Professional Documents
Culture Documents
Prepared By:
State of California
State Controllers Office
21st Century Project Office
710 Riverpoint Court, Suite 150
West Sacramento, CA 95605
State of California
st
21 Century Project - MyCalPAYS
Table of Contents
1
2
3
List of Tables
Table 1. MyCalPAYS Functionality............................................................................................................................18
Table 2. Procurement Timeline ...................................................................................................................................20
Table 3. Special Project Report Comparison...............................................................................................................25
Table 4. SFY 2009/10 Contract Services.....................................................................................................................29
List of Figures
Figure 1. 21st Century Project Organization ................................................................................................................15
Figure 2. 21st Century Project Governance Structure .................................................................................................16
Page i
State of California
st
21 Century Project - MyCalPAYS
Page 1
State of California
st
21 Century Project - MyCalPAYS
Page 1
05/07/2009
FSR
2.
SPR
Type of Document
Project Number
0840-70
3.
Project Title
Project Acronym
21 Century Project
TFC
4.
5.
Submitting Department
Reporting Agency
6.
Project Objectives
PSP Only
Other:
X
st
st
Major Milestones
Procurement Milestones identified in
Section 4.5.4, Table 2.
Est Complete
Date
November 2009
The new system will enable the state to improve management processes
and fulfill payroll and reporting obligations accurately and on time.
Further, the new system will transition the state from a transaction-based
system to an enterprise database system that supports the business
demands of state government.
PIER
(TBD)
Key Deliverables
(TBD)
7.
Proposed Solution
The systems integrator will configure and implement SAP to meet the business needs of the state.
Page 2
0840-70
SPR 3
Executive Contacts
First Name
Last Name
State Controller
John
Chiang
Executive Sponsor
Jim
Lombard
Budget Officer
Tom
Yowell
CIO
David
Dawson
Area
Code
Phone #
916
375-6651
jlombard@sco.ca.gov
916
322-5320
tyowell@sco.ca.gov
916
327-8299
ddawson@sco.ca.gov
Ext.
Area
Code
Fax #
Direct Contacts
First Name
Last Name
Area
Code
Phone #
Primary contact
Susan
Bolin
916
375-6033
sbolin@sco.ca.gov
Project Manager
Cheryl
Hotaling
916
375-6042
chotaling@sco.ca.gov
Ext.
Area
Code
Fax #
Page 3
Date
Date
Project #
Doc. Type
0840-70
SPR 3
Doc.
Page #
4.
May 2008
August 2008
60
Yes
X
No
b) A new system development or acquisition that is specifically required by legislative mandate or is subject to
special legislative review as specified in budget control language or other legislation.
X
c) The estimated total development and acquisition cost exceeds the departmental cost threshold and the project
does not meet the criteria of a desktop and mobile computing commodity expenditure (see SAM 4989
4989.3).
Page 4
2004-05
2005-06
$3,796,507
$10,219,173
2004-05
2005-06
2006-07
2007-08
$34,599,655
$17,954,711
2008-09
$19,628,949
2009-10
$32,001,749
PROJECT COSTS
1.
2.
3.
4.
Fiscal Year
One-Time Cost
Continuing Costs
TOTAL PROJECT BUDGET
2003-04
SOURCES OF FUNDING
5.
General Fund
6.
Redirection
7.
Reimbursements
8.
Federal Funds
9.
Special Funds
10. Grant Funds
11. Other Funds
12. PROJECT BUDGET
2008-09
2009-10
1,410,907
0
$1,410,907
4,916,822
0
$4,916,822
11,583,922
0
$11,583,922
34,684,697
1,119,958
$35,804,655
16,203,561
2,928,751
$19,132,312
14,277,821
5,351,128
$19,628,949
25,930,493
7,404,623
$33,335,116
109,008,223
16,804,460
$125,812,683
0
462,943
947,964
0
1,120,315
944,085
399,422
2,453,000
0
1,364,749
1,010,562
1,372,767
7,835,844
18,076,716
1,205,000
571,285
2,420,812
13,530,842
9,940,300
1,177,601
493,784
546,773
6,973,854
11,715,605
0
1,161,001
6,752,343
16,759,391
1,333,367
1,036,000
0
14,206,358
56,492,012
6,663,975
6,164,681
4,739,774
51,752,241
$4,916,822
$11,583,922
$35,804,655
$19,132,312
$19,628,949
$33,335,116
$125,812,683
$1,410,907
2006-07
2007-08
TOTAL
$
$
$
$
$
$
$
$
$
$
$
$
Note: The totals in Item 4 and Item 12 must have the same cost estimate.
