Professional Documents
Culture Documents
of the Americas
siahq@soroptimist.org E-MAIL
Philadelphia, PA 19103-6103
www.soroptimist.org URL
ClubAuditProcedure
ThefollowingprocedurewasdevelopedbyMaryL.Randolph,PRP,CCPT,andisused
withherpermissionwithslightmodificationsforSoroptimist.
COMMITTEEWORKSHEET
1.Obtainallrecordswhichshouldinclude:
a.Checkbook___
f.CopyofBudget___k.Checks___
b.BankStatements___
g.OfficialMinutes___l.Bylaws,Financial
c.Treasurer'sReports___
h.Cashonhand___Policies,etc.___
d.CashReceipts___
i.SavingsRecords___
e.DisbursementRecords___ j.InvestmentRecords___
2.CHECKfor:ACCURACY
Toprovetheaccuracyofthebooks,takebeginningbalanceestablishedbylastaudit.This
shouldcorrespondtotheopeningbalanceforthecurrentyear.(CarryOver)$________.
3.ADDreceiptsfortheentireyear:
a.Dues
b.Interest
c.Contributions
d.Misc.Income(________________________)
ThiswillEQUALtheTOTALFUNDSavailable.
____________
4.SUBTRACTalldisbursements:
a.Supplies
$<
>
b.Vouchers/Allocatedmanagementexpenditures<
>
c.BankFees
<
>
d.Speakers/Programs
<
>
e.Misc.(_____________________________)
<____________>
ThiswillbetheBALANCEONHAND.
$
a.ThisshouldagreewiththeTreasurer'sFinancialReport
b.Thisshouldagreewiththebankbalance,plusanycashonhandanddepositsmadebutnot
yetrecordedonthebankstatement.
Soroptimist International of the Americas
December 2007
Page 1 of 6
5.RECONCILEtheBankStatements:
a.TakeBALANCEFROMTHELASTSTATEMENT $
b.ADDOutstandingDeposits
c.SUBTRACTOutstandingChecks
<___________>
d.RESULT,adjustedBankBalance
$___________
6.RECONCILEtheCheckbook:
a. CheckbookBALANCE
b. ADDinterest,credits
c.SUBTRACTanyBankCharges
d.RESULT,adjustedCheckBookBalance
(BalanceonHand)
<
>
$____________
7.NOTE:SavingsandInvestmentrecordscanbeincludedin#3through6oreachcanbeaccounted
forseparately.Ifaccountedforseparately,transfersbetweenaccountsneedtobeincludedasaline
item.TheadjustedCheckbook(plusSavingsandInvestment)BalanceandBankBalancemustagree
andthisbalanceplusanycashonhandisthesameastheBalanceOnHandfromcalculationsabove.
Iftheydonotagree,lookforyourerrororanerrorintheTreasurer'sbooks.
8.CHECKfor:AUTHORIZATION
Fromthe minutes, bylaws andyourpersonal knowledge, determine that all disbursements were
authorized.Unlessyourbylaws(orotherqualifieddocument)sostate,thelistingofaniteminthe
budgetdoesnotauthorizeexpenditure.Billsorreceiptsshouldsupportalldisbursements.
9.COMPLETEREPORTandPRESENTforAdoption
Yourreportshouldbeshortandtothepoint.Statewhatyourreviewincluded,whatyoufound,your
opinionofthebookbalancesandanyrecommendationsyoumayhave.(Seesuggestedreports;
prepareandpresentthereportwhichreflectstheauditcommitteesfindings.)
December 2007
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(Club)
AUDITREPORT
DATE:
TO:
FROM:2020AuditCommittee
RE:ReportofAuditCommittee
Theauditcommitteehasexaminedthetreasurer'sbooksforthe(period,fiscalyear,etc.]
in compliance with the procedures and authorizations set forth in the clubs
Bylaws,RulesofOrder,ProceduresandFinancialPolicies.
TheBalanceatthebeginningof
thefiscalyearwas:
TotalReceiptsforthefiscalyearwere:$
TotalDisbursementsforthefiscalyearwere:$<
>
TheClosingbalanceforthefiscalyearwas:$
Allreceipts,deposits,vouchersanddisbursementshavebeenaccountedforandvalidated.Thebank
statementshavebeenreconciledandfoundinorder.(OrSomereceipts,deposits,vouchers,and/or
disbursement records are missing. The audit committee needs additional information before
completingtheaudit.)
Theauditcommitteehasmadethefollowingrecommendations:
1.
2.
Theauditcommitteewishestocommendthetreasurerfortheaccuracyandcompletenessofthe
recordssubmittedforreview.
Theauditcommitteefindsthebookstobeinorderasof
.
AUDITCOMMITTEE:
_____________________________
_____________________________
Soroptimist International of the Americas
December 2007
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December 2007
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(Club)
AUDITREPORT
DATE:
TO:
FROM:
AuditCommittee
RE:ReportofAuditCommittee
TheauditcommitteehasexaminedtheTreasurer'sbooksforthe
TotalReceiptsforthefiscalyearwere: $
TotalDisbursementsforthefiscalyearwere: $
TheClosingbalanceforthefiscalyearwas: $
Theauditcommitteefoundtherecordstobeinadequateforproperauditandrecommenda
professionalauditperformed.
The audit committee finds the books not in order and/or discrepancies found in the records as
follows:
1.
2.
Theauditcommitteemetanddeterminedthatthebookswerenotinorderasof
AUDITCOMMITTEE:
_______________________________
_______________________________
December 2007
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_______________________________
December 2007
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