure as indicated in the notification section
file-servers located within the CIA. above. CIA’s regulations regarding
amended (50 U.S.C. 403 et seq.); the
Central Intelligence Agency Act of 1949, RETRIEVABILITY: disputing the contents of individual
as amended (50 U.S.C. 403a et seq.);
By name, social security number, or records or for appealing an initial
Executive Order 10450 (5 U.S.C. 7311 other CIA identifier. Information may be determination by CIA concerning these
note); Executive Order 12958 (76 FR retrieved from this system of records by matters are published in the Federal
19825); and Executive Order 12968 (60 automated or hand search based on Register (32 CFR 1901.21–23, 32 CFR
FR 40245). extant indices and automated 1901.42).
PURPOSE(S): course of business. Under applicable RECORD SOURCE CATEGORIES:
Records in this system are used by law and regulations, all searches of this Individuals covered by this system of
authorized personnel to: Ensure process system of records will be performed in records; personal and business
integrity; enable the CIA and the head CIA offices by CIA personnel.
references provided by the individual or
of the CIA to carry out their lawful and developed during the course of an
authorized responsibilities; to document SAFEGUARDS:
investigation; educational institutions
personnel security and suitability Records are safeguarded by
and private organizations; federal, state,
decisions; assist with security eligibility combination lock security containers, or
and local government entities; public
determinations and employment or are stored within a vaulted area. Access
sources such as newspapers and
assignment suitability decisions in is restricted to individuals who are
periodicals, consumer reporting
accordance with applicable statutes, certified on an ‘‘Access List.’’ The
agencies, financial, travel, educational,
Executive Orders, Director of Central Access List is validated at least annually
employment-related, and other
Intelligence Directives, CIA regulations, and circulated to responsible Agency
commercial sources; and classified and
and other applicable law; record officials so that they can ensure that
unclassified reporting on investigations
information regarding security records are accessed only for official
and investigative materials.
eligibility determinations and purposes.
employment or assignment suitability EXEMPTIONS CLAIMED FOR THE SYSTEM:
decisions concerning individuals who RETENTION AND DISPOSAL:
are under consideration for affiliation or All records are maintained and Certain records contained within this
continued affiliation with the CIA, or disposed of in accordance with Records system of records may be exempted
access or continued access to classified Control Schedules approved by the from certain provisions of the Privacy
or otherwise protected CIA information, National Archives and Records Act (5 U.S.C. 552a) pursuant to 5 U.S.C.
projects, or facilities; verify individual Administration. 552a(j)(1), (k), and (d)(5).
CIA–23 DISCLOSURE TO CONSUMER REPORTING as indicated in the notification section

