An Overview on ATP in Sales and Distribution Process

ATP Available to Promise:

When a sale order is processed, the available quantity and the delivery
date for the goods have to be confirmed to the customer.
To arrive at the available quantity and delivery date, all necessary
processing activities which take place before delivery have to be
considered.
Data relevant to shipping, procurement have been set at various
master data levels so that ATP uses these to arrive at the delivery date
and available quantity.
However in this presentation we would be getting only into the details
on Procurement side.
The ATP quantity (ATP = Available To Promise) is calculated from the
warehouse stock, the planned inward movements of stock (production
orders, purchase orders, planned orders) and the planned outward
movements of stock (sales orders, deliveries, reservations). This type
of check is performed dynamically while creating the sale order.
In Nut shell:
Available-to-promise quantity. This is the quantity still available to MRP
for new sales orders.
The ATP quantity is calculated according to the following
formula:
ATP quantity = Warehouse stock + Planned Receipts - Planned
Issues.
Our focus in the next slides would be on the Planned Receipts.

Let us see the screenshots from SAP explaining the ATP on the
basis of incoming stocks.

Screenshot 1: Stock Overview Material -38203810 at Plant 5311

(TCODE MMBE)

Screenshot 2: Stock Overview Detailed View

Screenshot 3: Stock Requirements list for Material -38203810 at Plant

5311 (TCode MD04)

Screenshot 4: Stock Requirements list for Available Quantities screen

Total Receipts = 26592 PC; Confirmed Issues = 46 PC;

Therefore, ATP quantity = 26592 46 = 26546 PC.

Screenshot 5: Creation of Sale order (TCode VA01) (Order Qty

30000 PC)

Screenshot 6: Sale order creation ATP screen

Order confirmed for 26546 PC.

At this stage we do not have any incoming purchase orders.

Screenshot 7: Stock Requirements list for Material -38203810 at Plant

5311

No purchase order available in MD04, however we have a Purchase

request, but this is not considered as the scope of check in Screenshot
6 shows that Purchase request should be excluded in ATP.

Screenshot 8: Creation of a Purchase order:

PO created for 100 cases. (i.e) 2400 pieces Confirmed date on PO is

30.05.2011.

Screenshot 9: Purchase order saved:

Screenshot 10: Stock Requirements screen updated with purchase

order

Stock availability for the material for Purchase order created is 31.05.2011. This is
because of the GR processing time available in the material master data. This is
available in the Delivery tab of Purchase order as shown in the next screenshot.

Screenshot 11: Delivery tab of Purchase order shows 1 day processing

time.

Screenshot 12: Creation of Sale order (TCode VA01) (Order Qty

30000 PC)

Screenshot 13: Creation of Sale order ATP screen

Order is confirmed for 26546 PC on 27.05.2011 based on the stock in

plant, and 2400 pieces are confirmed on 31.05.2011 based on the PO
created in screenshot 9.
Screenshot 14: Order creation ATP screen Scope of check

Screenshot 15: Change an existing Purchase request

Purchase Req date is changed to 28.05.2011.

Screenshot 16: Purchase Request display Quantities / Dates Tab:

Delivery date requested is 28.05.2011. To meet the delivery date,

system needs 1 day for GR processing, (i.e.) 27.05.2011. Request date
26.05.2011 is the date the Purchase request was created.

Screenshot 17: Stock Requirements list to show the Purchase Request

details:

Date on the MD04 screen appears as 30.05.2011. This is because there is a 1 day
processing time for plant 5311 (defined in config) and the calendar is a 6 working
day. Delivery date + 1 day = 28.05.2011 + 1 day (29.05.2011 holiday as Sunday),
material is confirmed on 30.05.2011

Screenshot 18: Creation of Sales order

Screenshot 19: Sales order creation ATP screen & Scope of check

ATP considers the Purchase Request qunatities also.

Screenshot 20: Shipping Notification cretaion:

Delivery date for shipping notification is changed to 27.05.2011 for 10 cases (i.e)
240 pieces.

Screenshot 21: Shipping Notification saved

Screenshot 22: Stock Requirements list to display shipping notification

Shipping notifictaion displays the date as 28.05.2011 because of 1 day GR

Processing time. Please see screenshot 16.

Screenshot 23: Sale Order creation

Screenshot 24: Sale Order creation ATP Screen

ATP considers the shipping notification qty also based on the date at 28.05.2011
(26546 + 240 = 26786 PC)

Screenshot 25: Sale Order creation ATP screen & Scope of check