Professional Documents
Culture Documents
Probation Period
Accomplishment Report
Abera Mamo
This report compiled during three months probation period for the partial fulfillment
for permanent base recruitment at MSF as a Design Team leader.
This report compiled during three months probation period for the partial fulfillment for
permanent base recruitment at MSF as a design team leader. The report encloses the observation
and total experience I gained during three months of probation period (07augest 2015-07
November 2015). The report mainly focuses of civil, irrigation and infrastructure
construction and maintenance deputy general manager office activities.
Page 2 of 38
Contents
Page
Historical Background of metahara sugar factory__________________________________4
Calamite & Physical Features___________________________________________________5
Economic and Social Benefits __________________________________________________ 6
Vision & Mission of Metahara sugar factory_______________________________________8
1. Vision_________________________________________________________________8
2. Mission________________________________________________________________8
3. 2008EFY annual plane of the factory_______________________________________9
Organizational goal____________________________________________________________9
Kaizen Method of Management at Metahara Sugar State ___________________________9
MSF Organizational structure _________________________________________________10
Civil and Irrigation Infrastructure Construction and Maintenance Work_____________12
Irrigation & Drainage Construction Department________________________________ 12
Housing & Utility Construction & Maintenance Department________________________20
Engineering & Contract Administration Department______________________________20
Design Team________________________________________________________________21
1.
2.
3.
4.
Metahara Sugar Factory is located about 200 km southeast of the capital city Addis Ababa, on
the Addis Ababa-Dire Dawa-Djibouti road within the Upper Awash Valley. Metahara Sugar
Factory was established in 1965, by the Dutch company, named as Hangler Vondr Amsterdam
(HVA) . Initially the area was planned for sisal development. The increasing demand for sugar in
Ethiopia and the suitability of the land and climate for sugarcane cultivation attracted HVA to
extend the sugar industry to the Metahara Plains. As a result in July 1965 an agreement was
signed between the Ethiopian Government and HVA under which the company acquired a
concession of 11,000 ha of land. Subsequent to the signing of the agreement, sugarcane
cultivation was started in 1966. The factory started producing plantation white sugar on
November 9, 1969 with an initial crushing capacity of 1,700 tons of cane per day (TCD). Since
then, the factory had undergone successive phases of expansion. The first expansion was made in
1973 to raise the crushing capacity of the factory to 2,450 TCD. The enterprise was nationalized
in 1975 and organized under the Ethiopian Sugar Corporation. The second and third phases of
expansion took place in 1976 and 1981, which raised crushing capacity to 3,000 and 5,000 TCD,
respectively (MSF 2005), The factory has shown ups and downs in the level of production, due
to many reasons, especially during the military government. This happened, due to acute
shortage of spare parts, impossibility to produce up to the capacity level. There was also lack of
important chemicals for cane, like agro-chemicals, their timely application, and sometimes their
access. Finally, after the change of the government, and the dissolution of the cooperation took
place, the company got its autonomy. It can buy, and sell its spare parts, and its products.
Secondly, the board of management was established and the management was to discuss with the
board and decide shortly. MSF has now under federal democratic republic of Ethiopia Sugar
Corporation with a vision of developing copitative sugar industry activities in a large scale and
structure came into existence on October 2010 by the Council of Ministers Regulation
No.192/2010 replacing the former Ethiopian Sugar Development Agency.
Location
Year of establishment
Scheme type
3
4
5
6
7
8
Water source
Irrigation Scheme
Irrigated area (ha)
Diversion type
Number of employees
Crops
1. Major crops
2. Minor crops
Main product
Byproducts
821 to 829 N
3912 to 3918 E
1965
Government( fedral democratic of Ethiopian Sugar
corporation)
Awash river
Furrow irrigation system
11,058
Concrete & gabion wier
11,000
Sugarcane
Fruits
Sugar
Ethanol
Page 5 of 38
Page 6 of 38
goes to domestic cattle fatteners. Fruits such as oranges, lemons, mangoes and mandarins are
subsidiary products of the enterprise. About 3,000 tons of fruit is marketed annually.
