Module 11 Assignment 01 - Choosing the right Chart, Formatting & Customizing Techniques

WHAT IS CHART?
A chart is a visual representation of numeric values, charts also known as graphs.

Charts and graphs are a great way of representing your data in graphical form for perfect a
A good chart should both explain and arouse curiosity. A chart can summarize thousands of
points into a single picture. The arrangement of a chart should explain the underlying data
also enable the reader to isolate trouble spots worthy of further analysis.

Excel makes it easy to create charts. But although the improvements in Excel 2007 allow y
create a chart with only a few mouse clicks, it still takes thought to find the best way to pre
your data.

Microsoft Excel supports many kinds of charts to help you display data in ways that are me
to your audience. When you use the Chart Wizard to create a chart or when you use the
Type command to change an existing chart you can easily select the type you want from
of standard or custom chart types
Chart Type

Description

Column

Charts a series of values across a set of

categories using vertical columns or
horizontal bars

Bar

Line
Pie
Doughnut
Scatter
Bubble

Charts a series of values across a set of

categories as points connected by a line
Charts a series of values as a percentage
of the whole
Charts x,y coordinate pairs

Stock

Data that is arranged in columns or rows

in a specific order on a worksheet can be
plotted in a stock chart

Area

Combines the properties of a line and pie

chart to chart a series of values across a
set of categories as a continuous area

Surface

Charts two series of values across a set of

categories in two dimensions

Radar

Charts changes in values relative to a

center point

Checklist To Make any Chart for Analysis & Presentation

P

Target your audience

Manage your data for the chart

Choose the right type of chart

Choose the right color of comibination

Choose should be simple & easy to read

Chart should not be massy

hart, Formatting & Customizing Techniques

ues, charts also known as graphs.

ng your data in graphical form for perfect analysis,

iosity. A chart can summarize thousands of data
a chart should explain the underlying data but

orthy of further analysis.

gh the improvements in Excel 2007 allow you to

ill takes thought to find the best way to present

help you display data in ways that are meaningful

d to create a chart or when you use the Chart
ou can easily select the type you want from a list

Use to
Illustrate a single data set or compare values of multiple
data sets across same set of categories
Illustrate one ore more trends over time (i.e. categories
should be a unit of time such as hours, days, months,
years, and so on)
Illustrate the contribution of each value in the data set to
a total. Number of values in the data set should be
minimal (approximately less than 10)
Illustrate the dependence of one set of values (Y) on
another (X)
a Stock chart is most often used to illustrate the
fluctuation of stock prices. However, this chart may also
be used for scientific data. For example, you could use a
Stock chart to indicate the fluctuation of daily or annual
temperatures.

Illustrate a trend across a set of categories or time

Illustrate a trend in values across two dimensions in a

continuous curve
Illustrate the differences of each value from the average
value in a distribution.

Presentation

nation

to read

ABC COMPANY
Head
A
B
C
D
F
G
H
I
J
K
TOTAL

Y 2009
1,300
2,800
2,400
1,100
2,400
2,400
2,900
1,900
2,300
1,500
21,000

Y 2010
3,300
1,800
1,700
2,400
1,100
1,400
2,100
3,000
1,800
3,500
22,100

Y 2011
1,700
3,000
3,000
2,500
3,300
3,200
1,200
1,900
1,900
2,600
24,300

DYNAMIC CHART
S#

1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25

Product

Laptop
Desktop
Speaker
Mouse
Printer
Dvd
Projector
Scanner
Lcds
Monitors
Cassing
Keyboards
Mouse
Cables
Switch
Stabilizer
Processor
Modem
Ram
Motherboard
Cd - Rom
Cds
Pouch
Ups
Powersupply

Jan-09

Feb-09

Mar-09

Apr-09

34,848
31,044
27,929
15,097
32,707
44,098
11,202
32,951
23,504
32,171
38,135
31,086
20,030
17,170
31,347
47,630
12,849
10,939
42,570
13,915
46,879
40,457
30,053
26,200
26,298

19,216
39,628
12,262
23,008
36,721
30,965
16,926
48,249
29,547
14,699
24,303
29,168
41,333
31,897
30,176
41,958
40,183
42,314
31,659
43,750
12,476
20,501
25,190
10,873
11,322

43,925
32,968
17,099
13,813
28,128
15,568
38,241
41,983
20,265
41,841
44,293
46,181
45,475
23,867
14,767
16,781
44,736
44,294
13,592
12,444
11,924
32,387
29,896
20,383
48,083