Page 5
Project #
Doc. Type
0840-70
SPR 3
Fiscal Year
Primary Vendor Budget
Independent Oversight Budget
IV&V Budget
Other Budget
TOTAL VENDOR BUDGET
2003-04
2004-05
2005-06
2006-07
2007-08
2008-09
2009-10
75,000
1,680,408
92,500
23,478,741
352,503
2,510,524
1,092,362
467,832
10,000,000
935,972
258,315
333,315
181,000
1,861,408
226,590
319,090
554,152
24,385,396
1,106,187
4,709,073
2,261,157
2,728,989
3,687,978
14,623,950
TOTAL
$35,989,265
$4,696,577
$0
$8,275,379
$48,961,221
Primary Vendor
Contract Start Date
Contract End Date (projected)
Amount
(TBD)
November 2009
(TBD)
(TBD)
First Name
Last Name
Area
Code
Phone #
Ext.
Area
Code
Fax #
11. (TBD)
12.
13.
Page 6
0840-70
SPR 3
RISK ASSESSMENT
Yes
X
No
General Comment(s)
The Risk Management Plan will be refined and will be updated in SPR 4.
Page 7
State of California
st
21 Century Project - MyCalPAYS
Page 8
State of California
st
21 Century Project - MyCalPAYS
Project Background/Summary
The State Controllers Office (SCO) is responsible for issuing pay to employees of
the state civil service, California State University and Judicial Council. There are
currently over 150 departments and 24 California State University campuses in the
State of California. The state workforce is comprised of approximately 294,000
employees, represented by 21 state civil service bargaining units and ten California
State University bargaining units. Employees are located throughout California and
in other states, and range from elected officials, managers and supervisors, and
higher education faculty, to rank and file workers in a variety of occupations.
In May 2004, the Department of Finance approved the Feasibility Study Report for
the 21st Century Project. The Feasibility Study Report established that the existing
Human Resource Management System (HRMS)/Payroll System operated by the
State Controllers Office were outdated and did not meet the needs of todays
government. Based on this approval, the SCO initiated a two-phased procurement
process. The purpose of the first procurement was to select a commercial off the
shelf (COTS) software product to support the states human resource management
needs.
In April 2005, the software procurement was finalized and SAP was selected as the
COTS software for the States new HRMS/Payroll System, MyCalPAYS.
The second phase of the procurement process began in May 2005 with the release
of a request for proposal for system integrator services. The objective of the
procurement was to secure the services of an experienced integrator to implement
the SAP solution. In June 2006, a contract was awarded to BearingPoint to provide
system integration services for the 21st Century Project. As the prime contractor,
BearingPoint had overall responsibility for implementing the solution.
3.2
Project Status
In January 2009, the State terminated the contract with BearingPoint for failure to
meet contractual commitments. The SCO, working in conjunction with its
stakeholders, has developed a go-forward strategy to complete the implementation
of MyCalPAYS. The go-forward strategy is documented in this Special Project
Report. The detailed procurement strategy is documented in the Information
Technology Procurement Plan (ITPP) that was submitted and approved by the
Department of General Services in February 2009.
3.3
BearingPoint was unable to meet its contractual commitments for delivering the
MyCalPAYS system; therefore the State terminated the contract. The State needs to
move forward with securing a new systems integrator to deliver the MyCalPAYS
system.
Page 9
State of California
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21 Century Project - MyCalPAYS
3.4
The deferral of the CSU employee population will require that the legacy
systems remain operational until the second project is completed.
The termination of the systems integration contract will result in a delay to the
implementation of MyCalPAYS. The proposed schedule of implementation of
MyCalPAYS in SPR 2 included pilot implementation commencing in September
2009, with statewide implementation completed during June 2010.
The project currently estimates that a new systems integrator will be on-board in
November 2009. The estimated completion date of the project will be dependent
upon the work plan provided by the selected systems integrator, and will be
influenced by the amount of re-use of project accelerators by the new systems
integrator (such as system blueprint/design, configuration previously completed, and
custom objects that were previously developed).
The total project costs will also be impacted, due in part to the schedule delay as
well as potentially higher system integration costs to complete the project. In
addition, costs savings originally estimated will be delayed due to the schedule
delay. Originally projected cost savings will also be impacted due to the scope
change to include only the civil service population as part of this project. The legacy
systems will need to remain operational until the transition of the California State
University employee population is completed, which will be managed as a separate
project.
Revised May 7, 2009
Page 10
State of California
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21 Century Project - MyCalPAYS
The revised project costs and savings for the total project will be included in SPR 4,
which will be submitted after the procurement is completed. Revised costs through
SFY 2009/10 are included in this SPR.
3.6
Implementation Plan
The revised implementation plan will be provided as part of SPR 4, which will be
submitted after the procurement is completed.