Basic social service and other facilitys are available to facilitate the various activities of the
enterprise. The transport link includes all weather main roads and harvest road that extent in to
the premises of the company giving easy access for import and export goods.
Other infrastructure include a well built stores, comfortable residential houses, 60 bed hospital, 2
poly clinics and 4 satellite clinics.
Bank, post office, court and police station are situated in the immediate vicinity of the enterprise.
The enterprise is occupied with modern communication system such as telephone line, internet,
TV rebroadcasting station and short range radio communication.
All employer live with in the conviction area in the main head quarter village and eight camps
located at convenient places with in the plantation. The company provides housing, water and
electricity to its employer.
Recreational facility such as cinema halls, sportfield, various club and swimming are available.
There are also other social service such as vocational school,5 elementary schools,7 KG, public
library, different retailing shop, barker and flour mills
1
2
3
4
5
6
7
8
9
Camp Name
Marti head quarter
Abadier 1
Abadier 2
Abadier 3
Abadier 4
Marti 1
Marti 2
Marti 3
North
Page 7 of 38
Organizational goal
Metehara sugar factory (MSF) is established as an autonomous public enterprise by the council
of ministers regulation No.88/1992 on the 10th of November 1992 with a paid up capital of birr
94,383,000. The main purposes of the enterprise are to:
Moto
Page 8 of 38
The Kaizen Method has been particularly distinguished as the best methods of performance
improvement within companies since the implementation costs were minimal. It is nowadays
more than ever that the relationship between manager and employee is crucial and the Kaizen
technique have a major contribution to the reinforcement of this relationship since the
achievements of a company are the results of the mixed efforts of each employee.These method
bring together all the employees of the company ensuring the improvement of the
communication process and the reinforcement of the feeling of membership.
The Kaizen techniques create conducive environment to the re-creation of
self-disciplined and self-innovating organizations at Metahara Sugar Factory.
The factory is the winner of national award in 2014 and 2015 on kaizen
implementation .The Kaizen strategic management, tools, and methods: a)
the 5S housekeeping activities, b) lean management or waste management
tools, c) just-in-time, and d) Total Productive Maintenance (TPM ) is properly
implemented. To make decisions and minimize variations in the products,
the workers were trained to work in teams (QCC) given that the top
managers have a genuine desire to achieve quality through empowering all
the employees.
The sugar production trend has been moving to a just-in-time process to minimize inventory,
lead-time, setup time, workload, and maintenance time. More particularly, these steps are done
effectively in the store and in the health care units. For example, it takes less than three minutes
for the storage master to identify a spare part from the store. Also, in the factorys heath care
Page 9 of 38
system, it takes less than two minutes for the technician to identify the file of a patient even
though the factory is not yet equipped with adequate computers.
Finance
Factory
Operations
Human
Resource
Agricultural
Operation
Civil,
Irrigation
construction
&
Facility &
Supply
Management
Federal Democratic Republic of Ethiopia (EFDR) Sugar Corporation has one of the GTP mega
projects based on stretched plan with great motto that deliver a higher return From sugar & its
byproducts. To achieve this goal infrastructure development within the sugar state in very
decisive. For this federal democratic republic of Ethiopia sugar corporation implement the new
division called civil, irrigation and infrastructure construction and maintenance deputy
general manager office in December 2014. This office organized in three departmental levels
which consist 2-4 teams as indicated on the organizational structure below.
Housing
& Utility
Construction
Housing
construction
&
Construction Department Infield irrigation
& Maintenance
Department
maintenance team
Electromechanical
Team
Contract Administration
Team
Surveying team
Design Team
vertical drop weirs in Merti intake. This weir is constructed by Dutch company, named as Hangler Vondr
Amsterdam(H.V.A) 1965.These weirs have a horizontal floor constructed of masonry and a crest wall
with vertical or slightly sloping downstream face. Sheet pipe walls are driven at the upstream and
downstream of the floor. The rising water enter in to the intake and its capacity is 8.6m 3/s.
