CHEMPLAST SANMAR LIMITED

SAP USER MANUAL

ANNEXURE 1
CCA-ACTUAL

ANNEXURE-1
CREATION OF CYLCE FOR ASSESSMENT
PREAMBLE: The objective of making a cycle is to conduct assessment. We have dealt below
three categories on cycle creation.
1. Cost element based allocation.
2. Fixed percentage / fixed portion based allocation.
3. Allocation based on actual activity, (for example raw water pumped) for allocating water
treatment plant cost center cost.
CREATE CYCLE FOR CC ASSESSMENT - ACTUAL
VIA MENUS

TRANSACTION
CODE

ACCOUNTINGCONTROLLING-COST CENTER ACCOUNTINGPERIOD END CLOSING-SINGLE FUNCTIONS-ALLOCATIONSASSESSMENT

KSU5

Double click on transaction code to go to first screen.

Field Name
Period

User Action
Enter the period

Fiscal Year

Enter the current fiscal year

Comment
For example if the assessment
is to be performed for the
Month of Feb., enter 11

To create new cycle follow, as explained in the next screen,

Click, create or press SHIFT+F5 to go to create screen.

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CHEMPLAST SANMAR LIMITED

Field Name
Cycle
Starting date

SAP USER MANUAL

ANNEXURE 1
CCA-ACTUAL

Comment
For example p1allo is given
The starting date should be
the starting date of the fiscal
year. In this case it is
01.04.2000
Enter the above data in the screen and press enter to view the following screen, wherein, in Field
Name text, a name for the cycle is entered. It is entered as plant 1 allocation.

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User Action
Give a name for the cycle to be created
Enter the starting date

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CHEMPLAST SANMAR LIMITED

SAP USER MANUAL

ANNEXURE 1
CCA-ACTUAL

Once the text is entered click on the button Attach Segment to go to next screen. This is done
to create the allocation.
TYPE: 1
Cost Element Based Allocation.

Field Name: Segment Name: Enter a Number for identifying the segment and also give a name
for the segment. For example number 150 is chosen to identify plant.1 account department
allocations.
Field Name: Allocation structure: Enter only a1 in this field name.

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CHEMPLAST SANMAR LIMITED

SAP USER MANUAL

ANNEXURE 1
CCA-ACTUAL

Field Name: Rule: Click in the icon on the Field name to see the options available. Click on the
option to be chosen. Choose Variable portions.

Filed Name: Var.portion.type: Click the icon to view the options available. Choose the desired
one. Choose actual costs.

Once the above are chosen the screen will be,

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CHEMPLAST SANMAR LIMITED

SAP USER MANUAL

ANNEXURE 1
CCA-ACTUAL

As system displays the first screen, by default it opens with page segment hdr only. After
entering all the required field of first page click on the Sender/receiver to go to next page.

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CHEMPLAST SANMAR LIMITED

SAP USER MANUAL

ANNEXURE 1
CCA-ACTUAL

In the field name Cost center under Sender enter the service cost center number pertaining to
plant 1 accounts department. If the there are a series of Cost centers then enter the same,
namely, under From Field name, 35700 & under To Field name, 35800. If the service cost
centers has been grouped, then enter the group name under the field name Group.
Enter the receiver production cost center number under the field Name Const center of receiver.
If there are a series of receivers then the same may be entered as said above. Receiver cost
center may be grouped under a group name and can be used.
Once the above entered click on the icon/button Sender vals. to go to page Sender vals. No
change is made in this page.

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CHEMPLAST SANMAR LIMITED

SAP USER MANUAL

ANNEXURE 1
CCA-ACTUAL

Click on the icon/button receiver tracing factor to go to next page.

Under the field name Group of Cost element, enter the Cost element for which the service center
cost is to be allocated. It is chosen as empcost. To mean that the cost need to be absorbed on
the basis of the Employee cost of the receiver cost center

Click on the button. Receiving weight factor to go to next page,

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CHEMPLAST SANMAR LIMITED

SAP USER MANUAL

ANNEXURE 1
CCA-ACTUAL

As you have defined in the first page, (Segment hdr), under Field Name rule of Receiver tracing
factor to be Var.protion.type, to mean that the entire amount received on allocation by the
received cost centers to be

The cost incurred in the service center plant-1 accounts has been assigned between production
center 35020,35040 and 35100 based on cost element empcost. For the above example in
Field name Rule: Var.Portions was selected.
TYPE-2: Fixed portion /Fixed percentage based allocation. On clicking the attach segment
button one can create new allocation.
Click the attach segment button on top of the screen. You will once again go to initial screen.
Enter the requisite segment name and number.
It is chosen as 160 and Technical department allocation.
Here cost incurred in this service cost center is to be allocated as fixed percentage between,
receiver cost centers.
Under the field name Rule choose fixed percentage.

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SAP USER MANUAL

ANNEXURE 1
CCA-ACTUAL

Once the fixed percentage is chosen the screen will be,

Please note that the Field status group of the receiver tracing factor in segment.hdr. contains only
Rule.
Click on the button sender / receiver to go to next page,

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SAP USER MANUAL

ANNEXURE 1
CCA-ACTUAL

Enter the relevant sender cost center and receiver cost center/cost center group and click on the
button Sender Vals. No changes need to be done on this page.

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SAP USER MANUAL

ANNEXURE 1
CCA-ACTUAL

Click on the button Recr.tracing factor, to go to next screen,

Enter in the Field Name portion / percentage the fixed percentage of the cost that is to assigned
for receiving cost center as below,

TYPE: 3
Allocation based on actual activity (Actual statistical figure).
On clicking the attach segment one can create new allocation. Here we have adopted the third
type of allocation based on actual statistical figure through transaction code: kb31n. Hence the
user enters the raw water consumption for the month and the SKF is used to allocate the cost for
service cost centers.
Select actual statistical figure as given below,

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CHEMPLAST SANMAR LIMITED

SAP USER MANUAL

ANNEXURE 1
CCA-ACTUAL

Click on the Actual statistical key figure,

Click on the sender/receiver button to go to next page, to enter the sender and receiver cost
centers.

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SAP USER MANUAL

ANNEXURE 1
CCA-ACTUAL

Click on Sender.Vals. button to go to the next page,

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SAP USER MANUAL

ANNEXURE 1
CCA-ACTUAL

No change need to be done on the above page except to ensure that 100% of the cost is
allocated.

Click on the Receiver tracing. factor button to go to the next page and in the Field Name
Stat.Key.fig. Under from field Enter P1 water to mean that it is actual statistical key figure for the
raw water consumed for the period as entered through transaction code KB31N.
Click on the button Receiver weight factor to see that all receiving cost centers has 100 as factor.

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CHEMPLAST SANMAR LIMITED

SAP USER MANUAL

ANNEXURE 1
CCA-ACTUAL

Once all the cycle is entered go to the first screen and click the icon (shown below), to ensure
that cycle is error free.

icon

Save the cycle and invoke the same as and when assessment needs to be effected as part of
period end activity.

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