AGENCIES: above. CIA’s regulations regarding
SYSTEM NAME:
Intelligence Community Security disputing the contents of individual
Clearance and Access Approval POLICIES AND PRACTICES FOR STORING,
Repository. RETRIEVING, ACCESSING, RETAINING, AND
SECURITY CLASSIFICATION: matters are published in the Federal
STORAGE: Register (32 CFR 1901.21–23, 32 CFR
system can range from UNCLASSIFIED Paper and other hard-copy records are 1901.42).
to TOP SECRET. stored in secured areas controlled by the
head of the CIA. Electronic records are
SYSTEM LOCATION: stored in secure file-servers located in Individuals covered by this system of
Central Intelligence Agency, premises controlled by the head of the records; U.S. government agencies; and
Washington, DC 20505. CIA. current and former employers of
individuals covered by this system of
CATEGORIES OF INDIVIDUALS COVERED BY THE RETRIEVABILITY: records, including both government and
SYSTEM: By name or social security number. private sector organizations.
U.S. government employees, military Information may be retrieved from this
personnel, personal services system of records by automated or hand EXEMPTIONS CLAIMED FOR THE SYSTEM:
independent contractors and industrial search based on extant indices and Certain records contained within this
contractors to U.S government programs automated capabilities utilized in the system of records may be exempted
who possess security clearances and normal course of business. from certain provisions of the Privacy
security access approvals. Act (5 U.S.C. 552a) pursuant to 5 U.S.C.
SAFEGUARDS:
552a(j)(1), (k), and (d)(5).
Records and servers are stored within
Biographic data (including name, date a vaulted area. Access is restricted to CIA–24
and place of birth, social security individuals with appropriate clearances SYSTEM NAME:
number, and employer); and and a ‘‘need to know,’’ as certified by an
information relating to security Access Control List. Polygraph Records.
clearances and security access SECURITY CLASSIFICATION:
approvals, including clearances and RETENTION AND DISPOSAL:
access approvals held, current status of All records are maintained and The classification of records in this
clearances and access approvals, and disposed of in accordance with Records system can range from UNCLASSIFIED
date of background investigation. Control Schedules approved by the to TOP SECRET.
National Archives and Records SYSTEM LOCATION:
Administration.
The National Security Act of 1947, as Central Intelligence Agency,
amended (50 U.S.C. 403 et seq.); the SYSTEM MANAGER(S) AND ADDRESS (THIS Washington, DC 20505.
Central Intelligence Agency Act of 1949, INCORPORATES BY REFERENCE ANY CIA
SUCCESSOR IN FUNCTION TO THE SYSTEM CATEGORIES OF INDIVIDUALS COVERED BY THE
as amended (50 U.S.C. 403a et seq.); SYSTEM:
Director of Security, Central Current and former applicants for CIA
Executive Order 10450 (5 U.S.C. 7311
Intelligence Agency, Washington, DC employment; CIA staff and contract
note); Executive Order 12958 (76 FR
20505. employees; personal services
19825); and Executive Order 12968 (60
independent contractors and industrial
FR 40245). NOTIFICATION PROCEDURE: contractors; military and civilian
PURPOSE(S): Individuals seeking to learn if this personnel detailed to the CIA;
Records in this system are used by system of records contains information individuals of security interest to CIA;
authorized personnel to: Ensure process about them should direct their inquiries persons of, or contemplated for,
integrity; enable the CIA and the head to: Information and Privacy Coordinator, substantive affiliation with, or service
of the CIA to carry out their lawful and Central Intelligence Agency, to, the CIA; and persons on whom the
authorized responsibilities; and to verify Washington, DC 20505. Identification CIA has conducted or is conducting an
individual security clearances or requirements are specified in the CIA investigation.
security access approvals throughout rules published in the Federal Register
the Intelligence Community in order to (32 CFR 1901.13). Individuals must
control access to classified and comply with these rules. Polygraph reports; polygraph charts;
compartmented materials. polygraph tapes; and notes from
RECORD ACCESS PROCEDURES: polygraph interviews or activities
ROUTINE USES OF RECORDS MAINTAINED IN THE Requests from individuals should be related to polygraph interviews.
SYSTEM, INCLUDING CATEGORIES OF USERS AND addressed as indicated in the
THE PURPOSES OF SUCH USES: AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
Records in this system are provided to for access to individual records or for The National Security Act of 1947, as
Intelligence Community agencies and appealing an initial determination by amended (50 U.S.C. 403 et seq.); the
relevant government contractors to CIA concerning the access to records are Central Intelligence Agency Act of 1949,
certify individuals’ security clearances published in the Federal Register (32 as amended (50 U.S.C. 403a et seq.);
and access approvals. Information on CFR 1901.11–45). Executive Order 12333 (46 FR 59941);
additional routine uses is set forth in the Executive Order 10450 (5 U.S.C. 7311
‘‘CIA Statement of General Routine CONTESTING RECORD PROCEDURE: note); Executive Order 12958 (76 FR
Uses,’’ which is incorporated herein by Requests from individuals to correct 19825); Executive Order 12968 (60 FR
reference. or amend records should be addressed 40245).
PURPOSE(S): SYSTEM MANAGER(S) AND ADDRESS (THIS CATEGORIES OF INDIVIDUALS COVERED BY THE
INCORPORATES BY REFERENCE ANY CIA SYSTEM:
Records in this system are used by SUCCESSOR IN FUNCTION TO THE SYSTEM Individuals who send correspondence
authorized personnel to: Ensure process MANAGER(S) SET FORTH HEREIN):
to, or receive correspondence from, the
integrity; enable the CIA and the head
Director of Security, Central Office of the Director; and individuals
of the CIA to carry out their lawful and
Intelligence Agency, Washington, DC who are the subject of correspondence
authorized responsibilities; document
20505. to or from the Office of the Director.
polygraph results; assist with security
eligibility determinations and NOTIFICATION PROCEDURE: CATEGORIES OF RECORDS IN THE SYSTEM:
employment or assignment suitability Correspondence and documents
Individuals seeking to learn if this
decisions in accordance with applicable addressed to, received by, or originated
system of records contains information
statutes, Executive Orders, Director of about them should direct their inquiries in the Office of the Director concerning:
Central Intelligence Directives, CIA to: Information and Privacy Coordinator, matters of policy, operations, and
regulations, and other applicable law; Central Intelligence Agency, security within the purview of the head
and to assist with investigations into Washington, DC 20505. Identification of the CIA; Congressional inquiries; and
possible violations of CIA rules and requirements are specified in the CIA inquiries from the members of the
regulations, including the possible loss rules published in the Federal Register general public.
or compromise of classified or protected (32 CFR 1901.13). Individuals must AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
CIA information. comply with these rules.
ROUTINE USES OF RECORDS MAINTAINED IN THE RECORD ACCESS PROCEDURES: amended (50 U.S.C. 403 et seq.); the
SYSTEM, INCLUDING CATEGORIES OF USERS AND Central Intelligence Agency Act of 1949,
Requests from individuals should be as amended (50 U.S.C. 403a et seq.);
addressed as indicated in the Executive Order 12333 (46 FR 59941).
This information is set forth in the notification section above. Regulations
‘‘CIA Statement of General Routine for access to individual records or for PURPOSE(S):
Uses,’’ which is incorporated herein by appealing an initial determination by Records in this system are used by
reference. CIA concerning the access to records are authorized personnel to: Ensure process
published in the Federal Register (32 integrity; enable the CIA and the head
DISCLOSURE TO CONSUMER REPORTING CFR 1901.11–45). of the CIA to carry out their lawful and
AGENCIES: authorized responsibilities; document
None. the activities and policy decisions of the
Requests from individuals to correct head of the CIA; and serve as reference
POLICIES AND PRACTICES FOR STORING, or amend records should be addressed material for business areas within the
RETRIEVING, ACCESSING, RETAINING, AND as indicated in the notification section purview of the Office of the Director.
DISPOSING OF RECORDS IN THE SYSTEM: above. CIA’s regulations regarding
STORAGE: disputing the contents of individual THE PURPOSES OF SUCH USES:
Paper and other hard-copy records are Correspondence contained in this
stored in a secured area within the CIA. system of records may be provided to
Electronic records are stored in secure U.S. Government agencies, other than
file-servers located within the CIA. the CIA, when it is determined that such
1901.42).
other agencies can more appropriately
RETRIEVABILITY: RECORD SOURCE CATEGORIES: handle the matters addressed in the
By name, social security number, or correspondence. Information on
Individuals covered by this system of
other CIA identifier. Information may be additional routine uses is set forth in the
records.
retrieved from this system of records by ‘‘CIA Statement of General Routine
automated or hand search based on EXEMPTIONS CLAIMED FOR THE SYSTEM: Uses,’’ which is incorporated herein by
extant indices and automated reference.
Certain records contained within this
capabilities utilized in the normal system of records may be exempted DISCLOSURE TO CONSUMER REPORTING
course of business. Under applicable from certain provisions of the Privacy AGENCIES:
law and regulations, all searches of this Act (5 U.S.C. 552a) pursuant to 5 U.S.C. None.
system of records will be performed in 552a(j)(1), (k), and (d)(5).
CIA offices by CIA personnel. POLICIES AND PRACTICES FOR STORING,
CIA–25 RETRIEVING, ACCESSING, RETAINING, AND
SAFEGUARDS: DISPOSING OF RECORDS IN THE SYSTEM:
SYSTEM NAME:
STORAGE:
Records are stored in secured areas Office of the Director Action Center
accessed only by authorized persons. Paper records are stored in secured
Records. areas within the CIA. Electronic records
place. SECURITY CLASSIFICATION:
within the CIA.
system can range from UNCLASSIFIED RETRIEVABILITY:
All records are maintained and to TOP SECRET. By name. Information may be
disposed of in accordance with Records retrieved from this system of records by
National Archives and Records Central Intelligence Agency, extant indices and automated
Administration. Washington, DC 20505. capabilities utilized in the normal
course of business. Under applicable EXEMPTIONS CLAIMED FOR THE SYSTEM: approval pending or granted; crimes
law and regulations, all searches of this Certain records contained within this reports filed with the U.S. Department
system of records will be performed in system of records may be exempted of Justice or other appropriate law
CIA offices by CIA personnel. from certain provisions of the Privacy enforcement agencies concerning
Act (5 U.S.C. 552a) pursuant to 5 U.S.C. individuals covered by this system of
SAFEGUARDS:
552a(j)(1), (k), and (d)(5). records; public and confidential
Records are stored in secured areas Financial Disclosure Reports required
accessed only by authorized persons. CIA–26
by the Office of Government Ethics;
Software access controls are also in SYSTEM NAME: internal CIA documents and cables
place. concerning individuals covered by this
Office of General Counsel Records.
RETENTION AND DISPOSAL: system of records; and correspondence
SECURITY CLASSIFICATION: with members of the public, members of
The classification of records in this the U.S. Congress, Congressional staff,
system can range from UNCLASSIFIED and federal, state, local, international
to TOP SECRET. and foreign agencies, courts and
Administration. administrative tribunals.
SYSTEM LOCATION:
SYSTEM MANAGER(S) AND ADDRESS (THIS Central Intelligence Agency, AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
INCORPORATES BY REFERENCE ANY CIA Washington, DC 20505.
CATEGORIES OF INDIVIDUALS COVERED BY THE amended (50 U.S.C. 403 et seq.); the
SYSTEM: Central Intelligence Agency Act of 1949,
Chief, DAC, Central Intelligence Current and former CIA staff and
Agency, Washington, DC 20505. as amended (50 U.S.C. 403a et seq.);
contract employees, personal services Executive Order 12333 (46 FR 59941).
NOTIFICATION PROCEDURE: independent contractors, employees of
Individuals seeking to learn if this industrial contractors, military and PURPOSE(S):
system of records contains information civilian personnel detailed or assigned
to the CIA; applicants for employment Records in this system are used by
about them should direct their inquiries authorized personnel to: Ensure process
to: Information and Privacy Coordinator, with the CIA; current and former
employees and contractors of U.S. integrity; enable the CIA and the head
Central Intelligence Agency, of the CIA to carry out their lawful and
Washington, DC 20505. Identification Government agencies; individuals in
contact with the CIA, including authorized responsibilities; provide
requirements are specified in the CIA legal advice and representation to the
rules published in the Federal Register individuals whose inquiries concerning
the CIA or the Intelligence Community Central Intelligence Agency and the
(32 CFR 1901.13). Individuals must Director of Central Intelligence; provide
comply with these rules. (IC) are forwarded to the Office of
General Counsel for response; attorneys factual information necessary for the
RECORD ACCESS PROCEDURES: in private practice who hold CIA preparation of legal documents,
Requests from individuals should be security clearances or access approvals; including pleadings, subpoenas,
addressed as indicated in the individuals in government, academia, motions, affidavits, declarations, briefs,
notification section above. Regulations the business community, or other legal opinions, litigation reports
for access to individual records or for elements of the private sector with prepared for the Department of Justice,
appealing an initial determination by expertise on matters of interest to the and reports to law enforcement
CIA concerning the access to records are Office of General Counsel; and agencies; provide a historical record of
published in the Federal Register (32 individuals who may be involved in all private attorneys who have received
CFR 1901.11–45). matters which implicate the CIA’s and/ security clearances and/or access
or the IC’s legal authorities, approvals to receive and discuss U.S.
CONTESTING RECORD PROCEDURE: responsibilities, and obligations, Government information necessary to
Requests from individuals to correct including but not limited to their representation of CIA-affiliated
or amend records should be addressed administrative claimants, grievants, clients, and record the nature, scope and
as indicated in the notification section parties in litigation, witnesses, targets or duration of private attorneys’ legal
above. CIA’s regulations regarding potential targets of investigations or representations of CIA-affiliated clients;
requests for amendments to, or intelligence collection, and individuals and maintain a record of federal, state,
disputing the contents of individual who are interviewed by, or provide local, international or foreign litigation,
records or for appealing an initial information to the CIA or the IC. administrative claims, and other legal
determination by CIA concerning these matters in which CIA is a party or has
CATEGORIES OF RECORDS IN THE SYSTEM: an interest.
Register (32 CFR 1901.21–23, 32 CFR Legal documents, including but not
1901.42). limited to pleadings, subpoenas, ROUTINE USES OF RECORDS MAINTAINED IN THE
motions, affidavits, declarations, briefs, SYSTEM, INCLUDING CATEGORIES OF USERS AND
RECORD SOURCE CATEGORIES: litigation reports, and legal opinions; THE PURPOSES OF SUCH USES:
U.S. Government records; publicly biographic information for private
available information from the media, attorneys, including Social Security
libraries, and commercial databases; and Number, date and place of birth, ‘‘CIA Statement of General Routine
Executive branch and Congressional education, law firm (if any), office Uses,’’ which is incorporated herein by
officials and staff members, and addresses, fax and telephone numbers, reference.
members of the general public who send bar memberships, legal specialties and/
correspondence to, or receive or areas of practice, names of CIA-
AGENCIES:
correspondence from, the Office of the affiliated clients, and date and type of
Director of Central Intelligence. security clearance and/or access None.
POLICIES AND PRACTICES FOR STORING, records or for appealing an initial Executive Order 11478, as amended by
RETRIEVING, ACCESSING, RETAINING, AND determination by CIA concerning these Executive Order 13097 (63 FR 30097)
DISPOSING OF RECORDS IN THE SYSTEM: matters are published in the Federal and Executive Order 13152 (65 FR
STORAGE: Register (32 CFR 1901.21–23, 32 CFR 26115); Equal Employment Opportunity
Paper and other hard-copy records are 1901.42). Act of 1972 (42 U.S.C. 2000e et seq.);
stored in secured areas within the CIA. Age Discrimination in Employment Act
Electronic records are stored in secure (29 U.S.C. 633a); the Rehabilitation Act
Individuals covered by this system; of 1973, as amended (29 U.S.C. 701 et
file-servers located within the CIA.
publicly available information; CIA seq.).
RETRIEVABILITY: records; and federal, state and local
government agencies and courts. PURPOSE(S):
By name or other personal identifier.
Information may be retrieved from this Records in this system are used by
system of records by automated or hand authorized personnel to: Ensure process
Certain records contained within this integrity; enable the CIA and the head
search based on extant indices and system of records may be exempted
automated capabilities utilized in the of the CIA to carry out their lawful and
from certain provisions of the Privacy authorized responsibilities; process EEO
normal course of business. Under Act (5 U.S.C. 552a) pursuant to 5 U.S.C.
applicable law and regulations, all complaints; provide information for
552a(j)(1), (k), and (d)(5). review by the Equal Employment
searches of this system of records will
be performed in CIA offices by CIA CIA–27 Opportunity Commission; provide
personnel. information for federal court review;
SYSTEM NAME: track requests and provide reasonable
SAFEGUARDS: Office of Equal Employment accommodations through the provision
Records are stored in secured areas Opportunity (OEEO) Records. of products and services to individuals
accessed only by authorized persons. who make requests for such
Software access controls are also in accommodations; and track applications
place. The classification of records in this for retirement on the basis of medical
system can range from UNCLASSIFIED disabilities.
RETENTION AND DISPOSAL: to TOP SECRET.
All records are maintained and ROUTINE USES OF RECORDS MAINTAINED IN THE
SYSTEM LOCATION: SYSTEM, INCLUDING CATEGORIES OF USERS AND
Control Schedules approved by the Central Intelligence Agency, THE PURPOSES OF SUCH USES:
National Archives and Records Washington, DC 20505. This information is set forth in the
Administration. CATEGORIES OF INDIVIDUALS COVERED BY THE
SYSTEM: Uses,’’ which is incorporated herein by
SYSTEM MANAGER(S) AND ADDRESS (THIS reference.
INCORPORATES BY REFERENCE ANY CIA Current and former CIA staff and
SUCCESSOR IN FUNCTION TO THE SYSTEM contract employees, personal services DISCLOSURE TO CONSUMER REPORTING
MANAGER(S) SET FORTH HEREIN): independent contractors, industrial AGENCIES:
General Counsel, Central Intelligence contractors, and military and civilian None.
Agency, Washington, DC 20505 personnel detailed to the CIA; and
applicants for employment with the POLICIES AND PRACTICES FOR STORING,
NOTIFICATION PROCEDURE: CIA. RETRIEVING, ACCESSING, RETAINING, AND
Individuals seeking to learn if this DISPOSING OF RECORDS IN THE SYSTEM:
system of records contains information STORAGE:
about them should direct their inquiries Documents relating to EEO Paper and other hard-copy records are
to: Information and Privacy Coordinator, complaints, including: Data collected by stored in secured areas within the CIA.
Central Intelligence Agency, an EEO Investigator which bears on Electronic records are stored in secure
Washington, DC 20505. Identification charges of discrimination brought by a file-servers located within the CIA.
requirements are specified in the CIA complainant; sworn affidavits from the
rules published in the Federal Register complainant, the alleged discriminating RETRIEVABILITY:
(32 CFR 1901.13). Individuals must officer(s), and other individuals as By name, social security number, or
comply with these rules. appropriate; other documents or other CIA identifier. Information may be
statistical evidence considered pertinent retrieved from this system of records by
RECORD ACCESS PROCEDURES: to the case which assists the CIA in automated or hand search based on
Requests from individuals should be making a decision; requests made by extant indices and automated
addressed as indicated in the individuals or offices for reasonable capabilities utilized in the normal
notification section above. Regulations accommodations, and the products or course of business. Under applicable
for access to individual records or for services provided in response to such law and regulations, all searches of this
appealing an initial determination by requests; and information regarding system of records will be performed in
CIA concerning the access to records are individuals who apply for retirement on CIA offices by CIA personnel.
published in the Federal Register (32 the basis of medical disabilities, and
CFR 1901.11–45). other individuals with medical SAFEGUARDS:
disabilities. Records are stored in secured areas
Requests from individuals to correct AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
or amend records should be addressed The National Security Act of 1947, as place.
as indicated in the notification section amended (50 U.S.C. 403 et seq.); the
above. CIA’s regulations regarding Central Intelligence Agency Act of 1949, RETENTION AND DISPOSAL:
requests for amendments to, or as amended (50 U.S.C. 403a et seq.); All records are maintained and
disputing the contents of individual Executive Order 12333 (46 FR 59941); disposed of in accordance with Records
Control Schedules approved by the SYSTEM LOCATION: DISCLOSURE TO CONSUMER REPORTING