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State of California
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21 Century Project - MyCalPAYS
Page 12
State of California
st
21 Century Project - MyCalPAYS
In July 2008, the SCO appointed an Acting SCO Project Manager for the 21st
Century Project; this appointment became permanent in January 2009. The SCO
Project Manager has over 20 years Information Technology experience covering
project management, independent project oversight, software development, largescale systems acquisition and integration, independent verification and validation
and quality assurance. She is a certified Project Management Professional (PMP)
since 1999 and is skilled in the disciplines of project management and software life
cycle management. She offers significant experience in the management of largescale systems acquisition and integration projects, establishing project management
offices, and negotiation and relationship management. She also has an in-depth
knowledge of Project Management Body of Knowledge (PMBOK); the Institute of
Electrical and Electronics Engineers (IEEE) standards for project management and
software development , the Software Engineering Institutes (SEI) Capability Maturity
Model Integration (CMMI) and the State of California Information Technology Project
Oversight Framework (IT Framework).
The SCO Project Manager has worked for four different departments in 20 years in
increasingly responsible and technical positions, including managing large statewide
IT projects. She has also worked as a consultant for over seven years on over 30
technology contracts in numerous roles of the project management process. The
contract values ranged from a couple million dollars to contracts over $50 million
dollars. Her extensive experiences in State technology contracts demonstrates her
proven ability to meet project objectives, ensure effective operations, anticipate
deviations, and provide oversight and leadership to successfully manage the 21st
Century Project.
In addition to her IT leadership and management experience, the SCO Project
Manager also possesses subject matter knowledge related to the State of
Californias legacy human resources systems, gained during her 15 years working
for the State Controllers Office in both the program and technology areas.
In SPR 2, we reported that the SCO was evaluating the existing project governance,
leadership, management, and organization. Consideration was given to what
industry and public sector have defined and required as experience and role
responsibilities. The SCO recognizes the importance of providing expertise with both
the private and public sector implementations. The SCO will ensure that experienced
state project management is in place with experience in project management, state
processes and requirements. In furtherance of this assurance, State Controllers
Office has contracted with a project management advisory team who bring specific
SAP HR/Payroll system integration experience to contribute to the successful
completion of the project. The State Controllers Office has secured the services of
two project managers experienced in system definition, configuration, customization,
Page 13
State of California
st
21 Century Project - MyCalPAYS
The Project Management Office (PMO) has the responsibility for daily project
operations, including project deliverables that support the project management
methodology. This ensures the methodology provides both the structure to
successfully manage the project and the experience needed to leverage prior project
successes. Using standard industry practices and methodologies, the project
approach includes the following elements:
The PMO has existing project management plans (e.g., risk management, issue
management, deliverable management, and cost management). The PMO, with the
support of the project management office support consultants, will be revising these
plans over the next several months, to ensure that all project management plans are
fully up to date and reflect the go-forward management approach prior to the onboarding of the new systems integrator.
4.3
Project Organization
Page 14
State of California
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21 Century Project - MyCalPAYS
The 21st Century Project State project team is organized into nine (9) areas:
Page 15
State of California
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21 Century Project - MyCalPAYS
The 21st Century Project is governed by a series of committees and teams that are
tasked to assist with providing strategic direction and management project.
State Controller
Steering Committee
(SCO,OCIO, DOF, DGS, DPA & SPB)
Project
Leadership
PMO
Business
Standardization
Committee (BSC)
Business
Transformation
Council (BTC)
Org. Change
Management Team
TEAMWORK
Functional &
Integration Teams
Agency/Dept.
Support Teams
Page 16
State of California
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21 Century Project - MyCalPAYS
Project Priorities
The project priorities have been revisited. Based on the change to limit the project
scope to the civil service employee population, the Project Scope has been updated
Page 17
State of California
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21 Century Project - MyCalPAYS
Scope
Resources
Improved
Accepted
Accepted
4.5
Project Plan
The revised project plan will be provided as part of SPR 4, which will be submitted
after the procurement is completed.
