Runbook TRUE Rec Standard Presentation

Account Reconciliation Management
Solution
Runbook TRUE Reconciliation
Rob Leesberg
1www.runbook.com
Introducing Runbook Team
Rob Leesberg
Omar Kleijer
Solution design / Founder

Runbook International
+31 318 742916
Rob.Leesberg@runbook.com
Account manager
+31 6 1400 7498
Omar.kleijer@runbook.com
Slide 2
Mission: Balance sheet integrity for SAP customers

Runbook specializes in technology that automates and streamlines the financial close and
reporting process for global corporations using SAP enterprise resource planning
software. Runbook solutions deliver smarter software that seamlessly integrates into the
existing ERP environment, Runbook bridges the gap between finance and IT.
Slide 3
Introducing Runbook Inc.

FIRST RELEASE IN 2001
250+ INSTALLATIONS AT GLOBAL 5000 COMPANIES
25000+ USERS AROUND THE WORLD IN SHARED SERVICE CENTERS,
BPOS, CORPORATE AND REGIONAL FINANCE DEPARTMENTS
RUNBOOK is an SAP gold partner
(SAP software and technology
solution partner)
Available on the SAP partner
portal and SAP Store
Runbook solutions are SAP
certified and embedded into SAP
applications
Runbook solutions are certified
for integration with SAP HANA
Runbook Solutions are certified
for integration with SAP Simple
Finance
Runbook Solutions are Certified
for SAP Fiori
Slide 4
Runbook ONE: An integrated solution
Runbook solutions delivering smarter software that seamlessly integrates into the existing
ERP environment, Runbook bridges the gap between finance and IT.
Slide 5
TRUE Reconciliation Differentiating features
Reconciliation of live data

No downloading or duplication of data
Direct access to all SAP financial data
Links to SAP reports as evidence
Role based workflow

Flexible in workflow levels
Easy & effective
collaboration
Auto reconciliation of AR,
AP & GL
Automated matching &
clearing using enhanced
algorithms
Clarity on tasks and
Workflow
Shared service instructions

center
Transformation into global
business services
Auto
consistency
Live data improves accuracy

No unassigned accounts
Fewer human errors
Authorization
Embedded with SAP

authorizations
No duplication of SOD and
role maintenance
Audit
Audit Anywhere makes PBC

process easy
Documentation attached to
reconciliation package
Line item
automation
Accounts at risk
Values at risk
Line items at risk
Risk
management
Integrates with SAP Finance

master data and structures
Changes supported by Excel
upload
Ease of
maintenance
Integrates the reconciliation process into SAP

Ensures security & integrity of data
Slide 6
TRUE Reconciliation topics

Introduction TRUE Reconciliation
TRUE Reconciliation process
Process overview
My Accounts Account overview
Reconciliation template
Account balance tracker / line item management
Action items
Automation
Automation of matching and clearing

Automation of Line item management in tracker
Reporting
Standard reports inside SAP

Dash boarding outside SAP
TRUE Reconciliation Master data and configuration
Master data overview

Integration with SAP Company Codes and General Ledger
Responsibility groups, Tracker
Configuration and Integration
Slide 7
What is account reconciliation and analysis?

Reconciliation
Verification of General Ledger account balance to a source document which can be system generated such
as subsidiary ledger or a manually maintained supporting schedule such as computation of the Returns
Provision or even a third-party document like bank statement.
Analysis
The documented process of thoroughly examining the components and activity of an account. To perform
a proper analysis, having access to sub-ledger line item information is crucial. The level of an analysis may
vary depending on the type of account.
Action management
The documented process of account reconciliation action management and clearing plans to manage
ageing items on the account. To perform a proper management of accounts and its ageing items, it is crucial
to manage individual open line items and groups of open line items with action and clearing plans. Actions
are related to GL accounts, assigned to action holders, have a clear instructions and have deadlines.
Review & approve

The process of thoroughly reviewing the components and activity of an account or part of an account. To
confirm that the account balance, analysis and documentation are accurate. The level of review may vary
depending on the type of account.
TRUE Reconciliation overview
Reconciliation Execution
Account
Overview
My
Accounts
Account
Template
Account
line item
Tracker
Overview of single or grouped accounts giving the

accounts reconciliation status
For each account item all available months in the
reconciliation year are displayed
For each month a separate template is created to

reconcile/analyze the account
If accounts are line item/open item managed, the
single postings can be analyzed and grouped together
Review and Approval