National Archives and Records AGENCIES:
Administration. Washington, DC 20505. None.
SYSTEM MANAGER(S) AND ADDRESS (THIS CATEGORIES OF INDIVIDUALS COVERED BY THE POLICIES AND PRACTICES FOR STORING,
INCORPORATES BY REFERENCE ANY CIA SYSTEM: RETRIEVING, ACCESSING, RETAINING, AND
SUCCESSOR IN FUNCTION TO THE SYSTEM DISPOSING OF RECORDS IN THE SYSTEM:
Current and former members of the
U.S. Congress and Congressional staff; STORAGE:
Director, Office of Equal Employment
individuals whose inquiries relating to Paper and other hard-copy records are
Opportunity, Central Intelligence
CIA matters are forwarded by members stored in secured areas within the CIA.
Agency, Washington, DC 20505.
of the U.S. Congress or Congressional Electronic records are stored in secure
NOTIFICATION PROCEDURE: staff to CIA for response, and CIA file-servers located within the CIA.
Individuals seeking to learn if this employees wishing to contact members
RETRIEVABILITY:
system of records contains information of Congress or Congressional staff on
about them should direct their inquiries official matters. By name. Information may be
to: Information and Privacy Coordinator, retrieved from this system of records by
CATEGORIES OF RECORDS IN THE SYSTEM: automated or hand search based on
Washington, DC 20505. Identification Correspondence and other documents extant indices and automated
requirements are specified in the CIA between CIA’s Office of Congressional capabilities utilized in the normal
rules published in the Federal Register Affairs, members of Congress, course of business. Under applicable
(32 CFR 1901.13). Individuals must Congressional staff, constituents, and law and regulations, all searches of this
comply with these rules. other CIA offices and/or U.S. system of records will be performed in
Government entities regarding inquiries CIA offices by CIA personnel.
RECORD ACCESS PROCEDURES: made by constituents or others and sent
SAFEGUARDS:
Requests from individuals should be to the CIA for response; and
addressed as indicated in the memoranda, correspondence, position Records are stored in secured areas
notification section above. Regulations papers and other documents used to accessed only by authorized persons.
for access to individual records or for support CIA’s liaison with members of Software access controls are also in
appealing an initial determination by Congress, staff, and their offices and place.
CIA concerning the access to records are committees, including memoranda RETENTION AND DISPOSAL:
published in the Federal Register (32 documenting substantive briefings and
CFR 1901.11–45). debriefings, as well as reports provided
to the CIA by Congressional personnel.
CONTESTING RECORD PROCEDURE: Control Schedules approved by the
Requests from individuals to correct AUTHORITY FOR MAINTENANCE OF THE SYSTEM: National Archives and Records
or amend records should be addressed The National Security Act of 1947, as Administration.
as indicated in the notification section amended (50 U.S.C. 403 et seq.); the SYSTEM MANAGER(S) AND ADDRESS (THIS
above. CIA’s regulations regarding Central Intelligence Agency Act of 1949, INCORPORATES BY REFERENCE ANY CIA
requests for amendments to, or as amended (50 U.S.C. 403a et seq.); SUCCESSOR IN FUNCTION TO THE SYSTEM
disputing the contents of individual Executive Order 12333 (46 FR 59941). MANAGER(S) SET FORTH HEREIN):
records or for appealing an initial Director of Congressional Affairs,
determination by CIA concerning these PURPOSE(S):
matters are published in the Federal Records in this system are used by Washington, DC 20505.
Register (32 CFR 1901.21–23, 32 CFR authorized personnel to: Ensure process
1901.42). integrity; enable the CIA and the head NOTIFICATION PROCEDURE:
of the CIA to carry out their lawful and Individuals seeking to learn if this
RECORD SOURCE CATEGORIES: authorized responsibilities; document system of records contains information
Individuals covered by this system; constituent or other inquiries forwarded about them should direct their inquiries
applicants for employment with the by members of Congress and staff to the to: Information and Privacy Coordinator,
CIA; individuals who provide CIA and CIA’s responses to those Central Intelligence Agency,
information during the investigation of inquiries; coordinate and prepare Washington, DC 20505. Identification
EEO complaints; and medical and memoranda and position papers requirements are specified in the CIA
psychiatric personnel. reflecting CIA’s views on proposed rules published in the Federal Register
legislation; facilitate Congressional (32 CFR 1901.13). Individuals must
briefings by maintaining a record of comply with these rules.
Certain records contained within this CIA’s positions on issues of interest to
system of records may be exempted particular members of Congress and RECORD ACCESS PROCEDURES:
from certain provisions of the Privacy staff; and provide guidance to Requests from individuals should be
Act (5 U.S.C. 552a) pursuant to 5 U.S.C. employees on Congressional matters. addressed as indicated in the
552a(j)(1), (k), and (d)(5). notification section above. Regulations
ROUTINE USES OF RECORDS MAINTAINED IN THE for access to individual records or for
CIA–28 SYSTEM, INCLUDING CATEGORIES OF USERS AND appealing an initial determination by
SYSTEM NAME: THE PURPOSES OF SUCH USES:
Congressional Liaison Records. Records from this system may be published in the Federal Register (32
disclosed to Congress. Information on CFR 1901.11–45).
SECURITY CLASSIFICATION: additional routine uses is set forth in the
The classification of records in this ‘‘CIA Statement of General Routine CONTESTING RECORD PROCEDURE:
system can range from UNCLASSIFIED Uses,’’ which is incorporated herein by Requests from individuals to correct
to TOP SECRET. reference. or amend records should be addressed
as indicated in the notification section PURPOSE(S): Central Intelligence Agency,