4.5.1 Project Scope
The project scope has been modified to include only the civil service employee
population. The functionality to be delivered is included in Table 1:
Table 1. MyCalPAYS Functionality
SAP Module/Sub-module Area
Personnel Administration
Full functionality
Organizational Management
Full Functionality
Time Management
Time and attendance, Time
Evaluation & CATS
Benefits Administration
Full functionality for Sect. 125
plans, limited for Health plans
Payroll
Full functionality
Description of Functionality
Single repository for employee master data maintenance
and reporting
Standardized process for employee life-cycle events
Manage Social Security number confidentiality (PERNR)
Streamline process for validating HR/Payroll data elements
Consistent organizational management hierarchies for
reporting and security
All State positions except CSU
Structure for supporting workflow opportunities
Cross Application Timesheets (CATS) for monthly, semimonthly and bi-weekly Payrolls
Ability to interface with various department/agency specific
time capture systems
Support Positive and Negative time capture
Manage and maintain benefit/deduction plans
Support employee enrollment process for sect. 125 plans
Interface with CalPERS system for Health Plans
Support qualifying event processing for employee life-cycle
event
Streamlined payroll system eliminating daily payrolls
Support for monthly, semi-monthly and bi-weekly payroll
cycles, and retroactive payroll accounting
FMLA and Disability Workbench
Direct deposit/notification and hardcopy check printing
BSI multi-jurisdiction tax processing all employees
Support for concurrent employment
Page 18
State of California
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21 Century Project - MyCalPAYS
Description of Functionality
SAP Portal
ESS/MSS functionality (via internet
and intranet)
Finance/Controls
Organizational setup to external
Financial System
Reporting
Business Intelligence, SAP
Delivered and Custom Reports
Page 19
State of California
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21 Century Project - MyCalPAYS
Estimated Dates
Feb 2009
Feb 2009
Feb 18, 2009
Feb 26 Mar 12, 2009
Mar 13, 2009
Mar 23, 2009
Apr 7, 2009
Apr 23, 2009
Apr 30, 2009
May 4 Jul 23, 2009
May 21, 2009
Jul 27 Aug 6, 2009
Aug 7, 2009
Aug 10 - Aug 21, 2009
Aug 24 Sep 18, 2009
Sep 21 Sep 25, 2009
Sep 28 Oct 2, 2009
Sep 21 Oct 16, 2009
Oct Nov 2009
Nov 30, 2009
Page 20
State of California
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21 Century Project - MyCalPAYS
4.6
Project Monitoring
The 21st Century Project maintains consistent project monitoring via the project
governance structure described in Section 4.3. Project Organization.
As reported in SPR 3, KPMG was contracted to provide independent oversight and
independent verification and validation services for the project. In January 2009, the
SCO ended the KPMG contract in an effort to preserve funding during the replanning effort. The SCO plans to acquire independent consultant oversight services
for the development and implementation phase of the project. We expect these
services to begin at approximately the same time as the new system integrator
services. During the replanning/reprocurement phase, the Office of the State CIO
(OCIO) has assigned a full-time staff member to provide on-site project review and
monitoring. The SCO expects that, due to the complexity and criticality of this
project, the OCIO will retain an on-site presence through the development and
implementation phases of the project.
4.7
Project Quality
The Projects quality approach will be refined in conjunction with the other project
management plans over the next several months, and will be updated in SPR 4.
4.8
Change Management
The Projects change management approach will be refined in conjunction with the
other project management plans over the next several months, and will be updated
in SPR 4.
4.9
Authorization Required
The SCOs executive management and project sponsor approval has been obtained
and funding authorization is being requested through the budget process. Additional
funding for SFY 2009/10 has been requested through the Finance Letter process.
Page 21
State of California
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21 Century Project - MyCalPAYS
Page 22
State of California
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21 Century Project - MyCalPAYS
5
Updated Risk Management Plan
The Projects risk management approach and plan will be refined in conjunction with the
other project management plans over the next several months, and will be updated in
SPR 4.
Page 23
State of California
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21 Century Project - MyCalPAYS
Page 24
State of California
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21 Century Project - MyCalPAYS
6
Updated Economic Analysis Worksheets
SPR 2 identified a total of $178,671,658 project costs. For purposes of this SPR, we are
only estimating project costs through SFY 2009/10. Table 3 provides a comparison
between SPR 2 and SPR 3 for SFY 2003/04 SFY 2009/10.
Once the procurement for system integration services is completed, and system
integration costs and project schedule are known, the SCO will submit SPR 4 which will
include revised costing for the remainder of the project.
Table 3. Special Project Report Comparison
One Time Project Costs
SPR 2
(through FY 2009/10)
39,221,833
915,251
4,297,629
6,308
0
64,803,327
2,215,824
5,624,705
0
4,864,959
77,508,815
2,622,522
5,841,615
4,863,187
135,277,160
SPR 2
(through FY 2009/10)
3,203,224
0
3,920,732
544,320
602,946
13,262,424
0
127,530
21,661,176
156,938,336
SPR 3
Variance
38,729,320
1,061,771
7,692,433
0
35,989,265
2,215,824
4,696,577
0
6,059,555
48,961,221
3,324,252
5,385,584
3,853,642
109,008,223
SPR 3
(492,513)
146,520
3,394,804
(6,308)
0
(28,814,062)
0
(928,128)
0
1,194,596
(28,547,594)
701,730
(456,031)
(1,009,545)
(26,268,937)
Variance
0
0
(3,203,224)
0
4,958,115
0
0
11,846,345
0
0
16,804,460
125,812,683
1,037,383
(544,320)
(602,946)
(1,416,079)
0
(127,530)
(4,856,716)
(31,125,653)
Page 25
State of California
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21 Century Project - MyCalPAYS
6.1
SFY 2009/10
For SFY 2009/10, we have updated costs to reflect our revised estimates, based on
the current status of the project. Our funding assumptions are detailed below.
Page 26
State of California
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21 Century Project - MyCalPAYS
Page 27
State of California
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21 Century Project - MyCalPAYS
Contract Services
Contract costs are detailed below:
System Integrator
$10.0 million is projected in SFY 2009/10 for the new system integrator (11/09
6/10). This is based on average billings of $1.5 million per month for seven months.
