VGP Logbook - Sample Entries

VESSEL GENERAL PERMIT (VGP)
LOGBOOK
United States Environmental Protection Agency (EPA)
National Pollutant Discharge Elimination System (NPDE

(This logbook meets the requirements of VGP 4.2 Record keeping)
EXAMPLE ENTRIES
(For sections to be completed by ships staff)
USA EPA VESSEL GENERAL PERMIT

Vessels must indicate all discharges which are applicable under VGP
Sect
Vessel Discharges Covered under VGP
Applicable
(Y/N)
Sect
Vessel Discharges Covered under VGP
Applicable
(Y/N)
Deck Runoff
14
Gas Turbine Wash Water
Bilge water/Oily Water Separator Effluent
15
Graywater Except that Graywater from commercial

vessels operating in the Great Lakes is not within the scope
of this permit.
Ballast Water
16
Motor Gasoline and Compensating Discharge
Anti-fouling Leachate from Anti-Fouling Hull

Coatings/Hull Coating Leachate,
17
Non-Oily Machinery Wastewater
Aqueous Film Forming Foam (AFFF)
18
Refrigeration and Air Condensate Discharge
Boiler/Economizer Blowdown
19
Seawater Cooling Overboard Discharge (Including Engine;

Hydraulic System and Refrigeration Cooling Water)
Cathodic Protection
20
Seawater Piping Biofouling Prevention
Chain Locker Effluent
21
Small Boat Engine Wet Exhaust
Underwater Oil Seals / Rope Lubrication
22
Sonar Dome Discharge
10
Distillation and Reverse Osmosis Brine
23
Underwater Ship Husbandry
11
Elevator Pit Effluent
24
Welldeck Discharges
12
Firemain Systems
25
Graywater Mixed with Sewage from Vessels
13
Freshwater Lay-up
26
Exhaust Gas Scrubber Washwater Discharge
5.4.2
5.4. BARGES - Additional authorized discharges for tank barges

5.4.1
Pumping water from below deck
Deck Wash down or Run off due Rain or Spray
5.5. OIL TANKERS OR PETROLEUM TANKERS - Additional authorized discharges for oil tankers
5.5.1
Inert Gas Scrubber Discharge
Page 2 of 13
5.5.2
Deck Wash down or Run off due Rain or Spray
VGP Log Book

Revision Number: 4.0
VGP 4.2 Section 3 - Violation Record

Record of Discharges exceeding the Effluent Limit when in Permit Waters. The following is to be recorded
1.
2.
3.
4.
5.
A description of the violation,

Date of the violation,
Name, title and signature of the person who identified the violation
Name, title and signature of the person who is recording the violation (if different from person who identified the violation),
If a Corrective Action Assessment pursuant to Part 3.2 is needed, indicate where the corrective action assessment is stored, and
6. If a Corrective Action Assessment was previously conducted pursuant to Part 3.2 (and revisions are not needed for this violation of the
effluent limit), a reference to that previous corrective action assessment.
Date
19/02/2009
Description of Violation
During storing of vessel in port of Houston,

small amount cardboard packaging blown off
deck into water.
Page 3 of 13
Violation Identified By:
Violation Recorded by:
Name / Rank
Name / Rank
and Signature
And Signature
James Cook, Third Officer
Bill Elliot, Master
Signed: J. Cook
Signed: W.B. Elliot
Corrective Action
Assessment No.
001/2009
VGP Log Book

VGP 4.2 Section 4 - Log of Routine Visual Inspections (4.1.1)

Log of findings from routine inspections conducted under Part 4.1.1, including a discussion of any corrective actions required by Part 3
if applicable.
If no deficiencies or problems are found during a routine inspection, record that the inspection was completed with the inspectors
name and date.
Routine visual inspections must be recorded as completed according to Part 4.1.1 which is weekly and quarterly.
Results are to be recorded in the Inspection Checklist (Form VGP 01).
Log of findings from routine inspections
Date/Time
of Insp.
Name / Rank of Inspector (s)
Brief Summary of
Findings
Brief Summary of Corrective