above. CIA’s regulations regarding Records in this system are used by Washington, DC 20505. Identification
requests for amendments to, or authorized personnel to: Ensure process requirements are specified in the CIA
disputing the contents of individual integrity; enable the CIA and the head rules published in the Federal Register
records or for appealing an initial of the CIA to carry out their lawful and (32 CFR 1901.13). Individuals must
determination by CIA concerning these authorized responsibilities; provide a comply with these rules.
matters are published in the Federal record of significant media coverage of
Register (32 CFR 1901.21–23, 32 CFR the CIA; provide a record of contact
1901.42). with media representatives by the Office Requests from individuals should be
of Public Affairs; maintain a record of addressed as indicated in the
RECORD SOURCE CATEGORIES: notification section above. Regulations
correspondence between members of
Current and former members of the the general public who raise questions for access to individual records or for
U.S. Congress and their staffs; CIA about CIA activities; and maintain a appealing an initial determination by
employees; individuals whose inquiries record of CIA personnel media contacts. CIA concerning the access to records are
relating to CIA matters are forwarded by published in the Federal Register (32
ROUTINE USES OF RECORDS MAINTAINED IN THE CFR 1901.11–45).
members or staff of the U.S. Congress to
the CIA for response. THE PURPOSES OF SUCH USES: CONTESTING RECORD PROCEDURE:
EXEMPTIONS CLAIMED FOR THE SYSTEM: This information is set forth in the Requests from individuals to correct
Certain records contained within this ‘‘CIA Statement of General Routine or amend records should be addressed
system of records may be exempted Uses,’’ which is incorporated herein by as indicated in the notification section
from certain provisions of the Privacy reference. above. CIA’s regulations regarding
Act (5 U.S.C. 552a) pursuant to 5 U.S.C. DISCLOSURE TO CONSUMER REPORTING
552a(j)(1), (k), and (d)(5). AGENCIES: disputing the contents of individual
CIA–29 None.
POLICIES AND PRACTICES FOR STORING, matters are published in the Federal
SYSTEM NAME:
RETRIEVING, ACCESSING, RETAINING, AND Register (32 CFR 1901.21–23, 32 CFR
Public Affairs Records. DISPOSING OF RECORDS IN THE SYSTEM: 1901.42).
SECURITY CLASSIFICATION: STORAGE:
Paper and other hard-copy records are
The classification of records in this Publicly available information from
stored in secured areas within the CIA.
system can range from UNCLASSIFIED the media, libraries and commercial
Electronic records are stored in secure
to TOP SECRET. databases; CIA records concerning CIA
file servers located within the CIA.
activities and the subject matter of
SYSTEM LOCATION:
RETRIEVABILITY: media contacts; and individuals covered
Central Intelligence Agency, By name. Information may be by this system of records.
Washington, DC 20505. retrieved from this system of records by EXEMPTIONS CLAIMED FOR THE SYSTEM:
extant indices and automated Certain records contained within this
SYSTEM:
capabilities utilized in the normal system of records may be exempted
Members of the general public who course of business. Under applicable from certain provisions of the Privacy
have written to the CIA to inquire about law and regulations, all searches of this Act (5 U.S.C. 552a) pursuant to 5 U.S.C.
CIA activities; CIA personnel who have system of records will be performed in 552a(j)(1), (k), and (d)(5).
reported media contacts; and media CIA offices by CIA personnel.
representatives. CIA–30
SAFEGUARDS: SYSTEM NAME:
Records are stored in secured areas Inspector General Research Records.
Media coverage, including newspaper accessed only by authorized persons.
and magazine articles, which mentions SECURITY CLASSIFICATION:
the CIA; correspondence between media RETENTION AND DISPOSAL:
representatives and the Office of Public All records are maintained and
Affairs; memoranda of conversations disposed of in accordance with Records
to TOP SECRET.
between the Office of Public Affairs and Control Schedules approved by the
media representatives; correspondence National Archives and Records SYSTEM LOCATION:
from the general public regarding CIA, Administration. Central Intelligence Agency,
and CIA responses; internal CIA SYSTEM MANAGER(S) AND ADDRESS (THIS Washington, DC 20505.
memoranda concerning the subject INCORPORATES BY REFERENCE ANY CIA
matter of this records system; and SUCCESSOR IN FUNCTION TO THE SYSTEM
names of CIA personnel who have SYSTEM:
reported contacts with media Director of Public Affairs, Central CIA personnel; and other individuals
representatives. Intelligence Agency, Washington, DC whose names appear in documents
20505. assembled primarily from other CIA
AUTHORITY FOR MAINTENANCE OF THE SYSTEM: records systems by the Inspector
The National Security Act of 1947, as NOTIFICATION PROCEDURE: General in relation to Executive branch
amended (50 U.S.C. 403 et seq.); the Individuals seeking to learn if this commission and Congressional
Central Intelligence Agency Act of 1949, system of records contains information committee reviews conducted between
as amended (50 U.S.C. 403a et seq.); about them should direct their inquiries 1972 and 1976 concerning Agency
Executive Order 12333 (46 FR 59941). to: Information and Privacy Coordinator, activities.
CATEGORIES OF RECORDS IN THE SYSTEM: SYSTEM MANAGER(S) AND ADDRESS (THIS CATEGORIES OF INDIVIDUALS COVERED BY THE
INCORPORATES BY REFERENCE ANY CIA SYSTEM:
CIA documents that are pertinent to
SUCCESSOR IN FUNCTION TO THE SYSTEM CIA staff and contract employees,
Executive branch commission and MANAGER(S) SET FORTH HEREIN):
Congressional committee reviews of CIA personal services independent
activities. Inspector General, Central Intelligence contractors, industrial contractors,
Agency, Washington, DC 20505. persons with other contractual
AUTHORITY FOR MAINTENANCE OF THE SYSTEM: relationships, or other relationships
The National Security Act of 1947, as with the CIA, persons who are
amended (50 U.S.C. 403 et seq.); the Individuals seeking to learn if this interviewed by or provide information
Central Intelligence Agency Act of 1949, system of records contains information to the Office of the Inspector General,
as amended (50 U.S.C. 403a et seq.); about them should direct their inquiries persons involved with or knowledgeable
Executive Order 12333 (46 FR 59941). to: Information and Privacy Coordinator, about matters being investigated by the
Central Intelligence Agency, Office of Inspector General, and persons
PURPOSE(S): Washington, DC 20505. Identification who have filed grievances with the
Records in this system are used by requirements are specified in the CIA Office of Inspector General or CIA
authorized personnel to: Ensure process rules published in the Federal Register components.
integrity; enable the CIA and the head (32 CFR 1901.13). Individuals must
comply with these rules. CATEGORIES OF RECORDS IN THE SYSTEM:
of the CIA to carry out their lawful and
authorized responsibilities; and for Reports of interviews, signed
RECORD ACCESS PROCEDURES: statements, correspondence, reports of
reference use in connection with
Executive branch and Congressional Requests from individuals should be investigations, forms, cables, internal
committee reviews of CIA activities. addressed as indicated in the CIA memoranda, prior criminal records
notification section above. Regulations of individuals covered by the system,
ROUTINE USES OF RECORDS MAINTAINED IN THE for access to individual records or for and other materials relating to employee
SYSTEM, INCLUDING CATEGORIES OF USERS AND appealing an initial determination by grievances and other matters of interest
THE PURPOSES OF SUCH USES: CIA concerning the access to records are to or inspected by the Office of
This information is set forth in the published in the Federal Register (32 Inspector General.
‘‘CIA Statement of General Routine CFR 1901.11–45).
Uses,’’ which is incorporated herein by
CONTESTING RECORD PROCEDURE: The National Security Act of 1947, as
reference.
Requests from individuals to correct amended (50 U.S.C. 403 et seq.); the
DISCLOSURE TO CONSUMER REPORTING or amend records should be addressed Central Intelligence Agency Act of 1949,
AGENCIES: as indicated in the notification section as amended (50 U.S.C. 403a et seq.);
None. above. CIA’s regulations regarding Executive Order 12333 (46 FR 59941).
POLICIES AND PRACTICES FOR STORING, PURPOSE(S):
RETRIEVING, ACCESSING, RETAINING, AND records or for appealing an initial Records in this system are used by
DISPOSING OF RECORDS IN THE SYSTEM: authorized personnel to: Ensure process
STORAGE: matters are published in the Federal integrity; enable the CIA and the head
Register (32 CFR 1901.21–23, 32 CFR of the CIA to carry out their lawful and
Paper and other hard-copy records are authorized responsibilities; and
stored in secured areas within the CIA. 1901.42).
maintain a detailed record of the
Electronic records are stored in secure RECORD SOURCE CATEGORIES: investigative activities of the CIA Office
file-servers located within the CIA. of Inspector General, including
CIA employees; CIA records; and
RETRIEVABILITY: records of Executive branch investigations of grievances, allegations
commissions and Congressional of misconduct by CIA personnel; and to
By name, social security number, or provide information to CIA management
other CIA identifier. Information may be committees.
regarding personnel matters and to
retrieved from this system of records by EXEMPTIONS CLAIMED FOR THE SYSTEM: assist in the evaluation of current and
automated or hand search based on proposed programs, policies and
extant indices and automated activities.
from certain provisions of the Privacy
course of business. Under applicable ROUTINE USES OF RECORDS MAINTAINED IN THE
Act (5 U.S.C. 552a) pursuant to 5 U.S.C. SYSTEM, INCLUDING CATEGORIES OF USERS AND
law and regulations, all searches of this
552a(j)(1), (k), and (d)(5). THE PURPOSES OF SUCH USES:
CIA offices by CIA personnel. CIA–31 a. Records in this system are used and
disclosed as necessary by members of
SAFEGUARDS: SYSTEM NAME: the Office of Inspector General in the
Records are stored in secured areas Inspector General Investigation and investigation of matters of interest or
accessed only by authorized persons. Interview Records. concern to the head of the CIA,
Software access controls are also in Inspector General, and senior Agency
place. SECURITY CLASSIFICATION: officials, including grievances and
The classification of records in this allegations of misconduct by Agency
RETENTION AND DISPOSAL: employees, and to provide information
All records are maintained and to TOP SECRET. to Agency management regarding
disposed of in accordance with Records personnel matters, and for evaluating
Control Schedules approved by the SYSTEM LOCATION: current and proposed programs, policies
National Archives and Records Central Intelligence Agency, and activities, selected assignments, and
Administration. Washington, DC 20505. requests for awards or promotions.
b. Records in this system that indicate evidence to a court, magistrate, or RETENTION AND DISPOSAL:
a violation or potential violation of law, administrative tribunal, including All records are maintained and
whether civil, criminal or regulatory in disclosures in the course of settlement disposed of in accordance with Records
nature, and whether arising by general negotiations, or pursuant to statutes or Control Schedules approved by the
statute or particular program, or by rule, regulations governing the conduct of
regulation or order pursuant thereto, or such proceedings.
Administration.
that indicate a violation or potential i. Records in the system may be
violation of a contractual obligation, disclosed to representatives of the
may be disclosed to the appropriate Department of Justice or of any other INCORPORATES BY REFERENCE ANY CIA
agency, whether federal, state, local, agency that is responsible for SUCCESSOR IN FUNCTION TO THE SYSTEM
foreign, or international, charged with representing Agency interests in MANAGER(S) SET FORTH HEREIN):
the responsibility for investigating or connection with judicial, administrative
prosecuting such violation, enforcing or or other proceedings. Records may also Inspector General, Central Intelligence
implementing such statute, rule, be disclosed to the Department of Agency, Washington, DC 20505.
regulation, or order, or with enforcing Justice to the extent necessary to obtain
such contract. its advice on any matter relevant to an NOTIFICATION PROCEDURE:
c. Records in the system may be Office of Inspector General Individuals seeking to learn if this
disclosed to a federal, state, local, investigation. system of records contains information
foreign, or international agency, or to an j. Records in the system may be
individual or organization, when about them should direct their inquiries
disclosed to the Senate Select
necessary to elicit information relevant to: Information and Privacy Coordinator,
Committee on Intelligence and the
to an Office of Inspector General Central Intelligence Agency,
House Permanent Select Committee on
investigation, inquiry, decision, or Washington, DC 20505. Identification
Intelligence, or other congressional
recommendation. requirements are specified in the CIA
committees, or the staffs thereof, in
d. Records in the system may be rules published in the Federal Register
connection with their oversight and
disclosed to a federal, state, local, (32 CFR 1901.13). Individuals must
legislative functions.
foreign, or international agency when k. Records in the system may be comply with these rules.
requested in connection with the disclosed to the President’s Foreign
assignment, hiring, or retention of an RECORD ACCESS PROCEDURES:
Intelligence Advisory Board, and the
individual, the issuance or revocation of Intelligence Oversight Board, and any Requests from individuals should be
a security clearance, letting of a successor organizations, when requested addressed as indicated in the
contract, or any authorized inquiry or by those entities, or when the Inspector notification section above. Regulations