15,016
31,795
39,887
41,919
16,373
36,200
44,134
49,710
20,431
30,983
34,756
12,583
25,542
39,363
44,870
49,000
46,599
36,981
29,428
26,412
10,787
40,639
36,563
24,657
10,587

May-09

Jun-09

Jul-09

Aug-09

Sep-09

Oct-09

16,518
10,509
41,133
45,568
42,010
42,904
46,006
22,509
16,377
42,890
10,034
48,629
43,599
35,638
32,396
47,241
36,012
16,530
43,540
21,958
38,888
23,210
38,453
18,505
32,099

20,477
24,937
13,007
27,015
10,764
34,232
23,059
28,808
46,596
22,355
47,781
48,358
41,080
26,258
43,061
22,246
47,767
26,122
36,243
48,870
37,548
14,669
21,786
25,282
23,232

27,849
40,804
44,305
20,017
36,776
18,135
29,267
39,800
43,423
44,055
27,908
47,185
23,172
46,608
31,915
37,077
42,692
37,882
33,632
49,438
42,157
18,764
12,850
15,501
49,008

41,628
22,922
25,971
13,304
39,430
28,350
15,564
48,456
41,226
14,789
26,548
48,758
48,028
21,852
44,361
49,268
21,852
32,018
43,357
43,420
13,130
23,643
38,071
24,734
26,399

13,390
43,675
20,167
16,437
47,375
11,330
25,104
29,705
41,863
15,057
28,321
27,159
13,937
34,496
44,567
42,009
36,825
17,327
42,766
20,740
31,433
27,524
35,207
34,406
32,150

23,663
20,986
19,673
22,628
33,215
34,007
17,607
43,406
15,502
11,943
43,193
43,527
36,570
28,632
10,495
11,251
31,261
34,811
32,084
35,344
18,724
17,025
38,957
19,227
22,590

Nov-09

Dec-09

16,446
21,464
38,485
10,856
34,009
10,295
48,838
37,169
16,922
31,714
17,745
37,954
43,368
40,530
29,582
46,118
27,846
32,424
21,184
27,923
27,202
40,883
37,511
16,760
44,576

11,288
30,696
39,537
15,594
44,244
37,685
45,586
43,820
21,426
14,271
12,115
17,863
22,301
24,747
23,675
28,253
35,162
40,109
14,605
30,444
27,591
28,473
29,500
48,011
16,827

Line Chart for Trend Analysis

Month
Sales
Jan-09
1,592,398
Feb-09
1,597,197
Mar-09
1,666,080
Apr-09
2,484,340
May-09
2,669,994
Jun-09
5,081,937
Jul-09
3,360,840
Aug-09
6,989,238
Sep-09
7,729,650
Oct-09
6,038,549
Nov-09
5,484,312
Dec-09
8,551,452
Jan-10
8,238,174
Feb-10
8,831,025
Mar-10
6,924,096
Apr-10
13,085,376
May-10
8,230,572
Jun-10
12,352,014
Jul-10
8,246,180
Aug-10
12,531,645
Sep-10
11,636,328
Oct-10
14,015,464
Nov-10
19,252,800
Dec-10
19,362,725
Jan-11
12,495,600
Feb-11
19,798,587
Mar-11
17,511,312
Apr-11
22,216,929
May-11
14,804,280
Jun-11
17,176,170

Line Chart with Average Line

Head
Y 2009
A
1,300
B
2,800
C
2,400
D
1,100
F
2,400
G
2,400
H
2,900

I
J
K

1,900
2,300
1,500

Line Chart For Comparison

Head
Y 2009
Y 2010
A
1,300
3,300
B
2,800
1,800
C
2,400
1,700
D
1,100
2,400
F
2,400
1,100
G
2,400
1,400
H
2,900
2,100
I
1,900
3,000
J
2,300
1,800
K
1,500
3,500

Total
4,600
4,600
4,100
3,500
3,500
3,800
5,000
4,900
4,100
5,000

Department
Operation
Production
Finance
IT
Quality Assurance
Admin
HR
Research
Sales East
Sales West
Sales North
Sales South

Employees
2,874
3,415
2,988
1,878
2,447
2,372
1,135
1,548
1,200
2,600
1,800
2,100

