TEXAS PUBLIC INFORMATION ACT 
Request #SO‐09‐131 
 
ITEMS INCLUDED: 
1. Aircraft Inventory 
2. Flight Manifests (11‐01‐07 to 10‐31‐09) 
3. Flight Invoices (11‐01‐07 to 10‐31‐09) 
4. Direct Expenses – Aircraft Operations 
5. A&M System policy:  25.01 – Use and 
Operation of System Aircraft 
 
   

SO-09-131-O'Neal
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1. Aircraft Inventory: 
 
Year    Make      Model     Tail # 
1989    Hawker     King Air B200   N1553M 
     Beechcraft 
 
2000    Hawker    King Air B200   N96AM 
     Beechcraft 
 
   

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2. Flight Manifests: 
11‐01‐07 to 10‐31‐09 
   

SO-09-131-O'Neal
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2000 King Air B200 
Tail #N96AM 
Flight Manifests 

SO-09-131-O'Neal
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TAMUS00013
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TAMUS00014
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TAMUS00194
 

 
 
 
 
 

1989 King Air B200 
Tail #N1553M 
Flight Manifests 

SO-09-131-O'Neal
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TAMUS00308
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TAMUS00309
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TAMUS00310
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TAMUS00311
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TAMUS00312
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TAMUS00313
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TAMUS00314
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TAMUS00315
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TAMUS00317
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TAMUS00321
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TAMUS00322
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TAMUS00323
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TAMUS00324
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TAMUS00325
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Page 327
TAMUS00327
SO-09-131-O'Neal
Page 328
TAMUS00328
SO-09-131-O'Neal
Page 329
TAMUS00329
SO-09-131-O'Neal
Page 330
TAMUS00330
SO-09-131-O'Neal
Page 331
TAMUS00331
SO-09-131-O'Neal
Page 332
TAMUS00332
SO-09-131-O'Neal
Page 333
TAMUS00333
SO-09-131-O'Neal
Page 334
TAMUS00334
SO-09-131-O'Neal
Page 335
TAMUS00335
SO-09-131-O'Neal
Page 336
TAMUS00336
SO-09-131-O'Neal
Page 337
TAMUS00337
SO-09-131-O'Neal
Page 338
TAMUS00338
SO-09-131-O'Neal
Page 339
TAMUS00339
SO-09-131-O'Neal
Page 340
TAMUS00340
SO-09-131-O'Neal
Page 341
TAMUS00341
SO-09-131-O'Neal
Page 342
TAMUS00342
SO-09-131-O'Neal
Page 343
TAMUS00343
SO-09-131-O'Neal
Page 344
TAMUS00344
SO-09-131-O'Neal
Page 345
TAMUS00345
SO-09-131-O'Neal
Page 346
TAMUS00346
SO-09-131-O'Neal
Page 347
TAMUS00347
SO-09-131-O'Neal
Page 348
TAMUS00348
SO-09-131-O'Neal
Page 349
TAMUS00349
SO-09-131-O'Neal
Page 350
TAMUS00350
SO-09-131-O'Neal
Page 351
TAMUS00351
SO-09-131-O'Neal
Page 352
TAMUS00352
SO-09-131-O'Neal
Page 353
TAMUS00353
SO-09-131-O'Neal
Page 354
TAMUS00354
SO-09-131-O'Neal
Page 355
TAMUS00355
SO-09-131-O'Neal
Page 356
TAMUS00356
SO-09-131-O'Neal
Page 357
TAMUS00357
SO-09-131-O'Neal
Page 358
TAMUS00358
SO-09-131-O'Neal
Page 359
TAMUS00359
SO-09-131-O'Neal
Page 360
TAMUS00360
SO-09-131-O'Neal
Page 361
TAMUS00361
SO-09-131-O'Neal
Page 362
TAMUS00362
SO-09-131-O'Neal
Page 363
TAMUS00363
SO-09-131-O'Neal
Page 364
TAMUS00364
SO-09-131-O'Neal
Page 365
TAMUS00365
SO-09-131-O'Neal
Page 366
TAMUS00366
SO-09-131-O'Neal
Page 367
TAMUS00367
SO-09-131-O'Neal
Page 368
TAMUS00368
SO-09-131-O'Neal
Page 369
TAMUS00369
SO-09-131-O'Neal
Page 370
TAMUS00370
SO-09-131-O'Neal
Page 371
TAMUS00371
SO-09-131-O'Neal
Page 372
TAMUS00372
SO-09-131-O'Neal
Page 373
TAMUS00373
SO-09-131-O'Neal
Page 374
TAMUS00374
  