investigation to the extent that the General determines that disclosure will for access to individual records or for
information is relevant to the requesting assist in the performance of their appealing an initial determination by
agency’s decision on the matter. oversight functions. CIA concerning the access to records are
e. Records in the system may be Information on additional routine published in the Federal Register (32
disclosed to any federal agency when uses is set forth in the ‘‘CIA Statement CFR 1901.11–45).
documents, witness statements, or other of General Routine Uses,’’ which is
information obtained from that agency incorporated herein by reference. CONTESTING RECORD PROCEDURE:
are used in compiling the system record,
or when the record is relevant to the DISCLOSURE TO CONSUMER REPORTING Requests from individuals to correct
AGENCIES: or amend records should be addressed
official responsibilities of that agency.
f. Unclassified records in the system, None. as indicated in the notification section
or unclassified portions thereof, POLICIES AND PRACTICES FOR STORING,
including information identifying RETRIEVING, ACCESSING, RETAINING, AND requests for amendments to, or
individuals covered by the system, may DISPOSING OF RECORDS IN THE SYSTEM: disputing the contents of individual
be disclosed to the public when the records or for appealing an initial
STORAGE:
matter under investigation has become determination by CIA concerning these
public knowledge or the Inspector Paper records are stored in secured matters are published in the Federal
General determines that such disclosure areas within CIA facilities. Electronic Register (32 CFR 1901.21–23, 32 CFR
is necessary to preserve confidence in records are stored in secure file-servers 1901.42).
the integrity of the Inspector General located within the CIA.
process, or is necessary to demonstrate RETRIEVABILITY: RECORD SOURCE CATEGORIES:
the accountability of CIA employees, By name, social security number, or CIA records; CIA staff and contract
officers, or individuals covered by the other CIA identifier. Information may be employees, personal services
system, unless it is determined that retrieved from this system of records by independent contractors, industrial
release of the specific information in the automated or hand search based on contractors, and military and civilian
context of a particular case would extant indices, and by automated means detailees to CIA; federal, state, and local
constitute an unwarranted invasion of utilized in the normal course of officials; foreign governments; private
personal privacy. business. Under applicable law and citizens, including U.S. citizens and
g. Records in the system pertaining to regulations, all searches of this system foreign nationals.
an employee grievance may be disclosed of records will be performed in CIA
to any party to that grievance except for offices by CIA personnel. EXEMPTIONS CLAIMED FOR THE SYSTEM:
records that disclose the identity of a
non-party who requested confidentiality SAFEGUARDS: Certain records contained within this
and provided a statement during the Records are stored in secured areas system of records may be exempted
grievance process. accessed only by authorized persons. from certain provisions of the Privacy
h. Records in the system may be Software access controls are also in Act (5 U.S.C. 552a) pursuant to 5 U.S.C.
disclosed in the course of presenting place. 552a(j)(1), (k), and (d)(5).
CIA–32 integrity; enable the CIA and the Software access controls are also in
SYSTEM NAME:
Director of Central Intelligence to carry place.
out their lawful and authorized
Office of the Deputy Director of RETENTION AND DISPOSAL:
responsibilities; provide classified and
Central Intelligence (DDCI) for All records are maintained and
unclassified information to the Director
Community Management Records. disposed of in accordance with Records
of Central Intelligence, CIA and other
SECURITY CLASSIFICATION: appropriate Intelligence Community Control Schedules approved by the
The classification of records in this and U.S. Government officers, National Archives and Records
system can range from UNCLASSIFIED employees, detailees, or contractors for Administration.
to TOP SECRET. the conduct of authorized activities; and
SYSTEM MANAGER(S) AND ADDRESS:
assist the Director of Central Intelligence
SYSTEM LOCATION: Executive Director for Intelligence
with his Intelligence Community
Central Intelligence Agency, responsibilities, including resources Community Affairs, Office of the DDCI
Washington, DC 20505. management, program assessment and for Community Management, c/o
evaluation, policy formulation, and Central Intelligence Agency,
SYSTEM: collection requirements management, Washington, DC 20505.
Individuals who visit, contact, have and the protection of intelligence NOTIFICATION PROCEDURE:
employment, contractual, or other sources and methods.
Individuals seeking to learn if this
relationships with, or otherwise ROUTINE USES OF RECORDS MAINTAINED IN THE system of records contains information
participate in the activities of, the Office SYSTEM, INCLUDING CATEGORIES OF USERS AND about them should direct their inquiries
of the DDCI for Community THE PURPOSES OF SUCH USES:
Management or the Intelligence Records from this system of records Central Intelligence Agency,
Community; individuals who are of may be disclosed to U.S. Government Washington, DC 20505. Identification
foreign intelligence, counterintelligence, organizations, personnel and requirements are specified in the CIA
or security interest to the Intelligence contractors: in order to facilitate rules published in the Federal Register
Community, including individuals security, employment, or contractual (32 CFR 1901.13). Individuals must
identified as being involved in activities decisions; and as necessary for the comply with these rules.
related to intelligence matters; and protection of intelligence sources and
individuals in government, academia, methods, intelligence oversight and RECORD ACCESS PROCEDURES:
the business community, or other management, and in support of Requests from individuals should be
elements of the private sector with intelligence operations, analysis and addressed as indicated in the
expertise on matters of intelligence reporting. Additionally, records from notification section above. Regulations
interest to the Office of the DDCI for this system are used to prepare periodic for access to individual records or for
Community Management, or other statistical reports for U.S. Government appealing an initial determination by
elements of the Intelligence Community. officials related to the control and CIA concerning the access to records are
dissemination of classified information. published in the Federal Register (32
Information on additional routine uses CFR 1901.11–45).
Records in this system include:
is set forth in the ‘‘CIA Statement of
information relating to the management CONTESTING RECORD PROCEDURE:
General Routine Uses,’’ which is
and oversight of intelligence
incorporated herein by reference. Requests from individuals to correct
requirements, analysis, reporting and
operations, including acquisitions; DISCLOSURE TO CONSUMER REPORTING
as indicated in the notification section
biographic and other information about AGENCIES:
individuals of intelligence interest; None. requests for amendments to, or
information on individuals and events
POLICIES AND PRACTICES FOR STORING, disputing the contents of individual
of interest to the Intelligence
RETRIEVING, ACCESSING, RETAINING, AND records or for appealing an initial
Community; information identifying DISPOSING OF RECORDS IN THE SYSTEM: determination by CIA concerning these
source documents and their recipients;
STORAGE: matters are published in the Federal
and biographic and other information,
Paper and other hard-copy records are Register (32 CFR 1901.21–23, 32 CFR
including security clearances, access
stored in a secured area located in 1901.42).
approvals, and employment and
training records, about individuals who premises controlled by the Director of RECORD SOURCE CATEGORIES:
visit, contact, have employment, Central Intelligence (DCI). Electronic
Individuals covered by this system;
contractual or other relationships with, records are stored in secure file-servers
U.S. Government officers, employees,
or otherwise participate in, the activities located in premises controlled by the
agencies, organizations and contractors;
of the Office of the DDCI for Community DCI.
publicly available information from the
Management media, libraries and commercial
RETRIEVABILITY:
AUTHORITY FOR MAINTENANCE OF THE SYSTEM: By name, social security number, or databases; unclassified reporting;
The National Security Act of 1947, as other identifier. Information may be classified intelligence reporting and
amended (50 U.S.C. 403 et seq.); the retrieved from this system of records by source documents; investigative reports;
Central Intelligence Agency Act of 1949, automated or hand search based on and correspondence.
as amended (50 U.S.C. 403a et seq.); extant indices and automated EXEMPTIONS CLAIMED FOR THE SYSTEM:
Executive Order 12333 (46 FR 59941); capabilities utilized in the normal
Executive Order 12958 (76 FR 19825). course of business. Certain records contained within this
PURPOSE(S): SAFEGUARDS: from certain provisions of the Privacy
Records in this system are used by Records are stored in secured areas Act (5 U.S.C. 552a) pursuant to 5 U.S.C.
authorized personnel to: Ensure process accessed only by authorized persons. 552a(j)(1), (k), and (d)(5).
CIA–33 Community by evaluating the adequacy to: Information and Privacy Coordinator,
of intelligence support to U.S. Central Intelligence Agency,
SYSTEM NAME:
policymakers and other senior Washington, DC 20505. Identification
National Intelligence Council (NIC) intelligence consumers. requirements are specified in the CIA
Records. rules published in the Federal Register
SECURITY CLASSIFICATION: (32 CFR 1901.13). Individuals must
The classification of records in this THE PURPOSES OF SUCH USES:
comply with these rules.
system can range from UNCLASSIFIED Records from this system of records RECORD ACCESS PROCEDURES:
to TOP SECRET. may be disclosed to other U.S. Requests from individuals should be
SYSTEM LOCATION:
Government organizations in order to addressed as indicated in the
facilitate any security, employment, or notification section above. Regulations
Central Intelligence Agency, contractual decisions. Records also may for access to individual records or for
Washington, DC 20505. be disclosed to other U.S. Government appealing an initial determination by
CATEGORIES OF INDIVIDUALS COVERED BY THE organizations as necessary for the CIA concerning the access to records are
SYSTEM: protection of intelligence sources and published in the Federal Register (32
Individuals who have employment, methods and in support of intelligence CFR 1901.11–45).
detailee, liaison, or contractual operations, analysis and reporting.
Information on additional routine uses CONTESTING RECORD PROCEDURE:
relationships with the National
is set forth in the ‘‘CIA Statement of Requests from individuals to correct
Intelligence Council (NIC) or
General Routine Uses,’’ which is or amend records should be addressed
Intelligence Community agencies,
incorporated herein by reference. as indicated in the notification section
including personal services
independent contractors and industrial DISCLOSURE TO CONSUMER REPORTING requests for amendments to, or
contractors; individuals in academia AGENCIES: disputing the contents of individual
and the private sector with expertise on None. records or for appealing an initial
matters of intelligence interest to the
NIC; and individuals who are of foreign POLICIES AND PRACTICES FOR STORING,
intelligence, counterintelligence, or
DISPOSING OF RECORDS IN THE SYSTEM: Register (32 CFR 1901.21–23, 32 CFR
security interest to the NIC, including
1901.42).
individuals identified as being involved STORAGE:
in activities related to intelligence Paper and other hard-copy records are RECORD SOURCE CATEGORIES:
matters. stored in a secured area located in Individuals covered by this system;
CATEGORIES OF RECORDS IN THE SYSTEM: premises controlled by the Director of U.S. Government employees, agencies
Central Intelligence (DCI). Electronic and organizations; publicly-available
Records in this system include
records are stored in secure file-servers information from the media, libraries
administrative and contact information;
located in premises controlled by the and commercial databases; classified
documents relating to intelligence
DCI. reporting and intelligence source
requirements, analysis, reporting and
documents; and correspondence.
operations; National Intelligence RETRIEVABILITY:
Council operational records; biographic By name, social security number, or EXEMPTIONS CLAIMED FOR THE SYSTEM:
information about individuals of other identifier. Information may be Certain records contained within this
intelligence interest; publicly-available retrieved from this system of records by system of records may be exempted
information on individuals and events automated or hand search based on from certain provisions of the Privacy
of interest to the NIC; other policy and extant indices and automated Act (5 U.S.C. 552a) pursuant to 5 U.S.C.
operational data based on foreign capabilities utilized in the normal 552a(j)(1), (k), and (d)(5).
intelligence, counterintelligence and course of business.
security reporting. CIA–34
SAFEGUARDS:
AUTHORITY FOR MAINTENANCE OF THE SYSTEM: SYSTEM NAME:
Records are stored in secured areas Arms Control Records.
The National Security Act of 1947, as accessed only by authorized persons.
amended (50 U.S.C. 403 et seq.); the Software access controls are also in SECURITY CLASSIFICATION:
Central Intelligence Agency Act of 1949, place. The classification of records in this
as amended (50 U.S.C. 403a et seq.); system can range from UNCLASSIFIED
Executive Order 12333 (46 FR 59941); RETENTION AND DISPOSAL:
to TOP SECRET.
