AGIP KCO ENVIRONMENTAL

PERFORMANCE MONITORING
AND REPORTING GUIDELINE
GE00.HSE.H30.PR.0001.000
Revision A01
17-1-2003
UNRESTRICTED

The copyright of this document is vested in Agip KCO NV, The Hague. All rights reserved. Neither the whole nor any part of
this document may be reproduced, stored in any retrieval system or transmitted in any form or by any means (electronic,
mechanical, reprographic, recording or otherwise) without the prior consent of the copyright owner,

GE00.HSE.H30.PR.0001.000
Rev. A01- 17th January 2003
Page 2 of 17

Document Verification
RACIE Record

esponsible:

L. Sarybekova - Environmental Advisor

Signed:
Date:

17-Jan-2003

ccountable:

P. Bartlett - Senior Environmental Advisor

Signed:
Date:

17-Jan-2003

onsulted:

District HSE

nformed:

See distribution list

ndorsed

Tim Duckworth - HSE-Q Manager

RACIE Terms

R
A
C
I
E

Revision Record

Responsible
The person who actually does the work and puts
the document together.
Accountable
The person who has the necessary authority to
authorize the execution of the work
Consulted
Those who must be consulted before the document is
published.
Informed
Those who must be informed in order to do the job
properly
Endorsed
Those who must endorse/sanction the document before
publication.

Rev.
No.

Date

Reasons for Issue

A01

17-1-2003

Issued for Information

Hold Record
Y/N

Page Number

Agip KCO Environmental Performance Monitoring and Reporting Guideline

Agip KCO

GE00.HSE.H30.PR.0001.000
Rev. A01- 17-1-2003
Page 3 of 17

Document Distribution
Date

Copies No.

Site

Addressee / Position Holder

Company

/Format
17-Jan-03

All

HSE Corporate Intranet Site

Agip KCO

Total

Agip KCO Environmental Performance Monitoring and Reporting Guideline

Agip KCO

GE00.HSE.H30.PR.0001.000
Rev. A01- 17-1-2003
Page 4 of 17

TABLE OF CONTENTS
1.

INTRODUCTION

2.

PROMASYS ENVIRONMENTAL

3.

MONITORING EMISSIONS TO AIR

4.

MONITORING WATER DISCHARGES

5.

MONITORING WASTES

ANNEXES
Annex A

Air Emissions Checklist

Annex B

Fax Format for Database Data

Annex C

Marine Operations Waste Transfer Document

Annex D

Bautino Base Operations Waste Transfer Document

Annex E

Agip KCO Waste Code List

Annex F

Contacts

Annex G

PROMASYS Software for Assistants

Agip KCO Environmental Performance Monitoring and Reporting Guideline

Agip KCO

1.

GE00.HSE.H30.PR.0001.000
Rev. A01- 17-1-2003
Page 5 of 17

INTRODUCTION
The purpose of this Agip KCO Environmental Performance Monitoring and Reporting
Guideline is to provide an overview of the mandatory internal procedures and approach
taken to ensure that the companys environmental emissions are planned, monitored,
controlled and reported. The Guideline is designed to ensure that monitoring and
reporting of the environmental performance is carried out throughout the Company
consistently.
Environmental performance data is collected mainly for the purpose of compliance with
the regulatory requirements of the Republic of Kazakstan and to a limited extent is driven
by the requirements of Partners.
The annual Compliance Monitoring Programs are developed by the District HSE
Department and agreed with Atyrau and Mangystau Regional Environmental
Departments (REDs) and the Ministry of Environment (MNREP) through the process of
State Environmental Expert Review.
Monitoring points are set for all operational locations by Agip KCO in accordance with
environmental permit requirements. The frequency and sampling methods are specified
in the monitoring programme.
This Guideline covers the following aspects:
monitoring and reporting emission to air;
monitoring and reporting quality of discharges to environment (water,
soil);
monitoring and reporting wastes.
Monitoring and reporting of environmental performance data is one of the mandatory
contractual requirements specified in Agip KCO HSE-MS and Schedule D in all
Contracts. The Guideline has been developed as a source of reference for the Contract
Holders supervising Contractor activities and Contractors undertaking the work for Agip
KCO at its onshore and offshore locations.
The compliance monitoring and reporting is managed by the Agip KCO District HSE
Department at the Atyrau office.

Agip KCO Environmental Performance Monitoring and Reporting Guideline

Agip KCO

2.