Products
Swift
Liana
Cultus
Alto
Mehran
Bolan
Ravi
APV
Jimny
Cargo
TOTAL

Head
A
B
C
D
F
G
H
I
J
K

Y 2009
1,300
2,800
2,400
1,100
2,400
2,400
2,900
1,900
2,300
1,500

Y 2009
1,300
2,800
2,400
1,100
2,400
2,400
2,900
1,900
2,300
1,500

Y 2010
3,300
1,800
1,700
2,400
1,100
1,400
2,100
3,000
1,800
3,500

TOTAL
4,600
4,600
4,100
3,500
3,500
3,800
5,000
4,900
4,100
5,000

21,000

22,100

43,100

Y 2010
3,300
1,800
1,700
2,400
1,100
1,400
2,100
3,000
1,800
3,500

Y 2011
1,700
3,000
3,000
2,500
3,300
3,200
1,200
1,900
1,900
2,600

Module 04 Assignment 05 - Visualizing Data with Area Chart

Month
Jan-09
Feb-09
Mar-09
Apr-09
May-09
Jun-09
Jul-09
Aug-09
Sep-09
Oct-09
Nov-09
Dec-09
Jan-10
Feb-10
Mar-10
Apr-10
May-10
Jun-10
Jul-10
Aug-10
Sep-10
Oct-10
Nov-10
Dec-10
Jan-11
Feb-11
Mar-11
Apr-11
May-11
Jun-11

Sales
1,592,398
1,597,197
1,666,080
2,484,340
2,669,994
5,081,937
3,360,840
6,989,238
7,729,650
6,038,549
5,484,312
8,551,452
8,238,174
8,831,025
6,924,096
13,085,376
8,230,572
12,352,014
8,246,180
12,531,645
11,636,328
14,015,464
19,252,800
19,362,725
12,495,600
19,798,587
17,511,312
22,216,929
14,804,280
17,176,170

Sales
1,592,398
1,597,197
1,666,080
2,484,340
2,669,994
5,081,937
3,360,840
6,989,238
7,729,650
6,038,549
5,484,312
8,551,452
8,238,174
8,831,025
6,924,096
13,085,376
8,230,572
12,352,014
8,246,180
12,531,645
11,636,328
14,015,464
19,252,800
19,362,725
12,495,600
19,798,587
17,511,312
22,216,929
14,804,280
17,176,170

Month
Jul-08
Aug-08
Sep-08
Oct-08
Nov-08
Dec-08
Jan-09
Feb-09
Mar-09
Apr-09
May-09
Jun-09
Jul-09
Aug-09
Sep-09
Oct-09
Nov-09
Dec-09
Jan-10
Feb-10
Mar-10
Apr-10
May-10
Jun-10
Jul-10
Aug-10
Sep-10
Oct-10
Nov-10
Dec-10

Pak Sales
Other Sales
1,592,398
899,705
1,597,197
734,711
1,666,080
954,664
2,484,340
1,619,790
2,669,994
2,117,305
5,081,937
3,857,190
3,360,840
1,566,151
6,989,238
3,515,587
7,729,650
5,534,429
6,038,549
3,019,275
5,484,312
2,648,923
8,551,452
5,284,797
8,238,174
3,583,606
8,831,025
6,340,676
6,924,096
3,067,375
13,085,376
5,940,761
8,230,572
5,761,400
12,352,014
9,844,555
8,246,180
4,461,183
12,531,645
6,967,595
11,636,328
7,121,433
14,015,464
6,096,727
17,252,800
10,531,282
18,362,725
14,296,553
12,495,600
7,997,184
18,798,587
10,216,071
17,511,312
12,240,407
18,216,929
13,885,581
14,804,280
6,987,620
17,176,170
7,626,219

Module 04 Assignment 05 - Visualizing Data with Area Chart

Month
Jan-09
Feb-09
Mar-09
Apr-09
May-09
Jun-09
Jul-09
Aug-09
Sep-09
Oct-09
Nov-09
Dec-09
Jan-10
Feb-10
Mar-10
Apr-10
May-10
Jun-10
Jul-10
Aug-10
Sep-10
Oct-10
Nov-10
Dec-10
Jan-11
Feb-11
Mar-11
Apr-11
May-11
Jun-11

Sales
1,592,398
1,597,197
1,666,080
2,484,340
2,669,994
5,081,937
3,360,840
6,989,238
7,729,650
6,038,549
5,484,312
8,551,452
8,238,174
8,831,025
6,924,096
13,085,376
8,230,572
12,352,014
8,246,180
12,531,645
11,636,328
14,015,464
19,252,800
19,362,725
12,495,600
19,798,587
17,511,312
22,216,929
14,804,280
17,176,170

Sales
1,592,398
1,597,197
1,666,080
2,484,340
2,669,994
5,081,937
3,360,840
6,989,238
7,729,650
6,038,549
5,484,312
8,551,452
8,238,174
8,831,025
6,924,096
13,085,376
8,230,572
12,352,014
8,246,180
12,531,645
11,636,328
14,015,464
19,252,800
19,362,725
12,495,600
19,798,587
17,511,312
22,216,929
14,804,280
17,176,170