Executive Order 12958 (76 FR 19825). All records are maintained and
disposed of in accordance with Records SYSTEM LOCATION:
PURPOSE(S):
Control Schedules approved by the Central Intelligence Agency,
Records in this system are used by National Archives and Records Washington, DC 20505.
authorized personnel to: Ensure process Administration.
integrity; enable the CIA and the CATEGORIES OF INDIVIDUALS COVERED BY THE
Director of Central Intelligence to carry SYSTEM MANAGER(S) AND ADDRESS: SYSTEM:
out their lawful and authorized Chairman, National Intelligence Individuals who have employment,
responsibilities; provide classified and Council, c/o Central Intelligence detailee, liaison, or contractual
unclassified information within the CIA Agency, Washington, DC 20505. relationships with the Center for
and to appropriate Intelligence Weapons Intelligence, Nonproliferation
Community and U.S. Government NOTIFICATION PROCEDURE: and Arms Control (WINPAC), including
officials for the conduct of authorized Individuals seeking to learn if this personal services independent
activities; and assist the Director of system of records contains information contractors and industrial contractors;
Central Intelligence and the Intelligence about them should direct their inquiries individuals who visit, contact, or
otherwise participate in the activities of RETRIEVABILITY: from the media, libraries and
WINPAC. By name, social security number, or commercial databases; unclassified and
other identifier. Information may be classified reporting and intelligence
CATEGORIES OF RECORDS IN THE SYSTEM: source documents; and correspondence.
Records in this system include automated or hand search based on
administrative, biographic and contact extant indices and automated
information; publicly available capabilities utilized in the normal Certain records contained within this
information on events of interest to the course of business. system of records may be exempted
arms control community; classified from certain provisions of the Privacy
SAFEGUARDS: Act (5 U.S.C. 552a) pursuant to 5 U.S.C.
reporting on events of interest to the
arms control community; documents Records are stored in a secured areas 552a(j)(1), (k), and (d)(5).
identifying classified source documents accessed only by authorized persons.
Software access controls are also in CIA–35
and their recipients.
place. SYSTEM NAME:
RETENTION AND DISPOSAL: Directorate of Science & Technology
The National Security Act of 1947, as (DS&T) Private Sector Contact
amended (50 U.S.C. 403 et seq.); the Information.
Central Intelligence Agency Act of 1949,
as amended (50 U.S.C. 403a et seq.); SECURITY CLASSIFICATION:
Executive Order 12333 (46 FR 59941); The classification of records in this
Administration.
Executive Order 12958 (76 FR 19825). system can range from UNCLASSIFIED
SYSTEM MANAGER(S) AND ADDRESS (THIS to TOP SECRET.
PURPOSE(S): INCORPORATES BY REFERENCE ANY CIA
Records in this system are used by SUCCESSOR IN FUNCTION TO THE SYSTEM SYSTEM LOCATION:
authorized personnel to: Ensure process MANAGER(S) SET FORTH HEREIN): Central Intelligence Agency,
integrity, enable the CIA and the head Director, WINPAC, Central Washington, DC 20505.
of the CIA to carry out their lawful and Intelligence Agency, Washington, DC
20505. CATEGORIES OF INDIVIDUALS COVERED BY THE
authorized responsibilities; and provide
SYSTEM:
classified and unclassified information
NOTIFICATION PROCEDURE: Individuals in the private sector who
to appropriate CIA and Intelligence
Community officials for the conduct of Individuals seeking to learn if this work or have worked on CIA personal
authorized activities, including support system of records contains information services or industrial contracts;
to the negotiation and assessment of about them should direct their inquiries individuals about which there is
arms control agreements. to: Information and Privacy Coordinator, publicly-available information
Central Intelligence Agency, identifying a scientific, technical or
ROUTINE USES OF RECORDS MAINTAINED IN THE Washington, DC 20505. Identification related expertise of interest to CIA; and
SYSTEM, INCLUDING CATEGORIES OF USERS AND requirements are specified in the CIA CIA staff and contract employees, and
THE PURPOSES OF SUCH USES: rules published in the Federal Register other individuals affiliated with CIA
Records from this system of records (32 CFR 1901.13). Individuals must who work on CIA projects with private
may be disclosed to other U.S. comply with these rules. sector experts.
Government organizations in order to
RECORD ACCESS PROCEDURES: CATEGORIES OF RECORDS IN THE SYSTEM:
facilitate any security, employment, or
contractual decisions by those Requests from individuals should be Biographic information, including
organizations. Records also may be addressed as indicated in the areas of expertise.
disclosed to other U.S. Government notification section above. Regulations
for access to individual records or for AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
organizations as necessary for the
protection of intelligence sources and appealing an initial determination by The National Security Act of 1947, as
methods and in support of intelligence CIA concerning the access to records are amended (50 U.S.C. 403 et seq.); the
operations, analysis and reporting. published in the Federal Register (32 Central Intelligence Agency Act of 1949,
Information on additional routine uses CFR 1901.11–45). as amended (50 U.S.C. 403a et seq.);
is set forth in the ‘‘CIA Statement of Executive Order 12333 (46 FR 59941).
General Routine Uses,’’ which is PURPOSE(S):
incorporated herein by reference.
or amend records should be addressed Records in this system are used by
DISCLOSURE TO CONSUMER REPORTING as indicated in the notification section authorized personnel to: Ensure process
AGENCIES: above. CIA’s regulations regarding integrity; enable the CIA and the head
requests for amendments to, or of the CIA to carry out their lawful and
None.
disputing the contents of individual authorized responsibilities; provide
POLICIES AND PRACTICES FOR STORING, records or for appealing an initial reference information; and facilitate
RETRIEVING, ACCESSING, RETAINING, AND determination by CIA concerning these communication by CIA with private
DISPOSING OF RECORDS IN THE SYSTEM: matters are published in the Federal sector experts.
STORAGE: ROUTINE USES OF RECORDS MAINTAINED IN THE
1901.42).
Paper and other hard-copy records are SYSTEM, INCLUDING CATEGORIES OF USERS AND
stored in secured areas within premises RECORD SOURCE CATEGORIES: THE PURPOSES OF SUCH USES:
controlled by the head of the CIA. Individuals who are the subject of This information is set forth in the
Electronic records are stored in secure records in this system; U.S. Government ‘‘CIA Statement of General Routine
file-servers within premises controlled employees, agencies and organizations; Uses,’’ which is incorporated herein by
by the head of the CIA. publicly available information obtained reference.
DISCLOSURE TO CONSUMER REPORTING as indicated in the notification section record a summary of the conversations
AGENCIES: above. CIA’s regulations regarding and any resulting actions.
disputing the contents of individual SYSTEM, INCLUDING CATEGORIES OF USERS AND
records or for appealing an initial THE PURPOSES OF SUCH USES:
DISPOSING OF RECORDS IN THE SYSTEM: determination by CIA concerning these This information is set forth in the
matters are published in the Federal ‘‘CIA Statement of General Routine
STORAGE:
Register (32 CFR 1901.21–23, 32 CFR Uses,’’ which is incorporated herein by
Paper and other hard-copy records are 1901.42).
stored in secured areas within the CIA. reference.
Electronic records are stored in secure RECORD SOURCE CATEGORIES:
file-servers located within the CIA. Individuals who are the subject of AGENCIES:
records in the system; and publicly None.
RETRIEVABILITY:
available information obtained from the
By name or other CIA identifier. media, libraries and commercial POLICIES AND PRACTICES FOR STORING,
Information may be retrieved from this databases. RETRIEVING, ACCESSING, RETAINING, AND
system of records by automated or hand DISPOSING OF RECORDS IN THE SYSTEM:
search based on extant indices and EXEMPTIONS CLAIMED FOR THE SYSTEM: STORAGE:
automated capabilities utilized in the Certain records contained within this Paper and other hard-copy records are
normal course of business. Under system of records may be exempted stored in a secured area within the CIA.
applicable law and regulations, all from certain provisions of the Privacy Electronic records are stored in secure
searches of this system of records will Act (5 U.S.C. 552a) pursuant to 5 U.S.C. file-servers located within the CIA.
be performed in CIA offices by CIA 552a(j)(1), (k), and (d)(5).
personnel. RETRIEVABILITY:
CIA–36 By name, social security number, or
SAFEGUARDS:
SYSTEM NAME: other CIA identifier. Information may be
Records are stored in secured areas retrieved from this system of records by
accessed only by authorized persons. Alumni Communications Records.
Software access controls are also in SECURITY CLASSIFICATION: extant indices and automated
place. capabilities utilized in the normal
RETENTION AND DISPOSAL: system can range from UNCLASSIFIED course of business. Under applicable
to TOP SECRET. law and regulations, all searches of this
disposed of in accordance with Records SYSTEM LOCATION: CIA offices by CIA personnel.
National Archives and Records SAFEGUARDS:
Administration. Records are stored in secured areas
CATEGORIES OF INDIVIDUALS COVERED BY THE accessed only by authorized persons.
SYSTEM: Software access controls are also in
SUCCESSOR IN FUNCTION TO THE SYSTEM Former CIA employees who place.
MANAGER(S) SET FORTH HEREIN): voluntarily contact the Alumni
Director, DS&T Administrative Communications Port to offer
comments, insights or suggestions. All records are maintained and
Resources Center, Central Intelligence disposed of in accordance with Records
Agency, Washington, DC 20505. CATEGORIES OF RECORDS IN THE SYSTEM: Control Schedules approved by the
NOTIFICATION PROCEDURE: Biographic data (including name, National Archives and Records
Individuals seeking to learn if this contact information such as address or Administration.
system of records contains information phone number, and Social Security
about them should direct their inquiries Number or CIA identifier); and INCORPORATES BY REFERENCE ANY CIA
to: Information and Privacy Coordinator, correspondence and memoranda SUCCESSOR IN FUNCTION TO THE SYSTEM
Central Intelligence Agency, regarding the content of conversations MANAGER(S) SET FORTH HEREIN):
Washington, DC 20505. Identification with former employees and any Director, DS&T Investment Program
requirements are specified in the CIA resulting actions. Office, Central Intelligence Agency,
rules published in the Federal Register AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
comply with these rules. The National Security Act of 1947, as NOTIFICATION PROCEDURE:
amended (50 U.S.C. 403 et seq.); the Individuals seeking to learn if this
RECORD ACCESS PROCEDURES: Central Intelligence Agency Act of 1949, system of records contains information
Requests from individuals should be as amended (50 U.S.C. 403a et seq.); about them should direct their inquiries
addressed as indicated in the Executive Order 12333 (46 FR 59941). to: Information and Privacy Coordinator,
notification section above. Regulations Central Intelligence Agency,
PURPOSE(S):
for access to individual records or for Washington, DC 20505. Identification
appealing an initial determination by Records in this system are used by requirements are specified in the CIA
CIA concerning the access to records are authorized personnel to: Ensure process rules published in the Federal Register
published in the Federal Register (32 integrity; enable the CIA and the head (32 CFR 1901.13). Individuals must
CFR 1901.11–45). of the CIA to carry out their lawful and comply with these rules.
authorized responsibilities; verify the
CONTESTING RECORD PROCEDURE: identities of individuals contacting the RECORD ACCESS PROCEDURES:
Requests from individuals to correct Port; continue communications with Requests from individuals should be
or amend records should be addressed individuals who contact the Port; and addressed as indicated in the
notification section above. Regulations PURPOSE(S): SYSTEM MANAGER(S) AND ADDRESS (THIS
for access to individual records or for INCORPORATES BY REFERENCE ANY CIA
Records in this system are used by SUCCESSOR IN FUNCTION TO THE SYSTEM
appealing an initial determination by authorized personnel to: Ensure process MANAGER(S) SET FORTH HEREIN):
CIA concerning the access to records are integrity, enable the CIA and the head
published in the Federal Register (32 Chief, DO Information Management
of the CIA to carry out their lawful and Staff, Central Intelligence Agency,
CFR 1901.11–45). authorized responsibilities, and Washington, DC 20505.
maintain a record of the operational
activities of the Directorate of NOTIFICATION PROCEDURE:
Requests from individuals to correct Operations of the Central Intelligence Individuals seeking to learn if this
or amend records should be addressed Agency. system of records contains information
as indicated in the notification section about them should direct their inquiries
above. CIA’s regulations regarding ROUTINE USES OF RECORDS MAINTAINED IN THE to: Information and Privacy Coordinator,
requests for amendments to, or SYSTEM, INCLUDING CATEGORIES OF USERS AND Central Intelligence Agency,
disputing the contents of individual THE PURPOSES OF SUCH USES:
Washington, DC 20505. Identification
records or for appealing an initial Records from this system of records requirements are specified in the CIA
determination by CIA concerning these may be provided to selected federal rules published in the Federal Register
matters are published in the Federal agencies, including the Federal Bureau (32 CFR 1901.13). Individuals must
Register (32 CFR 1901.21–23, 32 CFR of Investigation, military departments comply with these rules.
1901.42). and, through established liaison