 
 
 
3. Flight Invoices: 
11‐01‐07 to 10‐31‐09 
   

SO-09-131-O'Neal
Page 375
TAMUS00375
SO-09-131-O'Neal
Page 376
TAMUS00376
SO-09-131-O'Neal
Page 377
TAMUS00377
SO-09-131-O'Neal
Page 378
TAMUS00378
SO-09-131-O'Neal
Page 379
TAMUS00379
SO-09-131-O'Neal
Page 380
TAMUS00380
SO-09-131-O'Neal
Page 381
TAMUS00381
SO-09-131-O'Neal
Page 382
TAMUS00382
SO-09-131-O'Neal
Page 383
TAMUS00383
SO-09-131-O'Neal
Page 384
TAMUS00384
SO-09-131-O'Neal
Page 385
TAMUS00385
SO-09-131-O'Neal
Page 386
TAMUS00386
SO-09-131-O'Neal
Page 387
TAMUS00387
SO-09-131-O'Neal
Page 388
TAMUS00388
SO-09-131-O'Neal
Page 389
TAMUS00389
SO-09-131-O'Neal
Page 390
TAMUS00390
SO-09-131-O'Neal
Page 391
TAMUS00391
SO-09-131-O'Neal
Page 392
TAMUS00392
SO-09-131-O'Neal
Page 393
TAMUS00393
SO-09-131-O'Neal
Page 394
TAMUS00394
SO-09-131-O'Neal
Page 395
TAMUS00395
SO-09-131-O'Neal
Page 396
TAMUS00396
SO-09-131-O'Neal
Page 397
TAMUS00397
SO-09-131-O'Neal
Page 398
TAMUS00398
SO-09-131-O'Neal
Page 399
TAMUS00399
SO-09-131-O'Neal
Page 400
TAMUS00400
SO-09-131-O'Neal
Page 401
TAMUS00401
SO-09-131-O'Neal
Page 402
TAMUS00402
SO-09-131-O'Neal
Page 403
TAMUS00403
SO-09-131-O'Neal
Page 404
TAMUS00404
SO-09-131-O'Neal
Page 405
TAMUS00405
SO-09-131-O'Neal
Page 406
TAMUS00406
SO-09-131-O'Neal
Page 407
TAMUS00407
SO-09-131-O'Neal
Page 408
TAMUS00408
SO-09-131-O'Neal
Page 409
TAMUS00409
SO-09-131-O'Neal
Page 410
TAMUS00410
SO-09-131-O'Neal
Page 411
TAMUS00411
SO-09-131-O'Neal
Page 412
TAMUS00412
SO-09-131-O'Neal
Page 413
TAMUS00413
SO-09-131-O'Neal
Page 414
TAMUS00414
SO-09-131-O'Neal
Page 415
TAMUS00415
SO-09-131-O'Neal
Page 416
TAMUS00416
SO-09-131-O'Neal
Page 417
TAMUS00417
SO-09-131-O'Neal
Page 418
TAMUS00418
SO-09-131-O'Neal
Page 419
TAMUS00419
SO-09-131-O'Neal
Page 420
TAMUS00420
SO-09-131-O'Neal
Page 421
TAMUS00421
SO-09-131-O'Neal
Page 422
TAMUS00422
SO-09-131-O'Neal
Page 423
TAMUS00423
SO-09-131-O'Neal
Page 424
TAMUS00424
SO-09-131-O'Neal
Page 425
TAMUS00425
SO-09-131-O'Neal
Page 426
TAMUS00426
SO-09-131-O'Neal
Page 427
TAMUS00427
SO-09-131-O'Neal
Page 428
TAMUS00428
SO-09-131-O'Neal
Page 429
TAMUS00429
SO-09-131-O'Neal
Page 430
TAMUS00430
SO-09-131-O'Neal
Page 431
TAMUS00431
SO-09-131-O'Neal