It is anticipated that contract execution will occur in November 2009.
The SCO will seek senior SAP technical architect services to supplement the project
technical team. While the selected systems integration services vendor will provide
technical SAP support, the State will require direct services to review
recommendations of the system integration services vendor and advise the State
directly.
The SCO executed a contract for Project Management Support Services in March
2009. The PMO consultants supplement the project management office, specifically
in the areas of scheduling, procurement support, risk, issue, change control, and
cost management.
The SCO will seek consultant services to supplement the Project Organizational
Change Management team. The intent is to secure the services of those with
expertise in the areas of organizational change management, workforce transition,
end-user training, and stakeholder management/marketing. It is also expected that
the selected consultant will have experience with organizational change
management for large scale, public sector clients.
Page 28
State of California
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21 Century Project - MyCalPAYS
SPR 3
518,000
162,000
0
0
104,000
784,000
10,000,000
1,319,000
936,000
1,108,000
297,000
1,000,000
500,000
15,160,000
Page 29
Revised: 05/07/2009
FY 2004-05
PYs
Amts
FY 2005-06
PYs
Amts
FY 2006-07
PYs
Amts
29.8
29.8
31.6
31.3
FY 2007-08
PYs
Amts
FY 2008-09
PYs
Amts
SUBTOTAL
PYs
Continuing Information
Technology Costs
Staff (salaries & benefits)
2,481,848
2,481,848
2,784,514
Hardware Lease/Maintenance
29,738
29,738
Software Maintenance/Licenses
29,139
29,139
43,075
Contract Services
23,446
21,446
272,181
2,562,860
2,586,370
2,606,643
Agency Facilities
201,150
201,150
Other
190,720
190,720
Total IT Costs
29,738
2,769,224
31.7
29,738
2,817,169
26.4
2,655,306
29,738
29,738
43,675
44,175
45,673
620,277
741,188
23,146
2,768,475
2,906,899
2,845,037
213,300
211,275
213,975
177,861
202,240
200,320
202,880
180.6
168,640
29.8
5,518,901
29.8
5,540,411
31.6
6,151,691
31.3
6,642,984
31.7
6,956,024
26.4
5,945,401
180.6
215.4
13,760,362
205.0
13,926,739
203.0
14,179,277
205.0
14,291,448
207.6
14,403,619
210.0
14,520,667
1246.0
2,638,523
3,246,425
3,166,737
3,196,982
3,227,227
3,258,787
215.4
16,398,885
205.0
17,173,164
203.0
17,346,014
205.0
17,488,430
207.6
17,630,846
210.0
17,779,454
1246.0
245.2
21,917,786
234.8
22,713,575
234.6
23,497,705
236.3
24,131,414
239.3
24,586,870
236.4
23,724,855
1426.6
Revised: 05/07/2009
FY 2009-10
FY 2010-11
PYs
Amts
PYs
Amts
180.6
15,989,909
26.4
2,655,306
PYs
FY 2011-12
Amts
PYs
FY 2012-13
Amts
PYs
FY 2013-14
Amts
PYs
Amts
PYs
Continuing Information
Technology Costs
Staff (salaries & benefits)
Hardware Lease/Maintenance
Software Maintenance/Licenses
Contract Services
Data Center Services
Agency Facilities
Other
Total IT Costs
0.0
0.0
0.0
29,738
234,876
45,673
1,701,684
23,146
16,276,284
2,858,723
1,218,711
177,861
1,155,520
180.6
0.0
178,428
168,640
36,755,412
26.4
5,959,087
0.0
85,082,112
212.4
14,637,715
0.0
0.0
0.0
0.0
0.0
207.0
0.0
0.0
207.0
1458.4
1246.0
Other
18,734,681
3,290,347
1246.0
103,816,793
212.4
17,928,062
0.0
0.0
0.0
0.0
1458.4
1426.6
140,572,205
238.8
23,887,149
0.0
0.0
0.0
0.0
1665.4
PROPOSED ALTERNATIVE:
Department: State Controller's Office