GE00.HSE.H30.PR.0001.000
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Page 6 of 17

PROMASYS ENVIRONMENTAL
Previously, results of analyses or in-situ measurements were manually inserted into
Excel spreadsheets and stored on the Agip KCO server. Calculations, interpretation of
performance data and reports to environmental regulatory authorities of the RoK were
also produced manually.
In order to automatise the existing processes Agip KCO introduced an electronic
software for managing environmental performance and compliance monitoring data
(Promasys Environmental), which enables Company to:
specify the monitoring requirements, set up monitoring points and
frequency of sampling/measurement in a more structured and
transparent way;
to centralise and store data, analytical results and metadata in a
uniform and electronic format;
to analyse and interpret monitoring results automatically (help to
reduce human error factor);
produce compliance and Partner reports electronically.
The software allows the maintenance of a centralised database for environmental
performance data and the establishment of a reliable and auditable performance and
reporting system, compatible with the RoK regulatory requirements and ISO 14001
requirements.
The key input required from any Contractor is a list of all emission sources. This
information is essential for obtaining environmental permits from regulatory authorities
(note: without environmental permit no Contractor will be allowed to operate in
Kazakhstan!) and shall be submitted to Agip KCO at the earliest possible date. The
same information is used for developing a Contractor-specific part within the overall Agip
KCO environmental performance monitoring and reporting database. This section will be
fine-tuned and tested together with Contractor as early as practical before the
commencement of the monitoring.
The system is operated by assistants, i.e. personnel that has been given a
responsibility by their line manager(s) for collecting environmental performance data for
a specific location. It allows the collection of data electronically and at a pre-set
frequency. It is the responsibility of both Contract Holder and Site/Project Manager to
ensure that a person is nominated to fulfil this function.
All assistants are trained to operate the Promasys Environmental programme installed
on their local PCs. Training is provided by Agip KCO to all personnel involved in
environmental monitoring irrespective of whether they are Contractor or Agip KCO staff.
The assistants input screen is tailored for particular site or operation and takes into
consideration the number of emission monitoring points, any other data that should be
reported (e.g. fuel consumption, mileage, etc.) and required frequency of reporting.
Information logged by assistant will then be either transferred directly into the database,
where network connection allows, or alternatively could be sent by e-mail to Promasys
Environmental focal point/coordinator in District HSE Department (see Annex F). For
remote locations, where network/e-mail connection is not available, Contractor will be
provided with the paper copy reporting format which can be faxed to District HSE
Department.
The detailed reporting requirements are described below.

Agip KCO Environmental Performance Monitoring and Reporting Guideline

Agip KCO

3.

GE00.HSE.H30.PR.0001.000
Rev. A01- 17-1-2003
Page 7 of 17

MONITORING EMISSIONS TO AIR

Monitoring of air emissions is carried out at both offshore and onshore locations in
accordance with the terms and conditions outlined in the annual Compliance Monitoring
Programme and specified in Nature Use Permit (Maximum Permissible Emissions
(MPEs)) which issued by the RoK Authorities. Monitoring is required for stationary
sources (fixed installations) and mobile sources, as well as fugitive emissions. However,
at present Agip KCO estimates all its emissions to air using formulas accepted
internationally and approved by the RoK authorities. The calculation method and the
factors have been documented in the Agip KCO Environmental Impact Assessment
documents.
Agip KCO estimates emission of the following pollutants: carbon dioxide (CO2), carbon
monoxide (CO), sulphur dioxide (SO2), nitrogen oxides NOx (split as 90 % NO and 10 %
NO2), particulate matter (dust and soot) and volatile organic compounds (VOC).
Within the newly introduced Promasys Environmental system, calculations are
performed automatically. Thus Contractor is required to provide run-time for the
specified period (input value is preset for hours/day) and either horsepower of
equipment (e.g. boilers, generators, etc. value is provided once for each specific item
of equipment) or, alternatively, fuel consumption (i.e. total fuel consumption or fuel
consumption rate value is provided once for specific item of equipment).
The checklist provided in Annex A is to be used for identification of the offshore/onshore
stationary and mobile sources of emission at Contractor operational site(s). Annex B
provides the format for providing data to the District HSE Department.

Summary:
Before starting air monitoring the following information should be provided:

A full list of your equipment with power rating, type of source and if they
have a counter (see Annex A and B)

Provide on a regular basis (weekly):

The running hours of the equipment (even when it is an incinerator or a

quarry)

Any change in your equipment (to District HSE Department)

Reminder !
Generally, the running hours will be put directly into Promasys Environmental software
by the assistant at Contractor location. But for remote locations where network
connection is not available the data must be faxed to the District HSE Department in
Atyrau. Obtain frequency and report due date from District HSE Department (see Annex
F).