Page 432
TAMUS00432
SO-09-131-O'Neal
Page 433
TAMUS00433
SO-09-131-O'Neal
Page 434
TAMUS00434
SO-09-131-O'Neal
Page 435
TAMUS00435
SO-09-131-O'Neal
Page 436
TAMUS00436
SO-09-131-O'Neal
Page 437
TAMUS00437
SO-09-131-O'Neal
Page 438
TAMUS00438
SO-09-131-O'Neal
Page 439
TAMUS00439
SO-09-131-O'Neal
Page 440
TAMUS00440
SO-09-131-O'Neal
Page 441
TAMUS00441
SO-09-131-O'Neal
Page 442
TAMUS00442
SO-09-131-O'Neal
Page 443
TAMUS00443
SO-09-131-O'Neal
Page 444
TAMUS00444
SO-09-131-O'Neal
Page 445
TAMUS00445
SO-09-131-O'Neal
Page 446
TAMUS00446
SO-09-131-O'Neal
Page 447
TAMUS00447
SO-09-131-O'Neal
Page 448
TAMUS00448
SO-09-131-O'Neal
Page 449
TAMUS00449
SO-09-131-O'Neal
Page 450
TAMUS00450
SO-09-131-O'Neal
Page 451
TAMUS00451
SO-09-131-O'Neal
Page 452
TAMUS00452
SO-09-131-O'Neal
Page 453
TAMUS00453
SO-09-131-O'Neal
Page 454
TAMUS00454
SO-09-131-O'Neal
Page 455
TAMUS00455
SO-09-131-O'Neal
Page 456
TAMUS00456
SO-09-131-O'Neal
Page 457
TAMUS00457
SO-09-131-O'Neal
Page 458
TAMUS00458
SO-09-131-O'Neal
Page 459
TAMUS00459
SO-09-131-O'Neal
Page 460
TAMUS00460
SO-09-131-O'Neal
Page 461
TAMUS00461
SO-09-131-O'Neal
Page 462
TAMUS00462
SO-09-131-O'Neal
Page 463
TAMUS00463
SO-09-131-O'Neal
Page 464
TAMUS00464
SO-09-131-O'Neal
Page 465
TAMUS00465
SO-09-131-O'Neal
Page 466
TAMUS00466
SO-09-131-O'Neal
Page 467
TAMUS00467
SO-09-131-O'Neal
Page 468
TAMUS00468
SO-09-131-O'Neal
Page 469
TAMUS00469
SO-09-131-O'Neal
Page 470
TAMUS00470
SO-09-131-O'Neal
Page 471
TAMUS00471
SO-09-131-O'Neal
Page 472
TAMUS00472
SO-09-131-O'Neal
Page 473
TAMUS00473
SO-09-131-O'Neal
Page 474
TAMUS00474
SO-09-131-O'Neal
Page 475
TAMUS00475
SO-09-131-O'Neal
Page 476
TAMUS00476
SO-09-131-O'Neal
Page 477
TAMUS00477
SO-09-131-O'Neal
Page 478
TAMUS00478
SO-09-131-O'Neal
Page 479
TAMUS00479
SO-09-131-O'Neal
Page 480
TAMUS00480
SO-09-131-O'Neal
Page 481
TAMUS00481
SO-09-131-O'Neal
Page 482
TAMUS00482
SO-09-131-O'Neal
Page 483
TAMUS00483
SO-09-131-O'Neal
Page 484
TAMUS00484
SO-09-131-O'Neal
Page 485
TAMUS00485
SO-09-131-O'Neal
Page 486
TAMUS00486
SO-09-131-O'Neal
Page 487
TAMUS00487
SO-09-131-O'Neal
Page 488
TAMUS00488
SO-09-131-O'Neal
Page 489
TAMUS00489
SO-09-131-O'Neal
Page 490
TAMUS00490