Project: 21st Century Project
MyCalPAYS
Revised: 05/07/2009
FY 2004-05
Amts
PYs
FY 2005-06
Amts
PYs
FY 2006-07
Amts
PYs
FY 2007-08
Amts
PYs
FY
Amts
2008-09
PYs
Amts
21.5
Hardware Purchase
919,272
24.7
1,869,820
36.9
2,345,353
92.1
7,233,412
96.1
8,866,391
88.1
7,871,778
22,800
129,657
398,290
354,118
156,906
Software Purchase/License
6,058,679
1,633,754
Telecommunications
Software Customization
23,478,741
2,510,524
Project Management
1,107,912
75,000
1,680,408
92,500
352,503
1,092,362
467,832
226,590
554,152
1,106,187
1,153,245
Contract Services
Project Oversight
IV&V Services
Other Contract Services
TOTAL Contract Services
Data Center Services
Agency Facilities
Other
258,315
181,000
333,315
1,861,408
319,090
24,385,396
4,709,073
2,728,989
1,528,044
128,563
856,132
811,053
86,400
49,120
941,343
114,594
802,563
131,903
665,837
283,617
1,239,904
375,155
817,765
2,048,236
21.5
1,410,907
24.7
4,916,822
36.9
11,583,922
92.1
34,684,697
96.1
16,203,561
0.0
0.0
0.0
0.0
0.0
88.1
0.0
14,277,821
0
Hardware Lease/Maintenance
Software Maintenance/Licenses
1,119,958
1,259,711
1,259,711
Telecommunications
Contract Services
0
0
0
0
0
0
0
0
0
0
0
0
1,669,040
4,091,417
Agency Facilities
Other
0.0
0.0
0.0
0.0
1,119,958
0.0
2,928,751
21.5
1,410,907
24.7
4,916,822
36.9
11,583,922
92.1
35,804,655
96.1
19,132,312
2,481,848
29.8
2,481,848
31.7
2,784,514
31.3
2,768,099
31.8
0
0.0
88.1
5,351,128
19,628,949
29.8
Other IT Costs
3,037,053
3,058,563
3,367,178
3,873,629
2,817,169
31.8
4,138,856
2,817,169
4,138,856
29.8
5,518,901
29.8
5,540,411
31.7
6,151,692
31.3
6,641,728
31.8
6,956,025
31.8
6,956,025
Program Staff
194.3
12,845,362
191.5
12,838,181
189.5
13,305,834
188.5
13,234,636
188.5
13,234,636
188.5
12,910,878
2,469,523
3,077,425
3,000,582
2,988,278
2,988,278
3,249,796
194.3
15,314,885
191.5
15,915,606
189.5
16,306,416
188.5
16,222,914
188.5
16,222,914
188.5
16,160,674
1140.8
224.1
20,833,786
221.3
21,456,017
221.2
22,458,108
219.8
22,864,642
220.3
23,178,939
220.3
23,116,699
1327.0
245.6
22,244,693
246.0
26,372,839
258.1
34,042,030
311.9
58,669,297
316.4
42,311,251
308.4
42,745,648
1686.4
INCREASED REVENUES
PROPOSED ALTERNATIVE:
Department: State Controller's Office
Project: 21st Century Project
MyCalPAYS
Revised: 05/07/2009
Subtotal
Amts
FY 2009-10
PYs
FY 2010-11
PYs
Amts
Amts
FY 2011-12
PYs
Amts
FY 2012-13
PYs
Amts
FY 2013-14
PYs
Amts
359.4
29,106,026
102.2
9,623,294
0.0
0.0
0.0
1,061,771
Software Purchase/License
7,692,433
0
0
Telecommunications
Hardware Purchase
0.0
Contract Services
25,989,265
10,000,000
Project Management
1,107,912
1,107,912
Project Oversight
3,760,605
935,972
Software Customization
IV&V Services
3,479,489
2,580,066
34,337,271
14,623,950
3,323,792
460
Agency Facilities
4,553,812
831,772
Other
3,002,625
851,017
359.4
0.0
Hardware Lease/Maintenance
Software Maintenance/Licenses
83,077,730
102.2
0.0
25,930,493
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0
0
3,639,380
1,318,735
Telecommunications
Contract Services
5,760,457
6,085,888
0.0
9,399,837
0.0
7,404,623
0.0
0.0
0.0
0.0
359.4
92,477,567
102.2
33,335,116
0.0
0.0
0.0
0.0
16,150,647
31.8
2,817,169
0.0
0.0
0.0
0.0
186.2
Other IT Costs
21,614,135
186.2
37,764,782
Program Staff
1140.8
78,369,527
4,138,856
31.8
188.5
17,773,882
6,956,025
0.0
0.0
0.0
0.0
12,910,878
0.0
0.0
0.0
0.0