The intake structure is built at the entry to the irrigation system. Its purpose is to direct water from the
original sours of supply (Awash River) in to the irrigation system. After the water enter in to the main
canal it reaches in to night reservoir by gravity systems. Night reservoir (ponds ):- Is a structure used to
store enough water that satisfies the irrigation work. These reservoir store water at night time to prove a
regular 9 hr. flow at day time by accumulating 15hr overnight.
In Adbdir intake the canal head regulator is made of gabions and the intake wall structure is built
from concrete by water works construction enterprise. The following
23 water storage ponds
18.94 km main canals
47.6 Km secondary canals(branch canal)
67.29 km treasury canals(lateral)
119.25Km feeder ditches(sub lateral)
Some part of the system hydro flume which completely exclude the use of feeder ditches. This
reduce the scarce irrigation water
No
Reservoir Name
Capacity
(m3)
Area( m2
)
Canal flow
rate(L/S)
Canal
loss(l/s)
remark
RA( A- reservoir)
6500
3714
120.37
42.13
pump
BI-1( B reservoir)
25000
12500
426.96
149.44
RG-1(H-reservoir)
26000
13000
481.48
168.52
Gravity
RMC5(O-N-Fact)
93000
37200
1722.22
602.78
Gravity
RO(O-reservoir)
13000
7428
240.74
84.259
Gravity
Page 12 of 38
RIII-5(K-reservoir)
20000
11428
370.37
129.5
Gravity
RIII-9(K-63
reservoir)
20000
11428
370.37
129.5
Gravity
RIV-7 (T-reservoir)
76000
42200
1407.41
492.59
Gravity
RV-3( Q reservoir)
40000
65000
740.74
259.26
Gravity
10
RE-1(S reservoir)
20000
11428
370.37
129.63
Gravity\
11
RVI-2(X-reservoir)
28000
16000
518.52
181.48
Gravity
12
RZ-5( Z-reservoir)
20000
11428
370.37
129.5
Gravity
13
RF( F-reservoir)
28000
15235
518.52
181.48
Pump
14
RE-2(E- reservoir)
24000
13300
444.44
155.55
Pump
15
DindinR(E-45
reservoir)
15000
10000
277.78
97.22
16
RD( D reservoir)
10000
6250
185.19
64.82
Gravity
17
RVII-2(W-reservoir)
43000
21750
796.3
278.71
Gravity
18
RVII-7(Y- reservoir)
23000
11500
425.93
149.08
Gravity
19
RAD( Ad-reservoir)
43000
21750
796.3
278.71
Gravity
20
RVII-1(U reservoir)
27750
13750
513.89
179.86
Gravity
21
RAE( AE-reservoir0
36000
20571
666.67
233.33
Pump
22
N-SR-1(LAreservoir)
32000
18285
592.59
207.41
Gravity
Page 13 of 38
N-SR-2(LA-52
reservoir)
23
32000
18285
592.59
207.41
Gravity
Drop structure is a structure in canal to lower down the water level and bed level of canal. it is
constructed in the main canal, primary, secondary and territory canal it also decrease energy and
velocity of water and its required when the natural ground slop along the alignment is steeper
than bed slop of the canal at this time this structure used to drop the potential energy of flow
which can cause damage to downstream portion of canal is converted to kinetic energy.
Purpose of drop structure
Prevent scouring
Prevent erosion of canal
To reduce cost of filling
To reduce hydraulic jump by making angle of inclination.
Page 14 of 38
Fig.3 drop
structure
Di
vis
io
n
box
Division box is a structure constructed on secondary canal to regulate water from primary canal
to secondary canal through off take. The regulation water in this structure by using design gate to
release fixed amount of water for tertiary canal. The division box of flow can be continuous and
rotational bases in metahara irrigation project the construction of division box continuous flow
for secondary canal using gates. Its purpose is :
Page 15 of 38
To decrease velocity of water and its energy which causes scoring on the next
irrigation
structure
off take structure slues gate is recommended. Slues gate is constructed under flow structure for
flow regulation by excavation 60cm blow canal bed level.