SO-09-131-O'Neal
Page 491
TAMUS00491
SO-09-131-O'Neal
Page 492
TAMUS00492
SO-09-131-O'Neal
Page 493
TAMUS00493
SO-09-131-O'Neal
Page 494
TAMUS00494
SO-09-131-O'Neal
Page 495
TAMUS00495
SO-09-131-O'Neal
Page 496
TAMUS00496
SO-09-131-O'Neal
Page 497
TAMUS00497
SO-09-131-O'Neal
Page 498
TAMUS00498
SO-09-131-O'Neal
Page 499
TAMUS00499
SO-09-131-O'Neal
Page 500
TAMUS00500
SO-09-131-O'Neal
Page 501
TAMUS00501
SO-09-131-O'Neal
Page 502
TAMUS00502
SO-09-131-O'Neal
Page 503
TAMUS00503
SO-09-131-O'Neal
Page 504
TAMUS00504
SO-09-131-O'Neal
Page 505
TAMUS00505
SO-09-131-O'Neal
Page 506
TAMUS00506
SO-09-131-O'Neal
Page 507
TAMUS00507
SO-09-131-O'Neal
Page 508
TAMUS00508
SO-09-131-O'Neal
Page 509
TAMUS00509
SO-09-131-O'Neal
Page 510
TAMUS00510
SO-09-131-O'Neal
Page 511
TAMUS00511
SO-09-131-O'Neal
Page 512
TAMUS00512
SO-09-131-O'Neal
Page 513
TAMUS00513
SO-09-131-O'Neal
Page 514
TAMUS00514
SO-09-131-O'Neal
Page 515
TAMUS00515
SO-09-131-O'Neal
Page 516
TAMUS00516
SO-09-131-O'Neal
Page 517
TAMUS00517
SO-09-131-O'Neal
Page 518
TAMUS00518
SO-09-131-O'Neal
Page 519
TAMUS00519
SO-09-131-O'Neal
Page 520
TAMUS00520
SO-09-131-O'Neal
Page 521
TAMUS00521
SO-09-131-O'Neal
Page 522
TAMUS00522
SO-09-131-O'Neal
Page 523
TAMUS00523
SO-09-131-O'Neal
Page 524
TAMUS00524
SO-09-131-O'Neal
Page 525
TAMUS00525
SO-09-131-O'Neal
Page 526
TAMUS00526
SO-09-131-O'Neal
Page 527
TAMUS00527
SO-09-131-O'Neal
Page 528
TAMUS00528
SO-09-131-O'Neal
Page 529
TAMUS00529
SO-09-131-O'Neal
Page 530
TAMUS00530
SO-09-131-O'Neal
Page 531
TAMUS00531
SO-09-131-O'Neal
Page 532
TAMUS00532
SO-09-131-O'Neal
Page 533
TAMUS00533
SO-09-131-O'Neal
Page 534
TAMUS00534
SO-09-131-O'Neal
Page 535
TAMUS00535
SO-09-131-O'Neal
Page 536
TAMUS00536
SO-09-131-O'Neal
Page 537
TAMUS00537
SO-09-131-O'Neal
Page 538
TAMUS00538
SO-09-131-O'Neal
Page 539
TAMUS00539
SO-09-131-O'Neal
Page 540
TAMUS00540
SO-09-131-O'Neal
Page 541
TAMUS00541
SO-09-131-O'Neal
Page 542
TAMUS00542
SO-09-131-O'Neal
Page 543
TAMUS00543
SO-09-131-O'Neal
Page 544
TAMUS00544
SO-09-131-O'Neal
Page 545
TAMUS00545
SO-09-131-O'Neal
Page 546
TAMUS00546
SO-09-131-O'Neal
Page 547
TAMUS00547
SO-09-131-O'Neal
Page 548
TAMUS00548
SO-09-131-O'Neal
Page 549