25,000,000
20,000,000
15,000,000
10,000,000
5,000,000
0

20,000,000
18,000,000
16,000,000
14,000,000
12,000,000
10,000,000
8,000,000
6,000,000
4,000,000
2,000,000
0

35,000,000
30,000,000
25,000,000
20,000,000
15,000,000
10,000,000
5,000,000
0

25,000,000

20,000,000

15,000,000

13.09 m

12.35 m 12.53
1

8.558.24
m 8.83
m m
8.23 m 8.25 m
7.73 m
6.99 m
6.92 m
6.045.48
m m
5.08 m
5,000,000
3.36 m
2.482.67
m m
1.591.60
m 1.67
m m

10,000,000

Feb-09 Apr-09 Jun-09 Aug-09 Oct-09 Dec-09 Feb-10 Apr-10 Jun-10 AugJan-09 Mar-09 May-09 Jul-09 Sep-09 Nov-09 Jan-10 Mar-10 May-10 Jul-10

Sales

Sales

35,000,000
30,000,000
25,000,000
20,000,000
Other Sales
Pak Sales

15,000,000
10,000,000
5,000,000
0

Other Sales
Pak Sales

22.22 m
19.36
19.25
m m 19.80 m
17.51 m
13.09 m

14.80 m

14.02 m

12.35 m 12.53 m
11.64 m

17.18 m

12.50 m

248.83
m m
8.23 m 8.25 m
6.92 m

Feb-10 Apr-10 Jun-10 Aug-10 Oct-10 Dec-10 Feb-11 Apr-11 Jun-11

n-10 Mar-10 May-10 Jul-10 Sep-10 Nov-10 Jan-11 Mar-11 May-11

Sales
Sales

Month
Jul-08
Aug-08
Sep-08
Oct-08
Nov-08
Dec-08
Jan-09
Feb-09
Mar-09
Apr-09
May-09
Jun-09
35,000,000
Jul-09
Aug-09
30,000,000
Sep-09
Oct-09
25,000,000
Nov-09
20,000,000
Dec-09
Jan-10
15,000,000
Feb-10
10,000,000
Mar-10
Apr-10
5,000,000
May-10
0
Jun-10
Jul-10
Aug-10
Sep-10
Oct-10
Nov-10
Dec-10

Pak Sales
Other Sales
1,592,398
899,705
1,597,197
734,711
1,666,080
954,664
2,484,340
1,619,790
2,669,994
2,117,305
5,081,937
3,857,190
3,360,840
1,566,151
6,989,238
3,515,587
7,729,650
5,534,429
6,038,549
3,019,275
5,484,312
2,648,923
8,551,452
5,284,797
8,238,174
3,583,606
8,831,025
6,340,676
6,924,096
3,067,375
13,085,376
5,940,761
8,230,572
5,761,400
12,352,014
9,844,555
8,246,180
4,461,183
12,531,645
6,967,595
11,636,328
7,121,433
14,015,464
6,096,727
17,252,800
10,531,282
18,362,725
14,296,553
12,495,600
7,997,184
18,798,587
10,216,071
17,511,312
12,240,407
18,216,929
13,885,581
14,804,280
6,987,620
17,176,170
7,626,219

Other Sales
Pak Sales

Module 11 Assignment 07 - Analyzing Data with Scatter Chart

Month
January
February
March
April
May
June
July

Unit Produced

August
September
October
November
December
TOTAL

Revenue

5,808
5,086
6,804
4,496
5,363
8,408
8,439
8,420
8,883
7,855
5,261
6,405

842,400
277,200
887,200
104,200
668,000
833,000
747,300
356,700
378,100
818,000
573,200
625,200

81,228

7,110,500

h Scatter Chart

Months
Jan
Feb
Mar
Apr
May
Jun
Jul
Aug
Sep
Oct
Nov
Dec

Karachi
80
140
125
130
140
170
190
210
160
210
250
300

Lahore
60
80
80
100
90
100
120
130
140
130
125
135

Islamabad
110
120
110
120
140
130
145
160
185
180
190
200

Total
250
340
315
350
370
400
455
500
485
520
565
635

Module 11 Assignment 07 - Analyzing Data with Scatter Chart

Month

Transactions

Unit Produced

Revenue

January

1,463

3,005

188,512

February

1,877

4,780

149,424

March

554

7,493

600,462

April

529

3,003

544,267

May

1,872

7,435

590,697

June

1,200

4,515

355,295

30,231

2,428,657

TOTAL