Page 17 of 38
Culvert structure
Culvert structures are conveyance structure which carried water across main road and harvesting
road. Culvert pipe are depend on the discharge of water. The structure consists of masonry or
concrete headwalls at the inlet and outlet connected by a buried pipeline.
Fig. 6 culvert
Page 18 of 38
Canal
In this irrigation project they use trapezoidal shape of lined and unlined canal because it is
economical this means it have high discharge from the other shape of canal. When the bed slope
of the irrigation land is 0.5and iss soil types is sand we constructed lined canal unless unlined
canal.in Metara project there is different types of canal. These are:Main (Primary canal): is a canal at the head of which water enters to it for irrigation. As a rule
no direct irrigation takes place from main canals. Generally whenever possible, main canals are
aligned as contour canals till it reaches a watershed.
Branch canal: This is a canal which branches from the main. Direct irrigation does not take
place from these canals as well.
Secondary canals: These are canals branching either from the primary canals or branch canals.
Secondary canals convey water for the secondary units in the command area. These canals are
generally aligned as side slope canal (across contours). Direct irrigation seldom occurs from
these canals.
Tertiary canals: These are canals within the tertiary units. At the head of such canals is the
tertiary off-take structure. Water can directly be taken from these canals for irrigation.
Field canals: These are small canals located at the head of each farm plot or field. Field canals
supply directly the irrigated fields (furrows, basins and borders).
Feeder Ditch: are canal which take water from sub lateral unite and discharge out to furrow by
siphon system and hydro flume. Its carrying capacity is 200L/s.
Type of canal
Main canal
Branches
Laterals
Sub laterals
Feeder ditch
Carry capacity(m3/s)
8
4.6
1.2
0.2
0.2
The road infrastructure within the MSF state is a gravel road consists main road (primary road)
secondary road and farm road,. Road maintenance is essential in order to (1) preserve the road in
its originally constructed condition, (2) protect adjacent resources and user safety, and (3)
provide efficient, convenient travel along the route during harvesting seasons. Periodic checks
and maintenance is always performed by road maintenance crew.
Location
Main Road
Secondary Road
Harvest Road
Length
21
263.86
Width
12
8
Page 20 of 38
Design Team
The design team established to prepare complete design plans, specifications, cost estimates and
other documents necessary to bid the project for construction., Make necessary changes to plans
and specifications after review new design works of irrigation infrastructures, housing and public
buildings and refurbishment design works of old infrastructures with in the sugar states. The
deterioration of existing infrastructure systems and the lack of experienced design professional
to design and renovate these facilities have promoted the interest of establishing design team.
The main objective of this proposal is to establish new design teams and allocate budget for 2008
Ethiopian physical year at Metahara Sugar Factory.
For this federal democratic republic of Ethiopia sugar corporation implement the new division
called civil, irrigation and infrastructure construction and maintenance deputy general
manager office on December 2014. This office organized in three departmental levels which
consist 2-4 teams as indicated on the organizational structure. The design team is one of the
team under the engineering & contract administration department.
Page 21 of 38
Preparation of master plane for Head Quarter, plantation camps, And Sugar cane fields & its
irrigation hydraulic structures.