TAMUS00549
SO-09-131-O'Neal
Page 550
TAMUS00550
SO-09-131-O'Neal
Page 551
TAMUS00551
SO-09-131-O'Neal
Page 552
TAMUS00552
SO-09-131-O'Neal
Page 553
TAMUS00553
SO-09-131-O'Neal
Page 554
TAMUS00554
SO-09-131-O'Neal
Page 555
TAMUS00555
SO-09-131-O'Neal
Page 556
TAMUS00556
SO-09-131-O'Neal
Page 557
TAMUS00557
SO-09-131-O'Neal
Page 558
TAMUS00558
SO-09-131-O'Neal
Page 559
TAMUS00559
SO-09-131-O'Neal
Page 560
TAMUS00560
SO-09-131-O'Neal
Page 561
TAMUS00561
SO-09-131-O'Neal
Page 562
TAMUS00562
SO-09-131-O'Neal
Page 563
TAMUS00563
SO-09-131-O'Neal
Page 564
TAMUS00564
SO-09-131-O'Neal
Page 565
TAMUS00565
SO-09-131-O'Neal
Page 566
TAMUS00566
SO-09-131-O'Neal
Page 567
TAMUS00567
SO-09-131-O'Neal
Page 568
TAMUS00568
SO-09-131-O'Neal
Page 569
TAMUS00569
SO-09-131-O'Neal
Page 570
TAMUS00570
SO-09-131-O'Neal
Page 571
TAMUS00571
SO-09-131-O'Neal
Page 572
TAMUS00572
SO-09-131-O'Neal
Page 573
TAMUS00573
SO-09-131-O'Neal
Page 574
TAMUS00574
SO-09-131-O'Neal
Page 575
TAMUS00575
SO-09-131-O'Neal
Page 576
TAMUS00576
SO-09-131-O'Neal
Page 577
TAMUS00577
SO-09-131-O'Neal
Page 578
TAMUS00578
SO-09-131-O'Neal
Page 579
TAMUS00579
SO-09-131-O'Neal
Page 580
TAMUS00580
SO-09-131-O'Neal
Page 581
TAMUS00581
SO-09-131-O'Neal
Page 582
TAMUS00582
SO-09-131-O'Neal
Page 583
TAMUS00583
SO-09-131-O'Neal
Page 584
TAMUS00584
SO-09-131-O'Neal
Page 585
TAMUS00585
SO-09-131-O'Neal
Page 586
TAMUS00586
SO-09-131-O'Neal
Page 587
TAMUS00587
SO-09-131-O'Neal
Page 588
TAMUS00588
SO-09-131-O'Neal
Page 589
TAMUS00589
SO-09-131-O'Neal
Page 590
TAMUS00590
SO-09-131-O'Neal
Page 591
TAMUS00591
SO-09-131-O'Neal
Page 592
TAMUS00592
SO-09-131-O'Neal
Page 593
TAMUS00593
SO-09-131-O'Neal
Page 594
TAMUS00594
SO-09-131-O'Neal
Page 595
TAMUS00595
SO-09-131-O'Neal
Page 596
TAMUS00596
SO-09-131-O'Neal
Page 597
TAMUS00597
SO-09-131-O'Neal
Page 598
TAMUS00598
SO-09-131-O'Neal
Page 599
TAMUS00599
SO-09-131-O'Neal
Page 600
TAMUS00600
SO-09-131-O'Neal
Page 601
TAMUS00601
SO-09-131-O'Neal
Page 602
TAMUS00602
SO-09-131-O'Neal
Page 603
TAMUS00603
SO-09-131-O'Neal
Page 604
TAMUS00604
SO-09-131-O'Neal
Page 605
TAMUS00605
SO-09-131-O'Neal
Page 606
TAMUS00606
SO-09-131-O'Neal
Page 607
TAMUS00607
SO-09-131-O'Neal
