OPERATING PROCEDURE

SECTION NUMBER:

EFFECTIVE DATE:

TITLE:

Chemical Management
Program

PAGE:

Page 1

REVISION NUMBER:

1.0 PURPOSE / SCOPE

This procedure addresses the procurement, use and storage of chemicals in the facility.
2.0 RESPONSIBILITIES
There are several types of chemicals in use at XXX. Those that are used in the maintenance of the building or the
equipment are purchased by the Maintenance Director or Manager, who are also responsible for the proper use and
storage of those chemicals. Chemicals used for cleaning and sanitation of the equipment are purchased by either the
Maintenance Director/Manager or the Operation Manager. Chemicals used in the laboratory are purchased by the QC
Lab which is responsible for their safe use and storage. Both the Operation Manager and the Maintenance
Manager/Director share responsibility for the safe storage and use of cleaning and sanitation chemicals. All pesticides
used at XXX are brought on site by the Integrated Pest Management contractor, and none are stored on site. The proper
use of those chemicals is the responsibility of the IPM contractor and the Regulatory Coordinator.
The procurement, use and storage of chemicals at XXX are overseen by EH&S which is administered by the Regulatory
Coordinator, who also administers the Food Safety program at XXX. The Regulatory Coordinator is responsible for
performing the risk assessment for new chemicals, determining if they can be safely used and stored at XXX, and giving
approval or denial of New Chemical Purchase Requests
3.0 PROCEDURE
When a department wants to order a chemical that has not been previously used at XXX, they will obtain a Specification
Sheet and an SDS (which may be contained in the same document) from the manufacturer or supplier. The departments
will then fill out a New Chemical Purchase Request, attach the Spec Sheet and SDS, and submit it to the Regulatory
Coordinator for approval. The Regulatory Coordinator will perform a risk assessment for use and storage of the chemical,
determine if it can be safely stored and used at XXX, and if any additional PPE, training, storage facility, or safety
equipment (fire extinguisher, shower, etc.) is needed. The New Chemical Purchase Request will be completed with either
approval, denial, or additional equipment needs filled out, and sent back to the requesting department, within 2 working
days. The storage requirements will be listed on the request as well. This time frame may be prolonged if the chemical
requires a more extensive analysis or if a greater investigation of the safety equipment needs requires more time. If that
is the case, the requesting department will be notified.
If the request has been approved, the department may then purchase the chemical. If the request has been denied, the
requesting department will continue to investigate alternatives and submit another New Chemical Purchase Request. If
additional storage facility or safety equipment must be obtained, the requesting department may not order the chemical
until those purchases are approved by the President of XXX.
All food-grade chemicals at XXX are stored in locking cabinets separate from the non-food grade chemicals. No
chemicals are stored in any area where food grade product is handled, manufactured, or stored. EH&S and the HACCP
Committee has oversight of the storage and use of chemicals as it pertains to food safety.
Food Production Chemical Control Program (PR)

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4.0 MONITORING & MEASURING METHODS

Method Used

Information Collected, Reviewed or Analyzed

HACCP Committee Inspections

Observation and recording of proper storage and use of chemicals in food grade
areas
Proper materials used for food area use
PAs & CAs
Informal and ongoing assessment of process effectiveness

HACCP Audits
Internal Audits
Management Involvement
5.0 QUALITY RECORDS
Record

Custodian

Weekly HACCP Committee

Inspection Checklists

HACCP Committee

Storage Location
QC Office

Retention
minimum of 2 years

CHANGE CONTROL SHEET

Date

Rev
0

CO Reference and/or description of change

Initial version of document

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Changed By
N/A