Agip KCO Environmental Performance Monitoring and Reporting Guideline

Agip KCO

4.

GE00.HSE.H30.PR.0001.000
Rev. A01- 17-1-2003
Page 8 of 17

MONITORING WATER DISCHARGES

Agip KCO monitors and reports water intake volumes and quality of wastewater for
approved discharges in accordance with the terms and conditions of its Maximum
Permissible Discharge (MPD) approval from the RoK Authorities.
Offshore, the only wastewater stream allowed for discharge are treated sewage, non
contact cooling water, water-maker effluent, fire water and water used for creating watercurtain during well testing. All other liquid waste streams are treated as waste and are
transferred to shore for further treatment and disposal. Any other discharges, except
clean deck drainage, from offshore installations and vessels are not allowed.
All discharges are subject to availability of applicable permits and conditions
specified in them!!!
Both cooling water and treated sewage (grey and black) from offshore locations are
sampled (3 times a week) at specified monitoring points and tested for:
- Ammonium
Nitrites
- BOD5
pH
- Aluminium
Total phenols
- Chlorides
Sulphates
- COD
Total dissolved solids
- Phosphates
Total suspended solids
- Hydrocarbons
Surface active materials
- Nitrates
Coli-index
Onshore, the quality of treated sewage for disposal is sampled and tested every second
week for the following parameters:
-

Ammonium
BOD5
COD
Phosphates
Hydrocarbons
Total suspended solids
Nitrates

Nitrites
pH
Total phenols
Surface active materials
Helminthological parameters (check frequency)
Bacteriological parameters
Pathogenic microflora (check frequency)

All streams (cooling water, treated sewage, water-maker effluent, fire water and water
used for creating water-curtain during well testing) are monitored for volume estimated
and actual. The amounts of recycled and re-used wastewater must be monitored and
reported in order to demonstrate rational use of natural resources and improvements in
environmental performance.
Other liquid waste streams are monitored and reported as wastes.
Summary
The following data should be provided on a regular basis (daily):

Amount of seawater intake (m)

Amount of produced potable water (m)
Water-maker effluent (m)
Treated water discharged (m)
Cooling water discharged (m)
Amount of water used as fire water (m)
Amount of water used for water-curtain (m)
Amount of water reused/recycled (m)

Sampling frequency for cooling water and treated sewage to be agreed with District HSE
Department

Agip KCO Environmental Performance Monitoring and Reporting Guideline

Agip KCO

5.

GE00.HSE.H30.PR.0001.000
Rev. A01- 17-1-2003
Page 9 of 17

MONITORING WASTES
The waste management manual together with the Promasys Environmental programme
provides the basis for the waste monitoring. Waste transfer notes (WTN) state the type
and quantity of wastes transferred and must accompany all transfers. The format of WTN
is provided in Annex C and D.
Waste is monitored at the point of generation and final disposal. Waste is entered into
Promasys by assistants (could be more than one assistant if waste is transferred from
offshore location to onshore for treatment or disposal) every time waste is generated and
sent for disposal. Waste generation is logged as an Output from the source and disposal
is logged as an Input into the final disposal . For every waste type it is therefore possible
to make a mass balance.
All types of waste have been assigned a unique code based on the Eural system, but
modified to satisfy the Agip-KCO and RoK classification requirements, see Annex E. The
control of the codes and the descriptions is centralised in Atyrau, so new types of wastes
need to be reported first to District HSE Department before a code can be made
available.

Summary
Before starting monitoring waste, provide the following information:

A full list of the waste likely to be generated according to the waste items
list in Annex E.
A list of all waste treatment facilities.

To monitor Waste:

Waste categories to monitor are defined in Annex E.

Quantities (kg) of generated waste from offshore (rigs) should be clearly
indicated on Waste Transfer Note (Annex C).
Quantities of treated waste should be monitored (in kg) according to the list
in Annex E.
Quantities (kg) of generated waste from vessels or onshore companies
should be indicated on the waste transfer note (Annex D).
Waste data to be entered into Promasys Environmental upon receipt of
waste transfer note.

Agip KCO Environmental Performance Monitoring and Reporting Guideline

Agip KCO

ANNEX A.