The execution screens are like the Russian Doll Matrioshka, they are one inside the other.
They can also be accessed separately but you can cascade from the largest one to the tracker
of a specific Account Item.
Slide 10
My accounts
All relevant information in one screen..
Go to template in
different status modes
Comp-Code / GL account
/ Description
Reconciliation Rating /
Attachments /
Comments/ Actions
Reconciliation
responsibility group and
process status
GL Account balance in
SAP
GL Account balance that

is reconciled
Slide 11
Local Currency
Value at risk
Open Actions per account

and total action balance
GL account Risk level
Reconciliation Template
All function accessible from one screen
Other reconciliation
template functions
Action open in this

account
Risk assessment at
reconciliation template
Reconciled Line items
grouped by ageing
Not reconciled line items
Slide 11
Line item reconciliation

and classifying open line items
Line item management
categorization functions
developed in partnership with
Siemens India
Manual clearing function

to reclassify of charge off
open items
Line item comments (free

text)
Categorizing line items

with reason codes
Slide 12
Blocking line items with

blocking reasons
Snoozing line items with

Snooze reasons
Action management
Action holder and due

date information
Action balance and value

at risk information
Action Status
Action attributes /
classification
All open actions to this
account
Action description where

user can explain his
activities
Slide 13
Solution overview
Process overview
Action items
Automation

Reporting


Slide 15
TRUE Reconciliation automation

Runbook Automation
All open line items at

Month-End
GL AR - AP
Rule set
Data sets
Reconciliation and Review process

Acc-Item
Event
Preparer &
Reconcociler
Review and
approval
all
CLEARED
Clearing doc
blanc
CLR_RULE
Assignment
000 CLEARED
Line Items
ZERO_BALANCE
D+C = 0
000 Timing
TRACKER - 001
CLEARING
MATCHED ZERO
BALANCE
ZERO_BALANCE
D+C <10>
AGE >
CLEARING
STANDARD
TRACKER - 002
CLEARING
MATCHED IN
TOLLERANCE
TRACKER - 003
AGE WITHIN CLR
STANDARD
yes
TRACKER 004
AGE OVER CLR
STANDARD
Reconcile
Open items
approved for
clearing
AUTO CLEARING
CLEARING
002
CLEARING
MATCHED IN
TOL..
Open items not

approved for
clearing
Open items to
be managed
003 WITHIN
CLR_STRD
004 OUTSIDE
CLR_STRD
Reconciliation template per account (group) ready for Review and Approval
TRUE Reconciliation automation
AUTO CLEARING
002
CLEARING
MATCHED IN
TOL..
000 Timing
004 OUTSIDE
CLR_STRD
Slide 17
Manage line items:

Open item reason codes
Comments
Actions
Solution overview
Process overview
Action items
Automation

Reporting


Slide 18
Using SAP standards and latest innovations

Runbook Insight / SAP UI5
SAP BW / BO
HTML5
DALLAS
Slide 20
Solution overview
Process overview
Action items
Automation

Reporting


Slide 21
True Reconciliation Menu features
Slide 22
Design of structure for master data

Corp Structure for
reporting
---------------------
Design
Hierarchy
Design
Hierarchy
Other master data

Line item attributes
Account Item attr.
Reason codes
Etc.
Decide
1:1 or 1:N
Reconciliation Area
Company Code(s)
Monthly User
templates
GL Account
Hierarchy
GL recon.
template
Reconciliation
Template Template
GL Account ITEM
Account ITEM
Detailed
settings
Account attributes for

reporting
GL account(s)
Tracker settings &

automation rules
Team Resp. Grp
Template setting &

Currency
Additional GL reports /
Instruction / Purpose
Template
Template
Line item tracking
Slide 21
Design:
- Categories
- Line item attributes
- Snooze reason codes
Corporate structure
Reconciliation Area = Company Code (s)
Reconciliation Area Hierarchy - Setup in the same structure as the global corporate
reporting structure.
Reconciliation Areas
SAP Company Codes assignment and Account Hierarchy
NON SAP reconciling Companies
Slide 24
Account Hierarchy and Account Items
Account Hierarchy
- Same structure as the corporate balance reporting structure.
Account Items
- Assigned at the lowest level of each branch
Account Items
- Reconciliation characteristics of assigned General Ledger
accounts are maintained
Slide 25
Account master data and reconciliation settings
GL Account master data