Action.
(If None, enter No

deficiencies)
21/02/09
John Bates, Chief Officer
Routine weekly inspection.
1030 to
1100
Bob Safeman, Chief Engineer
No deficiencies refer filed

checklist (VGP01)
21/05/09
1100 to
1230.
Routine visual weekly

inspection plus quarterly
sampling. Visual inspection
of water around vessel no
sheen, discolouration or other
pollutants. Refer filed VGP01
Page 4 of 13
Corrective
Action
Consec. No.
None required
N/A
None required
N/A
VGP Log Book

VGP 4.2 Section 6 Log of Findings from Annual inspections (if no violations, enter date of inspection, state nil and
enter details of person conducting inspection)
Date/Time
of Insp.
Name / Rank of Inspector (s)
Brief Summary of
Findings
Brief Summary of Corrective

Action.
(If None, enter No

deficiencies)
21/02/2010
Annual inspection.
0900 to
1500
No deficiencies refer filed

checklist (VGP02)
Page 5 of 13
None required
Corrective
Action
Consec. No.
N/A
VGP Log Book

GP 4.2 Section 8 (i) - Additional maintenance and discharge information to be recorded and kept in a log on the vessel.
recorded in this book, it must be indicated where located.
If not
Record dates, materials used, application process, etc. for any significant maintenance of the deck surface(s) (e.g. more than routine,
daily cleaning activities, such as sweeping).
Deck Maintenance Record
Date
12.03.2009
Page 6 of 13
Location of Record if not below ..
Area
Materials Used
After mooring deck area cleaned and Paint Primer and Topcoat. 60 litres.
degreased. Areas of rust removed.
Primer and Topcoat applied.
Application Process
Roller / Brush
VGP Log Book

VGP 4.2 Section 8 (iii) Paint application Hull Antifouling
Record dates, materials used, application process, etc. for any antifouling paint applied to the vessel.
Location of Record if not below ..
Date
24.06.09
Page 7 of 13
Area
Materials Used
Dry-Dock Singapore. Entire underwater hull TBT free hull coating.

area blasted and full coat TBT free antifouling Insert type/manufacturer
applied.
Paint meets USA FIFRA standards
Application Process
Spray.
VGP Log Book


VGP 4.2 Section 8 (iv) - Aqueous Film Forming Foam (AFFF).
Discharges of AFFF are authorized for emergency purposes when needed to ensure the safety and security of the vessel and her crew.
Maintenance and Training Discharges while in waters covered by this permit must be to shore.
Record dates, estimated volumes, and constituents of any discharges of AFFF.

Date
23.04.09
Page 8 of 13
Estimated Volume
200 Cubic Metres
AFFF Type/Constituents
Discharge Details / Location
New York anchorage during fuelling

operation.
Fire at manifold and foam
system used to extinguish.
VGP Log Book

VGP 4.2 Section 8 (v) Chain Locker Inspections

Dates of inspections and any rinsing conducted within waters subject to this permit. Vessels that leave waters subject to this permit at least once
per month must not rinse or pump out chain lockers out in waters subject to this permit except in an emergency.
Entries in this section are unlikely as applies only in permit waters and in an emergency
Date
30/08/09
Page 9 of 13
Location
Newport News Anchorage
Estimated Quantity Overside
5 Cubic Metres
Details / Location
Discharge necessary for cable release

emergency situation to prevent collision.
VGP Log Book

in
VGP 4.2 Section 8 (vi) - Underwater Seal Maintenance (CPP, Stern Tube etc.)
Record dates and locations of any maintenance that occurs while the vessel is in waters subject to this permit.
Date
23.06.09
Location
Savannah
Page 10 of 13
Details
Anti-Pollution Measures
Divers employed to remove rope from Area boomed.

propeller / stern tube area. Risk of oil leak Oil Spill Response Organisation on standduring this operation.
by (NRC)
VGP Log Book

VGP 4.2 Section 8 (vii) - Emergencies Requiring Discharges Prohibited into Waters listed in Part 12.1 (refer
VGP 12.1 for full list)
Date
21/09/2009
Location
Florida Keys marine

sanctuary.
Page 11 of 13
Type / Quantity Discharged
2,000 tons of ballast
Details of Emergency
Vessel ran aground after engine failure and