GE00.HSE.H30.PR.0001.000
Rev. A01- 17-1-2003
Page 10 of 17

AIR EMISSIONS CHECKLIST

(a) Please provide a full list of combustion engines, equipment numbers if applicable
and their power in kW or horsepower.
(b) If running hours counters are available this needs to be indicated.
(c) Please provide a full list of other emission sources, like incinerators, transfer
systems for cement/barite/diesel, hydrocarbon storage tanks, blasting
operations, etc.
(d) For each piece of equipment we need the know in which of the following
categories it should be placed (in case of doubt category 3 should be used):

Category nr. English

Russian

Diesel Engines

Marine Diesel Engines

General category

Industrial Engines (stationary)

()

Generator Sets

Bore/Drill Rigs

Excavators

Cranes

Trucks

10

Rough Terrain Forklifts

11

Tractors/Loaders/Backhoes

//

12

Crawler Tractors

13

Dumpers/Tenders

14

Well Test (Oil)

()

15

Incineration

16

Diesel Loading

17

Barge diesel storage/transit

18

Heaters (diesel)

()

19

Compressors/Pumps

20

Cuttings Treatment Package

21

Blasting

22

Rock Loading

23

Barite & Cement Loading/Unload

24

Shallow draught Tug

25

Rig EMD Prime Movers

EMD

26

Boilers

27

Dirt Road Building and Maintenance

We recommend using the format in Annex B to acquire the necessary data.

Agip KCO Environmental Performance Monitoring and Reporting Guideline

Agip KCO

ANNEX B.

GE00.HSE.H30.PR.0001.000
Rev. A01 - 17-1-2003
Page 11 of 17

FAX FORMAT FOR DATABASE DATA

For attention of:

From:

Alla Bolshova, Atyrau District HSE (see ANNEX F for contact details)

Person responsible:
Jobtitle:

(company or installation)

(name)

Contact Number:

Name of equipment

Equipment
identification
number

Machine
power
(kW)

Machine
power
(horse
power)

Run-time
counter

Category

Mobile or
stationary

Yes/no
Yes/no
Yes/no
Yes/no
Yes/no
Yes/no
Yes/no
Yes/no
Yes/no
Yes/no
Yes/no
Yes/no
Yes/no
Yes/no
Yes/no
Yes/no
Yes/no
Yes/no

Text

Agip KCO Environmental Performance Monitoring and Reporting Guideline

Offshore
or
onshore

Type of
fuel

Agip KCO

ANNEX C.

GE00.HSE.H30.PR.0001.000
Rev. A01- 17-1-2003
Page 12 of 17

MARINE OPERATIONS WASTE TRANSFER DOCUMENT (ONLY FOR OFFSHORE LOCATION)

Date: __________
Report No:________
Offshore
Waste
Producers

The material described below is to be collected from:

Certificate A

Signed:
Name:

and taken to BAUTINO SUPPLY BASE:

On behalf of :

Position:

Radio/Sat Phone Contact:

Date:

General description and physical nature of waste:

Quantity of waste (kg) and size, type and number of containers:

Marine
Transfer

I certify that I collected the consignment of waste and that the information given in A(1) and
(2) is correct subject to any amendment listed in this space:

Certificate B

I collected the consignment of waste on:

(date)

Signed:

Name:

Vessel:

On behalf of:

Radio/Sat Phone Contact:

Disposers
Certificate C

at:

(hour)

Date:

Name & address of facility:

This waste was delivered in Vessel:
And transferred to the base by:

at:

hour

On behalf of:
Signed:

Name:

Position:
Date:

On behalf of:

Agip KCO Environmental Performance Monitoring and Reporting Guideline

Agip KCO

GE00.HSE.H30.PR.0001.000
Rev. A01- 17-1-2003
Page 13 of 17

ANNEX D.

Bautino Base OPERATIONS WASTE TRANSFER DOCUMENT

WASTE TRANSFER NOTE No

PRODUCERS
CERTIFICATE

1) The material described in B is to be collected from:

, :
and 2) taken to:
(2) :
Signed:

Name:

...

On behalf of:

Position:

:
Date:
:

DESCRIPTION OF
WASTE

1) The general description and physical nature of waste:

:

2) Quantity of waste and size, type and number of containers:
B
CARRIER'S
CERTIFICATE

- , , - :
I certify that I collected the consignment of waste and that the information
,

given in A abd B is correct subject to any amendent listed in this space:

, , .
I collected the consignment of waste on:
:

Signed:

Name:

...

Vehicle Reg.No.

On behalf of:

. .:

Date:
:
PRODUCER'S

I certify that information given in B & C is correct.

COLLECTION

, , , .

CERTIFICAT

Signed:

Name:

...

Position:

Date:

D
DISPOSER/S

Name and address of facility:

CERTIFICATE

This waste was delivered in vehicle (Reg.No.)

at:

.( .):

hours
()

And carrier gave his name as:

:
E
On behalf of:
:
Signed:

Name:

...

Position:

Date:

Agip KCO Environmental Performance Monitoring and Reporting Guideline

Agip KCO

ANNEX E.