3,249,796
1140.8
96,143,409
188.5
16,160,674
0.0
0.0
0.0
1327.0
133,908,191
220.3
23,116,699
0.0
0.0
0.0
0.0
1686.4
226,385,758
322.5
56,451,815
0.0
0.0
0.0
0.0
INCREASED REVENUES
0.0
FY 2004-05
Amts
PYs
FY 2005-06
Amts
PYs
Revised: 05/07/2009
FY 2006-07
Amts
PYs
FY 2007-08
Amts
PYs
FY 2008-09
Amts
PYs
SUBTOTAL
Amts
PYs
Amts
EXISTING SYSTEM
Total IT Costs
Total Program Costs
Total Existing System Costs
29.8
5,518,901
29.8
5,540,411
31.6
6,151,691
31.3
6,642,984
31.7
6,956,024
26.4
5,945,401
180.6
36,755,412
215.4
16,398,885
205.0
17,173,164
203.0
17,346,014
205.0
17,488,430
207.6
17,630,846
210.0
17,779,454
1246.0
103,816,793
245.2
21,917,786
234.8
22,713,575
234.6
23,497,705
236.3
24,131,414
239.3
24,586,870
236.4
23,724,855
1426.6
140,572,205
21.5
1,410,907
24.7
4,916,822
36.9
11,583,922
92.1
35,804,655
96.1
19,132,312
88.1
19,628,949
359.4
92,477,567
224.1
20,833,786
221.3
21,456,017
221.2
22,458,108
219.8
22,864,642
220.3
23,178,939
220.3
23,116,699
1327.0
133,908,191
245.6
22,244,693
246.0
26,372,839
258.1
34,042,030
311.9
58,669,297
316.4
42,311,251
308.4
42,745,648
1686.4
226,385,758
(11.2)
(3,659,264)
(23.5)
(10,544,325)
(75.6)
(34,537,883)
(77.1)
(17,724,381)
(72.0)
(19,020,793)
(259.8)
(85,813,553)
PROPOSED ALTERNATIVE
Total Project Costs
Total Cont. Exist. Costs
Total Alternative Costs
COST SAVINGS/AVOIDANCES
MyCalPAYS
(0.4)
Increased Revenues
(326,907)
0
(0.4)
(326,907)
(11.2)
(3,659,264)
(23.5)
(10,544,325)
(75.6)
(34,537,883)
(77.1)
(17,724,381)
(72.0)
(19,020,793)
(259.8)
(85,813,553)
(0.4)
(326,907)
(11.6)
(3,986,171)
(35.1)
(14,530,496) (110.7)
(49,068,379)
(187.8)
(66,792,760)
(259.8)
(85,813,553)
(259.8)
(85,813,553)
ALTERNATIVE #1
Total Project Costs
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0.0
COST SAVINGS/AVOIDANCES
0.0
0.0
22,713,575
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0.0
Increased Revenues
0.0
0.0
0.0
22,713,575
0.0
0.0
0.0
0.0
0.0
0.0
22,713,575
0.0
22,713,575
0.0
22,713,575
0.0
22,713,575
0.0
22,713,575
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0.0
COST SAVINGS/AVOIDANCES
0.0
0.0
0.0
0.0
0.0
0.0
0.0
Increased Revenues
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0.0
22,713,575
22,713,575
ALTERNATIVE #2
22,713,575
FY 2009-10
Amts
PYs
FY 2010-11
Amts
PYs
Revised: 05/07/2009
FY 2011-12
Amts
PYs
FY 2012-13
Amts
PYs
FY 2013-14
Amts
PYs
TOTAL
Amts
PYs
Amts
EXISTING SYSTEM
Total IT Costs
180.6
36,755,412
26.4
5,959,087
0.0
0.0
0.0
0.0
207.0
42,714,499
1246.0
103,816,793
212.4
17,928,062
0.0
0.0
0.0
0.0
1458.4
121,744,855
1426.6
140,572,205
238.8
23,887,149
0.0
0.0
0.0
0.0
1665.4
164,459,354
359.4
92,477,567
102.2
33,335,116
0.0
0.0
0.0
0.0
461.6
125,812,683
1327.0
133,908,191
220.3
23,116,699
0.0
0.0
0.0
0.0
1547.3
157,024,890
1686.4
226,385,758
322.5
56,451,815
0.0
0.0
0.0
0.0
2008.9
282,837,573
COST SAVINGS/AVOIDANCES
(259.8)
(85,813,553)
(83.8)
(32,564,666)
0.0
0.0
0.0
0.0
(343.6)
(118,378,219)
(259.8)
(85,813,553)
(83.8)
(32,564,666)
0.0
0.0
0.0
0.0
(343.6)
(118,378,219)
(259.8)
(85,813,553)
(83.8)
(32,564,666)
0.0
0.0
0.0
0.0
(343.6)
(118,378,219)
PROPOSED ALTERNATIVE
Total Project Costs
Total Cont. Exist. Costs
MyCalPAYS
Increased Revenues
ALTERNATIVE #1
Total Project Costs
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0.0
22,713,575
COST SAVINGS/AVOIDANCES
0.0
22,713,575