ballast had to be discharged to free and
refloat vessel.
VGP Log Book

VGP 4.2 Section 8 (ix) Graywater

Estimated volume and location of discharged while in waters subject to this permit. All vessels that have the capacity to store graywater shall not
discharge that graywater in waters listed in Part 12.1. For vessels that cannot store graywater, vessels must minimize the production of graywater
while in waters listed in Part 12.1. When the vessel has adequate graywater storage capacity, the vessel shall not discharge graywater into nutrient
impaired waters subject to this permit (e.g., the Chesapeake Bay or Puget Sound). A complete list of such waters can be found at
www.epa.gov/npdes/vessels. Where the vessel does not have adequate storage capacity to eliminate such discharges, graywater production and
discharge must be minimized in such waters. Any such discharge must be conducted while the vessel is underway in areas with significant
circulation and depth to the extent feasible
Daily entries required when in permit waters
Date
Location
Estimated Quantity Discharged
12.1 or Nutrient Impaired Waters (Y/N)

Location
20/02/2009
24 hours
Port of New Orleans
Page 12 of 13
150 litres x 22 crew = 3300 litres
No
VGP Log Book

VGP 4.2 Section 10 Record of Training as Required by this Permit

Requirements for VGP training package:
All Ranks Plan Familiarisation and Environmental Protection.
Plus
Officer and crew involved in bunkering operations - Fuelling Operations Spill Management (2.1.3)
Officer and crew involved in ballast operations - Ballast Water & Sediment Management (2.2.3.1)
Officer and crew on Tankers - Additional Tanker Requirements (5.5.4)
Training Completed
Date
Name / Rank
VGP Plan
Familiarisation
Environment
Fuelling Operations Spill
Protection
Management (2.1.3)
Ballast Water &

Sediment Management
(2.2.3.1)
Additional Tanker
Requirements
(5.5.4)
19/02/09
J. Bates, Chief Officer
18/02/09
18/02/09
18/02/09
18/02/09
18/02/09
19/02/09
S. Oliveraz, Chief Cook
18/02/09
18/02/09
n/a
n/a
n/a
Page 13 of 13
VGP Log Book


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VESSEL GENERAL PERMIT (VGP)

National Pollutant Discharge Elimination System (NPDE

(For sections to be completed by ships staff)

USA EPA VESSEL GENERAL PERMIT

Vessel Discharges Covered under VGP

Vessel Discharges Covered under VGP

Gas Turbine Wash Water

Bilge water/Oily Water Separator Effluent

Graywater Except that Graywater from commercial

Motor Gasoline and Compensating Discharge

Anti-fouling Leachate from Anti-Fouling Hull

Non-Oily Machinery Wastewater

Aqueous Film Forming Foam (AFFF)

Refrigeration and Air Condensate Discharge

Seawater Cooling Overboard Discharge (Including Engine;

Seawater Piping Biofouling Prevention

Chain Locker Effluent

Small Boat Engine Wet Exhaust

Underwater Oil Seals / Rope Lubrication

Sonar Dome Discharge

Distillation and Reverse Osmosis Brine

Underwater Ship Husbandry

Elevator Pit Effluent

Graywater Mixed with Sewage from Vessels

Exhaust Gas Scrubber Washwater Discharge

5.4. BARGES - Additional authorized discharges for tank barges

Pumping water from below deck

Deck Wash down or Run off due Rain or Spray

Inert Gas Scrubber Discharge

Deck Wash down or Run off due Rain or Spray

VGP Log Book

USA EPA VESSEL GENERAL PERMIT

VGP 4.2 Section 3 - Violation Record

A description of the violation,

During storing of vessel in port of Houston,

Violation Identified By:

Violation Recorded by:

James Cook, Third Officer

Bill Elliot, Master

Signed: W.B. Elliot

VGP Log Book

USA EPA VESSEL GENERAL PERMIT

VGP 4.2 Section 4 - Log of Routine Visual Inspections (4.1.1)

Name / Rank of Inspector (s)

Brief Summary of Corrective

(If None, enter No

John Bates, Chief Officer

Routine weekly inspection.

Bob Safeman, Chief Engineer

No deficiencies refer filed

John Bates, Chief Officer

Bob Safeman, Chief Engineer

Routine visual weekly

VGP Log Book

USA EPA VESSEL GENERAL PERMIT

enter details of person conducting inspection)

Name / Rank of Inspector (s)

Brief Summary of Corrective

(If None, enter No

John Bates, Chief Officer

Bob Safeman, Chief Engineer

No deficiencies refer filed

VGP Log Book

USA EPA VESSEL GENERAL PERMIT