RECORD SOURCE CATEGORIES: channels, to selected foreign
government agencies, as necessary for Requests from individuals should be
Individuals who voluntarily contact addressed as indicated in the
the conduct of foreign intelligence and
the Alumni Communications Port; and notification section above. Regulations
counterintelligence operations by the
CIA employees. for access to individual records or for
CIA and other U.S. Government entities
authorized to conduct such operations. appealing an initial determination by
Information on additional routine uses CIA concerning the access to records are
Certain records contained within this published in the Federal Register (32
system of records may be exempted is set forth in the ‘‘CIA Statement of
General Routine Uses,’’ which is CFR 1901.11–45).
from certain provisions of the Privacy
Act (5 U.S.C. 552a) pursuant to 5 U.S.C. incorporated herein by reference. CONTESTING RECORD PROCEDURE:
552a(j)(1), (k), and (d)(5). Requests from individuals to correct
CIA–37 AGENCIES:
as indicated in the notification section
None. above. CIA’s regulations regarding
SYSTEM NAME:
Directorate of Operations Records. POLICIES AND PRACTICES FOR STORING,
SECURITY CLASSIFICATION: DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE: matters are published in the Federal
Paper and other hard-copy records are Register (32 CFR 1901.21–23, 32 CFR
to TOP SECRET.
stored in secured areas within the CIA. 1901.42).
SYSTEM LOCATION: Electronic records are stored in secure RECORD SOURCE CATEGORIES:
Central Intelligence Agency, file-servers located within the CIA. Foreign intelligence and
Washington, DC 20505. counterintelligence sources; U.S.
RETRIEVABILITY:
CATEGORIES OF INDIVIDUALS COVERED BY THE Government agencies; CIA predecessor
SYSTEM:
By name, social security number, or organizations; publicly available
other identifier. Information may be information; and state and local
Individuals who are of foreign retrieved from this system of records by agencies.
intelligence or foreign automated or hand search based on
counterintelligence interest to the CIA, extant indices and automated EXEMPTIONS CLAIMED FOR THE SYSTEM:
either because of their actual, apparent, capabilities utilized in the normal Certain records contained within this
or potential association with foreign course of business. Under applicable system of records may be exempted
intelligence or foreign law and regulations, all searches of this from certain provisions of the Privacy
counterintelligence activities, or system of records will be performed in Act (5 U.S.C. 552a) pursuant to 5 U.S.C.
because they are of actual or potential CIA offices by CIA personnel. 552a(j)(1), (k), and (d)(5).
use to the CIA.
CIA–38
SAFEGUARDS:
Records are stored in secured areas SYSTEM NAME:
Documents recording the operational
activities of the Directorate of accessed only by authorized persons. Academic and Business Contact
Operations (DO) of the Central Software access controls are also in Records.
Intelligence Agency. place. SECURITY CLASSIFICATION:
AUTHORITY FOR MAINTENANCE OF THE SYSTEM: RETENTION AND DISPOSAL: The classification of records in this
The National Security Act of 1947, as All records are maintained and to TOP SECRET.
amended (50 U.S.C. 403 et seq.); the disposed of in accordance with Records
Central Intelligence Agency Act of 1949, Control Schedules approved by the SYSTEM LOCATION:
as amended (50 U.S.C. 403a et seq.); National Archives and Records Central Intelligence Agency,
Executive Order 12333 (46 FR 59941). Administration. Washington, DC 20505.
CATEGORIES OF INDIVIDUALS COVERED BY THE automated or hand searches based on EXEMPTIONS CLAIMED FOR THE SYSTEM:
SYSTEM: extant indices and automated Certain records contained within this
Members of the academic community, capabilities utilized in the normal system of records may be exempted
members of scientific and other course of business. Under applicable from certain provisions of the Privacy
professional organizations, U.S. law and regulations, all searches of this Act (5 U.S.C. 552a) pursuant to 5 U.S.C.
Government officials, employees of system of records will be performed in 552a(j)(1), (k), and (d)(5).
private sector organizations, and other CIA offices by CIA personnel.
individuals who have expertise in, or CIA–39
SAFEGUARDS:
access to information on, subjects of SYSTEM NAME:
intelligence interest; and individuals Records are stored in secured areas
who have served as, or are considered accessed only by authorized persons. Customer Relations Records.
potential advisers, consultants, or Software access controls are also in
personal services independent place.
contractors to the CIA on matters of RETENTION AND DISPOSAL: system can range from UNCLASSIFIED
intelligence interest. All records are maintained and to TOP SECRET.
CATEGORIES OF RECORDS IN THE SYSTEM: disposed of in accordance with Records
Biographic information including
National Archives and Records Central Intelligence Agency,
names, contact information,
Administration. Washington, DC 20505.
professional credentials and areas of
interest and expertise of individuals SYSTEM MANAGER(S) AND ADDRESS (THIS CATEGORIES OF INDIVIDUALS COVERED BY THE
covered under this system of records; INCORPORATES BY REFERENCE ANY CIA SYSTEM:
history of CIA association, if any, of SUCCESSOR IN FUNCTION TO THE SYSTEM
Current and former intelligence
individuals covered under this system. MANAGER(S) SET FORTH HEREIN):
customers including U.S. policymakers,
Directorate of Intelligence Information U.S. Government personnel, and other
AUTHORITY FOR MAINTENANCE OF THE SYSTEM: Management Officer, Central authorized recipients of CIA intelligence
The National Security Act of 1947, as Intelligence Agency, Washington, DC products.
amended (50 U.S.C. 403 et seq.); the 20505.
Central Intelligence Agency Act of 1949, CATEGORIES OF RECORDS IN THE SYSTEM:
as amended (50 U.S.C. 403a et seq.); Biographic information including
Executive Order 12333 (46 FR 59941). Individuals seeking to learn if this
system of records contains information names, addresses, contact information,
PURPOSE(S): about them should direct their inquiries security clearances and access
Records in this system are used by to: Information and Privacy Coordinator, approvals, and subjects of intelligence
authorized personnel to: Ensure process Central Intelligence Agency, interest to individuals covered by this
integrity, enable the CIA and the head Washington, DC 20505. Identification system of records; documents
of the CIA to carry out their lawful and requirements are specified in the CIA containing comments and feedback from
authorized responsibilities, and rules published in the Federal Register individuals covered by this system of
maintain a record of persons inside and (32 CFR 1901.13). Individuals must records.
outside the U.S. Government of current comply with these rules. AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
or potential utility as advisors or
RECORD ACCESS PROCEDURES: The National Security Act of 1947, as
consultants to the CIA in performing its
Requests from individuals should be amended (50 U.S.C. 403 et seq.); the
mission to produce intelligence analyses
addressed as indicated in the Central Intelligence Agency Act of 1949,
on matters of national security concern.
notification procedures section above. as amended (50 U.S.C. 403a et seq.);
ROUTINE USES OF RECORDS MAINTAINED IN THE Regulations for access to individual Executive Order 12333 (46 FR 59941).
SYSTEM, INCLUDING CATEGORIES OF USERS AND records or for appealing an initial
THE PURPOSES OF SUCH USES: PURPOSE(S):
determination by CIA concerning the
This information is set forth in the access to records are published in the Records in this system are used by
‘‘CIA Statement of General Routine Federal Register (32 CFR 1901.11–45). authorized personnel to: Ensure process
Uses,’’ which is incorporated herein by integrity; enable the CIA and the head
CONTESTING RECORD PROCEDURE: of the CIA to carry out their lawful and
reference.
Requests from individuals to correct authorized responsibilities; maintain
DISCLOSURE TO CONSUMER REPORTING or amend records should be addressed dissemination lists for CIA finished
AGENCIES: as indicated in the notification section intelligence products, in order to ensure
None. above. CIA’s regulations regarding proper dissemination of classified and
requests for amendments to, or unclassified products; maintain a record
disputing the contents of individual of disseminations; maintain a list of
DISPOSING OF RECORDS IN THE SYSTEM: records or for appealing an initial topics of interest to particular
determination by CIA concerning these intelligence customers; and document
STORAGE: matters are published in the Federal customer feedback on particular
Paper and other hard-copy records are Register (32 CFR 1901.21–23, 32 CFR products.
stored secured areas within the CIA. 1901.42).
Electronic records are stored in secure ROUTINE USES OF RECORDS MAINTAINED IN THE
RECORD SOURCE CATEGORIES: SYSTEM, INCLUDING CATEGORIES OF USERS AND
file-servers located within the CIA.
Individuals who are the subject of THE PURPOSES OF SUCH USES:
RETRIEVABILITY: records in this system; U.S. Government This information is set forth in the
By name, social security number, or employees; publicly available ‘‘CIA Statement of General Routine
other CIA identifier. Information may be information obtained from the media, Uses,’’ which is incorporated herein by
retrieved from this system of records by libraries and commercial databases. reference.
DISCLOSURE TO CONSUMER REPORTING CONTESTING RECORD PROCEDURE: repository of classified and unclassified
AGENCIES: Requests from individuals to correct information on topics of foreign
None. or amend records should be addressed intelligence and counterintelligence
as indicated in the notification section interest to the CIA; assist the CIA’s
POLICIES AND PRACTICES FOR STORING, above. CIA’s regulations regarding Directorate of Intelligence to fulfill its
RETRIEVING, ACCESSING, RETAINING, AND mission of providing timely, accurate,
disputing the contents of individual and objective intelligence analysis on
STORAGE: records or for appealing an initial the full range of national security threats
Paper and other hard-copy records are determination by CIA concerning these and foreign policy issues facing the
stored in secured areas within the CIA. matters are published in the Federal United States; and provide a reference
Electronic records are stored in secure Register (32 CFR 1901.21–23, 32 CFR file for publicly available publications
file-servers located within the CIA. 1901.42). pertaining to intelligence.
RECORD SOURCE CATEGORIES: ROUTINE USES OF RECORDS MAINTAINED IN THE
RETRIEVABILITY: SYSTEM, INCLUDING CATEGORIES OF USERS AND
Individuals who are the subjects of
By name, social security number, or THE PURPOSES OF SUCH USES:
records in this system; CIA personnel;
other CIA identifier. Information may be other U.S. Government personnel. This information is set forth in the
retrieved from this system of records by ‘‘CIA Statement of General Routine
automated or hand searches based on EXEMPTIONS CLAIMED FOR THE SYSTEM: Uses,’’ which is incorporated herein by
extant indices and automated Certain records contained within this reference.
capabilities utilized in the normal system of records may be exempted
course of business. Under applicable from certain provisions of the Privacy AGENCIES:
law and regulations, all searches of this Act (5 U.S.C. 552a) pursuant to 5 U.S.C.
system of records will be performed in 552a(j)(1), (k), and (d)(5). None.
CIA offices by CIA personnel. POLICIES AND PRACTICES FOR STORING,
CIA–40
SAFEGUARDS: DISPOSING OF RECORDS IN THE SYSTEM:
SYSTEM NAME:
Records are stored in secured areas Research System Records. STORAGE:
Software access controls are also in SECURITY CLASSIFICATION:
stored in secured areas within the CIA.
place. The classification of records in this Electronic records are stored in secure
system can range from UNCLASSIFIED file-servers located within the CIA.
to TOP SECRET.
All records are maintained and RETRIEVABILITY:
disposed of in accordance with Records SYSTEM LOCATION:
By name, social security number, or
Control Schedules approved by the Central Intelligence Agency, other CIA identifier. Information may be
National Archives and Records Washington, DC 20505. retrieved from this system of records by
Administration. CATEGORIES OF INDIVIDUALS COVERED BY THE automated or hand searches based on
SYSTEM: extant indices and automated
Individuals of foreign intelligence or capabilities utilized in the normal
SUCCESSOR IN FUNCTION TO THE SYSTEM counterintelligence interest to the CIA, course of business. Under applicable
MANAGER(S) SET FORTH HEREIN): including individuals associated with law and regulations, all searches of this
international terrorism, international system of records will be performed in
Directorate of Intelligence Information CIA offices by CIA personnel.
Management Officer, Central organized crime, or international
Intelligence Agency, Washington, DC narcotics trafficking activities; and SAFEGUARDS:
20505. individuals who have written on the Records are stored in secured areas
general topic of intelligence. accessed only by authorized persons.
CATEGORIES OF RECORDS IN THE SYSTEM: Software access controls are also in
Individuals seeking to learn if this place.
Classified intelligence reporting,
system of records contains information
including reports from other U.S. RETENTION AND DISPOSAL:
Government agencies and foreign All records are maintained and
government information; and publicly disposed of in accordance with Records
available information from the media, Control Schedules approved by the
Washington, DC 20505. Identification
libraries and commercial databases. National Archives and Records
requirements are specified in the CIA
rules published in the Federal Register AUTHORITY FOR MAINTENANCE OF THE SYSTEM: Administration.
(32 CFR 1901.13). Individuals must The National Security Act of 1947, as SYSTEM MANAGER(S) AND ADDRESS (THIS
comply with these rules. amended (50 U.S.C. 403 et seq.); the INCORPORATES BY REFERENCE ANY CIA