- Account reconciliation settings per account (or acc-group)
- Instructions and guideline
- Favorite transactions to drill down to SAP reports
- Currency settings to have additional currencies in the template
- Reconciliation characteristics of line items
- Line item grouping rules
Slide 26
Overall Project Approach

Preparation
Pilot
Implementation
Design & Build
Roll Out
Phase 1
Phase 2
Technical Installation
Super User Training

Master Data
mapping
End User Training
Configured Solution
User Acceptance
Testing
18 February 2015
Identified Risk
Project Risk
Management
Critical
Success
Successful Implementation of Runbook TRUE Reconciliation
Roll Out to
remaining General
Ledger Accounts
Limited scope
Commitment of senior management
Good and realistic project planning
Availability of resources
Lack of commitment by Senior

Management
Ownership of the project within senior

management
Resource constraints
Commitment and dedication of required

resources within Customer
Challenging project planning
Regular project steering committee meetings

Slide 27
Risk Mitigation
Project Key Deliverables
Project Planning
27
Key points to take home

Why customers and partners favorite Runbook solutions
Added Value
Reduce process cost

Reduce process risk and automate manual activities
Global harmonization of account reconciliations
Corporate transparency
on Why, Who and When
Ease of use at management

as well as local user level
and ssc level
Incorporate and merge
both global and local
requirements in one
harmonized application
Insuring embedded
financial reporting agility
Provide audit trails, activity history, and controls

Leverage technology to improve data integrity and accuracy
Process
transparency
Usability
Flexibility of
solution
Corporate
changes
Autonomy
Preventing conflict of interest

Roles based on SAP SOD
Data
ownership
Easy mitigation of data

ownership risk.
Data remains inside the SAP
system
Ability to
integrate
100% seamless integration of all

financial components and data
retrieval from the SAP system at
real time
Runbook has vast expertise in

Experience and SAP Financials
Runbook works with global
track record
partners
Slide 28
About Runbook ONE
Copernicusstraat 35
6716 BM
Rob Leesberg
Solution design / Founder
+31 318 742916
Rob.Leesberg@runbook.com
http://www.runbook.com/runbook-one
Upcoming Webinars
http://www.runbook.com/webinars
Runbook User Group
Slide 29
TRUE Reconciliation @ SAP Central Ledger

First US based project
running in partnership with SAP
Business Finance
users
Shared Service Centers
SAP ECC-60 EHP7

Simple Finance Central Ledger
SAP & Non-SAP Reconciliations
Group Wide Intercompany Reconciliations
Support US GAAP and local GAAP
Pre-Consolidation
Central close to disclose managed in Runbook
Central Ledger
SLT GL Function
Sync. into Central Ledger
SAP
Ledger
SAP
Ledger
JDE
Ledger
SUN
Ledger
Slide 26
Other
Ledger

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Account Reconciliation Management

Introducing Runbook Team

Solution design / Founder

Runbook TRUE Reconciliation

Mission: Balance sheet integrity for SAP customers

Runbook TRUE Reconciliation

Introducing Runbook Inc.

Runbook TRUE Reconciliation

Runbook ONE: An integrated solution

Runbook TRUE Reconciliation

TRUE Reconciliation Differentiating features

Reconciliation of live data

Role based workflow

Clarity on tasks and

Shared service instructions

Live data improves accuracy

Embedded with SAP

Audit Anywhere makes PBC

Integrates with SAP Finance

Runbook TRUE Reconciliation

Integrates the reconciliation process into SAP

TRUE Reconciliation topics

Automation of matching and clearing

Standard reports inside SAP

TRUE Reconciliation Master data and configuration

Master data overview

Runbook TRUE Reconciliation

What is account reconciliation and analysis?

Review & approve

TRUE Reconciliation overview

Overview of single or grouped accounts giving the

For each month a separate template is created to

Review and Approval

Runbook TRUE Reconciliation

GL Account balance that

Open Actions per account

GL account Risk level

Action open in this

Not reconciled line items

Runbook TRUE Reconciliation

Line item reconciliation

Manual clearing function

Runbook TRUE Reconciliation

Line item comments (free

Categorizing line items

Blocking line items with

Snoozing line items with

Action holder and due

Action balance and value

Action description where

Runbook TRUE Reconciliation

Automation of matching and clearing

Standard reports inside SAP

TRUE Reconciliation Master data and configuration

Master data overview

Runbook TRUE Reconciliation

TRUE Reconciliation automation

All open line items at

Reconciliation and Review process

Open items not

TRUE Reconciliation automation

Runbook TRUE Reconciliation

Manage line items: