External Audits

RMJM Dubai Quality Management

Procedures

1.0

SCOPE
This procedure describes requirements for participating in, and acting on, observations made by
an outside body on RMJMs Quality Management or design activities.

2.0

ACTIVITY

2.1

Arrangements for External Audit

External audits of the Practices Quality Management System are arranged with the Quality
System Manager.
External project-related audits are arranged through the respective Group Director. The
Quality System Manager is to be notified of any such audit in advance by the Group Director or
Project Leader.

2.2

Audit Method
The audit methodology will be that determined by the external auditor and RMJM will make
available whatever information is required.
On the completion of each External Audit, a post audit meeting will be held with the Auditor to
review the outcome and to: -

2.3

Receive Audit observations

Discuss Audit observations to achieve a clear understanding of any comments raised

Establish any necessary Corrective Actions

Identify the person to undertake Corrective Actions

Agree a timescale for completing Corrective Actions

Agree a form for confirming Corrective Action sign-off.

Record of Audit
The External Auditor is likely have their own means of recording any non-conformances,
comments and observations made: in which case RMJM will be given (or must request) a copy,
which will be held in the relevant Audit file.
Where RMJM must retain its own records of audit comments, these should be maintained using
form FM/33: Audit and Review Record, and held in the relevant audit files.

P:\QA Documents\QProcedures\QP.39_External Audits

Created by DWM: March 2003/Rev by BD: April 2005

Issue 1: Revision 0
Page 1 of 2

QP/39
External Audits

2.4

Corrective Action
The person(s) identified in section 2.2 above undertakes corrective actions.
The completion of Corrective Actions is verified by the Quality System Manager for Quality
Management Systems external audits and by the Group Director for project-specific External
Audits.
A copy of project-specific audit forms is to be lodged with the Quality System Manager for
information.
Where required a copy of the completed External Audit form FM/33 is submitted to the
External Auditor for reference.

3.0

RECORDS
The following records are maintained under this procedure:
Record

Person Responsible

Quality Management System Audits: FM/33

Quality System Manager

Project Audits: FM/33

Project Leader

P:\QA Documents\QProcedures\QP.39_External Audits

Created by DWM: March 2003/Rev by BD: April 2005

Issue 1: Revision 0
Page 2 of 2

QP/39
External Audits