Central Intelligence Agency Act of 1949, SUCCESSOR IN FUNCTION TO THE SYSTEM
as amended (50 U.S.C. 403a et seq.); MANAGER(S) SET FORTH HEREIN):
Requests from individuals should be Executive Order 12333 (46 FR 59941). Directorate of Intelligence Information
addressed as indicated in the Management Officer, Central
notification section above. Regulations PURPOSE(S):
Intelligence Agency, Washington, DC
for access to individual records or for Records in this system are used by 20505.
appealing an initial determination by authorized personnel to: Ensure process
CIA concerning the access to records are integrity; enable the CIA and the head NOTIFICATION PROCEDURE:
published in the Federal Register (32 of the CIA to carry our their lawful and Individuals seeking to learn if this
CFR 1901.11–45). authorized responsibilities; provide a system of records contains information
about them should direct their inquiries CATEGORIES OF RECORDS IN THE SYSTEM: RETENTION AND DISPOSAL:
to: Information and Privacy Coordinator, Intelligence reports and other All records are maintained and
Central Intelligence Agency, information that supports the analytic disposed of in accordance with Records
Washington, DC 20505. Identification mission of the CIA’s Directorate of Control Schedules approved by the
requirements are specified in the CIA Intelligence. National Archives and Records
rules published in the Federal Register Administration.
(32 CFR 1901.13). Individuals must AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
comply with these rules. The National Security Act of 1947, as SYSTEM MANAGER(S) AND ADDRESS (THIS
amended (50 U.S.C. 403 et seq.); the
RECORD ACCESS PROCEDURES: SUCCESSOR IN FUNCTION TO THE SYSTEM
Central Intelligence Agency Act of 1949, MANAGER(S) SET FORTH HEREIN):
Requests from individuals should be as amended (50 U.S.C. 403a et seq.);
addressed as indicated in the Executive Order 12333 (46 FR 59941). Directorate of Intelligence Information
notification section above. Regulations Management Officer, Central
for access to individual records or for PURPOSE(S): Intelligence Agency, Washington, DC
appealing an initial determination by Records in this system are used by 20505.
CIA concerning the access to records are authorized personnel to: Ensure process NOTIFICATION PROCEDURE:
published in the Federal Register (32 integrity, enable the CIA and the head
CFR 1901.11–45). of the CIA to carry our their lawful and Individuals seeking to learn if this
authorized responsibilities; and assist system of records contains information
CONTESTING RECORD PROCEDURE: about them should direct their inquiries
the CIA’s Directorate of Intelligence to
Requests from individuals to correct to: Information and Privacy Coordinator,
fulfill its mission of providing timely,
or amend records should be addressed Central Intelligence Agency,
accurate, and objective intelligence
as indicated in the notification section Washington, DC 20505. Identification
analysis on the full range of national
above. CIA’s regulations regarding requirements are specified in the CIA
security threats and foreign policy
requests for amendments to, or rules published in the Federal Register
issues facing the United States,
disputing the contents of individual (32 CFR 1901.13). Individuals must
including key foreign countries, regional
records or for appealing an initial comply with these rules.
conflicts, and issues that transcend
national boundaries such as terrorism, RECORD ACCESS PROCEDURES:
weapons proliferation, and narcotics Requests from individuals should be
trafficking. addressed as indicated in the
1901.42).
ROUTINE USES OF RECORDS MAINTAINED IN THE notification section above. Regulations
RECORD SOURCE CATEGORIES: for access to individual records or for
CIA staff and contract employees, THE PURPOSES OF SUCH USES: appealing an initial determination by
personal services independent CIA concerning the access to records are
contractors, and industrial contractors; published in the Federal Register (32
U.S. Government agencies; publicly CFR 1901.11–45).
Uses,’’ which is incorporated herein by
available information from the media,
reference. CONTESTING RECORD PROCEDURE:
libraries and commercial databases; and
foreign intelligence and DISCLOSURE TO CONSUMER REPORTING Requests from individuals to correct
counterintelligence sources. AGENCIES: or amend records should be addressed
None. as indicated in the notification section
Certain records contained within this POLICIES AND PRACTICES FOR STORING, requests for amendments to, or
system of records may be exempted RETRIEVING, ACCESSING, RETAINING, AND disputing the contents of individual
from certain provisions of the Privacy DISPOSING OF RECORDS IN THE SYSTEM: records or for appealing an initial
Act (5 U.S.C. 552a) pursuant to 5 U.S.C. STORAGE: determination by CIA concerning these
552a(j)(1), (k), and (d)(5). matters are published in the Federal
CIA–41 stored in secured areas within the CIA. Register (32 CFR 1901.21–23, 32 CFR
Electronic records are stored in secure 1901.42).
SYSTEM NAME:
file-servers located within the CIA. RECORD SOURCE CATEGORIES:
Intelligence Analysis Records.
RETRIEVABILITY: CIA staff and contract employees,
SECURITY CLASSIFICATION: personal services independent
By name, social security number, or
The classification of records in this contractors, and industrial contractors;
other identifier. Information may be
system can range from UNCLASSIFIED U.S. Government agencies; publicly
to TOP SECRET. available information from the media,
automated or hand searches based on
extant indices and automated libraries and commercial databases; and
SYSTEM LOCATION:
capabilities utilized in the normal foreign intelligence and
Central Intelligence Agency, counterintelligence sources.
Washington, DC 20505. course of business. Under applicable
law and regulations, all searches of this EXEMPTIONS CLAIMED FOR THE SYSTEM:
CATEGORIES OF INDIVIDUALS COVERED BY THE system of records will be performed in
SYSTEM:
CIA offices by CIA personnel. system of records may be exempted
Individuals of foreign intelligence or
SAFEGUARDS: from certain provisions of the Privacy
counterintelligence interest to the CIA,
Act (5 U.S.C. 552a) pursuant to 5 U.S.C.
including individuals associated with Records are stored in secured areas
552a(j)(1), (k), and (d)(5).
international terrorism, international accessed only by authorized persons.
organized crime, or international Software access controls are also in [FR Doc. 05–10038 Filed 5–23–05; 8:45 am]
narcotics trafficking activities. place. BILLING CODE 6310–02–P

Notice: Privacy Act: Systems of Records

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Notice: Privacy Act: Systems of Records

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Tuesday,

May 24, 2005

ROUTINE USES OF RECORDS MAINTAINED IN THE appealing an initial determination by PURPOSES(S):

SAFEGUARDS: CIA–8 facilitate court cases or other legal

RETENTION AND DISPOSAL: SYSTEM LOCATION: be performed in CIA offices by CIA

CONTESTING RECORD PROCEDURE:

SYSTEM NAME: opportunity complaints; employee None.

Office of the Executive Director ............................................................... Executive Director

SYSTEM MANAGER(S) AND ADDRESS (THIS

RETENTION AND DISPOSAL: SYSTEM LOCATION: General Routine Uses,’’ which is

CONTESTING RECORD PROCEDURE: to review an applicant’s qualifications; RECORD ACCESS PROCEDURES:

Records are stored in secured areas Personnel Security Records.

CIA–23 DISCLOSURE TO CONSUMER REPORTING as indicated in the notification section

Control Schedules approved by the SYSTEM LOCATION: DISCLOSURE TO CONSUMER REPORTING

as indicated in the notification section PURPOSE(S): Central Intelligence Agency,

RECORD ACCESS PROCEDURES:

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