Page 608
TAMUS00608
SO-09-131-O'Neal
Page 609
TAMUS00609
SO-09-131-O'Neal
Page 610
TAMUS00610
SO-09-131-O'Neal
Page 611
TAMUS00611
SO-09-131-O'Neal
Page 612
TAMUS00612
SO-09-131-O'Neal
Page 613
TAMUS00613
SO-09-131-O'Neal
Page 614
TAMUS00614
SO-09-131-O'Neal
Page 615
TAMUS00615
SO-09-131-O'Neal
Page 616
TAMUS00616
SO-09-131-O'Neal
Page 617
TAMUS00617
SO-09-131-O'Neal
Page 618
TAMUS00618
SO-09-131-O'Neal
Page 619
TAMUS00619
SO-09-131-O'Neal
Page 620
TAMUS00620
SO-09-131-O'Neal
Page 621
TAMUS00621
SO-09-131-O'Neal
Page 622
TAMUS00622
SO-09-131-O'Neal
Page 623
TAMUS00623
SO-09-131-O'Neal
Page 624
TAMUS00624
SO-09-131-O'Neal
Page 625
TAMUS00625
SO-09-131-O'Neal
Page 626
TAMUS00626
SO-09-131-O'Neal
Page 627
TAMUS00627
SO-09-131-O'Neal
Page 628
TAMUS00628
SO-09-131-O'Neal
Page 629
TAMUS00629
SO-09-131-O'Neal
Page 630
TAMUS00630
SO-09-131-O'Neal
Page 631
TAMUS00631
SO-09-131-O'Neal
Page 632
TAMUS00632
SO-09-131-O'Neal
Page 633
TAMUS00633
SO-09-131-O'Neal
Page 634
TAMUS00634
SO-09-131-O'Neal
Page 635
TAMUS00635
SO-09-131-O'Neal
Page 636
TAMUS00636
SO-09-131-O'Neal
Page 637
TAMUS00637
SO-09-131-O'Neal
Page 638
TAMUS00638
SO-09-131-O'Neal
Page 639
TAMUS00639
SO-09-131-O'Neal
Page 640
TAMUS00640
SO-09-131-O'Neal
Page 641
TAMUS00641
SO-09-131-O'Neal
Page 642
TAMUS00642
SO-09-131-O'Neal
Page 643
TAMUS00643
SO-09-131-O'Neal
Page 644
TAMUS00644
SO-09-131-O'Neal
Page 645
TAMUS00645
SO-09-131-O'Neal
Page 646
TAMUS00646
SO-09-131-O'Neal
Page 647
TAMUS00647
SO-09-131-O'Neal
Page 648
TAMUS00648
SO-09-131-O'Neal
Page 649
TAMUS00649
SO-09-131-O'Neal
Page 650
TAMUS00650
SO-09-131-O'Neal
Page 651
TAMUS00651
SO-09-131-O'Neal
Page 652
TAMUS00652
SO-09-131-O'Neal
Page 653
TAMUS00653
SO-09-131-O'Neal
Page 654
TAMUS00654
SO-09-131-O'Neal
Page 655
TAMUS00655
SO-09-131-O'Neal
Page 656
TAMUS00656
SO-09-131-O'Neal
Page 657
TAMUS00657
SO-09-131-O'Neal
Page 658
TAMUS00658
SO-09-131-O'Neal
Page 659
TAMUS00659
SO-09-131-O'Neal
Page 660
TAMUS00660
SO-09-131-O'Neal
Page 661
TAMUS00661
SO-09-131-O'Neal
Page 662
TAMUS00662
SO-09-131-O'Neal
Page 663
TAMUS00663
SO-09-131-O'Neal
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4. Direct Expenses – Aircraft 
Operations 
   