0.0
0.0
0.0
0.0
0.0
0.0
Increased Revenues
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0.0
22,713,575
0.0
0.0
0.0
0.0
0.0
0.0
22,713,575
0.0
22,713,575
0.0
0.0
0.0
0.0
0.0
0.0
22,713,575
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0.0
ALTERNATIVE #2
0.0
0.0
0.0
0.0
0.0
0.0
0.0
Increased Revenues
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0.0
Revised: 05/07/2009
FY
PYs
TOTAL PROJECT COSTS
2003-04
FY
Amts
PYs
2004-05
FY
Amts
PYs
2005-06
FY
Amts
PYs
2006-07
FY
Amts
PYs
2007-08
FY
Amts
PYs
21.5
1,410,907
24.7
4,916,822
36.9
11,583,922
92.1
35,804,655
96.1
19,132,312
13.5
462,943
13.5
1,120,315
13.5
1,364,749
14.5
1,205,000
14.5
1,177,601
88.1
2008-09
Amts
PYs
19,628,949
359.4
69.5
RESOURCES TO BE REDIRECTED
Staff
Funds:
Existing System
13.5
462,943
13.5
1,120,315
13.5
1,364,749
14.5
1,205,000
14.5
1,177,601
0.0
69.5
8.0
947,964
11.2
3,796,507
23.4
10,219,172
77.6
33,479,697
81.6
15,025,960
88.1
14,277,821
289.9
0.0
0.0
0.0
0.0
1,119,958
0.0
2,928,751
0.0
5,351,128
0.0
8.0
947,964
11.2
3,796,507
23.4
10,219,172
77.6
34,599,655
81.6
17,954,711
88.1
19,628,949
289.9
21.5
1,410,907
24.7
4,916,822
36.9
11,583,922
92.1
35,804,655
96.1
19,132,312
88.1
19,628,949
359.4
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0.0
SUBTOTALS
PYs
TOTAL PROJECT COSTS
359.4
FY
Amts
PYs
92,477,567
2009-10
FY
Amts
PYs
2010-11
FY
Amts
PYs
2011-12
FY
Amts
PYs
2012-13
FY
Amts
PYs
102.2
33,335,116
0.0
0.0
0.0
0.0
14.5
1,333,367
0.0
0.0
0.0
0.0
RESOURCES TO BE REDIRECTED
Staff
69.5
5,330,608
Funds:
Existing System
69.5
5,330,608
14.5
1,333,367
0.0
0.0
0.0
0.0
289.9
77,747,122
47.1
24,597,126
9.4
0.0
0.0
0.0
0.0
9,399,837
33.6
7,404,623
43.0
0.0
0.0
0.0
289.9
87,146,959
80.7
32,001,749
52.4
0.0
0.0
0.0
95.2
359.4
92,477,567
33,335,116
52.4
0.0
0.0
0.0
0.0
(7.0)
52.4
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0.0
2013-14
Amts
Revised: 05/07/2009
2003-04
FY
Amts
PYs
2004-05
FY
Amts
PYs
2005-06
FY
Amts
PYs
2006-07
FY
Amts
PYs
2007-08
Amts
FY
2008-09
PYs
Amts
One-time Costs
Previous Year's Baseline
0.0
8.0
947,964
11.2
3,796,507
23.4
10,219,172
77.6
8.0
947,964
3.2
2,848,543
12.2
6,422,665
54.2
23,260,525
4.0
33,479,697
8.0
947,964
11.2
3,796,507
23.4
10,219,172
77.6
33,479,697
81.6
15,025,960
88.1
14,277,821
0.0
0.0
0.0
0.0
0.0
1,119,958
0.0
2,928,751
0.0
0.0
0.0
0.0
1,119,958
0.0
1,808,793
0.0
2,422,377
0.0
0.0
0.0
0.0
1,119,958
0.0
2,928,751
0.0
5,351,128
8.0
947,964
3.2
2,848,543
12.2
6,422,665
54.2
24,380,483
4.0
6.5
1,674,238
0.0
0.0
0.0
0.0
0.0
(18,453,737)
81.6
6.5
15,025,960
(748,139)
Continuing Costs
Previous Year's Baseline
(16,644,944)
Cost Savings
Increased Program Revenues
0.0
0
0
0
0
2009-10
FY
Amts
PYs
2010-11
FY
2011-12
FY
Amts
PYs
2012-13
FY
Amts
PYs
Amts
PYs
24,597,126
9.4
0.0
0.0
(9.4)
0.0
0.0
0.0
0.0
2013-14
Amts
One-time Costs
Previous Year's Baseline
88.1
(41.0)
14,277,821
10,319,305
47.1
(37.7)
(24,597,126)
47.1
24,597,126
9.4
0.0
0.0
5,351,128
33.6
5,351,128
43.0
33.6
9.4
(7,404,623)
33.6
5,351,128
43.0
(2,053,495)
(7.4)
Continuing Costs
Previous Year's Baseline
(C) Annual Augmentation /(Reduction)
10,319,305
(28.3)
(32,001,749)
(43.0)
0.0
(52.4)
(2,053,495)
0
(2,053,495)
0.0
0.0
0.0
(2,053,495)
0
(2,053,495)
0.0
0.0
0.0
0.0
0.0
0.0
0.0
Cost Savings
Increased Program Revenues
0.0
0
0
0.0
0
0
0.0
(2,053,495)
(2,053,495)