Assignment 4

1. Find out in the form a job Application form a leading organisation in any industry.
Study the elements involved. Discuss the logic of search for suitable HR in the Advertisement
and prepare an application.
For this assignment, I have taken an advertisement by the United Nations Development Program
(UNDP), Sri Lanka advertised on their web site. The organization is in seek of a Field Coordinator for two
sites in the vicinity of Kala Oya basin in Puttalam and Anuradhapura area on a contract basis assignment.
The advertisement prolifically and clearly indicates the requirement of the candidate should possess.
The Job Descriptions are clearly specified under the columns of the Background and Duties and
Responsibilities and Job Specifications are clearly mentioned in Competencies and Required Skills and
Experiences. It reveals the locations, durations and other details of the job. Applications for the post also
easily sent by filling the application form online and attaching the curriculum vitae. Further, anyone
finds difficulties in filling the forms online are requested to send emails for helps. The wordings are
shown that the organization is committed to achieving workforce diversity in terms of gender,
nationality and culture and individuals from minority groups, indigenous groups and persons with
disabilities are equally encouraged to apply. These kind of public treatments are rare in the current
corporates and this attitude of the organization promotes the
applicants morale toward the
organization and the posts. Further, the organizations trustworthiness is too openly specified and
quoted in the advertisement as All applications will be treated with the strictest confidence.
By first view the job seekers can understand whether they are eligible for the job and as per their
qualifications they may apply for the job. The organization may sort out the candidates based on their
qualifications and requests the sorted candidates for an interview.
The application form is not specifically designed for the job but consists the basic detail capturing. The
personal details are obtained via the form and an attachment of CV directed while submitting the form.
Although the job descriptions, specifications and other details are clearly mentioned in the
advertisement the remunerations are not specified clearly. The post level is mentioned and it implies
the salary and further surfing of their web sites shall show the salary levels. The advertisement and the
application form are as follows.

UNDParoundtheworld

AboutUs

Publications

NewsCentre

English

Multimedia

UnitedNationsDevelopmentProgramme

OurWork

Home

AboutUs

MillenniumDevelopmentGoals

OurPerspective

Jobs

FieldCoordinator

Bygroup

Location:
PuttlamandAnuradhapura,SRILANKA
ApplicationDeadline:
02Nov15
AdditionalCategory
Management
TypeofContract:
ServiceContract
PostLevel:
SB4
LanguagesRequired:
English
StartingDate:
01Jan2016
(datewhentheselectedcandidateisexpectedtostart)
DurationofInitialContract:
OneYear

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Background
TheEnhancingBiodiversityConservationandSustenanceofEcosystemservicesinEnvironmentallySensitiveAreas,isaGEFfunded
project,implementedbytheMinistryofMahaweliDevelopmentandEnvironmentandsupportedbyUNDP.Theprojectwillassistthe
GovernmentofSriLankatosafeguardbiodiversityinmultiplelanduseareasofspecialecologicalsignificance(highbiodiversityvalues)
throughtheoperationalizationofanewlandusegovernanceframeworkcalledEnvironmentallySensitiveAreas(ESAs),whichwillbe
primarilyoutsideprotectedareas.TheprimaryobjectiveofthisprojectisTooperationalizeEnvironmentSensitiveAreas(ESA)asa
mechanismformainstreamingbiodiversitymanagementintodevelopmentinareasofhighconservationsignificance.
InordertoachievethisObjective,theprojectplansonachievingthetwomajorOutcomes,andfiveOutputsunderthese.
ThetwoOutcomesare:
Outcome1:NationalEnablingFrameworkStrengthenedtoDesignateandManageEnvironmentallySensitiveAreas(ESA)
Outcome2:BiodiversityfriendlyESAmanagementforlongtermintegrityandresilienceensuredattwositesintheKalaOya
Region.

UnderOutcome1,theprojectwillsupportthedevelopmentofnationalpolicy,strategyandnationalscaleupplanforESAsandbuild
nationalinstitutionalcapacitiestofosterintersectoralpartnershipsandcoordinationtosupportESAidentification,managementand
monitoringofESAs.UnderOutcome2,intersectoralpartnershipsalsobefosteredatlocallevelsattwositesinKalaOyaRegionto
effectivelymanageatleast200,000haoflandscapeandseascapeforlongtermbiodiversityconservation,andforthemaintenanceof
environmentalservicescriticalforlocalandnationaldevelopmentusingtheecosystemsapproach.
UNDPwillplacetwofieldCoordinators,guidedbytheAssistantCountryDirectorandNationalProjectDirectorinsupportofthefield
leveldaytodayimplementation,managementandcoordinationofProgrammeactivitiesandtoensureeffectiveplanningand
monitoringoftheProgrammetoachievestatedoutcomesandoutputsinaccordancewithUNDP/GovernmentofSriLankaGuidelines
forNationallyImplementedProgrammes.