Feasibility studies
Preliminary designs
Architectural drawing
Structural drawing
Sanitary drawing
Technical specification
Bill of quantities
Manpower Requirement
Existing
Required
Total
Team leader
02
Civil/Hydraulic Engineer
03
Architects
1
Page 22 of 38
04
Drafts Man
05
06
Quantity Surveyor
07
Senior Surveyors
08
Junior surveyors
Total
12
Equipment
Unit
Quantity
Unit Price
Total Price
01
Pcs
12000.00
96000.00
02
Pcs
15000.00
15000.00
03
Pcs
6500.00
6500.00
04
Table
Pcs
12
1000.00
12000.00
05
Pcs
25000.00
25000.00
06
Pcs
3000.00
3000.00
07
Pcs
60000.00
60000.00
08
Pcs
1500.00
1500.00
09
Chairs
Pcs
11
750.00
8250.00
10
Paper cutter
Pcs
2500.00
2500.00
11
Binding machine
Pcs
1000.00
1000.00
12
Pcs
2500.00
2500.00
13
Plotter
Pcs
300000.00
300000.00
14
15
Pcs
Pcs
2
2
3000.00
60.00
6000.00
120.00
16
pcs
120.00
240.00
17
Pcs
250.00
250.00
18
Pcs
6500.00
13000.00
Page 23 of 38
19
Puncher
Pcs
30.00
60.00
20
21
Leveling instruments
Hand GPS
Pcs
Pcs
2
1
20000.00
20000.00
40000.00
20000.00
22
Scanner
Pcs
2500.00
2500.00
23
Electric dividers
Pcs
350.00
1050.00
Total
616470.00
4. Consumable Materials
Materials
No
Unit
Quantity
Unit Price
Total Price
01
Pcs
500.00
500.00
02
Pcs
1500.00
1500.00
03
Pcs
2000.00
2000.00
04
Small ring
Pcs
200.00
200.00
05
Medium ring
Pcs
300.00
300.00
06
Hard cover
Pack
150.00
150.00
07
Plastic cover
Pack
150.00
150.00
08
09
DVD
CD
Pcs
Pcs
15
30
10.00
5.00
150.00
150.00
10
Staples small
Pack
10
10.00
100.00
11
Staples medium
Pack
10
10.00
100.00
12
Staples large
Pack
50.00
250.00
13
Pcs
350.00
1750.00
14
Paper try
Pcs
80.00
160.00
15
Plastic garbage
Pcs
35.00
70.00
16
Pen
Pcs
50
8.00
400.00
17
Lead pencil
Pcs
25.00
125.00
18
19
Panicle
Eraser
Pcs
Pcs
30
10
5.00
20.00
150.00
200.00
20
A3-peper ( Double-A)
ream
350.00
1750.00
21
A4-peper ( Double-A)
ream
10
150.00
1500.00
Page 24 of 38
22
Pack
10
25.00
250.00
23
Sketching paper
Role
1000.00
5000.00
24
Plot paper
Role
1500.00
3000.00
25
File kites
Pcs
10
100.00
1000.00
26
Fasteners
Pack
50.00
250.00
27
Dose(clasers)
Pcs
20
8.00
160.00
28
T-squire
Pcs
250.00
1250.00
29
Set squire
Pcs
80.00
400.00
30
Protractor
Pcs
50.00
250.00
31
Masking tape
Pcs
10
30.00
300.00
32
Pcs
15.00
75.00
33
Mater(100m)
Pcs
250.00
500.00
34
Mater(50m)
Pcs
150.00
300.00
35
Mater(5m)
Pcs
25.00
100.00
36
Ruler(50CM)
Pcs
25.00
125.00
37
Ruler(1M)
Pcs
50.00
TOTAL
100.00
24,715.00
Currently: the team has been performing the following works for the first quarter of 2008
Ethiopian fiscal year:
o Field works
Reconnaissance Survey
Determination of peak discharge
Data collection for survey of the nearby sub-lateral canal
Data collection for area computation and grid for correction
leveling
Data collection for road work
Bridge inspection and data collection
o Office works
Preparation of canal bed profile map
Preparation of topographic map
Page 25 of 38
Quantity survey (B-typology, D-typology, Community toilet, Guest house store, office
- -
:-
25
25
25
25
100
20
30
30
20
100
(20%)
20
Page 26 of 38
(10%)
(25%)
(5%)
(21%)
(2%)
10
25
80
10
10
100
650
450
650
1750
2000
4000
4000
4000
14000
2000
4000
3000
2000
11000
25
25
25
25
100
2000
4000
4000
10000
/
(
)
(2%)
Page 27 of 38
Appendix
Page 28 of 38
Msf Banner
Page 29 of 38
Abadir Toilet
Page 30 of 38
Page 31 of 38
Office Extension
Page 32 of 38
Page 33 of 38
W-diversion(contour Map)
Page 34 of 38
Page 35 of 38
Bridge design
Page 36 of 38
Page 37 of 38
Employee-D house
Page 38 of 38