GE00.HSE.H30.PR.0001.000
Rev. A01- 17-1-2003
Page 14 of 17

AGIP KCO WASTE CODE LIST

Eural Code
Eural 01 05 04
Eural 01 05 05
Eural 01 05 08
Eural 13 05 01 1
Eural 13 05 01 2
Eural 13 05 06
Eural 13 05 07
Eural 13 08 00
Eural 15 01 01
Eural 15 01 10 10
Eural 15 01 10 111
Eural 15 01 10 112
Eural 15 01 10 12
Eural 15 01 10 13
Eural 15 01 10 14
Eural 15 01 10 21
Eural 15 01 10 22
Eural 15 01 10 23
Eural 15 01 10 24
Eural 15 01 11
Eural 15 02 02
Eural 16 01 03
Eural 16 06 01
Eural 16 06 02
Eural 16 06 03
Eural 16 06 04
Eural 16 06 05
Eural 16 06 06
Eural 16 07 08
Eural 16 10 02
Eural 16 10 04
Eural 16 10 04b
Eural 18 01 01
Eural 18 01 04
Eural 19 01 11
Eural 19 08 01
Eural 19 08 09
Eural 19 08 11
Eural 19 12 10
Eural 20 01 01
Eural 20 01 08
Eural 20 01 21
Eural 20 01 27
Eural 20 01 38
Eural 20 01 40
Eural 20 03 01

Description
Water Based Cuttings
Oil Based Cuttings
Oil Based Salt Cuttings
Treated Non-Salt Cuttings (from OB & WB)
Treated Salt Cuttings (from OBS)
Used lubricants, waste oil, oily sludge
Oily water (ex TDU, O/W sep)
Recovered Base-Oil
Non-hazardous paper bags
Empty Plastic container (RoK class 1)
Empty KOH drums (RoK class 1)
Empty Aldacide drums (RoK class 1)
Empty Plastic container (RoK class 2)
Empty Plastic container (RoK class 3)
Empty Plastic container (RoK class 4)
Empty Metal container (RoK class 1)
Empty Metal container (RoK class 2)
Empty Metal container (RoK class 3)
Empty Metal container (RoK class 4)
Aerosol cans
Oily and sewage filters
Rubber e.g. Tires
Lead acid batteries (Pb)
Dry cell batteries (NiCd)
Batteries containing Mercury
Torch batteries
Lithium batteries
Separate electrolyte from batteries
Solid oily waste
Treated sewage
Drain water
Bilge water
Medical sharps
Medical waste
Incinerator ash
Coarse particles from sewage treatment
Grease trap contents (cooking oil, fat)
Sewage sludge
Dry waste for incineration
Paper and cardboard for recycling
Food and kitchen waste
Fluorescent tubes
Paint waste, other than paint tins
Timber, wood waste
Scrap metal
Dry waste not for incineration

Agip KCO Environmental Performance Monitoring and Reporting Guideline

Agip KCO

ANNEX F.

GE00.HSE.H30.PR.0001.000
Rev. A01- 17-1-2003
Page 15 of 17

CONTACTS
District HSE (Atyrau)
Alla Bolshova
Environmental Engineer
5 Dossorskaya Street, 465002 Atyrau
T. +31(0) 70 313 3837, local: +7 3122 255091
F. +31(0) 70 313 3310, local: +7 3122 255096
e-mail: a.bolshova@agipkco.com
Promasys Upbound Int.
Paul Vanderlinden
Consultant
Sint Elisabethstraat 38a
B2060 Antwerp
Belgium
Phone: +32(3) 270.16.06
Mobile: +32(0) 477.77.17.47
Fax: +32(0) 3.270.16.16
e-mail: paul.vanderlinden@promasys.nl
Internet: www.promasys.nl

Agip KCO Environmental Performance Monitoring and Reporting Guideline

Agip KCO

GE00.HSE.H30.PR.0001.000
Rev. A01- 17-1-2003
Page 16 of 17

ANNEX G.

PROMASYS SOFTWARE FOR ASSISTANTS

Promasys Upbound Int. B.V.

The Assistant starts Promasys..

and will see this
Promasys screen

Assistant hits OK,

so no password!!

The Assistant will

get this
Promasys screen

Click Tag Input!

Agip KCO Environmental Performance Monitoring and Reporting Guideline

Agip KCO

GE00.HSE.H30.PR.0001.000
Rev. A01- 17-1-2003
Page 17 of 17

Select to go
from one type
of Tag to another

Fill in thevalue!

Agip KCO Environmental Performance Monitoring and Reporting Guideline