DutiesandResponsibilities
Function/ExpectedResults:Planning,implementationandmanagementofProgrammeactivities:
LiaisebetweenUNDP,theMinistryMahaweliDevelopmentandEnvironment(MoMDE),theProjectManagementUnit(PMU)
andfieldlevelstakeholderstoimplementtheproject
SupportthepreparationandimplementationofthedetailedAnnualWorkPlansforfieldsitesinconsultationwiththePMUand
MoMDE
FacilitatetheimplementationofprojectactivitiesaspertheAWPinatimely,systematicandefficientmanner
Prepareandreportonquarterlyfinancialprogressatfieldsitesandactasliaisonbetweentheproject,MoMDE,andUNDP
CountryOfficetoensuresmoothtransferoffundstotheMinistry
PrepareinconsultationwiththePMU/MoMDE,quarterlyfinancialandnarrativeprogressreportsforthefieldsite
ConsultwithMoMDEandprovideUNDPwithtechnicalspecificationsforallprocurementstobecarriedoutbyUNDPonbehalf
oftheMinistry
SupporttheProjectTechnicalCoordinatoronrelevantaspectsofprojectimplementation,especiallymonitoringofproject
outputsandresults.

Function/ExpectedResults:OfficeManagementandCoordinationamongTechnicalAssistanceTeam:
Developanetworkofpartnershipstoensureownershipandsustainabilityofprojectactions
Facilitatethecoordinationamongstlocallevelstakeholderstoensuresmoothimplementationofactivitiesinatimelymanner
Coordinatebetweennationallevelandlocallevelstakeholderstoensureimplementationofactivitiesinatimelyandefficient
manner
BriefexternalmissionsfromtheUNDPandotherfuturedonorsonprogressofprojectactivitiesaswellasothercollaborative
actions.

Function/Expectedresults:Monitoring,EvaluationandReporting:
UndertakerigorousmonitoringagainsttheAWPatthefieldlocationstoensurethatprojectactivitiesareontrack
UndertakeregularmonitoringagainsttheM&Eplantoensurethattheprojectisachievingthedesiredresults
Maintainexcellentprogressmonitoringreports,andprovidequarterlyfinacialandnarrativeprogressreportstotheProjectinatimely
manner
Supportthedevelopmentofregularreports,annualreports,donorreportsandbriefswithNPDandTechnicalCoordinator.
ImpactofResults:
EfficientandcoordinatedimplementationofProgrammeactivities
TheachievementofdeliverytargetsandresultsasoutlinedintheProgrammeworkplan
Effectiveinstitutionalcapacitybuildingofrelevantstakeholdergroups
StrengthenedpartnershipswithImplementingPartnersandexpandedpartnershipwithrelevantgovernmentagenciesandcivil
society.

Competencies
CorporateCompetencies:
DemonstrateintegritybymodelingtheUNsvaluesandethicalstandards
Promotethevision,missionandstrategicgoalsofUNDP
Displayscultural,gender,religion,race,nationalityandagesensitivityandadaptability
Treatsallpeoplefairlywithoutfavoritism.

FunctionalCompetencies:
GoodunderstandingoftheUNsystemandProjectManagement
Activelyworkstowardscontinuingpersonallearning,actsonlearningplanandappliesnewlyacquiredskills
Provenproblemsolvingskills
Abilitytoworkwithaccuracyundertimeconstraintsandpressureinastressfulenvironmentwithpatience,tactfulness,
maintainconfidentiality,takeinitiativeandexercisegoodjudgment
Abilitytoworkinahazardousenvironment
Excellentinterpersonalskillsandabilitytoestablishandmaintaineffectivepartnershipsinamulticultural,multiethnic
environmentandrespectsdiversity
Abilitytoworkcollaborativelywithcolleaguesandencouragesharingofknowledgetoachieveorganizationalgoals
Abilitytoidentifypriorityactivitiesandassignmentsadjustprioritiesasrequired
Abilitytoplanownworkandusetimeefficiently,manageconflictingprioritiesandworkunderpressureoftightandconflicting
deadlines.

TechnicalCompetencies:
Stronganalyticalskillsandcomparativeknowledgeonenvironmentalscience,ecology,biodiversityconservation
Excellentfacilitationskillsmanagingmultistakeholdernational/localdialogues
ExcellentunderstandingofchallengestoruraldevelopmentinSriLanka
Knowledgeonclimatechangeadaptationapproachesinagriculture,ruralindustryorlivelihoodssectors
Abilitytodesignandpreparestrategiesandactionplansforinterventionsaimedatbuildingadaptivecapacity.

RequiredSkillsandExperience
Education:
MastersDegreeorequivalentintheareasofEnvironmentalScience,DevelopmentStudies,NaturalResourceManagement,
Ecology,orrelatedfieldor
BachelorsDegreeorequivalentintheareasofEnvironmentalScience,DevelopmentStudies,NaturalResourceManagement,
Ecology,orrelatedfield.