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 Final Final Final
A&M System Aircraft Operations FY 2007 FY 2008 FY 2009

DIRECT EXPENSES
Personnel 1 352,054 311,055 251,475
Fuel 264,232 252,755 156,711
Maintenance and Repairs 338,872 170,066 145,666
Other Operating 2 54,490 67,461 59,712
Rental of State Aircraft 63,341 168,148 43,541

TOTAL DIRECT EXPENSES 1,072,988 969,485 657,106

Notes:
1
Personnel costs include salaries, wages, and employee fringe benefits.
2
Includes: travel, office supplies, hanger rental, insurance, pilot training, utilities
telecommunications, misc. office repairs, other fees, etc.

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5. A&M System policy: 
25.01 – Use and Operation of 
System Aircraft 

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25.01 Use and Operation of System Aircraft
Approved February 27, 1995 (MO 44-95)
Revised September 26, 1997 (MO 181-97)
Revised March 23, 2000 (MO 66-00)
Revised December 5, 2008 (MO -2008)
Next Scheduled Review: December 5, 2010

Policy Statement

The Texas A&M University System (system) is responsible for approving guidelines regarding
the use and operation of system-owned aircraft.

Reason for the Policy

This policy establishes the specific guidelines for the use, operation, and reporting requirements
of system aircraft operations.

Procedures and Responsibilities

1. Use of System Aircraft

1.1 System aircraft (or state aircraft reserved through the System Aircraft Office) will be
used only in the conduct of official state business and only in compliance with the
travel regulations contained in the current General Appropriations Act and any other
laws applicable to the use of state-owned or leased aircraft.

1.2 When any system aircraft (including state aircraft reserved through the System Aircraft
Office) is flown in the conduct of official system business, passengers who are not
system officers or employees on official system business may also fly provided they are
state officers or employees, are persons in the care or custody of state officers or
employees, or are persons whose transportation furthers the official state business
purposes of that flight with approval of the priority person to whom the aircraft is
assigned. In accordance with Attorney General Opinion H-1089, the system Board of
Regents (board) finds that attendance of the spouses of members of the board and
officials of the Office of the Board of Regents, spouses of system member chief
executive officers and other administrative officers at certain official functions is in
furtherance of official state business in certain circumstances. Examples include, but
are not limited to, attendance at board meetings when there is an official function
hosted by a system member, and retirement functions honoring long-time key
employees of the system.
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 1.3 System aircraft (or state aircraft reserved through the System Aircraft Office) should be
used only when the official business of the state or the system cannot be conducted as
well as, or more economically, through the use of regularly scheduled commercial
aircraft. Specifically, it is appropriate to use these aircraft when the destination is not
served by commercial carriers, the time required to use such a carrier interferes with
other obligations, or the number of state officers and employees traveling makes the use
of these aircraft cost effective.

1.4 Requests for use of system aircraft (or state aircraft reserved through the System
Aircraft Office) by members of the board will be arranged through the executive
secretary to the board.

1.5 Except for requests by the board, the chancellor is delegated the authority to establish a
priority list for use in scheduling flights.

1.6 In accordance with the expressed intent of the legislature that state-owned aircraft be
utilized by all agencies of the state, use of system aircraft by other state officials and
state personnel on official state business is appropriate and will be authorized provided
that system aircraft are available.

1.7 System aircraft pilots will report to and act under the direction of the chancellor or
designee.

2. Operation of System Aircraft

2.1 System aircraft will and must be operated at all times in accordance with the provisions
of the Federal Aviation Agency’s approved flight manual and the system’s Flight
Operations Procedures.

2.2 Under federal regulations, the pilot of any aircraft is responsible for and is the final
authority as to the flight operation of that aircraft. All decisions concerning the flight
itself will rest solely with the pilot.

2.3 It shall be the policy of operations for system aircraft (or state aircraft reserved through
the System Aircraft Office) that two (2) pilots be on board for each scheduled flight,
unless otherwise authorized by the priority person to whom the aircraft is assigned.

3. Record Keeping and Reporting

3.1 All flight requests should include:

(a) departure date and time;

(b) destination and intermediate stops;
(c) name of each passenger;
(d) contact name, phone number, system affiliation, and account number(s) for billing
purposes; and

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 (e) purpose(s) of travel.

3.2 The completed passenger manifest, which includes the date of travel, aircraft
identification number, name and signature of each passenger along with his or her
purpose of travel and institution, the pilots’ names and signatures, plus each destination,
times of departure and arrival, and readings of the aircraft Hobbs meter shall serve as
the official record of all flights on system aircraft (or state aircraft reserved through the
System Aircraft Office).

3.3 An annual summary report of all flights conducted by the system aircraft will be
prepared by the System Office of Budgets and Accounting. Copies of this annual
summary and copies of monthly flight manifests will be submitted to the Legislative
Budget Board and the TxDOT Aviation Division, as necessary, to comply with the
requirements of the current General Appropriations Act. Copies of all reports prepared
by the system on aircraft operations shall be submitted to the system board for review
by the Committee on Finance.

Related Statutes, Policies, or Requirements

Texas Government Code Ch. 2205, Subchapter B

Contact Office

The System Office of Budgets and Accounting

(979) 458-6100

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