Experience:
Atleast2yearsofexperienceinprojectmanagement,includinghandlingcontracts,financialmanagement,donorreports,
projectmonitoringatfieldlevel
Thecandidateshouldhaveminimum3yearsexperienceinthefieldofEnvironmentalScience
Experienceinsupportingdevelopment/capacitybuildingactivitiesespeciallyinthegovernmentinstitutionswillbe
advantageous
PastexperiencewithUNDPorUNrelatedprogrammeswillbeofaddedadvantage.

Language:
FluencyinwrittenandspokenEnglish,SinhalaorTamil.

UNDPiscommittedtoachievingworkforcediversityintermsofgender,nationalityandculture.Individualsfromminority
groups,indigenousgroupsandpersonswithdisabilitiesareequallyencouragedtoapply.Allapplicationswillbetreated
withthestrictestconfidence.

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UNDParoundtheworld

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Bygroup
Bylocation
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JobApplicationforFieldCoordinatorPuttlamandAnuradhapura,
SRILANKA
Candidatesareencouragedtosubmittheapplicationelectronicallyalongwithanuploadedresume
1.Enteryourinformationhere.
2.Itemswitha*arerequiredbeforecontinuing.
3.Youwillbeaskedtouploadyourresumeafteryousubmitthisform.Pleasenotethatthesystemwillnotaccepttheuploadingof
morethanonedocumentsopleasemergeorscanallyourdocumentsintoonepriortouploading
4.YouwillreceiveaconfirmationemailfromtheUNDPOfficeofHumanResources.
5.Ifyouexperienceanytechnicaldifficultieswiththisapplication,pleasecontactjobs.help@undp.org
PleasenotethatasUNDPsrecruitmentprocessesaredecentralized,jobspecificqueriesmaybepresentedtothehiringunitonce
theyveexpressedinterestinyourapplication.

PersonalInformation
*Prefix:

*FirstName:
*LastName:
*EmailAddress:
*CountryofResidence:

*DaytimePhone:
EveningPhone:
Fax:
*DateofBirth:
(formatmm/dd/yyyy!)
*NationalityatBirth:

*CurrentNationality:

*Gender:

*AreyoucurrentorformerUNStaffMember?
(NB:SSAcontractholdersareconsideredVendorsnotStaff)
*AreyoucurrentorformerUNDPStaffMember?
(UNDPstaff,pleaseselect"yes"asUNStaffabove)

UNStaffRuleonFamilyRelationshipsimposesrestrictionsonrelativesbeingemployedasstaffornonstaff.Applicantsare
requiredtodiscloseanyfamilyrelationemployedwithanyUNorganizationworldwideatthetimeoftheirapplication.
*DoyouhaveanycloserelativeswhoareemployedbytheUnited
Nations

Howdidyouhearaboutus?:

LanguageProficiency
Pleaseindicateyourreading,writingandspeakingproficiencyintheUNDPlanguageslistedbelow.NonUNDPlanguagescanbelisted
inthespaceprovided.
Language:
Read:
Write:
Speak:
Arabic

English

French

Russian

Spanish

Chinese

Portuguese

Language:

Read:

Write:

Speak:

Education
*HighestDegreeReceived:
*Nameofdegree:

Selectfrombelow

ResumeandMotivation
*Pleasestatebrieflythereasonswhyyouthinkyouareanoutstandingcandidateforthisjob(Maximum1000Characters)

*Pleasetypeinorpasteyourresumeintothefollowingbox
Youwillhavetheopportunitytouploadyourresumeonthenextpage

AdditionalQuestions
OpentoSriLankanNationalsOnly
(50wordsorunder)

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2. Take a Sunday Observer paper for a certain date and study the recruitment therein:
For what type of employees were the Ads?
What are the elements involved in the Ads?
What are the elements not involved in each of the Ads?
What is an Open and what is a Blind Ads?
19th April 2015 Sunday Observer Newspaper is taken and analysed for the above task and the findings
on above is as follows

Most of the vacancy announcements are for the employees of Marketing, Clerical, Secretarial, IT
Developers, Teaching, Hotel Managers and Workers for infrastructure constructions and Hotels.
The elements involved in those advertisements are Qualifications (educational & professional
qualification), Age, Working experience, competence & skills required from the Candidates.
Most of the advertisements are not shown the Remunerations for their job seekers.
Open Advertisement is defined as one which provides minimal guidance towards a certain
message.
Blind Advertisement is a type of advertisement that does not include the identity of the
individual who placed the advertisement and typically only includes a phone number or a post
office box number. These types of advertisements are not reveal identity of the individual who
placed the advertisement and most of them are placed by the man power agencies, brokers or
agents of the organization, which are not willing to reveal their identity.